Loading...
HomeMy Public PortalAbout09.21.92 VB Minutesi PLAINF ELD VIL G BOARD TRUSTEES REGULAR MEETING DATE: SEPTEMBER Z1, 1992 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: MAYOR LATTA, R. ROCK, J. DEMENT, W. SHARP, M. LAMBERT, J. RAY. D. GULLYCKSEN WAS ABSENT. OTHERS PREBENT: D. V. J. P. D. A. H. • VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER SENNETT -POLICE CHIEF PERSONS - WATER/SEWER DEPARTMENT HAMILTON - ENGINEER At 7:00 p.m. Mayor Latta opened the meeting by introducing Boy Scout Troop #82, United Methodist Church and requested that they (the Troop) lead the assembly in reciting the pledge to the flag. Roll call was taken, D. Gullicksen was absent. J. Dement moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on personnel and possible Land Acquisition. Seconded by R. Rock.. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the Consent Agenda to include the Minutes of the Continued Meeting of August 17, 1992 to August 31, 1992 and Minutes of the Regular Meeting of September 14, 1992. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. Randy Varju, Campaign Director for the United Way of Will County attended the meeting to express their gratitude to the Village of Plainfield for designating the month of September as "United Way of Will County Month" in the Village of Plainfield. W. Sharp moved to adopt Resolution No. 1021 State Mandates Referendum Act. Seconded by M. Lambert. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried. Mayor Latta read a Proclamation proclaiming the week of September 17 through 23, 1992 as Constitution Week. Mayor Latta read a letter from Phil Williams, President of Consumers Food and Liquor, Inc. He stated he has spoken to Patel's, White Hen Pantry, Gehrke Foods and Village Liquors in reference to the time allowed to sell liquor on Sunday. At present PLAINFIELD VILLAGE HOARD OF TRII8TEE8 SEPTEMBER 21, 199 hAGE TWO they are not allowed to sell liquor before 1,2;00 o'clock noon. He states they are loosing sales to Crest Hill/Joliet who are permitted to sell liquor at 10:00 a.m. on Sunday. After some discussion, it was the consensus of the Board to change the hours for package liquor sales on Sunday from 12:00 0' clock noon to 10:00 a.m. The Board directed Attorney Harvey to compile an Amendment to the Ordinance. Mayor Latta read a letter from Richard and Stephen Gruben, owners of Gruben's UpTown Tap, requesting permission to have a Beer Garden (at the rear of their establishment) on Saturday, October 3, 1992. As in the past, there will be a fence around the garden, and staff will police the area. W. Sharp moved to allow Gruben's UpTown Tap to have a Beer Garden on their property on Saturday, October 3, 1992. Seconded by J. Ray. Voice vote. 5 yes, A no. Motion carried. J. Dement moved to adopt Resolution No. 1022 Authorizing The Village President And Village Clerk To Execute A License Agreement With CBS Television Stations. Seconded by J. Ray. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried. It was the consensus of the Board to move #8 - Discussion - Lot Areas to the end of the Agenda. W. Sharp removed himself from the podium to be the representative for Plainfield Stamping. Administrator Van Vooren spoke in reference to Annexation Plainfield Stamping - Illinois Route 126. Please recall, that at the September 14, 1992 Workshop of the Village Board, the Board conducted preliminary discussions regarding the Annexation of Plainfield Stamping Building on Illinois Route 126. T have attached for your review a September 17, 1992 letter from Mr. Walter Sharp, Jr., Director of Purchasing requesting additional review. Mr. Sharp has indicated that Plainfield Stamping desires to proceed quickly on the matter of extending utilities to the building. Plainfield Stamping is aware, that there exist two (2) potential routes for the sewer line to serve their building. They are prepared to fund the construction of the least costly approach. Tf however, the Village chooses to construct the line through Ash Street, a more costly project, their participation would be capped at the cost of the Eastern Avenue route. Mr. Sharp, as stated, is under some time constraints and would like to have. the Village begin engineering as soon as possible. Plainfield Stamping would be responsible for the engineering costs, on a reimbursable basis. PLAINFIELD VILLAGE BOARD OF TRIIBTEES BEPTEMSER 21, 1992 PAGE THREE Basically, Plainfield Stamping is requesting the Village become the designer of the project and proceed with engineering design to construct the project. They agree to reimburse the Village on time and material. Mr. Sharp further