HomeMy Public PortalAbout09.21.92 VB Minutesi
PLAINF ELD VIL G BOARD TRUSTEES
REGULAR MEETING
DATE: SEPTEMBER Z1, 1992
AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, R. ROCK, J. DEMENT, W.
SHARP, M. LAMBERT, J. RAY. D.
GULLYCKSEN WAS ABSENT.
OTHERS PREBENT: D.
V.
J.
P.
D.
A.
H.
•
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
SENNETT -POLICE CHIEF
PERSONS - WATER/SEWER DEPARTMENT
HAMILTON - ENGINEER
At 7:00 p.m. Mayor Latta opened the meeting by introducing Boy
Scout Troop #82, United Methodist Church and requested that they
(the Troop) lead the assembly in reciting the pledge to the flag.
Roll call was taken, D. Gullicksen was absent.
J. Dement moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session on personnel and
possible Land Acquisition. Seconded by R. Rock.. Voice vote. 5
yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda to include the Minutes
of the Continued Meeting of August 17, 1992 to August 31, 1992 and
Minutes of the Regular Meeting of September 14, 1992. Seconded by
M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
Randy Varju, Campaign Director for the United Way of Will County
attended the meeting to express their gratitude to the Village of
Plainfield for designating the month of September as "United Way
of Will County Month" in the Village of Plainfield.
W. Sharp moved to adopt Resolution No. 1021 State Mandates
Referendum Act. Seconded by M. Lambert. Vote by roll call. Rock,
yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no.
Motion carried.
Mayor Latta read a Proclamation proclaiming the week of September
17 through 23, 1992 as Constitution Week.
Mayor Latta read a letter from Phil Williams, President of
Consumers Food and Liquor, Inc. He stated he has spoken to
Patel's, White Hen Pantry, Gehrke Foods and Village Liquors in
reference to the time allowed to sell liquor on Sunday. At present
PLAINFIELD VILLAGE HOARD OF TRII8TEE8
SEPTEMBER 21, 199
hAGE TWO
they are not allowed to sell liquor before 1,2;00 o'clock noon. He
states they are loosing sales to Crest Hill/Joliet who are
permitted to sell liquor at 10:00 a.m. on Sunday. After some
discussion, it was the consensus of the Board to change the hours
for package liquor sales on Sunday from 12:00 0' clock noon to 10:00
a.m. The Board directed Attorney Harvey to compile an Amendment
to the Ordinance.
Mayor Latta read a letter from Richard and Stephen Gruben, owners
of Gruben's UpTown Tap, requesting permission to have a Beer Garden
(at the rear of their establishment) on Saturday, October 3, 1992.
As in the past, there will be a fence around the garden, and staff
will police the area.
W. Sharp moved to allow Gruben's UpTown Tap to have a Beer Garden
on their property on Saturday, October 3, 1992. Seconded by J.
Ray. Voice vote. 5 yes, A no. Motion carried.
J. Dement moved to adopt Resolution No. 1022 Authorizing The
Village President And Village Clerk To Execute A License Agreement
With CBS Television Stations. Seconded by J. Ray. Vote by roll
call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes.
5 yes, 0 no. Motion carried.
It was the consensus of the Board to move #8 - Discussion - Lot
Areas to the end of the Agenda.
W. Sharp removed himself from the podium to be the representative
for Plainfield Stamping.
Administrator Van Vooren spoke in reference to Annexation
Plainfield Stamping - Illinois Route 126. Please recall, that at
the September 14, 1992 Workshop of the Village Board, the Board
conducted preliminary discussions regarding the Annexation of
Plainfield Stamping Building on Illinois Route 126. T have
attached for your review a September 17, 1992 letter from Mr.
Walter Sharp, Jr., Director of Purchasing requesting additional
review. Mr. Sharp has indicated that Plainfield Stamping desires
to proceed quickly on the matter of extending utilities to the
building. Plainfield Stamping is aware, that there exist two (2)
potential routes for the sewer line to serve their building. They
are prepared to fund the construction of the least costly approach.
Tf however, the Village chooses to construct the line through Ash
Street, a more costly project, their participation would be capped
at the cost of the Eastern Avenue route. Mr. Sharp, as stated, is
under some time constraints and would like to have. the Village
begin engineering as soon as possible. Plainfield Stamping would
be responsible for the engineering costs, on a reimbursable basis.
