HomeMy Public PortalAbout06.17.91 VB Minutes
PLA ELD V LAG OAR OF TRU
REGULAR MEETING
DATE: JUNE 17, 1991 AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: D. GULLICKSEN, J. RAY, J. DEMENT, M.
LAMBERT, J. GAYLORD. M. LATTA AND W.
SHARP WERE ABSENT.
OTHERS PRESENT: D.
V.
J.
P.
D.
H.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY _ ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
HAMILTON - ENGINEER
At 7:00 p.m. the Village Clerk opened the meeting with the pledge
to the flag.
Roll call was taken, Mayor Latta and W. Sharp were absent.
D. Gullicksen moved to appoint J. Dement as Mayor Pro-Tem.
Seconded by J. Gaylord. Voice vote. 4 yes, 1 abstain. Motion
carried.
D. Gullicksen moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session on personnel, to
reconvene. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no.
Motion carried.
D. Gullicksen moved to approve the Consent Agenda. Seconded by J.
Ray. Voice vote. 5 yes, 0 no. Motion carried.
Mayor Pro-tem Dement removed himself from the room for the
following Zoning Board of Appeals case on the Agenda.
Planner Waldock spoke in reference to Case No. 304--5291V.
Applicant - Jeffrey and Carolyn Dement. Location -- 101 South
Division Street, southeast corner of Roberts Avenue and Route 59.
Request - Variance from sign setback requirements to allow a ground
sign at a setback of less than one (1) foot, where five (5) foot
is now the minimum required. This is the site for the
reconstruction of a retail shopping center destroyed by the August
28, 199,0 tornado. The sign proposed is to identify the shopping
center. It's to be placed at the northwest corner of the lot.
Staff has not found a traffic hazard by the placement of this sign.
The Zoning Board of Appeals recommends approval of sign variance
for 101 South Division Street.
PLAINFIELD VILLAGE BOARD OH TRIISTEEB
JIINE 17, 1991
PAGE TWO
D. Gullicksen moved to concur with the Zoning Board of Appeals and
grant a sign variance for 101 South Division Street. Seconded by
J. Gaylord. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes; Gaylord, yes. 4 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the Annual
Appropriation Ordinance.
D. Gullicksen moved to adopt Ordinance No. 1368 Making
Appropriations For The Village of Plainfield For The Fiscal Year
1991/1992. Seconded by J. Ray. Vote by roll call. Gullicksen,
yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes. 0
no. Motion carried.
Administrator Van Vooren, spoke in reference to Tri-County Disposal
Services - Rate Increase. On June 4, 1990, the Board awarded a two
(2) year contract to Tri-County Disposal Services for garbage
collection and disposal. Said contract provides for a rate
increase to go into effect on July 1, 1991. The Village has
received a letter from Tri-County Disposal Services dated May 31,
1991 (copy attached) which officially requests the rate increase.
Additionally, the contract obligates Tri-County Services to collect
recyclable materials (tin, aluminum cans, glass, newspaper and
plastic) weekly. The Village is required to furnish the recycling
container to be used by all participants as defined in the
contract. Plainfield has received a $12,000 grant from the Will
County Land Use Department to purchase the recycling containers.
For your review, I have attached the proposed specifications to be
used in acquiring the recycling bins. I would anticipate that the
Village would purchase two-thousand (2,000) containers. Any grant
money left could be used in an advertising campaign. Staff
anticipates that the recycling program would commence on or about
October 1, 1991. The contract indicates we have a ninety (90) day
lead time to Tri-County Disposal Services in order for them to
bring their recycling services up to speed. Staff recommends that
the President and Board of Trustees authorize the following: 1)
Approve Tri-County Disposal Services new rate of $5.98 per month
for solid waste collection and disposal to begin July 1, 1991.
Authorize the Village Staff to advertise and open bids for
recycling containers. D. Gullicksen stated we need to look into
the multi-family garbage service problems. Administrator Van
Vooren and Trustee Sharp will contact Tri-County Disposal Services
and work something out in reference to multi-family and people
leaving for the winter. It was the consensus of the Board, that
multi-family should be eliminated.
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PLAINFIELD DILLAGE HOARD OF TRIISTEES
JIINE 17, 1991
PAGE TSREE
D. Gullicksen moved to approve the rate increase for Tri-County
t Disposal Services to $5.98 per month starting July 1, 1991 and
authorize Staff to advertise and open bids for recycling
containers. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no.
