HomeMy Public PortalAbout08.05.91 VB MinutesPLAINFIELD VILLAGE BOARD OF TRII$'~'EES
REGIILAR MEETING
DATE; AUGUST 5, 1991
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, J. RAY, D.
GULLICKSEN, W. SHARP, J. GAYLORD. J.
DEMENT WAS ABSENT.
OTHERS PRESENT: D.
V.
J.
P.
D.
H.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
HAMILTON - ENGINEER
At 7:02 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, J. Dement was absent.
W. Sharp moved to approve the New/Old Business Section of the
Agenda with the movement of #5 Library Parking Expansion following
#2 Final Plat Revision - Lakelands. Seconded by J. Gaylord. Voice
vote. 5 yes, 0 no. Motion carried.
J. Gaylord moved to approve the Consent Agenda to include minutes
of Regular Meeting of May 13, 1991. Seconded by M. Lambert. Voice
vote. 5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 305-41191FP.
Applicants - Quail Run Joint Venture. Location - West of Pheasant
Chase Subdivision, East of Van Dyke Road. Request - Final Plat for
Quail Run Unit 2. This request was brought to the Board in June
1991, and was tabled to allow the Engineers to be present to answer
concerns of the Board. Construction of Route 59 has been
completed. There was much discussion regarding Van Dyke Road
improvements. Also, there was discussion of who will own the lake,
Quail Run or Pheasant Chase Subdivision.
W. Sharp moved to concur with the Plan Commission and approve the
Final Plat for Quail Run Unit 2, subject to the following
stipulations: 1) All construction traffic is to use Van Dyke Road,
with construction traffic on Pheasant Chase Drive to be prohibited;
2) Compliance with requirements of the Village Engineer; 3) See
Village Board stipulation #6 regarding Drainage Study; 4) Provide
collector street standard improvements to Van Dyke Road per
Engineer's letter of May 14, 1991, Item 3.A.; 5) Ownership of the
lake shall be designated on recorded Plat Unit 2 and the covenants
for the subdivision shall also be recorded. PLAINFIELD VILLAGE
BOARD OF TRIISTEES
AUC3UST 5, 1991
PAGE T~iO
Seconded by J. Gaylord. Vote by roll call. Lambert, yes; Ray,
yes; Gullicksen, yes; Sharp, yes; Gaylord, yes. 5 yes, 0 no.
Motion carried.
Planner Waldock spoke in reference to Case No. 231-92889FP - Final
Plat Revision for Lakelands Subdivision. This is a revision of the
original Final Plat which called for eighteen (18) cluster or
townhouse lots and twenty (20) single-family lots. The developers
now seek to revise their plat to replace the cluster home sites
along Lake Shore Drive with single-family sites. Sixty-eight (6$)
cluster homes will be replaced by forty-eight (48) single-family
lots. These revisions did not change any public improvements. The
lot sections designated by the letter "A" are created for flood
insurance purposes. These are inseparable from the lot with the
corresponding number. The "A" designated lot is simply locating
the lot portion within the flood plain area. The twenty (20) units
lost in the cluster homes can be used in other sites, total density
the three hundred twenty (320) acres can not exceed three hundred
twenty-nine (329) units. Plan Commission recommends approval of
the revision of the Final Plat for Lakelands Unit 1.
W. Sharp moved to concur with the Plan Commission to approve the
revision of Final Plat for Lakelands Unit ~1 as requested, subject
to the conditions of Village Engineer in the July 18, 1991 letter.
Seconded by D. Gullicksen. Vote by roll call. Lambert, yes; Ray,
yes; Gullicksen, yes; sharp, yes; Gaylord, yes. 5 yes, 0 no.
Motion carried.
Planner Waldock spoke in reference to the Library request to expand
their new parking lot to the east. They have purchased the west
fifty-one feet (51') of the Gray property at 708 Division Street
for the expansion. The Library is also requesting the use of the
lower level of their new building, to be occupied for shelf space.
An area of about three thousand (3000) square feet is needed.
Also, they could use this space for Library Board meetings and
childrens story hour. By using part of the lower level, the
Intergovernmental Agreement requires the Library to provide more
parking (refer to the Intergovernmental Agreement, Section #5).
It was the consensus of the Board, they were not all in agreement
of subdividing Mrs. Gray's lot for Library parking. Also authorize
the construction of the lower level as proposed for the three
thousand (3000) extra square feet of shelf space and proposed less
for Library meetings and usages. The Board will not require the
ten (10) additional parking spaces on the Gray property at this
time. Also, the Library and the Village Staff will get together
on the Library parking in reference to the Village Parking Lot.
pLAINFIELD VILLAGE BOARD OF TRII8TEE8
AIIGIIST 5 1991
PAGE THREE
W. Sharp moved to allow the Plainfield Public Library to occupy
three thousand (3000) square feet of the lower level without
providing additional parking, also that the Plainfield Municipal
parking lot and the Library parking lot be interconnected.
