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HomeMy Public PortalAbout07.06.92 VB MinutespLAINFIELD VILLAGE BOARD OF TRDSTEES REGDLAR MEETING DATE: JULY 6, 1992 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, R. ROCK, J. DEMENT, D. GULLICKSEN, W. SHARP. J. RAY WAS ABSENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF At 7:02 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, J. Ray was .absent. M. Lambert moved to approve the New/Old Business Section of the Agenda, with the addition of letters of request from Uptown Tap and Bolingbrook regarding the moving wall; also, an Executive Session (at the beginning of meeting) on personnel and pending litigation, to reconvene; Executive Session (at the end of meeting) on possible land acquisition, not to reconvene. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the Consent Agenda to include the minutes of the Regular Meeting of June 15, 1992 and Public Hearing of June 15, 1992 and Public Hearing of June 22, 1992. Seconded by R. Rock. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to adjourn into Executive Session to reconvene. Seconded by M. Lambert. Voice vote, 5 yes, 0 no. Motion carried. 7:06 p.m. 9:05 p.m. Mayor Latta read a request from Uptown Tap, request to place an outside "Beer Tent" in the alley behind their tavern for "October Fest" September 25th, 26th and 27, 1992, during regular working hours. The tent will be enclosed with a fence and the drinking will be policed by their staff. W. Sharp moved to allow the "Uptown Tap" to have an outside "Beer Tent", located on their property behind the tavern, and it shall be enclosed with a fence on the dates of September 25th, 26th during regular liquor license hours and on September 27th the tent must be closed by 10:00 p.m. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD Off' TRIISTEES JCJLY 6, 1992 PAGE T'WO Mayor Latta read a letter from Bolingbrook's Mayor, Roger Clear and Will County Viet Now President, Bill Robinette stating they will be hosting the Vietnam Veteran's Memorial Moving Wa11 from July 13 through 19, 1992. They are requesting approximately $100.00 from the Village. J. Dement moved to participate in the joint Village of Bolingbrook and Will County Viet Now Memorial Moving Wall and send a check for $100.00 to off-set the cost. Seconded by D. Gullicksen. Vote by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes Sharp, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 1401 - An Ordinance Making Appropriations For The Village Of Plainfield For The Fiscal Year Beginning May 1, 1992. Seconded by J. Dement,. Vote by roll call. Lambert yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to the Jehovah's Witness Landscaping Plan. They have submitted a revised landscaping plan which meets the stipulations of the Plan Commission. If the Board finds the plan acceptable, we would recommend the Board authorize staff to prepare the proper Annexation Ordinance and authorize the Village President and Clerk to execute the Annexation Agreement. After some discussion, the Board directed Attorney Harvey to compile an Annexation Ordinance for the next meeting. Also, no one had any problem with the site plan and they can continue with their construction plans on the County Permit. W. Sharp moved to adopt Ordinance No.1402 - Variation To Zoning Ordinance No. 674, Granted By Action Of The Village Of Plainfield Board Of Trustees Regarding 406 West Ottawa Street And 407 North Illinois Street (Anthony Console property). Seconded by D. Gullicksen. Vote by roll call. Lambert, yes; Rock, ,yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes, A no. Motion carried. Administrator Van Vooren spoke in reference to the purchase of an additional Emergency Siren. Please recall, that the Village Board has directed the Village Staff to purchase an additional Emergency Warning Siren to supplement the Village's existing system. Chief Bennett has obtained a quote to purchase an additional large siren to be installed at the location of the existing small siren and to relocate the small siren in the vicinity of Whispering Creek Subdivision. The actual proposals received from Fulton Contracting Company is attached for your review. Staff recommends the adoption of the attached Ordinance, authorizing the purchase of an additional siren from the proceeds of the 1988 General Obligation Bond Issue. we have received approval from the Bond Council for this use of these funds. pLAINFIELD VILLAGE BOARD OF TRIISTEES JIILY 6, 1992 PAGE THREE D. Gullicksen moved to adopt Ordinance No. 1403 Authorizing The Village Administrator To Purchase An Additional Emergency Warning Siren From Fulton Contracting Company To Supplement The Village's Current Warning Siren System And The Re--Appropriation Of Proceeds From The 1988 General Obligation Bond Issue. Seconded by M. Lambert. Vote by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren reported we are looking at an area to the end of Sunshine Court to place the siren which would be the western most