Motion carried.
D. Gullicksen moved to approve Payout #6 - Final to Louis Ruffolo
& Son Construction Company (Southside Sewer/Water Extension - Phase
TI) in the amount of $18,277.17 to be charged to the 1989 Alternate
Bond proceeds. Also, the Administrator will hold the check until
the panels are corrected and we have received approval from our
Engineer. Seconded by J. Gaylord. Vote by roll call. Gullicksen,
yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0
no. Motion carried.
D. Gullicksen moved to approve Change Order #24 for Sewage
Treatment Plant to Joseph J. Henderson in the amount of $432.00.
Seconded by J. Gaylord. Vote by roll call. Gullicksen, yes; Ray,
yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes. 0 no. Motion
carried.
D. Gullicksen moved to approve Payout #13 (Invoice #6590) for
Sewage Treatment Plant to Joseph J. Henderson in the amount of
$33,295.10 (holding back $10,855.00 for asphalt work to be
corrected), to be charged to the 1988 General obligation Bond
proceeds. Seconded by J. Gaylord. Vote by roll call. Gullicksen,
yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0
no. Motion carried.
Planner Waldock spoke in reference to Case No. 310-515912
explaining the proposed Flood Hazard Ordinance.
J. Ray moved to adopt ordinance No. 1369 Regulating Development in
Special Flood Hazard Areas. Seconded by D. Gullicksen. Vote by
roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes;
Gaylord, yes. 5 yes, 0 no. Motion carried.
D. Gullicksen moved to approve Change Order #6 (Plainfield Acres
Water/Sewer Extension - Wegner Sewer & Water, Inc.) in the amount
of $1,704.43. Seconded by J. Gaylord. Vote by roll call.
Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes.
S yes, 0 no. Motion carried.
D. Gullicksen moved to authorize Payout #3 upon receipt of waiver
of Liens, in the amount of $52,281.96 and the money to come from
the 1989 "Alternate" Bond proceeds (retaining $11,530.82 for
completion). Seconded by J. Gaylord. Vote by roll call.
Gullicksen, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes.
5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE HOARD OF TRU8TEE8
JUNE 17, 1991
PAGE FOQR
Two representatives from T.R.E.E.S. Worldwide, Ltd. spoke
requesting permission to plant a tree in the Village Green on July
21, 199]. in conjunction with Plainfield Fest and at a later date
erect a plaque and a monument. Their goal is to reforest to
improve the earth's ecological system. After some discussion, the
Board was very impressed by their endeavor and explained the Park
District is a separate Board from the Village. The Board directed
the Administrator to send a letter tv the Park District supporting
this project.
D. Gullicksen moved to approve payment of the bills for the period
of June 1st through June 30, 1991. Seconded by J. Gaylord. Vote
by roll call. Gullicksen, yes; Ray, yes; Dement, yes; Lambert,
yes; Gaylord, yes. 5 yes, 0 no. Motion carried.
D. Gullicksen reported we are still pumping on Well #5. we are
gaining.
Planner Waldock reported a building permit was issued in error at
a home being built on Ottawa Street. The Zoning Ordinance states
"Private garages or carports for storing not more than three (3)
motor vehicles in connection with each single-family residence or
apartment". Garages or carports attached to the residence become
part of the residence and must conform to all front, side and rear
yard setback lines. In error, we have issued a building permit for
a four (4) car garage. Tt is framed-in and would be very expensive
to conform to the Ordinance. After some discussion, Attorney
Harvey suggested the simple solution is to approve a variance for
this property. It was the consensus of the Board that Attorney
Harvey should draft a Variance Ordinance.
There was some discussion on cinder block wall (fence) being
constructed in Indian Oaks Subdivision. There was some discussion
regarding a truck parked in the Plaza Shopping Center advertising
a Realtor. Tt was the consensus of the Board that these concerns
should be reviewed in our ordinances.
J. Gaylord moved to approve the Street Closures for Plainfield Fest
'91 starting at 12:00 p.m. Thursday, July 18, 1991: Chicago Street
from Fox River to Illinois Fox River Street from Lockport to
Commercial Fox River Street (Ease Side for Vendors Only) Ottawa to
Commercial, Desplaines Street from Lockport to Commercial
Desplaines Street (West Side for Vendors Only) Ottawa to
Commercial, Ottawa Street from Illinois to James Street. Seconded
by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
. J. Dement reported most of the street black-topping is complete.
