HomeMy Public PortalAbout07.20.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
. Regular Meeting
DATE: July 20, 1992 AT: Plainfield Public Library
BOARD MEMBERS PRESENT: Ma
J.
W.
ALSO PRESENT: D.
C.
J.
P.
H.
D.
yor Latta, W. Sharp, D. Gullicksen,
Dement, J. Ray, R. Rock, M. Lambert,
Sharp.
Van Vooren, Administrator
Jania, Deputy Clerk
Harvey, Attorney
Waldock, Planner
Countryman, W/S Superintendent
Bennett, Police Chief
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to
the flag. Roll call was taken. A11 members were present.
D. Gullicksen moved to approve the New/Old Business section of
the agenda moving Police Lieutenant Position to before Item No. 1.
Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to approve the Consent Agenda to include
the minutes of the July 6, 1992 regular meeting. Seconded by
J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
w. Sharp reported the Plainfield Police Committee has completed
testing of Police Sergeants for the .position of Lieutenant. The
Committee was very pleased with the quality of the personnel
within the Village Police Department. The testing process used
for this promotional process worked very well and enabled the
Committee to make this selection. Based upon the test results
the Committee is recommending the Village Board appoint
Sergeant Lisa Cousins to the position of Lieutenant.
W. Sharp moved to appoint Lisa Cousins to the position of
Lieutenant effective July 21, 1992 at a salary of $35,800 ($17.21
hourly). Seconded by J. Dement. Vote by roll call.
Lambert, yes; Rack, yes; Ray, yes; Dement, yes; Gullicksen, yes;
Sharp, yes. 6 yes, 0 no. Motion carried.
M. Latta recommended that the Board eliminate the Milk Licenses
which we are current charging $1.00 a year. There are only two
licenses. After a short discussion, the Berard concurred and
directed Attorney Harvey to prepare an ordinance to eliminate the
milk licenses.
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Village Board of Trustees
July 20, 1992
Page Two
M. Latta advised the Board she would like to raise the liquor
application fees from $150.00 for a first-time applicant to
$200.00, and would like to have the applicant fingerprinted.
The Board had no objection. The fee will be raised to $200.00
unless Chief Bennett comes back with different numbers.
M. Latta directed Attorney Harvey to prepare an ordinance to
increase the fee.
Administrator Van Vooren reported over the past several months,
the Illinois Municipal League and the Northwest Municipal
Conference have been working with Illinois Bell and Commonwealth
Edison on model franchise agreements. Both agreements have now
been endorsed by the respective conferences throughout the
Chicagoland area. Mr. Joe Heimoski and Mr. Russ Slinkard were
present to discuss these agreements.
Administrator Van Vooren then reported with his rnerno dated
June 16, 1992 on the Commonwealth Edison franchise agreement
covering five items: Term of the agreement; Free service to
community; Underground utility relocation; tree replacement program;
and Most Favored Nation.
Mr. Jae Heimoski, District Superintendant, of Commonwealth Edison
added, to date, since April there have been about 69 communities
in our service area through July 13th that have signed on to the
new franchise. Approximately 14 of these communities are in the
Will County area.
Discussion followed on who the contact person for the Village
would be. The contract states "Village Electric Representative"
- it was. agreed the Village Administrator will be the contact
person.
D. Gullicksen moved to adapt Ordinance No. 1404 Authorizing
Commonwealth Edison Company to use the Public Ways and other
public property in conjunction with its construction, operation
and maintenance of an electric system in and through the Village
of Plainfield, Will County, Illinois. Seconded by M. Lambert.
Vote by roll call.
Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren reported on a letter from
Mr. Russ Slinkard of Illinois Bell dated July 14, 1992 wherein
Mr. Slinkard has outlined some of the accrued increase in
revenues generated off of the access lines as well as a
two-page memo stating the specifics of the agreement.
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Village Board of Trustees
July 20, 1992
Page Three
Mr. Slinkard stated this agreement is one that was developed
with the 111inois Municipal League and has really been in
existence now for a year and a half. Tt has an effective date of
January 1, 1991 and it is the same agreement that is being used
with all municipalities outside the City of Chicago. It has
been adopted at the present time by over 300 municipalities.
Some of the changes that are in this agreement over the previous
one is that this is a 10-year agreement that is subject to
renegotiation upon written request after July 1, 2000. The
previous agreement was a three-year agreement negotiated in 1984.
