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Home My Public Portal About07.01.91 VB MinutesPLAINFIELA VILLAGE OARD OF TRQ$TEES REGULAR MEETING RATS: JULY 1, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. RAY, M. LAMBERT, J. GAYLORD, J. DEMENT, W. SHARP AND D. GULLICKSEN WERE ABSENT. W. SHARP CAME TO MEETING AT 7:30 P.M. OTHERS PRESENT: D. V. J. P. D. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF COUNTRYMAN - WATER/SEWER At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, D. Gullicksen and W. Sharp were absent. J. Dement moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on imminent litigation and add to Consent Agenda item (E) Cub Scout Letter of request. Seconded by J. Gaylord. Voice vote 4 yes, 0 no. Motion carried. J. Gaylord moved to approve the Consent Agenda to include minutes of Regular Meetings of March 11, 1991, March 18, 1991, April 1, 1991 and minutes of Special Executive Session of March 25, 1991. Also, Cub Scout letter of request for selling candy - September 14, 1991, September 21, 1991, September 28, 1991 and October 5, 1991. Seconded by M. Lambert. Voice vote. 4 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 313-52391FP. Applicant - Henry Sebring. Location - South of Renwick Road, West of McClellan and Northeast of U.S..Route 30. Request - Final Plat for Sandhurst Subdivision creating seventeen (17) commercial lots. The Preliminary Plat was approved on August 20, 1990 subject to the following stipulations: 1) Compliance with requirements of the Village Engineer; 2) Compliance with the requirements of the Fire Protection District; 3) Turn lane improvements to Renwick and Route 30 as necessary to be determined by appropriate transportation jurisdictions; and 4) Initiate rezoning petitions for portions of Lots nine (9) and ten (10) at the time of final plat review. The subdivision includes extension of a new street (Waterfront Circle). Renwick Road and Route 30 are to be widened PLAINFIELD VILLAGE BOARD OF TRIISTEES JULY 1 1911 PAGE TWO to accommodate turn lanes into the subject site. Storm detention is provided via a basin located in the west portion of the site. The subdivision is in conformance with the layout of the Preliminary Plat. A berm is to be installed along McClellan Avenue. Plans for the landscaping of this berm should be provided as each parcel develops. Permits from Will County and the State of Illinois will be required for Renwick Road and U.S. Route 30 improvements. Each of these authorities have approved the layout as presented. The Plan Commission has recommended approval of the Final Plat for Sandhurst Subdivision subject to the following stipulation: Compliance with requirements of the Village Engineer. J. Dement moved to concur with the Plan Commission and approve the Final Plat for Sandhurst Subdivision with the following stipulation - Compliance with requirements of the Village Engineer. Seconded by J. Ray. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes. 4 yes, 0 no. Motion carried. W. Sharp entered the meeting at 7:30 p.m. Planner Waldock stated the Annexation Agreement for the Fry Golf Course was distributed last week to the Board with the high-lighted corrections. With that introduction, he turned the meeting over to Attorney Selfridge for explanations to the Board. Mr, Selfridge passed out two (2) corrected pages - page 9 and page 13. On page 4, seventh line - added '!paragraph 4 - A; page 5 - fifth line - added "or restaurant and anywhere on the wolf course"; page 7 - #6 removed resi.dential.., water to service the future commercial; page 8 - middle of page - added '!to the western, boon of the Premises"; page 9 _ paragraph two (2) and three (3) of #8 shall be moved to #7 also add to #7 (last line 2nd paragraph) "trovided owners or su ssor ive written notice thirt 30 da s in advance"; page 11 - a) added "$306,900.00.(.ie. $77.50 linear foot for a half road)"; b) '!(ie. $15,345.00 per year)"; page 13 - g) change paragraph 11 to !'uaragr~ph 12" page 14 - (last line should read) to proved for annual "installment" payments based on rural profile; page 15 - (paragraph j) any amounts remaining in the Account after the twenty (20) year term of this agreement shall be treated as the property of the Village; "however, the Account shall continue to be used only far 135th Street road improvements and maintenance!'; page 20 - #24 (second line) Said license would provide for the sale and consumption of alcoholic beverages in the golf clubhouse restaurant and banquet facilities and anywhere on the golf course__'_'_; last sentence on a e 20 add "in c„ -j,unction ( p g ) on with t o a 'on of the clubhouse the restaurant and-ban uet Facility and the___go~_f course..'! Attorney Harvey stated we understand the school is looking at a portion of this property for an elementary school. You might explain where the school is going PLAINFIELD VILLAGE HOARD OF TRII8TEE8 JIILY 1, 1991 PAGE THREE to be placed. Attorney Selfridge stated we are getting close to an agreement with the school. Our proposed agreement with the Village does not hinder our agreement with the school. Attorney Todd Faulkner, representing the school, stated they (School District) have worked with the Fry's as they have worked with the Village to be sure that the school's use of the property did not interfere with the overall plan being presented to the Village by the Fry's. Attorney Harvey stated the Village's primary concern is the extension of water and sewer along Route 30 and also the commercial use. Attorney Selfridge stated, if Fry's came in for zoning of commercial use, they would extend sewer/water to the northern boundary of their property. Attorney Faulkner stated the forty foot (40') easement would be provided along U.S. 30. Mayor Latta questioned the footage of the