HomeMy Public PortalAbout07.15.91 VB MinutesPLAINFIELD VILLAGE BOARD OF TRIISTEES
Regular Meeting
DATE: July 15, 1991 AT: Village Hall
BOARD MEMBERS FRESENT: Mayor Latta, J. Gaylord, J. Dement,
W. Sharp, D. Gullicksen, J. Ray,
M. Lambert.
ALSO PRESENT: D.
P.
D.
J.
H.
C.
VanVooren, Village Administrator
J. Waldock, Village Planner
Bennett, Police Chief
Harvey, Village Attorney
Countryman, W/S Superintendent
Jania, Deputy Clerk
Mayor Latta called the meeting to order with the pledge to the
flag at 8:00 p.m. Roll call was taken. All members were present.
D. Gullicksen moved to approve the New/Old Business section of
the agenda with the addition of an executive session for personnel
to reconvene; and introduction of new police officer to be hired
to be done before Item No. 1 on the agenda. Seconded by J. Dement.
Voice vote. 6 yes, 0 no. Motion carried.
Mayor Latta read the Consent Agenda. J. Dement moved to approve
the Consent Agenda. Seconded by J. Gaylord. Voice vote.
6 yes, 0 no. Motion carried.
W. Sharp moved to hire Peter J. Tyo as a Police Officer for the
Village of Plainfield at a salary of $20,400 ($9.81 hourly)
effective July 17, 1991. Seconded by J. Ray. Voice vote.
6 yes, 0 no. Motion carried.
Mayor Latta then presented Mr. Tyo with his badge and welcomed
him to Plainfield.
Case No. 317-6791SSA Michael Lambert
Requesting special sign approval for 601 Desplaines St.
Mr. Waldock reported to the Board that the applicant is requesting
special sign approval for a 12.25 sq. ft. ground sign. Overall
height is 4 ft. The design is of painted wood construction.
Staff feels the sign is tastefully designed and meets dimensional
criteria of the sign ordinance. Similar signs have been approved
on Desplaines St. in the past two years. Plan Commission recommends
approval of this sign request. There was some comment at the
plan Commission meeting as to whether this sign is in keeping with
the historic theme of the Central Sign District.
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Village Board of Trustees
Regular Meeting
July 15, 1991
Page Two
D. Gullicksen moved to approve the special sign request by
Michael Lambert for 601 DesPlaines Street. Seconded by
J. Gaylord. Vote by roll call.
Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes;
Lambert, absent. 5 yes, 0 no. Motion carried.
Case No. 31$-61991SPR William. Avery (Cube Fro)
Site Plan Review
Location: Southwest corner of Route 30 and Renwick Road.
Mr. Waldock summarized his report dated July 12, 1991 to the Board:
Applicant proposes to construct an oil change facility on the
property also occupied by Super Wash. The building is masonry
construction; access is from Route 30 using existing driveway
approach to share with Super Wash. The building will face Route 30.
Mr. waldock's report summarized the project concerning Parking and
Drive Areas; Landscaping; Trash Enclosures; Facade, Stormwater
control, and Lighting. The Flan Commission recommended approval
of the site plan subject to the following stipulations:
1. Compliance with Village Engineer's requirements.
• 2. Screen and direct all lighting to avoid glare on
surrounding residential properties.
3. Increase landscaping to the west to improve buffer area.
4. Facade color is to be consistent or complementary to
the existing Super Wash facility.
In discussion, Mr. Avery agreed to save two mature trees on the
property; increase landscaping to the west to improve buffer area;
and no entrance or exit will be utilized off of Peerless Drive.
"No entrance or exit will be utilized off of Peerless Drive" was
added as Stipulation No. 5.
D. Gullicksen moved to concur with the Flan Commission to approve
the site plan for Lube Pro at the southwest cornea of Route 30
and Renwick Road subject to the following stipulations:
1. Compliance with Village Engineer's requirements.
2. Screen and direct all lighting to avoid glare on
surrounding residential properties.
