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Home My Public Portal About06.10.91 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEE REGULAR MEETING DATE; JUNE 10, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, J. DEMENT, J. GAYLORD, GAYLORD, D. GULLICKSEN, J. RAY, M. LAMBERT. OTHERS PRESENT: D. V. J. P. D. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF COUNTRYMAN - WATER/SEWER At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. W. Sharp moved to approve the New/Old Business Section of the Agenda, with the addition of an Executive Session (to be called after subject #10) on Land Acquisition and an Executive Session at the end of meeting on personnel, to reconvene from both sessions. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Gaylord moved to approve the Consent Agenda to include minutes of the March 4, 1991 Regular Meeting. Seconded by W. Sharp. Voice vote. ~ yes, 0 no. Motion carried. Mayor Latta proclaimed June 20, 1991 as "Michael Sittason Day". Mr. Sittason is in need of a heart transplant. Mayor Latta reported on a letter from the Plainfield School District, requesting waiving of utility fees. It was unclear to the Board, what fees they were requesting to waiver. Therefore, this request was tabled, and the Administrator will contact the school to clarify and. bring it back to the Board. Attorney Wilson spoke representing the Jehovah Witness Church, who are planning to build on Frederick Street. They have agreed to annex to the Village when they become contiguous, and the Village agreed to serve the property with water and sewer. The Congregation has applied far sewer and water connection, and they were advised that the fee is $4,163.95 per lot. Since they have parts of two (2) lots, the fee would double or $8,327.50. They are .asking the Village to reconsider because they are building one (1) building on parts of two' (2) lots. Also, they are requesting the waiving of permit fees, but not inspection fees. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 10, 1991 PAGE TWO D. Gullicksen moved to approve the waiver to Jehovah Witness building permit fees, not to include the inspector fee. Also, they will pay one (1) construction fee for their water and sewer construction. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Wastewater Treatment Plant Access Road. On May 1, 1991, the bids were opened for this project. We received five (5) bids and the low bid was F.T. Ferro Construction in the amount of $90,125 and that was 11.4 below the engineers estimate of $101,732.82. There is some concern of "D" Construction Company using the entrance property facing Route 30 for their staging area for the reconstruction of Route 30. Our project might have to be done in stages. D. Gullicksen moved to awaxd the bid for the Wastewater Treatment Plant Access Road to F.T. Ferro Construction, in the amount of $90,125.00, and the expenditure to come from the 1988 General Obligation Band monies. Seconded by J. Dement. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 306-5791V. Applicant - Golden Development. Location - Northwest corner of Route 59 and 135th Street. Request - Variance from Temporary Sign Standards to allow a one hundred sixty (160) square foot sign, where thirty-two (32) square foot is the maximum allowed. The sales trailer will be removed from this location. The sign would be temporary for marketing purposes for eighteen (18) months. The Zoning Board of Appeals is recommending a sign variance for Golden Development. D. Gullicksen moved to approve a temporary sign variance for Golden Development, to allow a one .hundred sixty (160) square foot sign at Route 59 and 135th Street far a period of one (1) year, anal can be renewed upon request. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 307-5891FF. Applicant - Golden Development. Location -Approximately 1/4 mile north of 135th Street, west of Route 59, east of Golden Meadows Drive. Request - Final Plat for Golden Meadows Estates, Unit #3. This unit includes sixteen (16) single-family residential lots and a cul-de-sac at Heather Court. Units one (1) and two (2) were approved on August 20, 1990. Plan Commission is recommending approval .upon receipt of proper surety, and they satisfy all requirements of the Village Engineer. D. Gullicksen stated his concerns on the water run-off going into the farmers field, (Harry Fraizer). Paul Gusti, PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 10, 1991 PAGE THREE developer, stated the water that goes into the detention pond is re-.routed back into the file on the south side of the road. Administrator Van Vooren stated, we will have our engineers look at the possible problem and see what can be done, and we will work something out to solve the problem. W. Sharp moved to approve the Final Plat for Golden Meadows Estates, Unit #3 subject to the following stipulations: 1) Provide proper surety in a form acceptable to the Village; and 2) Satisfy all requirements of the Village Engineer. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried-. Planner Waldock spoke in reference to Case No. 308-5991V. Applicant - Gary Slaybaugh. Location - 714 North Center Street. Request - Variance from zoning regulations to allow the reconstruction of a non-conforming .deck at a setback of 4.5 feet, where ten (10) feet is required. The Plan Commission felt the improvements are very tasteful and Staff feels it to be an asset to the property. J. Ray moved to concur with the Zoning Board of Appeals and approve the setback variance request to Mr. and Mrs. Slaybaugh at 714 North Center Street. Seconded by J. Dement. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke, in reference to Case No. 311-5159~.SPR. Applicant - Rod Baker Ford, Inc. Location - 23210 Lincoln Highway (Route 30) Northwest of McClellan Avenue. Request - Site Plan Review for a new Auto Dealership Sales/Service Facility. The subject site is about five (5) acres. The parcel fronts Route 30, with rear fronts on McClellan Avenue. New access drives and storm-water basin were constructed last year, (July 1990). The existing dealership building is located southeast of the proposed site. This building will remain. It's between Clark Oil Company and the proposed dealership building. They will provide one hundred twenty-eight (12$) parking stalls. The site is to be landscaped with approximately three hundred (300) plantings. The neighbors along McClellan Avenue. have requested additional plantings along McClellan Avenue and the Bakers have agreed. Exterior lighting will be provided along Route 30 and must be screened to avoid glare to residential property. The building facade is of brick on the showroom portion, and metal siding on service area. Storm detention is provided on site; 16'x 20' trash enclosure will be provided on site. The Plan Commission recommends approval of Site Plan for Rod Baker Ford with six (6) stipulations. There was some discussion of the berm along McClellan Avenue. The building will be approximately fourteen hundred (1400) square feet. The Board had no problem waiving the 25~ brick facade. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 10, 1991 PAGE FOUR D. Gullicksen moved the Site Plan for Rod Baker Ford Inc. be approved subject to the fallowing stipulations: 1) Provisions of additional lighting details. Lighting shall be screened and directed to avoid glare onto nearby residential areas; 2) All parking and drive areas shall be paved with bituminous concrete; 3) Additional landscape plantings berming should be placed along the McClellan Avenue frontage; 4) Amend parking layout to satisfy Fire District; 5) Provide handicapped parking spaces in accordance with State Statues; and 6) Waive brick facade requirements and approve contoured metal siding in accordance with plans. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case 305-41191FP. Applicant - Quail Run Joint Venture. Location - West of Pheasant Chase Subdivision, East of Van Dyke Road. Request - Final Plat for Quail Run, Unit #2. 1) Provision of improvements to .Route 59 for right and left turn lanes onto Pheasant Chase Drive to be accomplished as part of Unit #1. 2) Limit construction traffic. ingress and egress only to Van Dyke Road. Construction traffic on Pheasant Chase Drive shall be prohibited. 3) Van Dyke Road to be improved in accordance with collector street specifications along the entire frontage of the subject site, with the specifics of this matter to be finalized prior to Final Plat approval for Unit #2. Fifty percent (50~) of required surety in the form of a Letter of Credit for Van Dyke Road shall be provided with Unit #1. The remaining (50~) surety of Van Dyke Road shall be provided at time of Final Plat approval of Unit #3. 4) Park District and Village Board agreement on park donation requirements for the subdivision. 5) Application for rezoning the subject site from Residence B and Residence A-4 to Residence A, (Single Family). 6) The developer agrees to participate, involving water problems in both the north and south of the proposed development (Quail Run). The Board stated concerns of the drainage problem in the area. Mr. Ingram, representative for Quail Run, agreed they would participate in solving the drainage problem. There was same discussion of Van Dyke Road, type of surface, and if Curbs, gutters and sidewalks will be installed on the east side of road only, or both sides of the road. It was the consensus of the Board that the engineers, ours and theirs, will study these problems and bring some answers back to the Board. W. Sharp moved to take a break. 