indicates that Plainfield Stamping would be interested in serving as general contractor for the construction if possible. The question before the Board is which route to use for the sewer line. The route from Eastern Avenue provides little additional benefit north/east but is both, less disruptive and less expensive. However, the route along Ash Street is consistent with the Village's Comprehensive Plan and lends itself to serving property north/east of the Plainfield Stamping Building. W. Sharp stated it is the intention of Plainfield Stamping to open that building in early 1993 with well and septic that is there at present. We will be moving new equipment into the building and the well and septic is capable of handling the facility for six (6) months to a year. We would still like to engineer the Eastern Avenue approach, if that is the .Board's desire. we would like to give the Village an Annexation Agreement that we will annex as soon as we are contiguous to the Village, that requires HPD to annex. Mayor Latta voiced her concerns of running the Eastern Avenue line and not the Ash Street line, which is more conducive to our Comprehensive Plan (Facility Plan). On the engineer's estimates, they state $90,000 to $1.20,000 and I don't think that the Village can afford to put $30,000 into a project. W. Sharp stated, as a resident from Maple Court, we would hate to disrupt Ash Street because we wouldn't be able to get to our homes for at least a month. The line is so deep, they would have to dig up the entire street. After much more discussion, it was the consensus of the Board to direct Engineer, Howard Hamilton to provide engineering costs to design both routes (Eastern Avenue and Ash Street). Planner Waldock spoke in reference to Case No. 352-070192AA - Annexation Agreement for Golden Meadows Estates, Unit TV. The subject site is a 25.7 acre agricultural site located directly north and adjacent to Golden Meadows Estates. The request is an Annexation Agreement which would accommodate a subdivision development in that location. Their plan has now been redesigned, which includes seventy-three (73) single-family residential sites, it no longer includes two (2) family units. This plan continues Golden Meadow Drive into Unit IV from the south, continues the connection to the west, but no longer provides a connection to the north. Lots range from nine thousand square feet (9000') to about twelve thousand five hundred square feet (12,500'). Minimum lot width is sixty-five feet (65') with most lots at seventy feet (70') . or greater. The plan includes a 1.5 acre park site located in the center of the plan. Storm detention ponds are along Route 59 to provide a buffer between the highway and the home sites. The PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1992 PA<3E FOUR Annexation Agreement provides for parkway trees every fifty feet (50'), foundation plantings, sodded front and side yards, equipped playground in Park Area, anti-monotony provisions, design standards for roof lines and roof pitch, paved driveways, forty percent (40~) of all houses will have some brick, attached garages, limits on antenna placement and commercial vehicle parking and earth tone neutral colors. Language addressing overhead sewers and sump connections has been changed to provide waivers only if satisfactory engineering can be achieved. Such designs must be acceptable to the Village. No tap-on fee waivers are requested. Recapture provisions remain for the Peterson .frontage. However, the agreement now addresses issues of timing for sewer line construction. The Chaplin Farm Agreement provides for public utility extensions for the shopping center (corner of Route 59 and 135th Street) are to be completed with construction of the commercial property. Until this line segment is installed, Golden Meadows Unit IV can not use lines along Route 59. Therefore, the subdivision will be designed to flow into existing lines in Golden Meadows Unit IT and III. The agreement would freeze code requirements at their present level. However, tap-on fees are not • included in the ten (10) year freeze. Staff does not recommend approval of a code freeze. It is felt that prevailing building, zoning and development codes in effect at the time of building permit application should be used, except as specifically modified by the agreement. Planner Waldock introduced Mr. Neumann and Mr. Guisti from Golden Meadows Development. Mr. Neumann summarized that he does not want Monotony Code in his subdivision, as 'are in other subdivisions around Plainfield, that is, not having more than fifteen percent (15~) of the same houses