The other major change is on the fee that would be paid to the
Village for each access line within the corporate limits and that
fee would be increased upon approval, from 32~ per access line to
38~ per line with a retroactive fee back to January of 1991. This
means that through the month of May 1992 Illinois Bell would owe
the Village upon approval and accpptance by our corporation of
this ordinance, $3,049. It will be a bit mare by the time
Illinois Bell gets the acceptance. There is no escalator clause
in the agreement this time. It is crucial that Illinois Bell
receive any annexation notifications and ordinances from the
Village. Illinois Bell will provide the Village, annually, with
a printout listing each name and address of each customer that
they show within the Village limits and the number of access lines
that that customer has. The access line payment fee is in lieu of
permit fees, license, inspection fees, etc.
D. Gullicksen moved to adopt Ordinance No. 1405, an agreement for
use of the public way between Illinois Bell Telephone Company and
the Village of Plainfield. Seconded by J. Ray. Vote by roll call.
Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Planner Waldock reported on a variance application to allow a
six foot screening fence within 20 feet of the street where
30 feet is the minimum allowed at 307 N. Willow Drive West.
Applicants are Joseph and Janis Ray.
The applicants have constructed a swimming pool in the rear yard
of their home. As part of this improvement they also desire a
six foot screening fence to enclose the rear yard and pool.
'The property is a corner lot and unusually shaped, 99.74 ft. wide
in front and tapers down to 77.92 ft. at the rear. Applicants
contend the lot shape poses a hardship in locating their pool
and fence. The problem is compounded by the corner location
which requires 30 ft. setback for 6 ft. fences from bath street
right-of-ways. The Zoning Board concurs with the applicants
in this case.
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Village Board of Trustees
July 20, 1992
Page Four
Finding are: 1) The property's shape is unique due to its
tapered layout; 2) Hardship in this case results from limited
useable rear yard area, resulting from Village setback
requirements for screening fences; 3) The variation, if approved
would not be harmful to adjoining properties. Zoning Board of
Appeals recommends approval.
After discussion, the Board had no objection to the variance
request.
J. Dement moved to approve the variation request by
Joseph and Janis Ray to allow a six foot screening fence at a
20 ft. setback from Sandbank Drive on property at 307 N. Willow Drive
West. Seconded by D. Gullicksen. Vote by roll call.
Sharp, yes; Gullicksen, yes; Dement, yes; Ray, absent; Rock, yes;
Lambert, yes. 5 yes, 0 no, 1 absent. Motion carried.
Attorney Harvey was directed to prepare an ordinance for the
variance.
Administrator Van Vooren reported on a final payment request for
Plainfield Acres Sewer and Water project. The Village had been
withholding final payout until restoration of the area was
completed. Wegner Sewer & Water completed the reseeding of the
parkways on May 15 and 16, and an inspection of the area this past
week by Superintendent Countryman found all seeded areas
acceptable.
From the balance due, staff has two additional deductions.
One for Village expenses to repair water services, $1,989.69; and
Plainfield Township Highway Department road repair bill of
$2,000. As a result of these two claims, balance due Wegner Sewer
& Water is $7,541.13. Wegner has also requested that they be given
an opportunity to hold further discussion with the Township
Commissioner on the amount of the repair bill.
Staff recommends that the Board authorize the final payment to
Wegner in the amount of $7,514.13; that funds be released upon
receipt of final waiver; upon receipt of a release of funds from
the Township staff.
W. Sharp moved to authorize the final payment to Wegner Sewer &
Water in the amount of $7,541.13 from Account No. 02-10-91-0713.
That funds be released upon receipt of final waivers. Upon receipt
of a release of funds from the Township staff, then pay
Wegner Sewer & Water the balance due. Seconded by D. Gullicksen.
Vote by roll call.
Sharp, yes; Gullicksen, .yes; Dement, yes; Ray, yes; Rock, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Village Board of Trustees
July 20, 1992
Page Five
H. Countryman reported that on June 15, 1992 the Illinois
Department of Labor conducted an inspection of the Village`s
Well Houses, lift stations, wastewater plant, and street garage.
During the inspection the inspector suggested the Village install
chlorine gas detectors at Well No. 3 and Well No. 4. A gas
detector will alarm if one of the cylinders is leaking. Chlorine
gas is extremely toxic. Two quotes were obtained: one from
Chemical Pump for $1,120 each, and one from S.P.D. Industries
for $975 each. The Water Department is recommending the Village
purchase the detectors from S.P.D. Industries.
D. Gullicksen moved to purchase two chlorine gas detectors from
S.P.D. Industries at $975.00 each. Seconded by J. Ray.