D. Gullicksen stated he was very pleased. The contractor did a
very good job on the streets.
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® pLAINFYELD VILLAGE BOARD OF TRIISTEES
JIINE 17, 1991
PAGE FIVE
Administrator Van Vooren reported we have had a request from Air-
Crafters, Inc., the heating and air-conditioning contractor for
the Library expansion. They request the use of four (4) parking
spaces for one (1) week to store three (3) pieces of air
conditioning equipment until time to install. It was the consensus
of the Board that they provide a Certificate of Insurance naming
the Village of Plainfield as insured and that the equipment will
be delivered on ,Tune 28, 1991 and be removed July 5, 1991.
Administrator Van Vooren reported on Route 30 resurfacing. In
reference to the intersection pedestrian knuckles, the State will
not consider staining and stamping (like brick) on the concrete,
it is not in their contract. If the Board wishes, they will do it
at a cost to the Village of $9,700.00. It was the consensus of the
Board not to go with the stained concrete until we hear from TDOT
on the response from the Mayor's letter. The Board expressed their
disgust of the State not giving the Village what they promised.
Administrator Van Vooren stated IDOT has agreed to do the
landscaping on the old Village Hall site, but they need a landscape
plan. Trustee Lambert agreed to work with Staff on a landscaping
plan.
Administrator Van Vooren reported he received a letter from William
and Geralyn Woods of 307 Norman Avenue, Plainfield Acres. This
letter is in regards to their wanting to connect to the sewer and
water at this time. Their problem is, that they are financially
unable to pay the $1,000.00 down. Tt was the consensus of the
Board to waive the $1, 000.00 down and finance the entire amount
through their water/sewer bill. Also, any other cases similar to
this must come to the Board for their decision.
M. Lambert moved to cancel June 24, 1991 meeting. Seconded by J.
Ray. Voice vote. 5 yes, 0 no. Motion carried.
J. Gaylord moved for a break. Seconded by D. Gullicksen. Voice
vote. 5 yes, 0 no. Motion carried.
8:44 p.m.
8:50 p.m.
Planner Waldock spoke in reference to the Fry Annexation Agreement.
He passed out the agreement with changes far the Board to review.
The changes have been high-lighted. These changes were mentioned
in last weeks meeting (June 10, 1991). We are asking the Board to
direct the Attorney to prepare the proper Ordinance. It was the
consensus of the Board to direct the Attorney to prepare the
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PLAIN~'IELD VILLAGE BOARD OF TRIISTEES
JLTNS 17 , 19 91
PAGE 8IR
Ordinance and if Staff does not hear from the Board on this
agreement (pros/cons), Staff will get signatures from petitioners
on agreement before the July 1, 1991 meeting. The Attorney's will
get together on the recapture portion of the agreement.
Planner Waldock spoke in reference to the request from the School
District for a waiver of utility fees. Planner Waldock spoke to
Dr. Smith as to his meaning of utility fees. He stated Dr. Smith
said water and sewer tap-ons and any special assessments. Planner
Waldock stated Staff recommends the Board review each request
regarding a specific site on a case-by-case basis with no
guarantees at the time. It was the consensus of the Board to
consider each case separately.
Police Chief Bennett reported on letters of commendations for
Sergeant William J. Perkins and Officer Jonathan W. Popp for their
aggressive action and alertness and these commendation to be
entered into their personnel files.
D. Gullicksen acknowledged receipt of the Police Operations Report
for May, 1991.
J. Gaylord moved to adjourn
to reconvene. Seconded by M.
Motion carried.
9:05 p.m.
9:56 p.m.
into Executive Session on personnel,
Lambert. Voice vote. 5 yes, 0 no.
J. Gaylord moved to adopt the Administrator's proposal for the wage
packages for Village employees, retroactive to May 1, 1991.
Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes;
Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion
carried.
D. Gullicksen moved to adjourn.
5 yes, 0 no. Motion carried.
9:59 p.m.
Seconded by J. Ray. Voice vote.
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VERA KRNAC - ILLAGE CLERK
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