in the subdivision. We are also controlling quality standards, which are included in our Annexation Agreement. There has been much discussion in reference to lot sizes. He distributed a list with information on Golden Meadows Unit IV: Si Da a - Areas in Lots (residential) 17.3 acres; Areas in Right-of-Way 5.3 acres; Area in Open Space (includes 1.5 acre park) 3.1 acres - total 25.7 acres. Lot Size D'stribution - nine thousand square feet (9000') (each lot backs up to park) eighteen (18); ninety-five hundred square feet (9500') fourteen (14); ten- thousand square feet (10,000') forty-one (41) - total seventy-three (73) lots. Mayor Latta suggested an opening to the park for the residents to the north; and that a road for future development, an outlet to the north, (possible lot X10). M. Lambert stated he agrees to an outlet to the north; he does not agree with the Annexation Agreement, page four (4) item six (5) - (P) restricting exterior colors. Administrator Van Vooren stated colors should be in the covenants, not for the Village to police. Mayor Latta stated the Rec to a 10 should be written more clearly, work with pLAINFIELD VILLAQrE BOARD OF TRIISTEEB SEPTEMBER 21, 1992 PAaE FIVE Planner Waldock and Attorney Harvey. Mayor Latta stated in reference to Controlling ordinances #11, she has concerns, could become too difficult. She also suggested they include lot sizes in their agreement. Mayor Latta questioned the Board, what have they decided on for the road to the north? J. Dement stated he is not in favor of the subdivision, therefore that is a mute point. W. Sharp stated he does not see a necessity for a road to the north, if the amount of exits are limited it cuts down on through traffic. J. Ray stated he agrees with W. Sharp's opinion. R. Rock stated he doesn't feel the road is needed and he's still concerned with lot sizes and we should give these people an answer. W. Sharp stated he feels the plans with the smaller lots around the park area shows they have thought this out and he feels it would be a nice subdivision. J. Dement stated his concerns are that the developer is looking to bring lower priced homes to Plainfield, thirty-two. (32) lots twenty-five percent (25$) smaller than our building code allows, and he is not in favor of that. Mr. Neumann stated we are attempting to bring more affordable housing to Plainfield. M. Lambert stated he has talked to people who would like to live in Plainfield, but can not afford the housing. J. Ray stated this developer has proposed a good development, $130,000 is not a low quality home. Mayor Latta stated she can not approve without the road to the north, it is needed to tie the subdivision to the rest of our community. W. Sharp questioned, what should be done tonight? Mayor Latta stated they have to work on the Annexation Agreement, decide if they want to add to Section 21; work with the Planner and Attorney Harvey on the Recapture. Attorney Harvey stated, for this to be approved, we need an ordinance authorizing an Annexation Agreement, and you must .have at least five (5) affirmative votes to go forward. W. Sharp moved to hire Jeffrey Drabek as a full time Police Officer effective October 1, 1992 at a salary of $21,420 or $10,30 per hour and authorize the Village President to execute the employment agreement between the Village and Mr. Drabek. Seconded by J. Dement. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried. Chief Bennett introduced Mr. Drabek and his parents to the Board. Allen Persons, employee of the Water/Sewer Department spoke explaining the need for the cleaning of the two (2) aeration tanks and the removal of 200,000 gallons of sludge from the digester. The Water/Sewer Department staff has budgeted for this project. • J. Dement moved to hire Metro-Ag, Inc. to clean the aeration tanks and remove 200,000 gallons of sludge from the digester for a total of $8,850.00. Seconded by R. Rock. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes'. 