PLAINFIELD VILLAGE BOARD OF TRIIBTEES
BEPTEMSER 21, 1992
PAGE THREE
Basically, Plainfield Stamping is requesting the Village become the
designer of the project and proceed with engineering design to
construct the project. They agree to reimburse the Village on time
and material. Mr. Sharp further indicates that Plainfield Stamping
would be interested in serving as general contractor for the
construction if possible. The question before the Board is which
route to use for the sewer line. The route from Eastern Avenue
provides little additional benefit north/east but is both, less
disruptive and less expensive. However, the route along Ash Street
is consistent with the Village's Comprehensive Plan and lends
itself to serving property north/east of the Plainfield Stamping
Building. W. Sharp stated it is the intention of Plainfield
Stamping to open that building in early 1993 with well and septic
that is there at present. We will be moving new equipment into the
building and the well and septic is capable of handling the
facility for six (6) months to a year. We would still like to
engineer the Eastern Avenue approach, if that is the .Board's
desire. we would like to give the Village an Annexation Agreement
that we will annex as soon as we are contiguous to the Village,
that requires HPD to annex. Mayor Latta voiced her concerns of
running the Eastern Avenue line and not the Ash Street line, which
is more conducive to our Comprehensive Plan (Facility Plan). On
the engineer's estimates, they state $90,000 to $1.20,000 and I
don't think that the Village can afford to put $30,000 into a
project. W. Sharp stated, as a resident from Maple Court, we would
hate to disrupt Ash Street because we wouldn't be able to get to
our homes for at least a month. The line is so deep, they would
have to dig up the entire street. After much more discussion, it
was the consensus of the Board to direct Engineer, Howard Hamilton
to provide engineering costs to design both routes (Eastern Avenue
and Ash Street).
Planner Waldock spoke in reference to Case No. 352-070192AA -
Annexation Agreement for Golden Meadows Estates, Unit TV. The
subject site is a 25.7 acre agricultural site located directly
north and adjacent to Golden Meadows Estates. The request is an
Annexation Agreement which would accommodate a subdivision
development in that location. Their plan has now been redesigned,
which includes seventy-three (73) single-family residential sites,
it no longer includes two (2) family units. This plan continues
Golden Meadow Drive into Unit IV from the south, continues the
connection to the west, but no longer provides a connection to the
north. Lots range from nine thousand square feet (9000') to about
twelve thousand five hundred square feet (12,500'). Minimum lot
width is sixty-five feet (65') with most lots at seventy feet (70')
. or greater. The plan includes a 1.5 acre park site located in the
center of the plan. Storm detention ponds are along Route 59 to
provide a buffer between the highway and the home sites. The
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 21, 1992
PA<3E FOUR
Annexation Agreement provides for parkway trees every fifty feet
(50'), foundation plantings, sodded front and side yards, equipped
playground in Park Area, anti-monotony provisions, design standards
for roof lines and roof pitch, paved driveways, forty percent (40~)
of all houses will have some brick, attached garages, limits on
antenna placement and commercial vehicle parking and earth tone
neutral colors. Language addressing overhead sewers and sump
connections has been changed to provide waivers only if
satisfactory engineering can be achieved. Such designs must be
acceptable to the Village. No tap-on fee waivers are requested.
Recapture provisions remain for the Peterson .frontage. However,
the agreement now addresses issues of timing for sewer line
construction. The Chaplin Farm Agreement provides for public
utility extensions for the shopping center (corner of Route 59 and
135th Street) are to be completed with construction of the
commercial property. Until this line segment is installed, Golden
Meadows Unit IV can not use lines along Route 59. Therefore, the
subdivision will be designed to flow into existing lines in Golden
Meadows Unit IT and III. The agreement would freeze code
requirements at their present level. However, tap-on fees are not
• included in the ten (10) year freeze. Staff does not recommend
approval of a code freeze. It is felt that prevailing building,
zoning and development codes in effect at the time of building
permit application should be used, except as specifically modified
by the agreement.