Voice vote. 6 yes, 0 no. Motion carried.
H. Countryman reported the sewerage treatment plant is required
to monitor our influent. This needs, to be done at least three
times a week. Each sample must be analyzed in the laboratory
and kept at a certain temperature. To meet these requirements
we have to have a refrigerated unit. .Two quotes were received
for automatic samplers: one was for $2,742 from American Sigma
Sampler, and the other was an ISCO Model 2910 for $2,$1$.
The Water Department recommends purchasing the American Sigma
. Sampler.
D. Gullicksen moved to purchase the Model 800SL American Sigma
Sampler from Elan Engineering Corporation for $2,742.00. Seconded
by J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
M. Lambert reviewed his report from the Transporation Committee
on their opinions and findings of the Fax Valley Expressway.
Mr. Lambert haded out a more current report. Basically, what the
report finds is that the Expressway is an essential and integral
part to the transportation needs of the Plainfield area. The
Committee felt that the Expressway is probably more important
to the far south region of the study area than it is to some other
areas because of our longstanding traffic congestion in the
Plainfield/Shorewood area. The Committee essentially has proposed
an alignment that comes in our far northwestern corner of our
facility planning area and follows the County Line Road. It is
felt that the County Line Road alignment best serves the
Plainfield area.
After some discussion, the Board asked that the final draft
of this report be presented at the next Board meeting in order to
give the Board more time to review it.
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Village Board of Trustees
July 20, 1992
Page Six
Chief Bennett informed the Board of new workplace laws that
affect some Village employees. OSHA's regulation indicates that
law enforcement personnel are at risk because they came into
contact with blood ar body fluids during the course of duty
(bloodborne pathogens). Based on this regulation certain
restrictions are placed on the employer. Chief Bennett in his
memo dated July 15, 1992 outlined some of the things that we
have available already. However, there are two changes:
Cost factors relting to offering Hepatitis B vaccinations to
employees at no cost; and biohazard warning labels and signs.
Chief Bennett is in the process of exploring the different methods
of procuring the shots for the employees. Chief Bennett stated
he wanted the Board to be aware of the OSHA Bloodborne Standard
and requests the expenditure of not mare than $2,000 for the
Village to comply with the Federal Regulation.
After discussion, the Board felt that the shots and safety
measures should be offered to all departments.
W. Sharp moved to pay the bills of the July 20, 1992 meeting.
Seconded by D. Gullicksen. Vote by roll call.
Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
R. Rock thanked the Street Department for doing a fine job
on cleanup after the Plainfield Fest.
W. Sharp acknowledged receipt of the May and June police
operations reports.
D. Gullicksen comments. that with the implementation of the parking
fees for the high school, he envisions a mass of parking on
Park Lane, Highview Ct., Ft. Beggs. Feels we need to think
about puting up some "No Parking" signs in the area or some
regulations so the neighborhood is not inundated with cars.
The Board directed the Administrator and Chief Bennett to
investigate this. D. Gullicksen will talk to his neighbors about
putting up signs..
M. Lambert also thanked the Street Department and Police Department
for doing a fine jab during Plainfield Fest.
Chief Bennett discussed an Intergovernmental Police Service
Assistance Agreement between Plainfield and Channahon. This
agreement is tailored after the Shorewood agreement. Channahon
is proposing this agreement.
D. Gullicksen moved to authorize the Village President and Village
Clerk to sign the Intergovernmental Police Service Assistance
Agreement between the Village of Plainfield and the Village of
Channahon. Seconded by M. Lambert. Vote by roll call.
Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Village Board of Trustees
July 20, 1992
Page Seven
W. Sharp moved to authorize the Village President and Village
Clerk to sign the Uniform Rules and Regulations for Giving and
Receiving Police Support between the Village of Channahon and
the Village of Plainfield. Seconded by J. Dement. Vote by
roll call.
Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Chief Bennett reported the Police Department had instituted
their bike program during the Fest and it worked very well.
This program is not an everyday program. It is basically designed
to operate based on manpower.
Administratove Van Vooren reported on the Illinois Department of
Labor inspections on June 15, 1992. Four facilities were
inspected: Well House Nos. 3 and 4, and the Street Department
Garage. Superintendant Countryman is preparing a response to
the Wastewater Treatment Plant violations which will indicate
the appropriate corrective action taken by the Village; the
Street Department garage was cited for its failure to provide
flushable toilets and hot and cold running water.
