HomeMy Public PortalAbout07.06.92 VB MinutespLAINFIELD VILLAGE BOARD OF TRDSTEES
REGDLAR MEETING
DATE: JULY 6, 1992 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, R. ROCK, J.
DEMENT, D. GULLICKSEN, W. SHARP. J. RAY
WAS ABSENT.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
At 7:02 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, J. Ray was .absent.
M. Lambert moved to approve the New/Old Business Section of the
Agenda, with the addition of letters of request from Uptown Tap and
Bolingbrook regarding the moving wall; also, an Executive Session
(at the beginning of meeting) on personnel and pending litigation,
to reconvene; Executive Session (at the end of meeting) on
possible land acquisition, not to reconvene. Seconded by D.
Gullicksen. Voice vote. 5 yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda to include the minutes
of the Regular Meeting of June 15, 1992 and Public Hearing of June
15, 1992 and Public Hearing of June 22, 1992. Seconded by R. Rock.
Voice vote. 5 yes, 0 no. Motion carried.
W. Sharp moved to adjourn into Executive Session to reconvene.
Seconded by M. Lambert. Voice vote, 5 yes, 0 no. Motion carried.
7:06 p.m.
9:05 p.m.
Mayor Latta read a request from Uptown Tap, request to place an
outside "Beer Tent" in the alley behind their tavern for "October
Fest" September 25th, 26th and 27, 1992, during regular working
hours. The tent will be enclosed with a fence and the drinking
will be policed by their staff.
W. Sharp moved to allow the "Uptown Tap" to have an outside "Beer
Tent", located on their property behind the tavern, and it shall
be enclosed with a fence on the dates of September 25th, 26th
during regular liquor license hours and on September 27th the tent
must be closed by 10:00 p.m. Seconded by D. Gullicksen. Voice
vote. 5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD Off' TRIISTEES
JCJLY 6, 1992
PAGE T'WO
Mayor Latta read a letter from Bolingbrook's Mayor, Roger Clear and
Will County Viet Now President, Bill Robinette stating they will
be hosting the Vietnam Veteran's Memorial Moving Wa11 from July 13
through 19, 1992. They are requesting approximately $100.00 from
the Village.
J. Dement moved to participate in the joint Village of Bolingbrook
and Will County Viet Now Memorial Moving Wall and send a check for
$100.00 to off-set the cost. Seconded by D. Gullicksen. Vote by
roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes
Sharp, yes. 5 yes, 0 no. Motion carried.
W. Sharp moved to adopt Ordinance No. 1401 - An Ordinance Making
Appropriations For The Village Of Plainfield For The Fiscal Year
Beginning May 1, 1992. Seconded by J. Dement,. Vote by roll call.
Lambert yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes.
5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to the Jehovah's Witness
Landscaping Plan. They have submitted a revised landscaping plan
which meets the stipulations of the Plan Commission. If the Board
finds the plan acceptable, we would recommend the Board authorize
staff to prepare the proper Annexation Ordinance and authorize the
Village President and Clerk to execute the Annexation Agreement.
After some discussion, the Board directed Attorney Harvey to
compile an Annexation Ordinance for the next meeting. Also, no one
had any problem with the site plan and they can continue with their
construction plans on the County Permit.
W. Sharp moved to adopt Ordinance No.1402 - Variation To Zoning
Ordinance No. 674, Granted By Action Of The Village Of Plainfield
Board Of Trustees Regarding 406 West Ottawa Street And 407 North
Illinois Street (Anthony Console property). Seconded by D.
Gullicksen. Vote by roll call. Lambert, yes; Rock, ,yes; Dement,
yes; Gullicksen, yes; Sharp, yes. 5 yes, A no. Motion carried.
Administrator Van Vooren spoke in reference to the purchase of an
additional Emergency Siren. Please recall, that the Village Board
has directed the Village Staff to purchase an additional Emergency
Warning Siren to supplement the Village's existing system. Chief
Bennett has obtained a quote to purchase an additional large siren
to be installed at the location of the existing small siren and to
relocate the small siren in the vicinity of Whispering Creek
Subdivision. The actual proposals received from Fulton Contracting
Company is attached for your review. Staff recommends the adoption
of the attached Ordinance, authorizing the purchase of an
additional siren from the proceeds of the 1988 General Obligation
Bond Issue. we have received approval from the Bond Council for
this use of these funds.
pLAINFIELD VILLAGE BOARD OF TRIISTEES
JIILY 6, 1992
PAGE THREE
D. Gullicksen moved to adopt Ordinance No. 1403 Authorizing The
Village Administrator To Purchase An Additional Emergency Warning
Siren From Fulton Contracting Company To Supplement The Village's
Current Warning Siren System And The Re--Appropriation Of Proceeds
From The 1988 General Obligation Bond Issue. Seconded by M.
Lambert. Vote by roll call. Lambert, yes; Rock, yes; Dement, yes;
Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried.