Seconded by J. Gaylord. Vote by roll call. Lambert, yes; Ray,
yes; Gullicksen, yes; Sharp, yes; Gaylord, yes. 5 yes, 0 no.
Motion carried.
Mayor Latta requested that Planner Waldock, M. Lambert and D.
Gullicksen work with the Library on their parking.
The Library requested the parking issue be tabled at this meeting.
W. Sharp moved to take a break. Seconded by D. Gullicksen. Voice
vote. 5 yes, 0 no. Motion carried.
8:38 p.m.
8:48 p.m.
Planner Waldock spoke in reference to Case No. 309-64912.
Applicant Village of Plainfield for multiple petitioners.
Location - Properties along south side of Route 30, east of Route
59, west of Lake Renwick. Over the last several years, the Village
has considered a variety of transition district overlays. The
Village's Comprehensive Plan specifically provides for this type
of zoning along heavily traveled highways through the Village.
This request is the latest attempt at carrying out this provision
of the Comprehensive Plan. What makes this project different than
its predecessors, is that the site of the request is now along U.S.
Route 30 east of Route 59 rather than along Route 59 itself. This
case is also different in that it has been initiated by a petition
of the affected property owners. The previous proposals had been
initiated by the Village. The proposed highway transition area
does not change the zoning category presently in affect on the
subject site, For example, if it is now Residence A, it will
remain Residence A after establishment of this zoning category.
The approval of the highway transition area will simply allow three
(3) homeowners within the area directly adjacent to Route 30 more
land use options for their properties. Under present zoning, the
following land uses are permitted with special approvals: 1)
Professional offices conducted by occupants of the site; 2)
Funeral homes; 3) Social and recreational centers; 4) Public
parks and playgrounds; 5) Medical clinics; 6) Dental clinics; 7)
Telephone exchanges and associated business offices; 8) Bus
stations; 9) Post Offices; 10) Golf Courses; 11) Hospitals; 12)
Group Homes; 13) Library facilities. These uses, along with
PLAINFTELD VILLAGE BOARD OF TRIIBTEES
AIIGIIST S, 1991
PAGE FO[TR
normally permitted uses such as single-family homes, schools and
churches, are now allowed. The highway transition area allows
additional uses, such as the following: Museums and art galleries;
studios for dance, music and art; photography studios; professional
offices,and bed and breakfast facilities. In the highway
transition area, nonresidential uses are limited to two thousand
(2,000) square feet or less in floor area. Public hearings are
required by the Ordinance to permit these non-residential uses in
the zoning category. Specific restrictions on demolition and
expansion of buildings is provided along with requirements for
screening and landscaping and off-street parking. In this way, the
highway transition area permits a few more light intensity non-
commercial uses than are now permitted in current zoning
regulations, but provides for strict controls of such uses. Plan
Commission feels that the highway transition area provides only
minor changes to existing regulations in terms of permitted land
uses. More importantly, however, it provides for strict controls
on these types (non-residential) of land uses that do not exist for
current permitted uses. The subject area along Route 30 appears
to have the support of the property owners involved. For this
. reason, staff finds no objections to the Ordinance as proposed.
Staff recommends establishment of a highway transition area, as a
zoning overlay along the Route 30 corridor between Lake Renwick and
Route 59. We have received opposition from property owners along
Corbin Street and Union Street. Planner Waldock went over the
proposed Highway Transition Area Ordinance. J. Ray stated he is
concerned that this is going to create more traffic, and we are
adding to our traffic problem. M. Lambert stated he does not feel
this is the proper area for Highway Transition. D, Gullicksen
stated he is not ready to approve a Highway Transition Area on
Route 30. Joan McGowan spoke stating the highway is bringing a
deterioration to the homes along the highway but she would
appreciate the Boards consideration to allow her to have a "Bed and
Breakfast" in her home (at 129 N. Joliet Road).
M. Lambert moved to deny the establishment of a Highway Transition
Area as a zoning overlay along Route 30 between Lake Renwick and
Route 59. Seconded by D. Gullicksen. Vote by roll call. Lambert,
yes; Ray, no; Gullicksen, yes; Sharp, yes; Gaylord, yes. 4 yes,
1 no. Motion carried.
W. Sharp stated he would like to do something in the future, in
reference to "special uses" for these people on Route 30 and Route
59 or those properties will deteriorate. J. Ray agreed with W.
Sharp.