edge of Whispering Creek Subdivision. We have had some objection from some residents in the area. We have a fall-back area on Route 126. w. Sharp moved to waive the formal bidding process and purchase a Savin 7640 copier from McGrath Office Equipment for $9, 335.00 which includes a one (1) year warranty. Seconded by M. Lambert. Vote by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Fox Valley Press/Pilcher Road Improvements. Pilcher Road improvements have been completed between Route 30 and Route 59 in accordance with approved plans. As a result, Fox Valley Press is now seeking reimbursement of their building permit fee in the amount of $30,734.22. The Village Board has agreed to contribute the building permit fee for road construction costs to upgrade the surface width to match the Golden Meadows segment. We have received a letter from Paul Gugino/Fox Valley Press, requesting the reimbursement of the permit fee as previously agreed. Staff recommends that the President and Village Board authorize payment of $30,734.22 to Fox Valley Press Inc. as requested. D. Gullicksen moved to contribute $30,734.22 to Fox Valley Press, which is equivalent to their building permit fee as previously agreed upon for their construction of 135th Street built on the surface width to match Golden Meadows. Seconded by W. Sharp. Vote by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Van Dyke Road recapture ,for Quail Run Subdivision. Last February, the Village Board considered a request by the Quail Run Subdivision Developer for a cost recapture agreement regarding Van Dyke Road frontage. The Board felt the Developer should be provided the same recapture provisions similar development (such as Golden Meadows) have enjoyed. An examination of Golden Meadows (AKA Chaplin Farm) recapture agreement found language relating only to signalization. PLAINFIELD VILLAGE BOARD OF TRIISTEES JIILY 6, 1992 PAGE FOIIR No recapture provisions were made for street improvements on 135th Street. The Annexation Agreement waived tap-on fees for the site to cover off-site utility extensions and road improvements. Staff has found no comparable recapture agreement currently effective within the Village. The School District is however currently negotiating a road recapture agreement with the Birkett property as part of their Annexation Agreement. The Village has not participated in recapture agreements for developments not included in annexation cases. Quail Run Subdivision was not part of an Annexation Agreement. Attorney Edward Welch, Representative of Quail Run Developers .spoke in reference to their request of recapture for the improvements they have done on Van Dyke Road. He referenced a letter to the previous owner Robert Graham, dated February 28, 1989 concerning the approval of the Preliminary Plat. He was requesting the Board consider this recapture because they improved the entire street, abutting their property with curb and gutter in front of their property (east side) with sidewalks on the east side. It was the consensus of the Board that the Village Engineers check into the cost for the owners of the property to the west to complete the road to specifications. This will give the Board numbers to negotiate with Quail Run Developers.. Administrator Van Vooren spoke in reference to a request from R. L. Bohol, General Contractor far Payout #3 on the Wastewater Treatment Plant Control Building in the amount of $41,423.18. The total expenditure to date is $97,584.68, leaving a balance of $64,272.32. D. Gullicksen moved to authorize Payout #3 to R. L. Bohol, General Contractor for Wastewater Treatment Plant Control Building in the amount of $41,423.18. Seconded by J. Dement. Vote by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to authorize the payment of the bills dated July 6, 1992. seconded by D. Gullicksen. Vote by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Revenue Regort and Expenditure Reports dated July 1, 1992. J. Dement stated he appreciated the Street Department and Water/Sewer Department for cleaning-up most of the tree branches immediately after the storm Thursday (July 2,1992) which made the streets safe and passable. PLAINFIELD VILLAGE BOARD OF TRIISTEES JIILY 6, 1992 PAGE FIVE W. Sharp reported the Police Committee will be interviewing for a Police Lieutenant position tomorrow evening (July 7, 1992). D. Gullicksen commended the Street Department for cleaning-up the horrible mess that was out on 135th Street. M. Lambert reported on the request from the Plainfield Fest Committee for street closures for the Fest, which is the same as last year. M. Lambert moved to approve the request for the street closures for "Plainfield Fest '92" per the letter dated June 30, 1992. Seconded by W. Sharp. Voice vote. 5 yes, o no. Motion carried. M. Lambert moved to approve providing Police security for "Plainfield Fest '92" in the amount of $2,950.67 as outlined in Chief Bennett's memo dated June 30, 1992. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried.' Administrator Van Vooren reported he is coordinating Public Works • people to empty trash receptacles, i.e. on Lockport Street during that weekend. Trustee Rock stated, if he had the key for the containers in the downtown area, he would find someone to empty them. Administrator Van Vooren stated he will have Ron Miller contact Mr. Rock. M. Lambert stated several groups for festivals in Plainfield are getting together in August to start planning for events a year in advance. Planner Waldock stated we would like to schedule a combined Workshop for the Village Board and Plan Commission on Wednesday, July 15, 1992 here at the Plainfield Public Library at 7:0o p.m. Administrator Van Vooren stated he would like to continue tonight's meeting to July 15th for the sole purpose of awarding the 1992 Summer Contract for the Eastern Avenue project. The bids will be opened on the 13th of July. We have in the contract a completion date of August 22nd and as soon as we get an approved contract, we can get the paper work completed and the job can be started. It was the consensus of the Board to continue this meeting to Wednesday July 15th at 7:00 p.m. and adjourn to a Workshop. Planner Waldock spoke in reference to a letter of request form Don Tosi Builder. He is permit holder in Golden Meadows Subdivision. .His construction activity has stopped and his permit has lapsed. He is requesting to be allowed to continue construction or renew his permit. Staff has no objection to a renewal but would recommend that a limit be set for completion to ninety (90) days. It was the consensus of the Board to allow ninety (90) days only. PLAINFIELD VILLAGE BOARD O1~' TRIISTEES JIILY 6, 1992 PAGE SIS Planner Waldock spoke in reference to a letter from Lyn Krause, Timberline Development Corporation/Winding Creek Unit #1. He is requesting the Board approve High Pressure Sodium street lights instead of Mercury Vapor lamps through the entire Subdivision of Winding Creek. M. Lambert moved to approve the use of the High Pressure Sodium street lights in Winding Creek Subdivision. Seconded by W. Sharp. Voice vote. 5 yes, p no. Motion carried. Planner Waldock spoke in reference to a letter from Hearthside Homes/Bryan Nooner. They would like to market a nineteen hundred square foot (1900') raised ranch home with four hundred square feet (400') unfinished. At present, we require a seventeen hundred square foot (1.700') finished. Currently, a single-story ranch house is thirteen hundred square feet (1300') and a twa (2) story house is required to be seventeen hundred square feet (1700'). It was the consensus of the Board that the Ordinance should be looked into and they would like pictures and floor plans of a house completed. The Board was not too agreeable with the four hundred square foot (400') unfinished. Planner Waldock stated he was appointed coordinator for the Village's participation in EXPO '92. We will be securing a booth for the event. He requested volunteer to man the booth during the EXPO on Saturday, September 19, 1992. We will have some hand-outs i.e. pencils and/or balloons with the Village Logo. The Board had no problem with this venture. Planner Waldock reported we are in the process of holding a Public Hearing for truck mounted signs, which Will be the second meeting in July (July 21, 1992). Administrator Van Vooren reported he has included in the packet, the conformation for Payout #10 to Lakelands; he reviewed his memo to the Board of the extension of the '92/'93 Garbage Contract which started July 1st - Garbage fee $6.58 plus Village's collection/billing fee and Recycling fee - $1.65 per month and starting July 1st yard waste must be placed in biodegradable brown paper bag; also, all refrigerated appliances i.e. refrigerators, freezers and dehumidifiers must have the refrigerant gas removed prior to disposal. TCD will continue to pick up these items at no extra cost, if the refrigerant gas is removed. TCD will remove the refrigerant gas from the residents appliance for a fee of . $25.00 to $50.00.. • PLAINFIELD VILLAGE BOARD OF TRII8TEE8 JIILY b, 1992 PAGE BEVEN i • Administrator Van Vooren also distributed to the Board, reports on Water Pumpage and Treating of Waste, also the Building Permit Activities for the month of June, 1992. We have received a letter from Mrs. Kirby requesting the Village refund some interest payments paid by the previous owners who was on the payment program for water and sewer extensions in Plainfield Acres. She has paid the entire balance, avoiding paying the interest. She is requesting to be reimbursed the amount of interest paid by the previous owner. It was the consensus of the Berard to deny. J. Dement moved to continue this meeting to Wednesday, July 15, 1992 at 7:00 p.m for the sole purpose of awarding a 1992 Summer M.F.T. Street Contract, and a Workshop will immediately follow. This meeting will go into an Executive Session (tonight), not to reconvene. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. 10:30 p.m. VERA KRNA - V LLAGE CLERK