Planner Waldock introduced Mr. Neumann and Mr. Guisti from Golden
Meadows Development. Mr. Neumann summarized that he does not want
Monotony Code in his subdivision, as 'are in other subdivisions
around Plainfield, that is, not having more than fifteen percent
(15~) of the same houses in the subdivision. We are also
controlling quality standards, which are included in our Annexation
Agreement. There has been much discussion in reference to lot
sizes. He distributed a list with information on Golden Meadows
Unit IV: Si Da a - Areas in Lots (residential) 17.3 acres; Areas
in Right-of-Way 5.3 acres; Area in Open Space (includes 1.5 acre
park) 3.1 acres - total 25.7 acres. Lot Size D'stribution - nine
thousand square feet (9000') (each lot backs up to park) eighteen
(18); ninety-five hundred square feet (9500') fourteen (14); ten-
thousand square feet (10,000') forty-one (41) - total seventy-three
(73) lots. Mayor Latta suggested an opening to the park for the
residents to the north; and that a road for future development, an
outlet to the north, (possible lot X10). M. Lambert stated he
agrees to an outlet to the north; he does not agree with the
Annexation Agreement, page four (4) item six (5) - (P) restricting
exterior colors. Administrator Van Vooren stated colors should be
in the covenants, not for the Village to police. Mayor Latta
stated the Rec to a 10 should be written more clearly, work with
pLAINFIELD VILLAQrE BOARD OF TRIISTEEB
SEPTEMBER 21, 1992
PAaE FIVE
Planner Waldock and Attorney Harvey. Mayor Latta stated in
reference to Controlling ordinances #11, she has concerns, could
become too difficult. She also suggested they include lot sizes
in their agreement. Mayor Latta questioned the Board, what have
they decided on for the road to the north? J. Dement stated he is
not in favor of the subdivision, therefore that is a mute point.
W. Sharp stated he does not see a necessity for a road to the
north, if the amount of exits are limited it cuts down on through
traffic. J. Ray stated he agrees with W. Sharp's opinion. R. Rock
stated he doesn't feel the road is needed and he's still concerned
with lot sizes and we should give these people an answer. W. Sharp
stated he feels the plans with the smaller lots around the park
area shows they have thought this out and he feels it would be a
nice subdivision. J. Dement stated his concerns are that the
developer is looking to bring lower priced homes to Plainfield,
thirty-two. (32) lots twenty-five percent (25$) smaller than our
building code allows, and he is not in favor of that. Mr. Neumann
stated we are attempting to bring more affordable housing to
Plainfield. M. Lambert stated he has talked to people who would
like to live in Plainfield, but can not afford the housing. J. Ray
stated this developer has proposed a good development, $130,000 is
not a low quality home. Mayor Latta stated she can not approve
without the road to the north, it is needed to tie the subdivision
to the rest of our community. W. Sharp questioned, what should be
done tonight? Mayor Latta stated they have to work on the
Annexation Agreement, decide if they want to add to Section 21;
work with the Planner and Attorney Harvey on the Recapture.
Attorney Harvey stated, for this to be approved, we need an
ordinance authorizing an Annexation Agreement, and you must .have
at least five (5) affirmative votes to go forward.
W. Sharp moved to hire Jeffrey Drabek as a full time Police Officer
effective October 1, 1992 at a salary of $21,420 or $10,30 per hour
and authorize the Village President to execute the employment
agreement between the Village and Mr. Drabek. Seconded by J.
Dement. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes;
Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried.
Chief Bennett introduced Mr. Drabek and his parents to the Board.
Allen Persons, employee of the Water/Sewer Department spoke
explaining the need for the cleaning of the two (2) aeration tanks
and the removal of 200,000 gallons of sludge from the digester.
The Water/Sewer Department staff has budgeted for this project.
• J. Dement moved to hire Metro-Ag, Inc. to clean the aeration tanks
and remove 200,000 gallons of sludge from the digester for a total
of $8,850.00. Seconded by R. Rock. Vote by roll call. Rock, yes;
Dement, yes; Sharp, yes; Lambert, yes; Ray, yes'. 5 yes, 0 no.
Motion carried.
