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HomeMy Public PortalAbout06.17.91 VB Minutes PLA ELD V LAG OAR OF TRU REGULAR MEETING DATE: JUNE 17, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: D. GULLICKSEN, J. RAY, J. DEMENT, M. LAMBERT, J. GAYLORD. M. LATTA AND W. SHARP WERE ABSENT. OTHERS PRESENT: D. V. J. P. D. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY _ ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF HAMILTON - ENGINEER At 7:00 p.m. the Village Clerk opened the meeting with the pledge to the flag. Roll call was taken, Mayor Latta and W. Sharp were absent. D. Gullicksen moved to appoint J. Dement as Mayor Pro-Tem. Seconded by J. Gaylord. Voice vote. 4 yes, 1 abstain. Motion carried. D. Gullicksen moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on personnel, to reconvene. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve the Consent Agenda. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. Mayor Pro-tem Dement removed himself from the room for the following Zoning Board of Appeals case on the Agenda. Planner Waldock spoke in reference to Case No. 304--5291V. Applicant - Jeffrey and Carolyn Dement. Location -- 101 South Division Street, southeast corner of Roberts Avenue and Route 59. Request - Variance from sign setback requirements to allow a ground sign at a setback of less than one (1) foot, where five (5) foot is now the minimum required. This is the site for the reconstruction of a retail shopping center destroyed by the August 28, 199,0 tornado. The sign proposed is to identify the shopping center. It's to be placed at the northwest corner of the lot. Staff has not found a traffic hazard by the placement of this sign. The Zoning Board of Appeals recommends approval of sign variance for 101 South Division Street. PLAINFIELD VILLAGE BOARD OH TRIISTEEB JIINE 17, 1991 PAGE TWO D. Gullicksen moved to concur with the Zoning Board of Appeals and grant a sign variance for 101 South Division Street. Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Gaylord, yes. 4 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the Annual Appropriation Ordinance. D. Gullicksen moved to adopt Ordinance No. 1368 Making Appropriations For The Village of Plainfield For The Fiscal Year 1991/1992. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes. 0 no. Motion carried. Administrator Van Vooren, spoke in reference to Tri-County Disposal Services - Rate Increase. On June 4, 1990, the Board awarded a two (2) year contract to Tri-County Disposal Services for garbage collection and disposal. Said contract provides for a rate increase to go into effect on July 1, 1991. The Village has received a letter from Tri-County Disposal Services dated May 31, 1991 (copy attached) which officially requests the rate increase. Additionally, the contract obligates Tri-County Services to collect recyclable materials (tin, aluminum cans, glass, newspaper and plastic) weekly. The Village is required to furnish the recycling container to be used by all participants as defined in the contract. Plainfield has received a $12,000 grant from the Will County Land Use Department to purchase the recycling containers. For your review, I have attached the proposed specifications to be used in acquiring the recycling bins. I would anticipate that the Village would purchase two-thousand (2,000) containers. Any grant money left could be used in an advertising campaign. Staff anticipates that the recycling program would commence on or about October 1, 1991. The contract indicates we have a ninety (90) day lead time to Tri-County Disposal Services in order for them to bring their recycling services up to speed. Staff recommends that the President and Board of Trustees authorize the following: 1) Approve Tri-County Disposal Services new rate of $5.98 per month for solid waste collection and disposal to begin July 1, 1991. Authorize the Village Staff to advertise and open bids for recycling containers. D. Gullicksen stated we need to look into the multi-family garbage service problems. Administrator Van Vooren and Trustee Sharp will contact Tri-County Disposal Services and work something out in reference to multi-family and people leaving for the winter. It was the consensus of the Board, that multi-family should be eliminated. r 1 ~J PLAINFIELD DILLAGE HOARD OF TRIISTEES JIINE 17, 1991 PAGE TSREE D. Gullicksen moved to approve the rate increase for Tri-County t Disposal Services to $5.98 per month starting July 1, 1991 and authorize Staff to advertise and open bids for recycling containers. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve Payout #6 - Final to Louis Ruffolo & Son Construction Company (Southside Sewer/Water Extension - Phase TI) in the amount of $18,277.17 to be charged to the 1989 Alternate Bond proceeds. Also, the Administrator will hold the check until the panels are corrected and we have received approval from our Engineer. Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve Change Order #24 for Sewage Treatment Plant to Joseph J. Henderson in the amount of $432.00. Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes. 0 no. Motion carried. D. Gullicksen moved to approve Payout #13 (Invoice #6590) for Sewage Treatment Plant to Joseph J. Henderson in the amount of $33,295.10 (holding back $10,855.00 for asphalt work to be corrected), to be charged to the 1988 General obligation Bond proceeds. Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 310-515912 explaining the proposed Flood Hazard Ordinance. J. Ray moved to adopt ordinance No. 1369 Regulating Development in Special Flood Hazard Areas. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve Change Order #6 (Plainfield Acres Water/Sewer Extension - Wegner Sewer & Water, Inc.) in the amount of $1,704.43. Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. S yes, 0 no. Motion carried. D. Gullicksen moved to authorize Payout #3 upon receipt of waiver of Liens, in the amount of $52,281.96 and the money to come from the 1989 "Alternate" Bond proceeds (retaining $11,530.82 for completion). Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE HOARD OF TRU8TEE8 JUNE 17, 1991 PAGE FOQR Two representatives from T.R.E.E.S. Worldwide, Ltd. spoke requesting permission to plant a tree in the Village Green on July 21, 199]. in conjunction with Plainfield Fest and at a later date erect a plaque and a monument. Their goal is to reforest to improve the earth's ecological system. After some discussion, the Board was very impressed by their endeavor and explained the Park District is a separate Board from the Village. The Board directed the Administrator to send a letter tv the Park District supporting this project. D. Gullicksen moved to approve payment of the bills for the period of June 1st through June 30, 1991. Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. D. Gullicksen reported we are still pumping on Well #5. we are gaining. Planner Waldock reported a building permit was issued in error at a home being built on Ottawa Street. The Zoning Ordinance states "Private garages or carports for storing not more than three (3) motor vehicles in connection with each single-family residence or apartment". Garages or carports attached to the residence become part of the residence and must conform to all front, side and rear yard setback lines. In error, we have issued a building permit for a four (4) car garage. Tt is framed-in and would be very expensive to conform to the Ordinance. After some discussion, Attorney Harvey suggested the simple solution is to approve a variance for this property. It was the consensus of the Board that Attorney Harvey should draft a Variance Ordinance. There was some discussion on cinder block wall (fence) being constructed in Indian Oaks Subdivision. There was some discussion regarding a truck parked in the Plaza Shopping Center advertising a Realtor. Tt was the consensus of the Board that these concerns should be reviewed in our ordinances. J. Gaylord moved to approve the Street Closures for Plainfield Fest '91 starting at 12:00 p.m. Thursday, July 18, 1991: Chicago Street from Fox River to Illinois Fox River Street from Lockport to Commercial Fox River Street (Ease Side for Vendors Only) Ottawa to Commercial, Desplaines Street from Lockport to Commercial Desplaines Street (West Side for Vendors Only) Ottawa to Commercial, Ottawa Street from Illinois to James Street. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. . J. Dement reported most of the street black-topping is complete. D. Gullicksen stated he was very pleased. The contractor did a very good job on the streets. e ® pLAINFYELD VILLAGE BOARD OF TRIISTEES JIINE 17, 1991 PAGE FIVE Administrator Van Vooren reported we have had a request from Air- Crafters, Inc., the heating and air-conditioning contractor for the Library expansion. They request the use of four (4) parking spaces for one (1) week to store three (3) pieces of air conditioning equipment until time to install. It was the consensus of the Board that they provide a Certificate of Insurance naming the Village of Plainfield as insured and that the equipment will be delivered on ,Tune 28, 1991 and be removed July 5, 1991. Administrator Van Vooren reported on Route 30 resurfacing. In reference to the intersection pedestrian knuckles, the State will not consider staining and stamping (like brick) on the concrete, it is not in their contract. If the Board wishes, they will do it at a cost to the Village of $9,700.00. It was the consensus of the Board not to go with the stained concrete until we hear from TDOT on the response from the Mayor's letter. The Board expressed their disgust of the State not giving the Village what they promised. Administrator Van Vooren stated IDOT has agreed to do the landscaping on the old Village Hall site, but they need a landscape plan. Trustee Lambert agreed to work with Staff on a landscaping plan. Administrator Van Vooren reported he received a letter from William and Geralyn Woods of 307 Norman Avenue, Plainfield Acres. This letter is in regards to their wanting to connect to the sewer and water at this time. Their problem is, that they are financially unable to pay the $1,000.00 down. Tt was the consensus of the Board to waive the $1, 000.00 down and finance the entire amount through their water/sewer bill. Also, any other cases similar to this must come to the Board for their decision. M. Lambert moved to cancel June 24, 1991 meeting. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. J. Gaylord moved for a break. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. 8:44 p.m. 8:50 p.m. Planner Waldock spoke in reference to the Fry Annexation Agreement. He passed out the agreement with changes far the Board to review. The changes have been high-lighted. These changes were mentioned in last weeks meeting (June 10, 1991). We are asking the Board to direct the Attorney to prepare the proper Ordinance. It was the consensus of the Board to direct the Attorney to prepare the ~~ ~~ C~ PLAIN~'IELD VILLAGE BOARD OF TRIISTEES JLTNS 17 , 19 91 PAGE 8IR Ordinance and if Staff does not hear from the Board on this agreement (pros/cons), Staff will get signatures from petitioners on agreement before the July 1, 1991 meeting. The Attorney's will get together on the recapture portion of the agreement. Planner Waldock spoke in reference to the request from the School District for a waiver of utility fees. Planner Waldock spoke to Dr. Smith as to his meaning of utility fees. He stated Dr. Smith said water and sewer tap-ons and any special assessments. Planner Waldock stated Staff recommends the Board review each request regarding a specific site on a case-by-case basis with no guarantees at the time. It was the consensus of the Board to consider each case separately. Police Chief Bennett reported on letters of commendations for Sergeant William J. Perkins and Officer Jonathan W. Popp for their aggressive action and alertness and these commendation to be entered into their personnel files. D. Gullicksen acknowledged receipt of the Police Operations Report for May, 1991. J. Gaylord moved to adjourn to reconvene. Seconded by M. Motion carried. 9:05 p.m. 9:56 p.m. into Executive Session on personnel, Lambert. Voice vote. 5 yes, 0 no. J. Gaylord moved to adopt the Administrator's proposal for the wage packages for Village employees, retroactive to May 1, 1991. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. D. Gullicksen moved to adjourn. 5 yes, 0 no. Motion carried. 9:59 p.m. Seconded by J. Ray. Voice vote. ~~.J VERA KRNAC - ILLAGE CLERK I