Administrator Van Vooren stated he discussed this violation with
the Department of Labor and after explaining the circumstances
surrounding the facility, and that there exists lavatory facilities
reasonably available, such as Village Hall and Water Department
plant, that an appeal would be in order. With that, Administrator
Van Vooren drafted a letter to the Department of Labor dated
July 14, 1992 appealing the violation notice.
As to Well House No. 3, Superintendant Countryman is preparing a
response. The violations pertain more to the operation of the
facility itself. Tt is not that the Village did not have the
particular items in place, it is that they were boxed up in the
trailer because of being moved out of the building that was being
remodeled and could not locate them the day the inspector was there.
Therefore, The Village is forwarding to the Department of Labor
the documentation regarding this.
Planner Waldock reported on a request from Hearthside Homes to
construct a 1900 sq. ft. tri-level home, 400 sq. ft. of which
would be unfinished in the yard level area, therefore, being
1500 sq. ft. finished and 400 sq. ft. unfinished. Applicants have
a completely finished 1900 sq. ft. model and has invited the Board
to view the model home in Lockport.
Mr. Nooner, President of Hearthside stated the real purpose for
tonight in his mind is to discuss the possibility of allowing them
to build a 1500 sq. ft. tri-level model that's the finished area,
and allowing the customer at a later date to finish off the
additional space.
Village Board of Trustees
July 20, 1992
Page Eight
Mr. Nooner discussed the fact that the ordinance does not
recognize a tri-level home as a separate entity. It is
recognized basically as a two-story. Hearthside does not
build a tri-level that is under 1875 sq. ft. of finished area.
They request that our ordinance recognize a tri-level type home
with 1500 sq. ft. There is also the question of what happens
as far as inspections and building code compliances if the
customer finishes off the lower level. Mr. Nooner listed a
number of surrounding communities that allow the unfinished
lower level, and presented a packet and photos that has the
square footages of their tri-levels. On the smaller tri-level
it is their intent to increase the square footage of the main
house to meet the 1500 sq. ft. of finished area. From the
outside of the house it will appear to have approximately
2200 sq. ft. of finished area. Then at a later time the customer
can finish of the lower level. A11 the underground plumbing and
heating and air conditioning. ventilation is supplied. What
is not supplied is all the rough framing, electrical, insulation
and drywall.
A long discussion followed on the pros and cons of allowing
unfinished areas. Generally, the Board was not in favor of this.
• M. Lambert moved that we not amend our current ordinance to
allow unfinished space in single and two-story homes. Seconded
by R. Rock. Vote by roll call.
Sharp, no; Gullicksen, no; Dement, yes; Ray, yes; Rock, yes;
Lambert, yes. 4 yes, 2 no. Motion carried.
Planner Waldock reported Hearthside Homes has requested to
construct an 18' x 26' brick faced detached garage on Lot 8
(not yet developed) in Winding Creed Subdivision. Plans call for
construction of a home which includes a two-car attached garage.
The home. is to be built prior to or along with the detached
garage. At issue is the Village Zoning Ordinance regulation
limiting residences to nor more than three car garages. The
zoning ordinance does not limit accessory structure sizes in
residential districts, but it does limit garages to three cars at
most. Staff is seeking direction from the Board on this issue.
Mr. Bryan Nooner, President of Hearthside Homes was present and
stated the intent of the potential purchaser of this lot is to store
two vintage vehicles in the garage. There is a planned paved
driveway to go to this garage. The. value of the house to be
built is a little over $200,000.
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Village Board of Trustees
July 20, 1992
Page Nine
Administrator Van Vooren commented on what the zoning ordinance
tries to do is to keep the integrity of the single-family
residential area. He pointed out that upon changing of
ownership this could possibly turn into a car repair shop, or
any other business. Enforcement would have to take effect then.
After discussion, the Board really had no problem with this
due to the configuration and location of the lot, and all the
setbacks .would be met without any variances.
W. Sharp moved to allow an 18' x 26' brick faced detached garage
on Lot 8 in Winding Creed Subdivision with windows to match house
facade on Lot No. $ in Winding Creek Subdivision Unit 1 and this
would al~.ow for no side yard setbacks, variances due to the
location and size of the 1.ot. Seconded by J. Ray. Vote by roll
call.
Sharp, yes; Gullicksen, yes; Dement, no; Ray, yes; Rock, no;
Lambert, no; Latta, yes. 4 yes, 3 no. Motion carried.
w. Sharp moved to adjourn. Seconded by M. Lambert. Voice vote.
6 yes, 0 no. Motion carried.
• 9:05 p.m.
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G3--rcpt-.eL..J
Catherine Jania, Deputy Clerk
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