PLAINFTELD VILLAGE HOARD OF TRII8TEE8
SEPTEMBER 21, 1992
PAGE SIS
Planner Waldock spoke in reference to Plan Commission Case 359-
072492TA. A ica t - Village of Plainfield. Location - Residence
A - Village Wide. Request - Zoning Text Amendment to allow four
(4) car garages in the single-family. The Village Board has
expressed an interest in accommodating four (4) car garages
construction within the Village. For this reason, staff has
scheduled a Public Hearing before the Plan Commission to consider
this text amendment request. The text amendment proposal would
provide for four (4) car garages far single-family dwellings larger
than three-thousand square feet (3000') in floor area. It is
however recommended that a maximum garage floor area of one-
thousand one-hundred square feet (1,100') be established. This
will allow for a twenty-five foot (25' ) by forty-four foot (44' )
garage. It may also be desirable to establish an overall height
limit of no greater than fifteen foot (15') measured at the roof
peak. The detached garage structures would be limited to single-
floor usage only. This will preclude the construction of a second
story for a shop or residential usage. The Plan Commission
recommends approval of a text amendment to allow four (4) car
garages in single-family zoning districts within the Village. J.
Dement questioned, what are we looking at, a four (4) car detached
or attached garage? Planner Waldock stated we are attempting to
limit detached garages to three (3) or nine-hundred square feet
(900'). Four (4) car garages would only be attached with a living
area of three-thousand square feet (3000'). M. Lambert stated he
is concerned with height. After much more discussion, it was the
consensus this amendment needs more work.
J. Ray removed himself from discussion of the next item.
Planner Waldock spoke in reference to Zoning Board of Appeals Case
No. 357-072092V. Applicant - James Chobar. location W 1651 N. Van
Dyke Road. Request - Variance from fence regulations to allow an
eight foot (8') screening fence along the front property line of
an industrial site where a fifty foot (50') setback is otherwise
required. The applicants request a fence variance to allow
construction of an eight foot (8') tall screening fence. The
purpose is to screen outdoor storage material presently existing
on the subject site. The property is located in an industrial area
along Van Dyke road adjoining the E.J.& E. Railroad Tracks. The
property is used by R & H Products for the manufacture of wood
pallets and other related wood products. The property at present
is in an unsightly condition and the fence is intended to address
this issue. 1. the subject site is unique in terms of it's
dimensional configuration. 2. A fence variance, if granted, would
not harm surrounding property owners. 3. Construction of a fence
at the subject site would be a positive step in improving
conditions of the property. The Zoning Board of Appeals recommends
approval of the fence variance.
PLAINFIELD VILLAC~iE BOARD OlA TRDSTFES
SEPTEMBER 21, 1992
PA(~3E SEVEN
J. Dement moved to concur with the Zoning Board of Appeals and
approve a fence variance to allow an eight foot (8') screening
fence along the front property line at 1Fi51 Van Dyke Road.
Seconded by W. Sharp, Vote by roll call. Rock, yes; Dement, yes;
Sharp, yes; Lambert, yes; Ray, (removed himself from the room).
4 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Plan Commission Case No. 358-
072192TA. Annlicant - Village of Plainfield. Location - three (3)
square miles of land east of 224th Street, west of Weber Road,
north of I-55 and south of 119th Street. Request .. Amendment to
the Village's Comprehensive Plan. Property owners along Interstate
55, and along the west side of Weber Road have expressed interest
in annexation to the Village of Plainfield. Presently, the Village
Comprehensive Plan has an eastern border of 224th Street. The
subject application would extend the eastern border of the
Village's Comprehensive Plan area to Weber Road on the East side
of Section 30 in DuPage Township. In examining the proposed
Comprehensive Plan Land Use Map for the subject area, yvu will
notice a substantial amount of agricultural preservation area and
open space. The bulk of the open space is provided along the Lily
Cache Creek through Section twenty-five (25) and thirty-six (3~)
of Wheatland Township. However, a significant open area for
agricultural preservation is also provided in the west half of
DuPage Township Section thirty (30). The open areas along the
creek are provided to accommodate flood plain concerns and provide
for potential greenways along this water course. The Section thirty
(30) agricultural preservation area is provided primarily to
accommodate the wishes of the present land owner and provide for
the necessary preservation of valuable agricultural lands.
Agricultural Preservation is also proposed for the northwest
quarter of Section twenty-six (2C) in Plainfield Township, this is
an area that is presently designated on the Comprehensive Plan as
very low density residential. However, it is felt that this land
area is better suited for an agricultural preserve. Village
expansion to the subject area will provide a significant amount of
development for the future. This economic development area is
expected to benefit the Village by providing a substantial tax base
without greatly burdening existing facilities and utility systems
of the Village. For this reason, Staff is recommending approval
of the Text Amendment as presented, The Plan Commission has held
a Public Hearing and is recommending approval to the Comprehensive
Plan Amendment as presented. After some discussion, it was the
consensus of the Board to direct Attorney Harvey to draft an
ordinance amending the Village's Comprehensive Plan.
i W. Sharp moved to approve payment of the bills of September 21,
1992. Seconded by J. Dement. Vote by roll call. Rock, yes;
Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no.