proposed school property? Attorney Faulkner stated roughly 690' to 700' along Filcher Road and 947' - 950' along U.S. 30. Jeff Dement stated he would like to continue the discussion on the School District project before we consider the Fry Annexation Agreement. Planner Waldock spoke in reference to the Intergovernmental Agreement between the Village of Plainfield and School District 202. The School District is interested in annexation to the Village of Plainfield to allow connections to the sewer/water utility systems near the proposed property., The school site would be at the northwest corner of the intersection of Route 30 and Filcher (135th Street). The school would agree to extend sewer/water lines from the Fox Valley Press site to the west end of the school site on 135th Street. School District has agreed to fully improve 135th Street to a collector street status in accordance to Village standards. This would be only the school frontage on 135th Street. They agree to dedicate forty feet (40' of right-of-way along south line of the school site for roadway and utility purposes, with a twenty foot (20') construction easement along the east side of the site. They are requesting to discharge their storm water into a ditch on 135th Street. The School District proposal does not address proposed or anticipated future commercial development. Attorney Faulkner (School District Attorney) stated they plan bid openings on August 1, 1991 for construction of the school. Estimated cost (including water/sewer extension and storm water management system) of $5,750,000. Mayor Latta spoke of her concerns in reference to liquor on the golf course next to the school. She would believe the structures would be constructed far enough away from the school site, but I would like to see it in the agreement to avoid any problems with liquor and the school, per State Liquor Laws. Attorney Faulkner provided a drawing of their proposed storm water drainage plan and he explained their proposal. Mayor Latta spoke her concerns of no sidewalks. Mr. Hummel, School Board Member, stated at this time, their will be no children walking to the school site. He explained, the School District is in dire need of PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 1 1991 PAGE FOIIR this elementary school. There was much more discussion of the road, storm sewers, curbs, gutters, sidewalks, and recapture. David Van Vooren stated there are two (2) issues to the Board: 1) The extension of water and sewer lines on Route 30. It's the Board's policy that all developmental sites have water and sewer extended to all their peripheries at any frontage along the road. They have requested a waiver. Staff needs further direction on this with time to complete the agreement; 2) Is the nature of the road urban or rural road (on 135th Street). Mayor Latta stated she thinks the Board has been clear in the past. They would like to see an urban profile road. There should be more detailed engineering to see if it is workable. After much more discussion, Attorney Faulkner stated between now and your next Board meeting, July 15, 1991, we will work with the Village Staff, Village Engineers and Village Attorney to come up with some agreement in reference to Pilcher Road, urban or rural; sewer and water along Route 30, will incorporate in agreement reference liquor in area of school; also sidewalks. It was the consensus of the Board that the Village Staff, Village Engineer and School District Attorney will try to work out the problems. Administrator Van Vooren questioned the Board if they want to come back to the Fry Annexation Agreement? It was the consensus of the Board that they need more information on extension feasibilities and it will come back to the Board on July 15, 1991. J. Dement moved to take a break. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. 9:20 p.m. 9:30 p.m. Mayor Latta reported we have received a letter from Grubens Uptown Tap requesting permission to install a fenced in tent at rear of their business on August 21st for dinner awards and cocktails for golf outing. Also, they requested permission to conduct a Corn Roast and Horseshoe Tournament at the rear of their business on August 4th, 1991. J. Dement moved to allow Gruben's Uptown Tap Golf Outing on Wednesday August 21, 1991 and Corn Roast and Horseshoe Tournament on August 4, 1991. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 1, 1991 PAGE FIVE Mayor Latta reported we have received a request from Nabby' s to serve alcoholic beverages on their outside deck. She and Attorney Harvey have reviewed the order and do not feel that our ordinance allows for the regular serving of liquor outside the building. She requested the Board consider amending the ordinance so we have greater control on alcoholic beverages outside in a beer garden or patio. Nabby's Corporate Officer, Mike Vitullo, spoke stating Nabby's will never be a "bar" environment. 1t is still a family restaurant. After some discussion, it was the consensus of the Board that the Attorney will bring back a proposed ordinance on July 15, 1991. Mike Lambert moved to allow Nabby's Restaurant to serve beer on the patio until August 31, 1991. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to adopt Resolution No. 992 Creating A Class "F" Liquor License to be issued to Plainfield Park District for September 22, 1991 Banquet. Seconded by J. Ray. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren gave the Board a FAX from IDOT in reference to a letter from Wadsworth Company. Chief Bennett spoke in reference to the solicitors ordinance. It was the consensus of the Board to distinguish between commercial and non-profit organizations. W. Sharp moved to adopt Ordinance No. 1370 Amending ordinance No. 1345 (overhead Sewer Ordinance). Seconded by J, Dement. