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HomeMy Public PortalAbout07.15.91 VB MinutesPLAINFIELD VILLAGE BOARD OF TRIISTEES Regular Meeting DATE: July 15, 1991 AT: Village Hall BOARD MEMBERS FRESENT: Mayor Latta, J. Gaylord, J. Dement, W. Sharp, D. Gullicksen, J. Ray, M. Lambert. ALSO PRESENT: D. P. D. J. H. C. VanVooren, Village Administrator J. Waldock, Village Planner Bennett, Police Chief Harvey, Village Attorney Countryman, W/S Superintendent Jania, Deputy Clerk Mayor Latta called the meeting to order with the pledge to the flag at 8:00 p.m. Roll call was taken. All members were present. D. Gullicksen moved to approve the New/Old Business section of the agenda with the addition of an executive session for personnel to reconvene; and introduction of new police officer to be hired to be done before Item No. 1 on the agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read the Consent Agenda. J. Dement moved to approve the Consent Agenda. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to hire Peter J. Tyo as a Police Officer for the Village of Plainfield at a salary of $20,400 ($9.81 hourly) effective July 17, 1991. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta then presented Mr. Tyo with his badge and welcomed him to Plainfield. Case No. 317-6791SSA Michael Lambert Requesting special sign approval for 601 Desplaines St. Mr. Waldock reported to the Board that the applicant is requesting special sign approval for a 12.25 sq. ft. ground sign. Overall height is 4 ft. The design is of painted wood construction. Staff feels the sign is tastefully designed and meets dimensional criteria of the sign ordinance. Similar signs have been approved on Desplaines St. in the past two years. Plan Commission recommends approval of this sign request. There was some comment at the plan Commission meeting as to whether this sign is in keeping with the historic theme of the Central Sign District. ~J Village Board of Trustees Regular Meeting July 15, 1991 Page Two D. Gullicksen moved to approve the special sign request by Michael Lambert for 601 DesPlaines Street. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, absent. 5 yes, 0 no. Motion carried. Case No. 31$-61991SPR William. Avery (Cube Fro) Site Plan Review Location: Southwest corner of Route 30 and Renwick Road. Mr. Waldock summarized his report dated July 12, 1991 to the Board: Applicant proposes to construct an oil change facility on the property also occupied by Super Wash. The building is masonry construction; access is from Route 30 using existing driveway approach to share with Super Wash. The building will face Route 30. Mr. waldock's report summarized the project concerning Parking and Drive Areas; Landscaping; Trash Enclosures; Facade, Stormwater control, and Lighting. The Flan Commission recommended approval of the site plan subject to the following stipulations: 1. Compliance with Village Engineer's requirements. • 2. Screen and direct all lighting to avoid glare on surrounding residential properties. 3. Increase landscaping to the west to improve buffer area. 4. Facade color is to be consistent or complementary to the existing Super Wash facility. In discussion, Mr. Avery agreed to save two mature trees on the property; increase landscaping to the west to improve buffer area; and no entrance or exit will be utilized off of Peerless Drive. "No entrance or exit will be utilized off of Peerless Drive" was added as Stipulation No. 5. D. Gullicksen moved to concur with the Flan Commission to approve the site plan for Lube Pro at the southwest cornea of Route 30 and Renwick Road subject to the following stipulations: 1. Compliance with Village Engineer's requirements. 2. Screen and direct all lighting to avoid glare on surrounding residential properties. 3. Increase landscaping to the west to improve buffer area. 4. Facade color is to be consistent or complementary to the existing Super Wash facility. 5. No entrance or exit will be utilized off of Peerless Drive. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. Village Board of Trustees Regular Meeting July 15, 1991 Page Three Fry Annexation Agreement Attorney Richard Selfridge discussed revisions to the agreement on the 225-acre Fry property located at the northwest intersection of Rout 30 and 135th St. Revisions were made on pages 7, 9 and 15. Page 7, paragraph 6: last sentence "Far purposes of this agreement, a total P.E. of 120 (i.e. 12 P.E. per acre) shall be deemed a sufficient capacity." Page 9, second paragraph: last sentence modified to read - "Said recapture shall not apply, however, to any line extensions made by the Plainfield School District 202 in connection with their development of a certain 15-acre parcel located in the southeast corner of the premises." Page 15, Ttem j: Added "or maintenance". Attorney Selfridge stated this agreement is in executed form and ready for approval by the Board. Attorney Doug Slansky on behalf of the Birkett family, stated he has not had time to review this and asked the Board to table the Fry agreement because there are some inconsistencies between the agreements far the surrounding properties. One of the items that needs further discussion is the recapture language. Trustee Dement expressed his concern regarding water and sewer lines. A long discussion followed on water and sewer line extensions. Mayor Latta stated we need to move forward on this and suggested a short recess to give the three attorneys time to discuss these items. The Board agreed to continue on with other business on the agenda while