Motion carried.
• PLAINFIELD 9ILLAGE BOARD OF TRUSTEES
SEPTEMBER 21, 1992
PAGE EIGHT
W. Sharp acknowledged receipt of the Expenditure Report, Revenue
Report and Treasurer's Report all dated August 31, 1992.
J. Dement reported we have had calls in reference to trucks running
over the knuckles in the downtown area, we might have to talk to
IDOT. R. Rock stated he has had the same complaint.
W. Sharp acknowledged receipt of the Police Report for August,
1992.
J. Ray reported on October 3, 1992 Plainfield Homecoming - Cable
TV (Channel 10) will be filming the Homecoming parade.
M. Lambert reminded everyone, next weekend (September 26, 1992) is
Harvest Days in Downtown Plainfield.
Administrator Van Vooren reported: letter from Illinois Bell per
the franchise ordinance approved by the Board, they have forwarded
a check to the Village, retroactive to January 1, 1992 in the
amount of $3,469.32; we have had a problem with the air
conditioner at the Village Hall on the Administrative side, we have
had it serviced and the contractor stated the condenser is burned
out and we need a new unit, he quoted a price of $1,800. Staff is
getting a quote from another company, the consensus of the Board
was to correct the problem; we have had problems in the Village
Hall with carbon monoxide fumes from the furnace for the lower
level, due to the petitions constructed in the lower level, we have
created a problem with the furnace not getting enough oxygen to
breath, we are looking at ways to correct the problem, possibly
additional duct work into the furnace room, this only occurs in the
summer; we have received three ( 3 ) proposals for adding fifty feet
(50') or sixty feet (60') of paving to the back parking lot - Fiala
Construction - $7,175.00; Tully Bros. - fifty feet (50') -
$5,405.00 and sixty feet (60') - $6,587.00; Aurora Blacktop -
fifty feet (50') - $4,687.50 and sixty feet (60') - $6,090.00.
W. Sharp moved to approve Tully Bros. to construct sixty feet (60' )
of black top in the rear parking lot of the Village Hall at a cost
of $6,587.00. Seconded by J. Dement. Vote by roll call. Rock,
yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no.
Motion carried.
Planner Waldock spoke in reference to a letter from Engineer John
Djerf stating they have no objection to a reduction in the Letter
of Credit to the amount requested from Quail Run Subdivision,
providing they include the ten percent (10$) maintenance
requirement, also included in the Letter of Credit to be continued.
This would be a total of all three (3) units plus Van Dyke Road in
the amount of $270,608.00
PLAINFIELD VILLAGE BOARD OF TRIISTEES
SEPTEMBER 21, 1992
PAGE NINE
W. Sharp moved to reduce the Letter of Credit for Units #1, #2 and
#3 and Van Dyke Road of Quail Run Subdivision to a total of
$270,608.00. Seconded by J. Ray. Vote by roll call. Rock, yes;
Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no.
Motion carried.
Planner Waldock spoke in reference to a request from Northeastern
Illinois Plan Commission (NIPC) for the Village to adopt ordinances
at least as strict as their models regarding Erosion Control,
Stormwater Management and Wetlands Protection. Currently we have
a Facility Planning Area Petition (FPA) before NIPC and this matter
would be relevant to our application. We will draft ordinances and
bring to the Board for your consideration. Engineer H. Hamilton
stated he will contact NIPC and inform them that the Board is
discussing these ordinances, which is a major step. Mayor Latta
stated we will discuss the ordinances further at the next Workshop
along with the Zoning Ordinance update, possibly next Monday,
September 28, 1992.
M. Lambert moved to schedule a Workshop Monday, September 28, 1992
to discuss the Zoning Ordinance and lot areas if full Soard is able
to attend. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion
carried,
It was the consensus of the Board to table Item #80 - Lot Areas
until the Workshop Monday, (September 28, 1992).
M. Lambert moved to adjourn into Executive Session, not to
reconvene. Seconded by W. Sharp. Voice vote. 5 yes, 0 no.
Motion carried.
9:28 p.m.
KRNAC - VILLAGE CLERK