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Home My Public Portal About05.13.91 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MAY 13, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, J. DEMENT, J. GAYLORD, J. RAY, M. LAMBERT, D. GULLICKSEN WAS ABSENT. OTHERS PRESENT: D. V. J. P. D. J. R. VAN VOO] KRNAC - HARVEY WALDOCK BENNETT DJERF MILLER BEN - ADMINISTRATOR VILLAGE CLERK ATTORNEY - PLANNER - CHIEF ENGINEER STREETS At 6:32 p.m. Mayor Latta opened the meeting with the pledge to the flag. J. Dement moved to approve the New/Old Business Section of the Agenda, with the additions of Motor Fuel Tax Award of Bids for 1991 Street Maintenance and appointments by the Mayor. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. W. .Sharp moved to approve the Consent Agenda to include the minutes of February 11, 1991. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta reported she is appointing Sam Slocum to the Police Committee. Mayor Latta received a request from McAnally's (Religious and TV Store) to distribute Alter Wine due to na other distributor in our area. Would the Board consider finding a new category to sell wine to religious organizations. It was the consensus of the Board that the Attorney will investigate. Mayor Latta assigned Dave Van Vooren and/or Peter Waldock as alternates in her absences at CATS Meetings. Mayor Latta reminded everyone, the due date for payment of construction casts (extension of water and sewer) to Plainfield Acres has been extended to July 1, 1991. Mayor Latta read a Proclamation from the American Legion Auxiliary proclaiming May 24th and 25th, 1991 as "Poppy Days" in the Village of Plainfield. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 13, 1991 PAGE TWO Mayor Latta stated the "Tree Parade" that was held on Saturday May 11, 1991 was very nice. Twenty-two (22) trees were planted in the past few weeks, and three (3) trees were planted Saturday. Engineer Djerf reported, we received six (~) bids on the 1991 Motor Fuel Tax Street Maintenance Bid Opening on May 3, 1991. The low bidder was Harry W. Kuhn Inc. of Wheaton, Illinois at $99,198.00. We have checked the low bid and it is in order, subject to IDOT approval. J. Dement moved to award the 1991 Motor Fuel Tax Street Maintenance Bid to Harry W. Kuhn Inc. in the amount of $97,467.00. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Ray, yes; Lambert, yes. 5 yes, 0 no. Motion carried. Mayor Latta stated same residents have had concerns of the dust being caused by IDOT construction on Lockport Street. J. Dement stated we want to keep in close contact with the Resident Engineer, and if there is a problem, we want to help to protect our residents. Also, he stated that Eastern Avenue is looking good. Planner Waldock spoke in reference to Case No. 302-41.091FP. Applicant _ Arbor of Plainfield. Location - South side of Renwick Road, about 400 feet west of Howard Avenue. Request - Final Plat for "Arbor of Plainfield, Unit #1. The property has 675 feet of frontage along Renwick Road. The Final Plat for Unit #1 includes fifty-seven (57) single-family lots, a large outlot and drainage easements across some undeveloped property south of Unit #1. This south area will be platted as part of the future phases of the Arbor Subdivision. The easements will provide land area for storm water detention facilities far all phases of the project. These storm facilities are being constructed with phase one. The Subdivision appears to comply with provisions of the Preliminary Plat approval. A11 lots meet area and width requirements. Streets are provided per the Preliminary Plat. Arbor Drive, Lexington Drive, Reuben Drive and Orchard Lane are each designed at a width of sixty-six (66) feet (as required by code). Dan O'Connell Drive has a right-of-way of forty-eight (48) feet. An eighteen (18) foot easement is provided along the west side of this right-of-way to provide a useful width of sixty six (66) feet. The street was originally designed to receive eighteen (18) feet of right-of-way from Renwick Pointe Subdivision on the adjoining property to the east. However, the developers of Renwick Pointe indicated that they may seek to redesign their layout and not need frontage on Dan O'Connell. the additional eighteen (18) feet may be problematic to a PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 13, 1991 PAGE THREE redesigned layout. However, it would appear that Arbor Subdivision has sufficient roam to shift the development west eighteen (18) feet into the large outlat area west of Arbor Drive in order to fulfill the full sixty-six (66) foot right-of-way requirement for Dan O'Connell Drive. All utilities along Dan O'Connell Drive are to be located west of the pavement area. The street surface (of Dan O'Connell Drive)' is proposed to be constructed to the full width of thirty-one (31) feet (back to back of curbs). Curb and gutter will be installed on each side. Sidewalks for Dan O'Connell are proposed only on the west side. Phasing of this subdivision has become an issue when the adjoining owners sought to utilize Dan O'Connell Drive from Reuben Drive to Feeney Avenue. Due to site topography and economics, Arbor's developers have chosen to stop Unit #1 at Reuben rather than continue to Feeney. The area north of Reuben slopes toward Renwick Road. The