•
J
PLAINFIELD VILLA~3S BOARD OF TRIISTEES
AIIaUST 5, 1991
PAGE FIVE
Administrator Van Vooren spoke in reference to the
Garbage/Recycling Contract. Based upon the Board of Trustees
direction at the July 29, 1991 Workshop, I have attached TCD's
contract extension and Blue Sag recycling proposal for your review.
I have been in contact with Ms. Amy Andrews of TCD Services and she
has stated their proposal will be amended to include the following:
1) Add language to protect the Village in the event Wi11 County
requires the use of their proposed landfill. 2) Add language to
require quarterly reporting on the tonnage recycled. Ms. Andrews
will be attending the August 5, 1991 meeting to further discuss
this matter. Finally, I have attached a copy of the bid/tabulation
for the recycling bins for your review. Should the Board desire
to proceed with recycling by the means of the Blue Bag method,
Staff suggests the Board reject all bids. Ms. Amy Andrews, of TCD
Services, spoke stating Hefty Bag Distributors is willing to donate
a free trial package size box of blue bags for distribution to all
residents with a coupon for discount on the first box purchased.
These bags will be available in the Village's local stores and
large grocery stores. The material accepted will be all colors and
clear glass, plastics - milk, water, soft drink 2 liter bottles,
and aluminum and tin would go into one `(1) blue bag. Newspaper
would go into a separate bag. Garbage would go into plastic bags
or garbage cans. Yard waste would go into proper brown bags.
Administrator Van Vooren spoke in reference to the "Addendum" to
Village of Plainfield Contract with TCD to add: ITEM #1: Both
parties to renegotiate a contract to cover costs associated with
Will County Solid Waste Agreement. ITEM #2: TCD Services will
provide the Village of Plainfield with a quarterly report on
recycling participation. ITEM #3: Two (2) trucks will be used,
one (1) for garbage and one (1) for recycling. ITEM #4: Remove
three (3) apartments and above from our Village Garbage Contract.
The Board discussed if the Village should continue to include
apartments in the Village Garbage Contract. The Board agreed that
Administrator Van Vooren would work with TCD and Attorney Harvey
to work these addendum items into the agreement. The agreement
will be looked at in another year.
J. Gaylord moved to reject the bids for two-thousand (2000)
recycling bins. Seconded by W. Sharp. Vote by roll call.
Lambert, yes; Ray, yes; Gullicksen, yes; Sharp, yes; Gaylord, yes.
5 yes, 0 no. Motion carried.
Administrator Van Vooren explained the Southside Water/Sewer
Extension Project - Ruffolo IA & II and Len Cox & Sons (his memo
•
PLAINFIELD VILLAGE BOARD OF TRDSTEES
AIIGUST 5, 1991
PAGE 8IX
of August 1., 1991). These projects were paid through the 1989
"Alternate" General Obligation Bond proceeds. Staff suggests that
the President and Board of Trustees authorized staff to complete
the following: 1) Prepare a resolution establishing the per. acre
cost for Ruffolo IA & II and Len cox & Sons construction projects;
2) Upon passage of the above resolution that it be recorded where
appropriate; 3) Prepare a resolution establishing an escrow
account where all line change fees are to be deposited and which
stipulates what said monies are to be used for in the future. It
was the consensus of the Board to authorize Staff to complete the
three (3) recommendations.
D. Gullicksen moved to adopt resolution No. 994 Agreeing To Accept
The Obligation Due The Illinois Municipal Retirement Fund For The
omitted Service Employer Contributions As To David Countryman.
Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes;
Gullicksen, yes; Sharp, yes; Gaylord, yes. 5 yes, 0 no. Motion
carried.
Engineer, Howard Hamilton spoke in reference to Payout Request
Ketelaar Bros. for installation of new sidewalks, Change Order #1
in the amount of $8,364.90 for additional sidewalk, curb work and
some driveways not damaged by the tornado. Change Order #2 in the
amount of $5,250.00 for sidewalks damaged in the tornado. Payout
Request in the amount of $50,118.80 reflects the adjusted contract
amount, after we have processed Change Order #2.
D. Gullicksen moved to approve Change Order #1 and #2 and authorize
Payment of $50,11.8.80 to Ketelaar Bros. Concrete Construction
Company upon receipt of Waiver of Liens. Seconded by J. Gaylord.
Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp,
yes; Gaylord, yes. 5 yes, 0 no. Motion carried.
There was a memo in the packet from Chief Bennett to Administrator
Van Vooren in reference to MANS. It was the consensus of the
Board, while this is a very good program, the Village does not have
funds to support such a program.
