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HomeMy Public PortalAbout01.21.91 VB MinutesC. PLAINFTELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JANUARY 21, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. LEWIN, D. GULLICKSEN, W. SHARP, L. KELLY, J. DEMENT. J. GAYLORD WAS ASSENT. OTHERS PRESENT: M. V. J. P. D. At x:30 p.rn. Mayor Latta op the flag. PUSINEL KRNAC - HARVEY WALDOCK BENNETT erred the GI - ADMINISTRATOR VILLAGE CLERK ATTORNEY -- FLANNER - CHIEF meeting with the pledge to Reverend Niswonger gave a prayer for our troops in the Middle East far peace and the safe return of the troops, then there was a rnornent of silence---------- ! W. Sharp moved to approve the New/Old Business Section of the Agenda with the additions of an Executive Session on land acquisition, not to reconvene. Also move item #7 Resolution Route 30 Project to after item #11. Seconded by D. Lewin. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve the Consent Agenda which included minutes of regular meetings of August 20, 1990 and September 17, 1990. Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta announced Reverend Edward Geschke, former Treasurer for the Village, has moved out of the Village and according to State Statute, our Treasurer is required to Live within the Village. 1.irnits. We appreciate all the work he has done far the Village in the past ten (10) years. Therefore, we are in need of a Treasurer and she appointed Reverend Donald Niswonger. as Treasurer to fill the position. There was no objection from the Board. W. Sharp moved to purchase, from Scot Decal Company, our 1991/92 Vehicle Stickers at a cost of $1,971..81. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. L. Kelly moved to adopt Ordinance No. 1348 Rezoning Of Property Owned By Jeffrey And Carolyn Dement, cornrnonly known as 310 Robert Avenue, Plainfield, Illinois. Seconded by D. Gullicksen. Vote by roll call. Lewin, yes; Gullicksen, yes; Sharp, yes; Kelly, yes; (Dement removed himself from the meeting). 4 yes, 0 no. Motion carried. PLATNFIELD JANUARY 21, PAGE TWO ~1 LJ • VILLAGE BOARD OF TRUSTEES 1991 Mayor Latta reported at the request of Engineer Howard Hamilton; item #4 wastewater Treatment Plant Expansion Froject - Phase III - Change Order #2 has been removed from the agenda. Engineer Howard ,Hamilton reported on the Southside Water and Sewer Extension Fhase III - Route 59, Change Order #2. Due to bad weather, three (3) holidays, and surface groundwater conditions they are asking for an additional twenty (20) calendar days to complete this project. J. Dement moved to adopt Resolution No. 981 Authorizing The Change Order Yn The Contract Between The Village Of Plainfield And Len Cox & Sons Excavating. Seconded by L. Kelly. Vote by roll call. Lewin, yes; Gullicksen, yes; Sharp, yes; Kelly, yes; Dement, yes. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve payout #2 for the Southside Water and Sewer Project - Phase III (Route 59) in the amount of $128,146.50 to Len Cox & Sons following submittal of all applicable waivers of lien and it is to be charged to the 1989 General Obligation Bond proceeds. Seconded by D. Lewin. Vote by roll call. Lewin yes; Gullicksen, yes; Sharp, yes; Kelly, yes; Dement, yes. 5 yes, 0 no. Motion carried. Engineer Hamilton reported last October, at the direction of the Village, we approached NIPC to ask if Plainfield could extend the Facility Planning Boundaries, north 1 1/2 mile and west 1 mile. The Department of Agriculture thought this was unwise because it would take in too much prime farm land. Therefore, NIPC denied our request. We are asking the Board to direct our firm to continue pressing the Illinois Environmental Protection Agency to approve the Village's Facility Planning Area boundary change. It was the consensus of the Board to continue to try to get our Facility Planning Area boundary. changed. D. Gullicksen moved to authorize the acceptance of proposal from Naal Plumbing and HydroAire at a cost of $30,300. for the new pumps at the Sewer Flant and waive the bidding process. Seconded by J. Dement. Voice .vote. 5 yes, O no. Motion carried. Engineer Hamilton reported we have approximately $750,000. left from the Wastewater Treatment Plant Expansion Funds and it could be used to fund additional work needed to be done at the plant. The Sewer Plant employees gave a list of thirteen (13) needs for the plant. It was the consensus of the Board that D. Gullicksen and Engineer Hamilton will review the list and come back to the Board. It was also agreed there should be another access from the Sewer Plant and it will be investigated. PLAINFIELD VILLAGE JANUARY 21, 19 91 PAGE THREE Engineer Hamilton Sunshine Circle in Board to authorize three {3) problems BOARD OF TRUSTEES reported we have some drainage problems on Whispering Creek. It was the consensus of the the Engineer to work up the specs for all for the next Board meeting. Brent Coulter, Engineer from Cemcon Corporation, spoke in reference to the Lighting on Route 30/Lockport Street (Downtown). 'The ornamental lighting has been submitted to IDOT, and it does meet their lighting standards. The plan contains thirty-nine (39) posts. 