6 yes, 0 no. Motion carried. Seconded by J. Ray. Voice vote. 8:40 p.m. 8:50 p.m. PLATNFIELD VILLAGE BOARD OF TRUSTEES JUNE 10,1991 PAGE FIVE Mayor Latta requested to move Mr. Wilsons' letter regarding Renwick Pointe to follow #10 Lockport Street Lighting on the Agenda. Administrator Van Vooren spoke in reference to Lockport Street Lighting. Mr. Brent Coulter, Trustee Lambert and Mr. Van Vooren attended an IDOT meeting in Schaumburg on June 4, 1991. Mr. Coulter spoke, stating we started out with twenty (20) foot height pole and one hundred twenty (120) foot spacing, then we went to sixty-five (65) foot spacing. We have submitted five (5) - six (6) alternatives to the State. We did not meet all criteria for State standards. They are enforcing their standards completely. We must satisfy District 1 criteria for pavement luminous and illumination. They stated they will not allow decorative poles at the Route 59 intersection. It's clear if you want to do ornamental lighting, you are constrained to the Hadco product. These are the only ones they are approving. He stated the Village could get a schematics of the Hadco fixture to show you what it would look like. Administrator Van Vooren stated, the State is moving away from any sidewalk treatment. They will trench in and install the conduit and bases. Mr. Coulter does not want ornamental lighting on State Routes. Mr. Coulter gave the Board alternatives with cost. analysis (refer to memo dated June 7, 1991). After the Board discussed the lighting project and expressed their frustrations, Administrator Van Vooren stated, the lighting is not a critical component of the completion of the construction. It will take about a week of work to push the cable under the sidewalk for the nineteen hundred (1900) feet of work. We need to know an approved plan. It was the consensus of the Board that Brent Coulter will write a letter to IDOT requesting their approved spacing, height, fixture and etc., then Mr. Coulter will FAX to Mayor Latta. Administrator Van Vooren stated, the Library has stated their desire not to have the aluminum pole (street light). moved, and they will address the lighting in front of their building with ornamental lighting on their property along Illinois Street, possibly two (2) to four (4) lights. It was the consensus of the Board that Administrator Van Vooren should tell IDOT to remove the street light on Illinois Street in front of the Library. Attorney Wilson, representing the Richard Searls family - Renwick Pointe Subdivision, spoke in reference to his letter dated June 4, 1991. It was the consensus of the Board that in the development of Renwick Pointe and Arbor of Plainfield, Renwick . Pointe will rebuild Howard Street, and Arbor of Plainfield will rebuild Dan O'Connell Drive. The Board directed the Attorney to write the developer of Arbor of Plainfield of the Village's understanding of who is rebuilding these two (2) Streets and ask for a response in writing. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 10, 1991 PAGE SIX J. Gaylord moved to adjourn into Executive Session, to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 9:50 p.m.. 10;12 p.m. Mayor Latta reopened the meeting for the Fry Golf Course, located on 135th Street at Route 30. Annexation Agreement, page five (5) - line five (5) "an premises" will be corrected by attorneys. Page eight (8) - last line 1st paragraph -~ (add) to the westerly boundary. Page seven (7), #6 - water to service the future commercial developments needs. Page twenty (20), line #2 "on premises" - will be corrected by attorneys. There was some discussion of page 11-b, reference the road. It could be a collector road. Haw is it going to be funded and by who? Fry's agreed to put in escrow $155,000 for the road. Page nine (9) add to first paragraph - also will pay and recapture fees, (the attorneys will include the acceptable language). Page ten (10) - twelve (12), delete 1st line and thus of the next sentence. This Annexation Agreement will be on June 17, 1991 Board meeting. W, Sharp moved to approve payment of bills for period of May 1st through 15, 1991. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 na. Motion carried. W, Sharp acknowledged receipt of the April, 1991 Treasurers Report. Administrator Van Vooren stated, due to the late hour, he is deferring the Executive Session on personnel to next week, June 17, 1991. D. Gullicksen moved to adjourn. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. 11:15 p.m. ERA KRNAC - V LLAGE CLERK I