Administrator Van Vooren reported we are looking at an area to the
end of Sunshine Court to place the siren which would be the western
most edge of Whispering Creek Subdivision. We have had some
objection from some residents in the area. We have a fall-back
area on Route 126.
w. Sharp moved to waive the formal bidding process and purchase a
Savin 7640 copier from McGrath Office Equipment for $9, 335.00 which
includes a one (1) year warranty. Seconded by M. Lambert. Vote
by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen,
yes; Sharp, yes. 5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Fox Valley Press/Pilcher Road
Improvements. Pilcher Road improvements have been completed
between Route 30 and Route 59 in accordance with approved plans.
As a result, Fox Valley Press is now seeking reimbursement of their
building permit fee in the amount of $30,734.22. The Village Board
has agreed to contribute the building permit fee for road
construction costs to upgrade the surface width to match the Golden
Meadows segment. We have received a letter from Paul Gugino/Fox
Valley Press, requesting the reimbursement of the permit fee as
previously agreed. Staff recommends that the President and Village
Board authorize payment of $30,734.22 to Fox Valley Press Inc. as
requested.
D. Gullicksen moved to contribute $30,734.22 to Fox Valley Press,
which is equivalent to their building permit fee as previously
agreed upon for their construction of 135th Street built on the
surface width to match Golden Meadows. Seconded by W. Sharp. Vote
by roll call. Lambert, yes; Rock, yes; Dement, yes; Gullicksen,
yes; Sharp, yes. 5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Van Dyke Road recapture ,for
Quail Run Subdivision. Last February, the Village Board considered
a request by the Quail Run Subdivision Developer for a cost
recapture agreement regarding Van Dyke Road frontage. The Board
felt the Developer should be provided the same recapture provisions
similar development (such as Golden Meadows) have enjoyed. An
examination of Golden Meadows (AKA Chaplin Farm) recapture
agreement found language relating only to signalization.
PLAINFIELD VILLAGE BOARD OF TRIISTEES
JIILY 6, 1992
PAGE FOIIR
No recapture provisions were made for street improvements on 135th
Street. The Annexation Agreement waived tap-on fees for the site
to cover off-site utility extensions and road improvements. Staff
has found no comparable recapture agreement currently effective
within the Village. The School District is however currently
negotiating a road recapture agreement with the Birkett property
as part of their Annexation Agreement. The Village has not
participated in recapture agreements for developments not included
in annexation cases. Quail Run Subdivision was not part of an
Annexation Agreement. Attorney Edward Welch, Representative of
Quail Run Developers .spoke in reference to their request of
recapture for the improvements they have done on Van Dyke Road.
He referenced a letter to the previous owner Robert Graham, dated
February 28, 1989 concerning the approval of the Preliminary Plat.
He was requesting the Board consider this recapture because they
improved the entire street, abutting their property with curb and
gutter in front of their property (east side) with sidewalks on the
east side. It was the consensus of the Board that the Village
Engineers check into the cost for the owners of the property to the
west to complete the road to specifications. This will give the
Board numbers to negotiate with Quail Run Developers..
Administrator Van Vooren spoke in reference to a request from R.
L. Bohol, General Contractor far Payout #3 on the Wastewater
Treatment Plant Control Building in the amount of $41,423.18. The
total expenditure to date is $97,584.68, leaving a balance of
$64,272.32.
D. Gullicksen moved to authorize Payout #3 to R. L. Bohol, General
Contractor for Wastewater Treatment Plant Control Building in the
amount of $41,423.18. Seconded by J. Dement. Vote by roll call.
Lambert, yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes.
5 yes, 0 no. Motion carried.
W. Sharp moved to authorize the payment of the bills dated July 6,
1992. seconded by D. Gullicksen. Vote by roll call. Lambert,
yes; Rock, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5 yes,
0 no. Motion carried.
W. Sharp acknowledged receipt of the Revenue Regort and Expenditure
Reports dated July 1, 1992.
J. Dement stated he appreciated the Street Department and
Water/Sewer Department for cleaning-up most of the tree branches
immediately after the storm Thursday (July 2,1992) which made the
streets safe and passable.
PLAINFIELD VILLAGE BOARD OF TRIISTEES
JIILY 6, 1992
PAGE FIVE
W. Sharp reported the Police Committee will be interviewing for a
Police Lieutenant position tomorrow evening (July 7, 1992).
D. Gullicksen commended the Street Department for cleaning-up the
horrible mess that was out on 135th Street.
M. Lambert reported on the request from the Plainfield Fest
Committee for street closures for the Fest, which is the same as
last year.
M. Lambert moved to approve the request for the street closures
for "Plainfield Fest '92" per the letter dated June 30, 1992.
Seconded by W. Sharp. Voice vote. 5 yes, o no. Motion carried.
M. Lambert moved to approve providing Police security for
"Plainfield Fest '92" in the amount of $2,950.67 as outlined in
Chief Bennett's memo dated June 30, 1992. Seconded by J. Dement.