3. Increase landscaping to the west to improve buffer area.
4. Facade color is to be consistent or complementary to the
existing Super Wash facility.
5. No entrance or exit will be utilized off of Peerless Drive.
Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried.
Village Board of Trustees
Regular Meeting
July 15, 1991
Page Three
Fry Annexation Agreement
Attorney Richard Selfridge discussed revisions to the agreement
on the 225-acre Fry property located at the northwest intersection
of Rout 30 and 135th St. Revisions were made on pages 7, 9 and 15.
Page 7, paragraph 6: last sentence "Far purposes of this
agreement, a total P.E. of 120 (i.e. 12 P.E. per acre) shall be
deemed a sufficient capacity."
Page 9, second paragraph: last sentence modified to read -
"Said recapture shall not apply, however, to any line extensions
made by the Plainfield School District 202 in connection with their
development of a certain 15-acre parcel located in the southeast
corner of the premises."
Page 15, Ttem j: Added "or maintenance".
Attorney Selfridge stated this agreement is in executed form and
ready for approval by the Board.
Attorney Doug Slansky on behalf of the Birkett family, stated he
has not had time to review this and asked the Board to table the
Fry agreement because there are some inconsistencies between the
agreements far the surrounding properties. One of the items that
needs further discussion is the recapture language. Trustee Dement
expressed his concern regarding water and sewer lines. A long
discussion followed on water and sewer line extensions.
Mayor Latta stated we need to move forward on this and suggested
a short recess to give the three attorneys time to discuss these
items. The Board agreed to continue on with other business on the
agenda while Attorneys Harvey, Slansky and Faulkner left the room
to further discussion the agreements.
Discussion moved on to Item 7 on the agenda.
D. Van Vooren reported to the Board from his memo dated July 9,
1991 regarding the Plainfield. Acres Water & Sewer project. This
project would bring sewer service to 105 lots and water service to
41 lots at a total cost including engineering of $278,523.68. In
order to recover the cost of this project,, the Village agreed to
waive tap-on fees for those residents who paid their share of the
construction casts and agreed to annex into Plainfield on or before
July 1, 1991. A map of the Plainfield Acres area is enclosed with
shaded areas indicating those property owners who have paid or
arranged to pay their construction costs. Tn review the area map,
the Village could annex all properties except 306 Norman Avenue.
As a result of the annexation, the Village would have the
maintenance responsibility for Robert, Fredrick, Julie, Benson
and portions of Norman and Getson Avenues. Staff recommends the
Village Board authorize the following:
Village Board of Trustees
Regular Meeting
July 15, 1991
Page Four
1) Prepare an ordinance establishing an additional connection
charge for those lots in the project area which have not paid
their construction cost; and 2) Prepare the appropriate documents
to annex all the properties within the project area.
Trustee Dement state if we take this action in there is there
going to be some amount of road liability inherent in that project.
Mr. Van Vooren stated, due to the tornado, some of the roads are
in need of repair. He has not calculated what the cast of this
would be as yet. Trustee Dement said he would like to have the
figure before he makes a decision on this project. Trustee Lambert
commented there is some problem with drainage with the rebuilding
that is going on. The road is higher than the garages of some
homes. Mr. Van Vooren stated. there would be different casts if
you need to rebuild the road. The Board directed Mr. Van Vooren
to calculate the different costs.
Trustee Gulicksen asked what is going to be done for Mr. Mutz at
305 Charles Drive. He feels that the Village should work some
accommodation for him. Mayor Latta stated that she will go out
there along with Mr. Van Vooren and Mr. Countryman to see what
would be the most efficient way to take care of .that area.
• Mr. Van Vooren reported from his memo dated July 11, 1991 on
the recycling project with TCD. This is for information only tonight.
TCD has been talking to staff in regards to some amendments to
our current garbage contract regarding recycling. It is suggested
this matter be discussed at a Workshop on July 29, 1991 at 7:00 p.m.