Attorneys Harvey, Slansky and Faulkner left the room to further discussion the agreements. Discussion moved on to Item 7 on the agenda. D. Van Vooren reported to the Board from his memo dated July 9, 1991 regarding the Plainfield. Acres Water & Sewer project. This project would bring sewer service to 105 lots and water service to 41 lots at a total cost including engineering of $278,523.68. In order to recover the cost of this project,, the Village agreed to waive tap-on fees for those residents who paid their share of the construction casts and agreed to annex into Plainfield on or before July 1, 1991. A map of the Plainfield Acres area is enclosed with shaded areas indicating those property owners who have paid or arranged to pay their construction costs. Tn review the area map, the Village could annex all properties except 306 Norman Avenue. As a result of the annexation, the Village would have the maintenance responsibility for Robert, Fredrick, Julie, Benson and portions of Norman and Getson Avenues. Staff recommends the Village Board authorize the following: Village Board of Trustees Regular Meeting July 15, 1991 Page Four 1) Prepare an ordinance establishing an additional connection charge for those lots in the project area which have not paid their construction cost; and 2) Prepare the appropriate documents to annex all the properties within the project area. Trustee Dement state if we take this action in there is there going to be some amount of road liability inherent in that project. Mr. Van Vooren stated, due to the tornado, some of the roads are in need of repair. He has not calculated what the cast of this would be as yet. Trustee Dement said he would like to have the figure before he makes a decision on this project. Trustee Lambert commented there is some problem with drainage with the rebuilding that is going on. The road is higher than the garages of some homes. Mr. Van Vooren stated. there would be different casts if you need to rebuild the road. The Board directed Mr. Van Vooren to calculate the different costs. Trustee Gulicksen asked what is going to be done for Mr. Mutz at 305 Charles Drive. He feels that the Village should work some accommodation for him. Mayor Latta stated that she will go out there along with Mr. Van Vooren and Mr. Countryman to see what would be the most efficient way to take care of .that area. • Mr. Van Vooren reported from his memo dated July 11, 1991 on the recycling project with TCD. This is for information only tonight. TCD has been talking to staff in regards to some amendments to our current garbage contract regarding recycling. It is suggested this matter be discussed at a Workshop on July 29, 1991 at 7:00 p.m. TCD will be available to discuss the recycling program at the workshop. The Board agreed to hold the workshop on the 29th and directed the Clerk to send out proper notice of this workshop. Mr. Van Vooren reported to the Board from his memo dated July 10, 1991 regarding a Deferred 457 Compensation Flan. Several employees have asked about such a plan. Numerous vendors offer such plans. Included is information on three vendors: Stewart-Jennings, Inc.; ICMA Retirement Corporation; and Delaware Investment Agency. The ICMA plan is currently being used by Naperville, Shorewood, Aurora, Joliet, New Lenox, Frankfort and Woodridge. Tn discussion, the Board directed Mr. Van Vooren to have other companies came in and make presentation to employees. Mr. Waldock reported that Hamilton Engineers have reviewed requests for reductions in Letters of Credit for Golden Meadows Estates, Unit 1 and 2. W. Sharp moved to reduce the Letter of Credit on Unit 1 of . Golden Meadows Estates to $142,600 as stated in our Village Engineer's letter of July 11, 1991. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Village Board of Trustees Regular Meeting July 15, 1991 Page Five W. Sharp moved to reduce the Letter of Credit on Unit 2 of Golden Meadows Estates to $200,950 as stated in our Village Engineer's letter dated. July 11, 1991. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to pay the bills for July 16, 1991 through July 31, 1991. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Treasurer's Report as of June 30, 1991. Mr. Van Vooren discussed status of Lockport Street project. Discussed lighting. Board agreed to authorize Brent Coulter to complete plans for lighting and go out for bids. The Board would like to see specs for two blocks and for four blocks. The Board also da.rected Mr. Van Vooren to notify contractors to clean the downtown area of all debris before Plainfield Fest begins. D. Gullicksen briefly reported on the progress of drilling the new well. M. Lambert reported on Plainfield Fest. Plans are going well. W. Sharp moved to take a short recess. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. 