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Home My Public Portal About08.31.92 VB Continuation of 10.17.92 Mtg MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES CONTINUED MEETING OF AUGUST 17, 1992 DATE: AUGUST 31, 1992 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF HOARD PRESSENT: MAYOR LATTA, D. GULLICKSEN, W. SHARP, J. DEMENT, J. RAY, R. ROCK, M. LAMBERT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY D. BENNETT - POLICE CHIEF H. COUNTRYMAN - WATER/SEWER SUPERINTENDENT At 7:03 p.m. Mayor Latta opened the continued meeting. Roll call was taken, all members were present. W. Sharp moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on Personnel and Land Acquisition, also a correction to item #2 (shouXd be) Goals • and objectives, and this is moved to the end of the Agenda. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the Minutes of Public Hearing of August 17, 1992 and Regular Meeting of August 17, 1.992; also solicitation request from Cub Scout Pack #83. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren stated on the solicitation requests, we will be notifying you on the Consent Agenda, so you are aware of when and who will be soliciting. Mayor Latta read a Proclamation, proclaiming September, 1992 as United Way Month in the Village of Plainfield. Administrator Van Vooren spoke in reference to the ].992 Sidewalk Removal and Replacement. On Wednesday, August 26, 1992 at 11:30 a.m. staff opened and publicly read the bids for this project. We have allocated $4,000.00 for sidewalk removal and replacement. At this time, we are looking at eight hundred square feet (800') of Public Sidewalks, basically in the general area of Center and Bartlett. Additionally, we have included twelve hundred square feet (1200') of new sidewalk at the Waste Water Treatment Plant. Also, we are going to request from Motor Fuel Tax Funds through a resolution, $4,000.00 for the sidewalk replacement. We received two (2) bids: PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 31, 1992 PAGE TWO P. Yelnick Concrete, Inc. - $6,360.00 13006 185th Street Mokena, TL 60448 Red Rose Construction, Inc. - $5,952.00 400 Cedar Lane Shorewood, IL 50435 J. Dement moved to staff's recommendation, and awarded the 1992 Sidewalk Replacement Program to P. Yelnick Concrete, Inc. in the amount of $6,360.00, and that the Village Board approve a resolution expending $4,000.00 of Motor Fuel Tax Funds for replacement of sidewalks. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adopt Resolution No. 1020 to appropriate $4,000.00 of Motor Fuel Tax Funds for the purpose of maintaining streets and highways in the Village of Plainfield. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the drafted letter to be sent to many dignitaries in regard to the Fox Valley Expressway. Trustee Lambert, Chairman of the Transportation Committee has reviewed the letter. J. Dement stated the entire Village Board should sign the letter. Administrator Van Vooren stated we will coordinate the original signatures of all seven (7) Board Members. Administrator Van Vooren spoke in reference to the Grant of Easement from Helen Birkett property. This easement is with regard to extending public utilities along the easterly property line of the Birkett property and U.S. Route 30. The Birkett's have executed the Grant of Easement and they are requesting the Village's approval. W. Sharp moved to authorize the Village President to execute and Village Clerk to attest the Grant of Easement from the Birkett property for the easement for sewer and water extensions. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. • For the Boards information, the Village has received a "Declaration of Covenant And Restriction" agreed upon by Anna E. Stafford for her property at 403 Vista Lane. • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUBT 31, 1992 PAGE THREE Administrator Van Vooren spoke in reference to a request from R.L. Sokol, General Contractors, Inc. This request is for the Wastewater Treatment Plant Control Building Request #4 in the amount of $50,450.62. Upon payment of this, we would be retaining $20,382,85 for the balance of the punch list. D. Gullicksen moved to approve Payout Request #4 to R.L. Sokol in the amount of $50,450.62 (Wastewater Treatment Plant Control Building). Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Sharp, yes; Dement, yes; Ray, yes; Rock, yes;. Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to pay the bills dated August 31, 1992. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp reported the Police Committee have started the testing for replacement of a Police Officer, we have received two hundred fifty (250) applicants. It was the consensus of the Board for the fine job he has been doing, to give Administrator Van Vooren a 5~ increase starting on the first payroll in October, 1992. W. Sharp moved to increase the Administrator's salary from $51,000 to $53,000 starting on the first payroll in October, 1992. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. J. Ray acknowledged receipt of the Plan Commission and Zoning Board of Appeals Annual Report dated June 1, 1991 to June 1, 1992. Mayor Latta reported Hurricane Andrew Relief Effort will be conducted on Saturday September 5, 1992 - Drop-off Sites - Plainfield Congregational Church, behind Patal Liquor's and old Rod Baker Ford from 7:3p a.m. to 4:00 p.m. M. Lambert stated the DBA and PCA would like to establish a fund at First Midwest Bank for the Hurricane Andrew victims. Also donations will be accepted by United Way, Catholic Charities, and Salvation Army. Also we should consider the people in Louisiana and the tornado victims in Wisconsin besides the victims in Florida. Administrator Van Vooren reported the Letters of Credit are expiring in September for Quail Run Units one (1) and two (2), Golden Meadows Units one (1), two (2) and three (3) and Pitcher Road. We are requesting an approval of a thirty (30) day extension PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 31, 1992 PAGE FOUR on all the above mentioned Letters of Credit. The Board had no problem with the extension. He stated we have advertised for a cleaning service (Pro-Med Cleaning Service) at $650.00 per month for five (5) days cleaning per week. They do provide an Employment Agreement Contract that allows both parties to terminate after thirty (30) days notice. We are looking for the Board's authorization to execute this agreement. He will FAX the contract to Attorney Harvey tomorrow for approval. W. Sharp moved to authorize the Administrator to contract with (Pro-Med) Janitorial Service at $650.00 per month. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Attorney Harvey reported, some time ago the issue came up regarding TCD Refuse Hauling Contractor, in reference to recapturing refrigerant. TCD has been referring people to a local business for the disposal of refrigerant items. Tt was the consensus of the Board, to table the discussions on Goals and Objectives until Planner Waldock is in attendance. After some discussion, it was agreed, it would be on the Workshop Agenda September 14, 1992. Administrator Van Vooren reported he attended an IDOT meeting on August 25, 1992 in Schaumburg. He gave a summary of IDOT's projection for 211inois Route 59 from 75th Street south to Renwick Road. J. Dement moved to adjourn into Executive Session, not to reconvene. Seconded by R. Rack. Voice vote. 6 yes, 0 no. Motion carried. 8:05 p.m. ...~./2.~° _ .~ VERA KRNAC - VIL GE CLERK