5 yes, 0 no. Motion carried. PLAINFTELD VILLAGE HOARD OF TRII8TEE8 SEPTEMBER 21, 1992 PAGE SIS Planner Waldock spoke in reference to Plan Commission Case 359- 072492TA. A ica t - Village of Plainfield. Location - Residence A - Village Wide. Request - Zoning Text Amendment to allow four (4) car garages in the single-family. The Village Board has expressed an interest in accommodating four (4) car garages construction within the Village. For this reason, staff has scheduled a Public Hearing before the Plan Commission to consider this text amendment request. The text amendment proposal would provide for four (4) car garages far single-family dwellings larger than three-thousand square feet (3000') in floor area. It is however recommended that a maximum garage floor area of one- thousand one-hundred square feet (1,100') be established. This will allow for a twenty-five foot (25' ) by forty-four foot (44' ) garage. It may also be desirable to establish an overall height limit of no greater than fifteen foot (15') measured at the roof peak. The detached garage structures would be limited to single- floor usage only. This will preclude the construction of a second story for a shop or residential usage. The Plan Commission recommends approval of a text amendment to allow four (4) car garages in single-family zoning districts within the Village. J. Dement questioned, what are we looking at, a four (4) car detached or attached garage? Planner Waldock stated we are attempting to limit detached garages to three (3) or nine-hundred square feet (900'). Four (4) car garages would only be attached with a living area of three-thousand square feet (3000'). M. Lambert stated he is concerned with height. After much more discussion, it was the consensus this amendment needs more work. J. Ray removed himself from discussion of the next item. Planner Waldock spoke in reference to Zoning Board of Appeals Case No. 357-072092V. Applicant - James Chobar. location W 1651 N. Van Dyke Road. Request - Variance from fence regulations to allow an eight foot (8') screening fence along the front property line of an industrial site where a fifty foot (50') setback is otherwise required. The applicants request a fence variance to allow construction of an eight foot (8') tall screening fence. The purpose is to screen outdoor storage material presently existing on the subject site. The property is located in an industrial area along Van Dyke road adjoining the E.J.& E. Railroad Tracks. The property is used by R & H Products for the manufacture of wood pallets and other related wood products. The property at present is in an unsightly condition and the fence is intended to address this issue. 1. the subject site is unique in terms of it's dimensional configuration. 2. A fence variance, if granted, would not harm surrounding property owners. 3. Construction of a fence at the subject site would be a positive step in improving conditions of the property. The Zoning Board of Appeals recommends approval of the fence variance. PLAINFIELD VILLAC~iE BOARD OlA TRDSTFES SEPTEMBER 21, 1992 PA(~3E SEVEN J. Dement moved to concur with the Zoning Board of Appeals and approve a fence variance to allow an eight foot (8') screening fence along the front property line at 1Fi51 Van Dyke Road. Seconded by W. Sharp, Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, (removed himself from the room). 4 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Plan Commission Case No. 358- 072192TA. Annlicant - Village of Plainfield. Location - three (3) square miles of land east of 224th Street, west of Weber Road, north of I-55 and south of 119th Street. Request .. Amendment to the Village's Comprehensive Plan. Property owners along Interstate 55, and along the west side of Weber Road have expressed interest in annexation to the Village of Plainfield. Presently, the Village Comprehensive Plan has an eastern border of 224th Street. The subject application would extend the eastern border of the Village's Comprehensive Plan area to Weber Road on the East side of Section 30 in DuPage Township. In examining the proposed Comprehensive Plan Land Use Map for the subject area, yvu will notice a substantial amount of agricultural preservation area and open space. The bulk of the open space is provided along the Lily Cache Creek through Section twenty-five (25) and thirty-six (3~) of Wheatland Township. However, a significant open area for agricultural preservation is also provided in the west half of DuPage Township Section thirty (30). The open areas along the creek are provided to accommodate flood plain concerns and provide for potential greenways along this water course. The Section thirty (30) agricultural preservation area is provided primarily to accommodate the wishes of the present land owner and provide for the necessary preservation of valuable agricultural lands. Agricultural Preservation is also proposed for the northwest quarter of Section twenty-six (2C) in Plainfield Township, this is an area that is presently designated on the Comprehensive Plan as very low density residential. However, it is felt that this land area is better suited for an agricultural preserve. Village expansion to the subject area will provide a significant amount of development for the future. This economic development area is expected to benefit the Village by providing a substantial tax base without greatly burdening existing facilities and utility systems of the Village. For this reason, Staff is recommending approval of the Text Amendment as presented, The Plan Commission has held a Public Hearing and is recommending approval to the Comprehensive Plan Amendment as presented. After some discussion, it was the consensus of the Board to direct Attorney Harvey to draft an ordinance amending the Village's Comprehensive Plan. i W. Sharp moved to approve payment of the bills of September 21, 1992. Seconded by J. Dement. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried. • PLAINFIELD 9ILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1992 PAGE EIGHT W. Sharp acknowledged receipt of the Expenditure Report, Revenue Report and Treasurer's Report all dated August 31, 1992. J. Dement reported we have had calls in reference to trucks running over the knuckles in the downtown area, we might have to talk to IDOT. R. Rock stated he has had the same complaint. W. Sharp acknowledged receipt of the Police Report for August, 1992. J. Ray reported on October 3, 1992 Plainfield Homecoming - Cable TV (Channel 10) will be filming the Homecoming parade. M. Lambert reminded everyone, next weekend (September 26, 1992) is Harvest Days in Downtown Plainfield. Administrator Van Vooren reported: letter from Illinois Bell per the franchise ordinance approved by the Board, they have forwarded a check to the Village, retroactive to January 1, 1992 in the amount of $3,469.32; we have had a problem with the air conditioner at the Village Hall on the Administrative side, we have had it serviced and the contractor stated the condenser is burned out and we need a new unit, he quoted a price of $1,800. Staff is getting a quote from another company, the consensus of the Board was to correct the problem; we have had problems in the Village Hall with carbon monoxide fumes from the furnace for the lower level, due to the petitions constructed in the lower level, we have created a problem with the furnace not getting enough oxygen to breath, we are looking at ways to correct the problem, possibly additional duct work into the furnace room, this only occurs in the summer; we have received three ( 3 ) proposals for adding fifty feet (50') or sixty feet (60') of paving to the back parking lot - Fiala Construction - $7,175.00; Tully Bros. - fifty feet (50') - $5,405.00 and sixty feet (60') - $6,587.00; Aurora Blacktop - fifty feet (50') - $4,687.50 and sixty feet (60') - $6,090.00. W. Sharp moved to approve Tully Bros. to construct sixty feet (60' ) of black top in the rear parking lot of the Village Hall at a cost of $6,587.00. Seconded by J. Dement. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to a letter from Engineer John Djerf stating they have no objection to a reduction in the Letter of Credit to the amount requested from Quail Run Subdivision, providing they include the ten percent (10$) maintenance requirement, also included in the Letter of Credit to be continued. This would be a total of all three (3) units plus Van Dyke Road in the amount of $270,608.00 PLAINFIELD VILLAGE BOARD OF TRIISTEES SEPTEMBER 21, 1992 PAGE NINE W. Sharp moved to reduce the Letter of Credit for Units #1, #2 and #3 and Van Dyke Road of Quail Run Subdivision to a total of $270,608.00. Seconded by J. Ray. Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to a request from Northeastern Illinois Plan Commission (NIPC) for the Village to adopt ordinances at least as strict as their models regarding Erosion Control, Stormwater Management and Wetlands Protection. Currently we have a Facility Planning Area Petition (FPA) before NIPC and this matter would be relevant to our application. We will draft ordinances and bring to the Board for your consideration. Engineer H. Hamilton stated he will contact NIPC and inform them that the Board is discussing these ordinances, which is a major step. Mayor Latta stated we will discuss the ordinances further at the next Workshop along with the Zoning Ordinance update, possibly next Monday, September 28, 1992. M. Lambert moved to schedule a Workshop Monday, September 28, 1992 to discuss the Zoning Ordinance and lot areas if full Soard is able to attend. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried, It was the consensus of the Board to table Item #80 - Lot Areas until the Workshop Monday, (September 28, 1992). M. Lambert moved to adjourn into Executive Session, not to reconvene. Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion carried. 9:28 p.m. KRNAC - VILLAGE CLERK