Voice vote. 5 yes, 0 no. Motion carried.'
Administrator Van Vooren reported he is coordinating Public Works
• people to empty trash receptacles, i.e. on Lockport Street during
that weekend. Trustee Rock stated, if he had the key for the
containers in the downtown area, he would find someone to empty
them. Administrator Van Vooren stated he will have Ron Miller
contact Mr. Rock.
M. Lambert stated several groups for festivals in Plainfield are
getting together in August to start planning for events a year in
advance.
Planner Waldock stated we would like to schedule a combined
Workshop for the Village Board and Plan Commission on Wednesday,
July 15, 1992 here at the Plainfield Public Library at 7:0o p.m.
Administrator Van Vooren stated he would like to continue tonight's
meeting to July 15th for the sole purpose of awarding the 1992
Summer Contract for the Eastern Avenue project. The bids will be
opened on the 13th of July. We have in the contract a completion
date of August 22nd and as soon as we get an approved contract, we
can get the paper work completed and the job can be started. It
was the consensus of the Board to continue this meeting to
Wednesday July 15th at 7:00 p.m. and adjourn to a Workshop.
Planner Waldock spoke in reference to a letter of request form Don
Tosi Builder. He is permit holder in Golden Meadows Subdivision.
.His construction activity has stopped and his permit has lapsed.
He is requesting to be allowed to continue construction or renew
his permit. Staff has no objection to a renewal but would
recommend that a limit be set for completion to ninety (90) days.
It was the consensus of the Board to allow ninety (90) days only.
PLAINFIELD VILLAGE BOARD O1~' TRIISTEES
JIILY 6, 1992
PAGE SIS
Planner Waldock spoke in reference to a letter from Lyn Krause,
Timberline Development Corporation/Winding Creek Unit #1. He is
requesting the Board approve High Pressure Sodium street lights
instead of Mercury Vapor lamps through the entire Subdivision of
Winding Creek.
M. Lambert moved to approve the use of the High Pressure Sodium
street lights in Winding Creek Subdivision. Seconded by W. Sharp.
Voice vote. 5 yes, p no. Motion carried.
Planner Waldock spoke in reference to a letter from Hearthside
Homes/Bryan Nooner. They would like to market a nineteen hundred
square foot (1900') raised ranch home with four hundred square feet
(400') unfinished. At present, we require a seventeen hundred
square foot (1.700') finished. Currently, a single-story ranch
house is thirteen hundred square feet (1300') and a twa (2) story
house is required to be seventeen hundred square feet (1700'). It
was the consensus of the Board that the Ordinance should be looked
into and they would like pictures and floor plans of a house
completed. The Board was not too agreeable with the four hundred
square foot (400') unfinished.
Planner Waldock stated he was appointed coordinator for the
Village's participation in EXPO '92. We will be securing a booth
for the event. He requested volunteer to man the booth during the
EXPO on Saturday, September 19, 1992. We will have some hand-outs
i.e. pencils and/or balloons with the Village Logo. The Board had
no problem with this venture.
Planner Waldock reported we are in the process of holding a Public
Hearing for truck mounted signs, which Will be the second meeting
in July (July 21, 1992).
Administrator Van Vooren reported he has included in the packet,
the conformation for Payout #10 to Lakelands; he reviewed his memo
to the Board of the extension of the '92/'93 Garbage Contract which
started July 1st - Garbage fee $6.58 plus Village's
collection/billing fee and Recycling fee - $1.65 per month and
starting July 1st yard waste must be placed in biodegradable brown
paper bag; also, all refrigerated appliances i.e. refrigerators,
freezers and dehumidifiers must have the refrigerant gas removed
prior to disposal. TCD will continue to pick up these items at no
extra cost, if the refrigerant gas is removed. TCD will remove
the refrigerant gas from the residents appliance for a fee of
. $25.00 to $50.00..
• PLAINFIELD VILLAGE BOARD OF TRII8TEE8
JIILY b, 1992
PAGE BEVEN
i
•
Administrator Van Vooren also distributed to the Board, reports on
Water Pumpage and Treating of Waste, also the Building Permit
Activities for the month of June, 1992. We have received a letter
from Mrs. Kirby requesting the Village refund some interest
payments paid by the previous owners who was on the payment program
for water and sewer extensions in Plainfield Acres. She has paid
the entire balance, avoiding paying the interest. She is
requesting to be reimbursed the amount of interest paid by the
previous owner. It was the consensus of the Berard to deny.
J. Dement moved to continue this meeting to Wednesday, July 15,
1992 at 7:00 p.m for the sole purpose of awarding a 1992 Summer
M.F.T. Street Contract, and a Workshop will immediately follow.
This meeting will go into an Executive Session (tonight), not to
reconvene. Seconded by M. Lambert. Voice vote. 5 yes, 0 no.
Motion carried.
10:30 p.m.
VERA KRNA - V LLAGE CLERK