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Home My Public Portal About06.03.91 VB Minutesr~ LJ PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JUNE 3, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, J. RAY, J. DEMENT, M. LAMBERT, J. GAYLORD, D. GULLICKSEN WAS ABSENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC -VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF At 8:05 p.m Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, D. Gullicksen was absent. J. Dement moved to approve the New/Old Business Section of the Agenda, with the addition of an Executive Session on Personnel. not to reconvene and move "Dollars Against Diabetes Day" from Consent Agenda to the first thing on New Business. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the Consent Agenda to include Village Board meeting minutes - Public Hearing February 18, 1991; Regular Meeting February 18, 1991; Public Hearing February 25, 1991; Regular Meeting February 25, 1991. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta read a Proclamation proclaiming June 15, 1991 to be "Dollar Against Diabetes Days" a fund raiser sponsored by will- Grundy Counties Building and Construction Trades Council. W. Sharp moved to adopt Resolution No. 991 Creating A Class "F" Liquor License for Plainfield Fest '91. Seconded. by J. Dement. Vote by roll call. Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Planning Case No. 303- 41291V. Applicant - First Baptist Church. Location - 400 West Lockport Street. Request - Variance from Central Sign District to allow a ground sign of thirty-two (32) square feet in area and 7 1/2 feet in overall height. The subject site is occupied by a Church and parking lot. The applicants desire to erect a new . ground sign along Division Street. Current sign regulations limit signage on this site to four (4) feet in height and twenty PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 3, 1991 PAGE TWO (20) square feet in area. The applicants list hardships related to the impact of Route 59 on their property making it difficult to view a twenty (20) square foot sign. They feel that twenty (20) square feet is insufficient to allow traffic to properly view their sign. Signage located directly across the street on the New Lenox State Bank property is of a similar size and placement to that proposed by the First Baptist Church. The sign, as proposed, does not exceed the requirement of signs outside of the Central Sign District. Therefore, Staff finds no objection to the variance as requested. However, sign placement should provide as much traffic visibility as possible. This can be done by maintaining a setback of about three (3) feet from the property line, or by moving the sign north on the subject site. The Plan Commission recommends approval of the variance far the First Baptist Church with the stipulation - the sign must be located so it does not cause an impediment to traffic site lines. The Church agreed to place the sign (on Route 59) even with the south building line of the Church. Pastor Bodwell of the First Baptist Church spoke, stating it is an attractive sign. Trustee Lambert agreed, but he stated this sign does not fit with the period of the Church. Mayor Latta agreed the sign does not fit with the period of their building. After much discussion, Mayor Latta stated the purpose of the Central Sign District, of which the Church is in, was to keep the signs in that area of a smaller scale. It would help if the sign were closer to the ground and the size of this sign is going to stand out like a billboard. Planner Waldock stated it seems to be the consensus of the Board that the style of this sign does not fit with the Church. They could redesign the sign and come back to the Board. The Board discussed the size of sign, and by Ordinance, twenty (20) square feet is allowed. Trustee Lambert stated the sign could be redesigned and have just as much impact. It was agreed by the Board a 6'x 4' sign would be acceptable. W. Sharp moved to table the First Baptist Church request for a sign variance until they are ready to submit another proposal. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta read a letter from Green Peace Action who are requesting permission to conduct their door-to-door canvas' from July 1, 1991 through August 15, 1991. Trustee Lambert questioned if they will be in the area during Plainfield Fest (July 19,20 & 21, 1991)? Attorney Harvey stated we might request that they state specific dates based on other events happening in Plainfield during that period. It was the consensus of the Board, Chief Bennett will direct a letter to this organization. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 3, 1991 PAGE THREE Planner Waldock spoke in reference to letter of request from Karen Motors stating they have a buyer for their vacant property located along Plainfield Road and' adjacent to Lily Cache Creek. He stated their concern was this property is designated as flood plain property and they can build on flood plain property but if it were flood way property they could not build. In flood plain the building must be built two (2) feet above flood level, then they meet the Ordinance. Planner Waldock will send a letter with this explanation to Koren Motors. Administrator Van Vooren reported that the Board, aver the past few months, has discussed several lighting schemes for Lockport Street. The Board directed Brent Coulter of Cemcon, Ltd. to present to IDOT for approval of installation of period sensitive ornamental lighting. Said lighting would be fifteen (15) feet high and spaced approximately seventy (70) feet apart with an estimated cost of $70,200 for two (2) blocks. Mr. Coulter has been informed that our initial option failed to meet their (IDOT) "disability" glare criteria and therefore was unacceptable. Mr. Coulter then discussed several additions, alternatives which were outlined in his memo to Mr. Peter Waldock dated May 21, 1991. Of the alternatives presented, IDOT has initially approved Alternate #1 and #5 (refer to Administration memo dated May 31, 1991). We are continuing discussions with IDOT. We will meet with them tomorrow June 4, 1991. The project is ongoing and it has become critical for the Village to make a decision as to the lighting. The alternatives are: 1) Install Alternate #1 at a minimum cast of $78,240. 2) Install Alternate #5 at a minimum cost of $105,620. 3) Replace the temporary poles and fixtures with poles, mast arms and fixtures supplied by IDOT. Installation cost yet to be determined. 4) Leave the existing temporary lighting up until the Village has jurisdictional control of the street and install whatever option the Board selects at that time. After some explanation of funding, Mr. Van Vooren stated it is his recommendation that local funding be required to fund the lighting project. We will continue to pursue FAUS Funds in the next several months. Mr. Van Vooren has asked Mr. Coulter to attend our June 10, 1991 meeting to discuss this matter in detail to make a decision. The State is requiring an additional temporary light pole to be installed near the Library. Their plan indicates the existing light pole should be moved six (6) feet closer to the Library ,building. It was the consensus of the Board that Administrator Van Vooren contact the Library in reference to their running the power to this light. Our alternative is to eliminate that light, because of the cost, we need to negotiate with the Library. After much more discussion, it was the consensus of the Board that Administrator Van Vooren and Trustee Lambert will attend the meeting with Brent Coulter at PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 3, 1991 PAGE FOUR TROT tomorrow June 4, 1991 at 1:30 p.m. in Schaumburg. Also Administrator Van Vooren will look into the funding, .downtown businesses participation, contributions .and/or a debt service arrangement. The temporary poles are unacceptable, the aluminum poles are unacceptable. Now, what are our options and how are we going to pay for them? This is what we must focus on. W. Sharp moved to adopt Ordinance No. 1367 An Ordinance Authorizing The Sale Of Personal Property. (1979 Ford Econoline Van). Seconded by J. Ray. Vote by roll call. Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren gave a report on the Wastewater Treatment Plant Lagoon Sludge Removal bids for this project. J. Dement moved to execute the contract with Metro-Ag Waste Injection Systems, Inc. for the lagoon sludge removal in the amount of $43,848.00 and this expenditure come from the 1988 General Obligation Bond monies. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. J. Dement moved to authorize the Village Administrator to execute a maintenance agreement for the Warning Siren System with Fulton Contracting Company in the amount of $1,885.00, monies to come from account #01-0701-0$17. Seconded by W. Sharp. Voice vote. 5 yes, 0 no. MOtion carried. J. Dement moved to .authorize the President to execute Change Order #3 and final for Route 59 Sewer/Water Extension to Len Cox and Sons in the amount of $8,450.00. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to pay bills for end of fiscal year, April 30, 1991 and May 15,1991. Seconded by J. Ray. Vote by roll call. Sharp, yes; Ray, yea; Dement, yea; Lambert, yes; Gaylord, yes. 5 yes, 0 no. Motion carried. J. Gaylord moved to approve a permit for a model home for a period of one (1) year (to June 3, 1992) for Lot #24 Quail Run Subdivision, Unit #1, 610 Pheasant Chase Drive. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.. Administrator Van Vooren spoke in reference to his memo dated May 31, 1991, Administrative Procedures for Plainfield Acres water and sewer extension. The Board directed the Administrator to follow this procedure. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 3, 1991 PAGE FIVE Attorney Harvey reported the U.S. E.P.A. is supposed to change their regulation on June 15, 1991 regarding Radium, hopefully raising to twenty (20) pico-curries from the five (5) pico- curries required now. W. Sharp moved to adjourn into Executive Session, not to reconvene. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. 10:04 p.m. /' V KRNAC - VIL AGE CLERK • ~J