W. Sharp moved to authorize the offering of a 457 Deferred
Compensation Plan through the Delaware Investment Agency offered
by Dean Cass and authorize the President and Village Clerk to
execute the agreement. Seconded by D, Gullicksen. Voice vote.
5 yes, 0 no. Motion carried..
•
pLAINFISLD VILLAGE BOARD OF TRDSTEES
AIIGIIST 5 ,, 19 91
PAGE SEVEN
Registration form was given to the Board Members for the 78th
Annual Municipal League Conference on October 11 - 14, 1991 at
Chicago Hilton and Towers. The voting delegate at the Conference
is President Latta, and Trustee Sharp will be the alternate
delegate.
Planner Waldock spoke in reference to purchasing a computer for
the planning Department and Administration. In the 1991-1992
budget, $10,500 was included for capital equipment. We are
requesting the purchase of two (2) IBM 555X Model 061 computers
with accessories and one (1) Hewlett Packard Laserjet III with
cable and toner at a cost of $6,423.00 plus $272.00 for an external
drive. Trustee Sharp requested Planner Waldock to contact someone
he is familiar with. He is concerned that this model has not been
functioning properly. The computer is on hold.
Planner Waldock spoke in reference to Collins Annexation Agreement.
(refer to Planner Waldock's memo dated August 2, ].991). The
Collins. have ten (10) units requiring water and sewer services
(Collins II). A11 of the buildings on their property are served
by three (3) connections. The Village policy however, requires a
connection charge for each unit. Mr. & Mrs. Collins assumed that
tap-on charges related to the physical. connections to the system
mains only. For this reason, they are asking for reimbursement of
the seven (7) tap-on fees paid for their property in the amount of
$18,900.
W. Sharp moved to reimburse Mrs. Collins $18,900.00 for the seven
(7) tap-on fees that have been paid for this property (Collins II) .
Seconded by J. Gaylord. Vote by roll call. Lambert, yes; Ray,
yes; Gullicksen, yes; Sharp, yes; Gaylord, yes. 5 yes, 0 no.
Motion carried.
D. Gullicksen moved to approve payment of bills dated August 5,
1991. and including B & F, Technical Code Service bill. Seconded
by W. Sharp. Vote by roll call. Lambert, yes; Ray, yes;
Gullicksen, yes; Sharp, yes; Gaylord, yes. 5 yes, 0 no. Motion
carried.
D. Gullicksen acknowledged receipt of the Treasurers Report,
Expenditure report and Revenue Report.
W, Sharp moved to appoint Mark Weis as Police Dispatcher, effective
August 11, 1991, starting salary of $8.00 per hour or 16,640.00
yearly. Seconded by J. Ray. Voice vote, 5 yes, 0 no. Motion
carried.
J
PLAINFIELD VILLAGE BOARD OF TRU8TEE8
AUaIIBT 5, 1991
PAGL EIGHT
W. Sharp reported, Lisa Oliver has received a Certificate for
Completion of Northwestern School of Police Staff and Command.
D. Gullicksen reported, we are meeting with Mr. Wehling on the
development of Well #5 on Wednesday August 7, 1991 at 8:00 a.m.
Administrator Van Vooren reported on - 114 Frederick Street (memo
of July 26, 1991) - Plainfield Acres Sewer/Water Project (memo of
August 1, 1991) - Possible Storage for Equipment for the
Sewer/Water Department and Street Department (H. Countryman memo
of July 29, 1991); Water and Sewer service for Charles Drive (memo
of July 26,1991) cost is prohibitive.
W. Sharp moved to cancel the August 12, 1991 meeting. Seconded by
J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to fence constructed at 112
Pratt Lane, owners Pat & Sharon Hart. They replaced their fence
that was destroyed by the tornado. This fence was constructed with
the finished side in (facing their property). This is in violation
of our ordinance. They are asking for release of this provision.
It was the consensus of the Board to allow the fence to stay, and
Staff was directed to handle the fences.
Planner Waldock reported we have a request from Mr. & Mrs. Kibler,
390 East 135th Street. They are requesting that a Tax Rebate that
was granted to them in 1988 be extended to them until sewer and
water becomes accessible to their property (memo of August 2,
1991). Surrounding properties received a ten (10) year rebate and
their rebate was for only two (2) years.
W. Sharp moved to change Mr. & Mrs. Kibler tax rebate for their
property at 390 East 135th Street from two (2) year tax rebate to
ten (10) year. Seconded by D. Gullicksen. Voice vote. 5 yes, 0
no. Motion carried.
J. Gaylord moved to adjourn. Seconded by W. Sharp. voice vote.
5 yes, 0 no. Motion carried.
11:02 p.m.
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VERA KRNAC - TLLAGE CLERK