TCD will be available to discuss the recycling program at the
workshop. The Board agreed to hold the workshop on the 29th and
directed the Clerk to send out proper notice of this workshop.
Mr. Van Vooren reported to the Board from his memo dated July 10,
1991 regarding a Deferred 457 Compensation Flan. Several employees
have asked about such a plan. Numerous vendors offer such plans.
Included is information on three vendors: Stewart-Jennings, Inc.;
ICMA Retirement Corporation; and Delaware Investment Agency.
The ICMA plan is currently being used by Naperville, Shorewood,
Aurora, Joliet, New Lenox, Frankfort and Woodridge. Tn discussion,
the Board directed Mr. Van Vooren to have other companies came in
and make presentation to employees.
Mr. Waldock reported that Hamilton Engineers have reviewed requests
for reductions in Letters of Credit for Golden Meadows Estates,
Unit 1 and 2.
W. Sharp moved to reduce the Letter of Credit on Unit 1 of
. Golden Meadows Estates to $142,600 as stated in our Village
Engineer's letter of July 11, 1991. Seconded by J. Gaylord.
Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes;
Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried.
Village Board of Trustees
Regular Meeting
July 15, 1991
Page Five
W. Sharp moved to reduce the Letter of Credit on Unit 2 of
Golden Meadows Estates to $200,950 as stated in our Village
Engineer's letter dated. July 11, 1991. Seconded by J. Gaylord.
Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes;
Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no.
Motion carried.
W. Sharp moved to pay the bills for July 16, 1991 through
July 31, 1991. Seconded by J. Gaylord. Vote by roll call.
Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
W. Sharp acknowledged receipt of the Treasurer's Report as of
June 30, 1991.
Mr. Van Vooren discussed status of Lockport Street project.
Discussed lighting. Board agreed to authorize Brent Coulter to
complete plans for lighting and go out for bids. The Board would
like to see specs for two blocks and for four blocks. The Board
also da.rected Mr. Van Vooren to notify contractors to clean the
downtown area of all debris before Plainfield Fest begins.
D. Gullicksen briefly reported on the progress of drilling the
new well.
M. Lambert reported on Plainfield Fest. Plans are going well.
W. Sharp moved to take a short recess. Seconded by J. Gaylord.
Voice vote. 6 yes, 0 no. Motion carried.
9:45 p.m.
9:55 p.m. - Mayor Latta reconvened the meeting.
Discussion returned to the Fry Agreement.
J. Harvey commented Attorney Slansky's concern is that the
recapture be equitable. The fry owners would allow the Birkett
owners or successors to recapture from them if they develop first.
Feels it is the intent on behalf of the Fry owners to publicly
acknowledge that that would indeed be permissible. Also, the
issue came up what constitutes the recapture. In summing up the
Baord's position, it would be that recapture would not include
interest or carrying charges, but would allow recapture for
construction and the engineering that goes with it.
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Village Board of Trustees
Regular Meeting
July 15, 1991
Page Six
Attorney Selfridge stated on behalf of the Fry owners that if
they were to develop first to the south we would expect and provide
for their recapture from an escrow that they are willing to
establish. If we develop first, we could recapture from them.
We have been talking road improvement cost as the main concern.
Attorney Slansky discussed the recapture issue. Also, as far
as water and sewer, he would anticipate it would be considered
the same way. It can be worked out.
Discussion followed on road improvements. The intent of the
Board at this time is to require an urban profile road.
Mr. Jim Bartley on behalf of the School District stated that the
School District is asking that they only have to upgrade the
street to a rural profile. They would not be willing to develop
the road at taxpayers expense when engineers had concurred that
the rural profile would be adequate for the school's needs.
The Board argued that eventually taxpayers would have to pay
for the upgrade as development in the area grows. A long
discussion followed on the road improvement issue. Drainage was
also discussed at great length.
After discussion it was the consensus of the Boord to approve
the Fry agreement as long as we get the recaptures on all three
agreements.