9:45 p.m. 9:55 p.m. - Mayor Latta reconvened the meeting. Discussion returned to the Fry Agreement. J. Harvey commented Attorney Slansky's concern is that the recapture be equitable. The fry owners would allow the Birkett owners or successors to recapture from them if they develop first. Feels it is the intent on behalf of the Fry owners to publicly acknowledge that that would indeed be permissible. Also, the issue came up what constitutes the recapture. In summing up the Baord's position, it would be that recapture would not include interest or carrying charges, but would allow recapture for construction and the engineering that goes with it. L Village Board of Trustees Regular Meeting July 15, 1991 Page Six Attorney Selfridge stated on behalf of the Fry owners that if they were to develop first to the south we would expect and provide for their recapture from an escrow that they are willing to establish. If we develop first, we could recapture from them. We have been talking road improvement cost as the main concern. Attorney Slansky discussed the recapture issue. Also, as far as water and sewer, he would anticipate it would be considered the same way. It can be worked out. Discussion followed on road improvements. The intent of the Board at this time is to require an urban profile road. Mr. Jim Bartley on behalf of the School District stated that the School District is asking that they only have to upgrade the street to a rural profile. They would not be willing to develop the road at taxpayers expense when engineers had concurred that the rural profile would be adequate for the school's needs. The Board argued that eventually taxpayers would have to pay for the upgrade as development in the area grows. A long discussion followed on the road improvement issue. Drainage was also discussed at great length. After discussion it was the consensus of the Boord to approve the Fry agreement as long as we get the recaptures on all three agreements. W. Sharp moved to adopt Ordinance No. 1374 authorizing the. execution of a certain annexation agreement between the Village of Plainfield and Russell R. Breitweiser, Harris Bank Naperville, as Trustee under Trust No. 5130 and First Midwest Bank Trust Company as Trustee under Trust No. 5181. Seconded by J. Ray. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. There will be an amendment to the annexation agreement and additionally to provide conception of recapture agreements for, those provisions regarding the Birkett ability to recapture likewise, and to show a reduction in the width from 3960 by the width of the school site. Discussion followed on the Intergovernmental Agreement between the Village of Plainfield and Plainfield School District 202. Several changes were proposed by the School District. A short recess was taken in order for the Village Attorney and other attorneys present to review these changes. 11:40 p.m. Village Board of Trustees Regular Meeting July 15, 1991 Page Seven 11:50 p.m. - Mayor Latta reconvened the meeting. The School District read into the record the proposed changes to the language of the agreement in concurrence with the Board's approval. Mr. Bartley will leave a copy of the draft with the agreed changes with Mr. Harvey. J. Gaylord moved to authorize the Village to execute the Intergovernmental Agreemen School District 202 as amended. Seconded Vote by roll call. Gaylord, yes; Dement, Gullicksen, yes; Ray, yes; Lambert, yes. Motion carried. Fresident and the Clerk t with the Plainfield by J. Dement. yes; Sharp, yes; 6 yes, 0 no. J. Dement moved to table Case No. 309-64912 HTA Ordinance. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to table Solicitor's Ordinance. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. D. Van Vooren reported on the closing of 135th Street between Plainfield/Naperville Road and Route 126. This action is requested to deter the fly dumping that has occurred on this stretch of road. As the road is reconstructed, it would be reopened to the public. After discussion, the Board directed Mr. Van Vooren to take steps to hold public hearing on this matter. D. Van Vooren reported on moving a hydrant on Route 30. IDOT has instructed the Village that the hydrant at 701 Lockport St. needs to be moved away from the roadway. They recommend moving it just to the back side of the sidewalk. If the Village wants to move the hydrant away from the sidewalk we will have to acquire an easement from the property owner at 701 Lockport St. The Board stated if the property owner is not agreeable to an easement, then relocate the hydrant onto the sidewalk. D. Van Vooren reported an a proposal dated July $, 1991 received from a tree trimming firm stating their services and prices. The Board concurred we need to have someone trained property to do the trimming or hire someone.. Mayor Latta stated we have someone to do the training. The Board agreed to send the Chief to the International Association Chiefs of Police Conference to be held in Minneapolis, Minnesota from October 5 through 10th, 1991 at a cost of $.893.00. C~ Village Board of Trustees Regular Meeting July 15, 1991 Page Eight P. Waldock reported we have a stop work order issued for 403 Vista Lane. The project was halted because of concerns over the building being used as a duplex upon completion. It is an unusual design for a single-family home. Mr. Art Stafford, owner, was present and agreed to changes to bring this building into conformance. He agreed to install a window of a size as approved on the original plan, and eliminate framing for the door. P. Waldock reported the Library has now closed on the purchase of some additional land next to the parking lot and wants to expand the parking lot onto the east towards Division St. M. Lambert stated he would like to see something from staff on the moving sign ordinance. We should. also look into another type of ordinance regarding auto malls. W. Sharp moved to adjourn to executive session to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 12:25 p.m. C~ 12:36 p.m. - Mayor Latta reconvened the meeting. W. Sharp moved to deny the appeal of Patricia Walters and concur with the determination by the Village Administrator. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Adjourn: 12:38 p.m. Catherine Janis eputy Clerk •