'The estimated cost was $189,000. to as low as $150,000. IDOT will install, at their cost, the underground cable and the foundation removal. which is approximately $50,000. to $60,000. in expense. The Village's share, assuming this plan is constructed, would be approximately $150,000. to $190,000. minus $50,000. to $60,000, which would be in the range of $100,000. to $130,000. This cost covers the light posts, twin fixtures - luminars, conduit and cable, new controller, foundations, grounding electric service installation, removal of existing lighting units, existing poles and existing foundations. The thirty-nine (39) posts/lights will be spaced approximately 120 feet apart. This would meet the State standards far lighting. There was some discussion of placing temporary wooden poles and the consensus of the Board was not to go with wooden poles. The minimum ornamental lighting with 120' spacing at a 20' mounting height for 39 poles is accepted by IDOT. The widening of Illinois Street which. will create 9 parking spaces is being done by IDOT at an estimated cost of $20,000. to $30,000. and they are also paying for the work done on the Village lot at a total of 21 parking spaces. After much more discussion, Mr. Coulter stated the Village can enter into this agreement subject to modification to Exhibit "A" and you can attach conditions to the plan approval resolution. Approve the plan subject to items #1 thru #5 being addressed and incorporated into the plan document. You can attach any addendum you wish, then it's up to IDOT. After much more discussion it was the consensus of the Board for Attorney Harvey, .Brent Coulter, and Howard Hamilton to take 10 minutes to put together an addendum for the IDOT agreement. w. Sharp moved to take a break for the gentlemen to ,put together an addendum to the agreement. Seconded by J. Dement. Voice vote. 5 yes O no. Motion carried. 7:58 p.m. 8:30 p.m. L` PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 21, 1991 PAGE FOUR J. Dement moved to authorize the Mayor and Clerk to execute the proposed joint agreement with the 111inois Department of Transportation with the following addendum to agreement; 1) That paragraph 14 of "Exhibit A Project Description" be deleted to read as follows: Lighting Improvements to be installed per Addendum to Plan Approval; 2) All work shown on plans to be done by the Village's personnel shall be done by IDOT; 3) Flared end sections should be added at locations noted: (33 + 55) - (34 + 20) - (37 + 40); 4) Corner islands to be dimensioned generally per the attached sketch; 5) Sidewalk trench restoration and corner island surface treatment to be concrete; stained and stamped to imitate brick. Similar treatment will be made at crosswalk locations specified by Village; 6) The following components will be part of the streetlight improvement plan: a) IDOT to install unit-duct conduit with cable as per the streetlight improvement plan per CEMCON; b) IDOT will remove existing lighting units and pole foundations; c) IDOT will install new light pale foundations. as per CEMCON plan (including interim aluminum lighting units); d) IDOT will install replacement aluminum poles, mast arms and luminaries, (30 feet. mounting height), excepting a 2-black section where Village will install ornamental lighting posts and luminaries, as per CEMCON plan. Seconded by L. Kelly. Vote by roll call. Lewin, yes; Gullicksen, no; Sharp, yes; Kelly, yes; Dement yes. 4 yes, 1 no. Motion carried. J. Dement moved to adopt Resolution No. 982 which states that the Village will appropriate the sum of $10,500. for the cast of our share of the Route 30 improvements. Seconded by W. Sharp. Vote by roll call. Lewin yes; Gullicksen, no; Sharp, yes; Kelly, yes; Dement, yes. 4 yes, 1 no. Motion carried. Gary Lichtenwalter spoke in reference to his property lots #3 & 4 of Original Town, at the rear of lot #2 on Fox River Street and at the rear of lots #5,6,7 & 8 on James Street. During the tornado August 28, 1990, the house on lot #8, 505 James Street, was destroyed and we purchased that lot to give us access to this island property. Last month, Gary Pheifer (associate) met with the Plan Commission with the idea of constructing three (3) single family homes, (cluster homes) on the property, with attached garages. Access would be on James Street with visitors parking available. The homes would be 1200 - 1300 square feet with two (2) car garages. At this time, we plan to build them for rental properties, but could be sold in the future. The consensus of the Board was that this is a very good use of this property. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 21, 1991 PAGE FIVE W. Sharp reported Officer Jonathan Popp has been called to active duty in the Marines. He is required to report tomorrow, (1/22/91). w. Sharp reported three (3) Commendations have been issued to Officer Timothy Eaker, Officer Kevin Greco and Dispatcher Carla Adams commending them for their professionalism regarding a fatal traffic accident at Route 59 and the E.J.&E Railroad Viaduct on January 12, 1991. Our congratulations to these three (3) dedicated employees. L. Kelly reported he met with Don Gould, County ESDA Director, and he informed us the County has expended all of their sand bags (for flooding). It was the consensus to check into purchasing sand bags for possible need in the future. D. Lewin moved to adjourn into Executive Session, not to reconvene. Seconded by. D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. 8:54 p.m. RA KRNAC - ®'VILLAGE CLERK C