W. Sharp moved to adopt Ordinance No. 1374 authorizing the.
execution of a certain annexation agreement between the Village
of Plainfield and Russell R. Breitweiser, Harris Bank Naperville,
as Trustee under Trust No. 5130 and First Midwest Bank Trust
Company as Trustee under Trust No. 5181. Seconded by J. Ray.
Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes;
Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no.
Motion carried.
There will be an amendment to the annexation agreement and
additionally to provide conception of recapture agreements for,
those provisions regarding the Birkett ability to recapture
likewise, and to show a reduction in the width from 3960 by the
width of the school site.
Discussion followed on the Intergovernmental Agreement between
the Village of Plainfield and Plainfield School District 202.
Several changes were proposed by the School District. A short
recess was taken in order for the Village Attorney and other
attorneys present to review these changes.
11:40 p.m.
Village Board of Trustees
Regular Meeting
July 15, 1991
Page Seven
11:50 p.m. - Mayor Latta reconvened the meeting.
The School District read into the record the proposed changes
to the language of the agreement in concurrence with the Board's
approval. Mr. Bartley will leave a copy of the draft with
the agreed changes with Mr. Harvey.
J. Gaylord moved to authorize the Village
to execute the Intergovernmental Agreemen
School District 202 as amended. Seconded
Vote by roll call. Gaylord, yes; Dement,
Gullicksen, yes; Ray, yes; Lambert, yes.
Motion carried.
Fresident and the Clerk
t with the Plainfield
by J. Dement.
yes; Sharp, yes;
6 yes, 0 no.
J. Dement moved to table Case No. 309-64912 HTA Ordinance.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to table Solicitor's Ordinance. Seconded by
M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
D. Van Vooren reported on the closing of 135th Street between
Plainfield/Naperville Road and Route 126. This action is
requested to deter the fly dumping that has occurred on this
stretch of road. As the road is reconstructed, it would be
reopened to the public. After discussion, the Board directed
Mr. Van Vooren to take steps to hold public hearing on this matter.
D. Van Vooren reported on moving a hydrant on Route 30. IDOT
has instructed the Village that the hydrant at 701 Lockport St.
needs to be moved away from the roadway. They recommend moving it
just to the back side of the sidewalk. If the Village wants to
move the hydrant away from the sidewalk we will have to acquire
an easement from the property owner at 701 Lockport St. The Board
stated if the property owner is not agreeable to an easement,
then relocate the hydrant onto the sidewalk.
D. Van Vooren reported an a proposal dated July $, 1991 received
from a tree trimming firm stating their services and prices.
The Board concurred we need to have someone trained property to do
the trimming or hire someone.. Mayor Latta stated we have someone
to do the training.
The Board agreed to send the Chief to the International Association
Chiefs of Police Conference to be held in Minneapolis, Minnesota
from October 5 through 10th, 1991 at a cost of $.893.00.
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Village Board of Trustees
Regular Meeting
July 15, 1991
Page Eight
P. Waldock reported we have a stop work order issued for 403 Vista
Lane. The project was halted because of concerns over the building
being used as a duplex upon completion. It is an unusual design
for a single-family home. Mr. Art Stafford, owner, was present
and agreed to changes to bring this building into conformance.
He agreed to install a window of a size as approved on the
original plan, and eliminate framing for the door.
P. Waldock reported the Library has now closed on the purchase of
some additional land next to the parking lot and wants to expand
the parking lot onto the east towards Division St.
M. Lambert stated he would like to see something from staff on
the moving sign ordinance. We should. also look into another type
of ordinance regarding auto malls.
W. Sharp moved to adjourn to executive session to reconvene.
Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
12:25 p.m.
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12:36 p.m. - Mayor Latta reconvened the meeting.
W. Sharp moved to deny the appeal of Patricia Walters and concur
with the determination by the Village Administrator. Seconded
by J. Dement. Vote by roll call.
Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Adjourn: 12:38 p.m.
Catherine Janis eputy Clerk
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