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried, W. Sharp moved to adopt Ordinance No. 1371 Rezoning Of Property Owned By Dunn, Martin And Miller, Located At 405 Main Street From Residence A to B-1. Seconded by J. Gaylord. Vote by roll call. Ray, yes; Lambert, abstain; Gaylord, yes; Dement, yes; Sharp, yes. 4 yes, 1 abstention, 0 no. Motion carried. J. Ray moved to adopt Ordinance No, 1372 Variation Of Setback For Property at 714 North Center Street, G & C Slaybaugh. Seconded by M. Lambert. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. . J. Gaylord moved to adopt Ordinance No. 1373 Variation Of Sign Setback For Property At 101 South Division Street, Jeffrey and Carolyn Dement. Seconded by W. Sharp. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, removed himself from the room; Sharp, yes. 4 yes, 0 no. Motion carried. PLAINFIELD VILLAGE HOARD OF TRUSTEES JIILY 1, 1991 PAGE SIB W. Sharp moved to authorize the Village President to execute a letter (of agreement) to Veatch, Rich and nadler for an additional $2,000 to $3,000 for Disaster Relief Single Audit Requirement for year ending April 30, 1991. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. J. Gaylord moved to authorize payment of Payout #3 for Well #5 to Wehling Well Works, Inc. in the amount of $42,544.00 upon receipt of appropriate waiver of Lien. Seconded by J. Dement. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Engineer Howard Hamilton spoke in reference to the Southside Sewer and Water Extension Phase I and IA Change Order #6 (Final) decreasing contract price on sewer ($32,392.50). Also, he spoke of Louis Ruffolo Payout Request #8 final payout in the amount of $7,500.54. J. Dement moved to adopt Resolution No. 993 Authorizing A Change ._ Order In The Contract Between The Village Of Plainfield And Louis Ruffolo And Sons Construction Company which will result in a net decrease of $32,392.50 from the contract amount. Seconded by J. Gaylord. Vote by roll call. Ray, yes; Lambert yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. J. Gaylord moved to authorize Payout #8 (Final) to Louis Ruffolo in the amount of $7,500.54 for the Southside Sewer and Water Extension Phase I and IA. Seconded by J. Dement. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, o no. Motion carried. J. Gaylord moved to authorize payment of $90,138.74 to Harry W. Kuhn, Inc. upon receipt of necessary waiver of liens and funds to come from the Motor Fuel Tax Account, $60,000 and the balance from the General Account $30,138.74. Seconded by W. Sharp. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to authorize the payment of $27,132.63 to Len Cox and Sons Final Payment ,#5 for Route 59 Sewer/Water Improvements and money to come from the Alternate Bond Fund. Seconded by J. Dement. vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to pay bills for the period of July 1st through July 15, 1991. Seconded by J. Dement. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. J PLAINFIELD VILLAL~E BOARD OF TRIISTEES JULY 1, 1991 PAaE BEVEN W. Sharp acknowledged receipt of May 1991 Revenue Report and Expenditure Report. Chief Bennett reported Sergeant Oliver attended the Northwest University Traffic Staff and Command School and she received all A's. She did very well. Mayor Latta stated Sergeant Oliver has received very good comments on her "DARE Program" from st. Mary's School and Central School. Planner Waldock reported we have received a letter from Mr. Elmer Birkett who lost a ten (10) car garage in the August 28, 1990 Tornado. This garage was used by two (2) properties, 603 and 605 James Street. His new plan for two (2) separate garages, five (5) car garage behind 605 James Street and two (2) car garage behind 603 James Street. The consensus of the Board was to direct the Building Department to issue permits. Administrator Van Vooren reported on the preliminary water quality on Well ~5. Everything is consistent with the quality of the other two ( 2 ) deep wells except for the fluoride content is a little low. This fluoride content should get in line with the other two (2) wells after the development of the well. He reported in the near future we will report on a Storm Water Maintenance Program. He reported on the Wastewater Treatment Plant Access Road in reference to P.T. Ferro Construction, the contractor who is doing the work. Memo on the Employee Appreciation for work done after the August 28, 1990 Tornado. I have had nothing but good comments from the Board for the employees worked during this time. The Board was in full agreement. We are not having a problem at this time, but we are going to begin to prepare a way to conserve water if an emergency arises. Mayor latta stated we should request watering to evening only. J. Ray moved to authorize the Administrator along with Superintendent to consider Options 1, 2 and/or 3 from memo dated July 1, 1991 from Harry Countryman for a water conservation program if necessary. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to cancel the July 8, 1991 Board meeting. Seconded by. J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. Susan and Roger Sorg spoke in reference to tap-on fees to their property on Lynn Street. • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 1, 1991 PAGE EIGHT J. Dement moved to approve the waiving of the annexation fee, also allow Susan and Roger Sorg to pay the lessor of two for water and sewer tap-on fees or the construction costs for water and sewer extension. Seconded by J. Ray. Vote by roll call. Ray, yes; Lambert, yes; Gaylord, yes; Dement, yes; Sharp, yes. 5 yes, o no. Motion carried. J. Gaylord moved to adjourn into Executive Session, not to reconvene. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. 10:58 p.m. ~~~~ ERA KRNAC - V LLAGE CLERK