area south of Reuben must be served by a lift station which is planned for Unit #2. Dan O'Connell right-of-way south of Reuben can be established now via easements with this (Unit #1) plat. The easement can then be dedicated (for Village ownership) with Unit #2 approval. This will allow the property to the east to develop this section of Dan O'Connell at their discretion and time frame. The Plan commission recommends approval of Arbor of Plainfield, Unit #1 with the following stipulation: Compliance with requirements of the Village Engineer. There was some discussion on the stormwater drainage at the rear of the properties. Mayor Latta stated her concern of the road width (Dan O'Connell Drive). We can't have a road forty-eight (48) feet wide when we require sixty-six (66) feet. How can we require the other eighteen (18) feet? Planner Waldock stated the Plan Commission had the same concerns. They thought the future subdivision of the adjoining land, would be looking for that eighteen (18) feet of road, no matter how the alignment worked out to require that eighteen (18) feet. Mike Lambert questioned, are these drainage easements going to have sufficient drainage for the over-land drainage? Engineer Djerf stated the storm sewers are through the rear yards, the pipes 36", 30" and 27" in diameter and they are providing inlets in the rear on every other lot. The pipes are designed to handle a five (5) year storm, one-hundred (100) year storm will provide some ponding in the. rear yards. In some places, the easements were increased to forty (40') to keep the ponding within the easement. Attorney Tom Wilson spoke representing Richard Searls, developer of Renwick Pointe. Howard Koop spoke, developer of Arbor Place. Mayor Latta stated we have three (3) questions to the Board - 1) Zs the Board willing to attempt to get Arbor Place to extend Dan O'Connell Drive; 2) Can they have a variance on haw high the foundation is next to the street; 3) Can they have a sales trailer? On question #1, it was PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 13, 1991 PAGE FOUR the consensus that we would like the. street extended, but we have no way of forcing it to be done; #2 - top of foundation must be eighteen (18"); #3 sales trailer approved for one year, renewable. W. Sharp moved to approve Final Plat Plainfield with the stipulation, tap eighteen (18") as per Ordinance and the and in compliance with Village Engineer. Vote by roll call. Sharp, no; Dement, yes; Lambert, yes. 4 yes, 1 no. Motion Unit #1 for of foundation ire shall be no Seconded by yes; Gaylord, carried. Arbor of must be variance J. Dement. yes; Ray, J. Dement moved to authorize Arbor of Plainfield to place a sales office trailer for a period of one (1) year and it will need an occupancy permit. They can ask for an extension at the end of the year. Seconded by J. Gaylord. Voice vote. 5 yes, D no. Motion carried. Engineer Djerf stated Jahn Green, who is doing the Sunshine Circle Drainage Project, is requesting to be allowed to provide a Letter of Credit in place of a completion bond. The Board had no problem and approved the request. W. Sharp moved to authorize John Green to issue the Village a Letter of Credit in the full amount of the Sunshine Circle Drainage Project, in lieu of a performance bond. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to authorize the Mayor to sign the agreement with Veatch, Rich & Nadler Auditors, at a cost of $7,500 to $8,250 with the understanding that the Administrator will request an estimate for an additional. audit on the tornado funds. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. J. Gaylord moved to adopt Ordinance No. 1364 Annexing Property Located At 116 S. Frederick Avenue. Seconded by J. Dement. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Ray, yes; Lambert, yes. 5 yes, D no. Motion carried. W. Sharp moved to adopt Ordinance No. 1365 Amending The Village Sign Ordinance In Regards To Sign Setbacks, Temporary Signs, And Project Identification Signs. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Ray, yes; Lambert, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to adapt Ordinance No. 13f6 Regarding Front, Side, And Rear Yard Setbacks In I-1 Zoning Districts In The Village Of PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 13, 1991 PAGE FIVE Plainfield. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Ray, yes; Lambert, yes. 5 yes, 0 no. Motion carried. J. Gaylord moved to pay the bills through the end of April 1991. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Ray, yes; Lambert, yes. 5 yes, 0 no. Motion carried. J. Gaylord reported Joliet is having a parade "Desert Peace" on June 15, 1991 and the Village is invited to participate. W. Sharp acknowledged receipt of Police Reports for April 1991. W. Sharp moved to approve step increases for the three (3) new officers who have finished their training - James Caliendo, Holly Beard, and Robert Plutz. This step will bring them to $21,420 ($10.30 per hour) effective with current pay period May 6, 1991. Seconded by J. Dement. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Ray, yes; Lambert, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to adjourn. Seconded by J. Dement. Voice. vote. 5 yes, 0 no. Motion carried. 8:11 p.m. VERA KRNAC ~ VILIlAGE CLERK 1 LJ