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HomeMy Public PortalAbout06.15.92 VB MinutesP INFIELD VILLAGE BOARD F TRIISTEES REGDLAR MEETING DATE: JUNE 15, 1992 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. RAY, M. LAMBERT, W. SHARP, J. DEMENT, R. ROCK. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF H. HAMILTON - ENGINEER At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business Section of the Agenda with an Executive Session on personnel, not to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the minutes of the Regular Meeting of June 1, 1992. Seconded by R. Rack. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read a Proclamation proclaiming June 20, 1992 as "Dollars Against Diabetes Day." Administrator Van Voaren spoke in reference to a letter from Superintendent, Roland Smith, Plainfield School District #202, dated May 28, 1992. In this letter, the School District requested the. opportunity to discuss with the Village Board the tap-on fees for Walkers Grove School. He provided the Board an outline (dated June 10, 1992) of the Village Staff's calculation of the tap-on fee, and a copy of the July 15, 1991 minutes for the Board's review. The School District Board and the Fry family, with their representatives in attendance, had a discussion regarding the school location and other matters pertinent to construction of the school. The question has been raised in reference to tap-on fees, were they discussed at the meeting of July 15, 1991? The minutes of this meeting does not reflect that tap-on fees were discussed. Also, he stated the Village Clerk, Vera Krnac review the tapes in their entirety (meeting July 15, 1991), and found no discussion of tap-on fees. The Board has taken a position at a previous meeting not to waive the tap-on fees. The School Board has requested to appear at this meeting to discuss tap-on fees for Walkers Grove School. Mr. Allen Litwiller spoke for the School District. He introduced some of the School Board Members, Bob Smith, Bess PLAINFIELD VILLAGE HOARD OF TRUSTEES JUNE 15, 1992 PAGE T1PO Eichelberger, Bonnie Lutter, Ken Hummel, Doris Albright, also, Dr. Roland Smith and Dr. David Stanfield are attending this meeting. Mr. Litwiller spoke in reference to the original calculations of approximately nine hundred (900) people occupancy in Walkers Grove School. This calculation was in error. He stated there will be from six hundred (600) to six hundred fifty (650) occupants at the school. He presented comparative utility usage data from Central Elementary School and Grand Prairie School. The School Board feels these figures would be more representative of actual usage than they would expect from Walkers Grove Elementary School. He stated the School Board is requesting that the Village Board reconsider the modified figures that they have presented, and also consider a deferred payment plan for the School District. J. Dement questioned the one hundred seventy-six (176) days school year does not include summer school? Mr. Litwiller stated that is correct. D. Gullicksen stated he wished this could have been discussed earlier. He feels something can be worked out. Mayor Latta stated she was very upset far the Village Board to get beat-up in the newspaper, it was unconscionable. I am very proud of the Village Board, they have held themselves in a professional manner under attack from the School Board. She stated the Board will take this information under advisement and get back to the School Board. Mr. Litwiller requested for the Board's consideration at sometime when it is mutually convenient, the School Board would like the Village Board to do a working "Study Session Breakfast" with the School Board, to establish better communications and undo the damage that has occurred. Mayor Latta questioned, when would the deferred payment begin? Dr. Stanfield stated he and Mr. Van Vooren could work out a payment schedule and it could be brought back to the Village Board. Administrator Van Vooren spoke in reference to the ].991 Property Tax - Vista Lane. At the ,Tune 1, 1992 Regular Meeting of the Plainfield Board of Trustees, the Board received a request from certain property owners along Vista Lane to refund their 1991 property taxes. As a result of this request, the Board asked that Staff attempt to determine the magnitude of dollars necessary to refund the property taxes for the ten (10) lots on Vista Lane. Staff was able to obtain tax information on the ten (10) lots in question, and the total Village portion is $570.75. W. Sharp moved to refund of $570.75 for the Villa tax bills, upon receipt Ray, Vote by roll call. Sharp, yes; Dement, yes; to the Vista Lane property owners a total ge portion of their (1990-91) real estate of their paid tax bill. Seconded by J. Gullicksen, yes; Ray, yes; Lambert, yes; Rock, yes, 6 yes, 0 no. Motion carried. PLAINFIELD VILLAC,4E BOARD OF TRII$TEEB JUNE 1g, 199Z PAGE THREE Mayor Latta stated the Plainfield Commerce Association has requested permission to use the Village's Logo on their advertisements and pamphlets for the PCA "Plainfield Business EXPO '92. This event will be held on September 19, 1992, from 10:00 a.m. to 4:00 p.m. at Indian Trail Junior High School. They are also requesting that the Village participate in this event. Mayor Latta and the Board agreed and appointed Planner Waldock to be in charge. W. Sharp moved to authorize the Plainfield Commerce Association to use the Village of Plainfield Prairie Grass Logo for the Plainfield Business EXPD '92 on Saturday, September 19, 1992. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to adopt Ordinance No. 1398 - Rezoning Of Property Owned By Clyde Avery, George Parise and Theodore Benson, Located On The South Side Of Renwick Raad, East of U.S. Route 30, (Sandhurst Subdivision). Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried, W. Sharp moved to adopt Ordinance No. 1399 - Amending The Village Of Plainfield's Zoning Ordinance No. 674 To Permit B-3 Uses In A B-4 Zoning District. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adopt Resolution No. 1015 - Creating A Class "F" Liquor License Within The Village Of Plainfield For Plainfield Park District Allowing The Sale Of Alcoholic Beverages At Plainfield Fest '92. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, 'yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Plan Commission Case No. 350- 052792FP. Applicant - Timberview Development Corporation. Location - Bussey Drive and I-55 West Frontage Road. Request - Final Plat for Winding Creek Unit Two. The Preliminary Plat for the Winding Creek Subdivision was approved by the Village Board on March 11, 1991, subject to ten (10) stipulations. The stipulations were generalized and related to Engineering and Fire Department approvals, Park Donations, Traffic Lights etc. Each of the stipulations of the Preliminary Plat are being satisfied with the completion of each phase of the Winding Creek Subdivision. The Final Plat for Unit Two establishes thirteen (13) single--family . lots on the north side of Bussey Drive and thirteen (13) two-family lots along the south side of Bussey Drive. The Plat will include the extension of Bussey Drive between I-55 Frontage .Road and PLAINFIELD VILLAGE BOARD OF TRIISTEES JUNE 1S, 1992 PAGE FOUR. Winding Creek Road. Also included are short segments of Edgewood Drive, Spangler Road, Timberview Drive and Judith Drive. These shorter road segments are for the extension only along the frontage of the adjoining lots. The Final Plat improves on the Preliminary Plat by increasing the size of the two-family lots along Bussey Drive. This results in the loss of two (2) lots, thereby reducing overall density. Overall, the Winding Creek Subdivision Unit Two (2) Final Plat is seen as an improved version of the original Preliminary Plat. The two-family lots along the south side of Bussey Drive have increased lot widths, which will allow for greater construction areas as well as a reduction in density. No major issues are identified as a result of the Final Plat request. The Plan Commission recommends approval of the Final Plat of Winding Creek Subdivision Unit Two (2) subject to the following stipulations: 1) Compliance with requirements of the Village Engineer. 2) Fully satisfy each of the ten (10) stipulations specified as part of the Preliminary Plat approval. Improvements related to U.S. Route 30 may be completed as part of the following phases for Winding Creek Subdivision as warranted. The Village Board shall make the final determination as to signalization based upon recommendation of the Village Engineer. After some discussion in reference to the signal lights, Mr. Lyn Krause, Representative of Timberview agreed to install the signal lights after approval from IDOT. J. Ray moved to approve the Final Plat of Winding Creek Subdivision, Unit Two (2). Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the policy for installation and monitoring of private wells. D. Gullicksen moved to adopt Resolution No. 1016. A Resolution Establishing A Policy In Regards To The Installation And Monitoring Of Private Water Wells Within The Village Of Plainfield. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Railroad Crossings, Center Street and Pilcher Road. Please recall, that the Village Board had directed Staff to pursue the installation of Railroad warning signals at Center Street and Pilcher Road. I have attached for your review, the Stipulated Agreement No. 513 which provides for signalization at the two (2) intersections in question. As a result of this agreement, the Illinois Commerce Commission is proposing that the Village contribution for signalization be waived pLAINFIELD VILLAGE BOARD OF TRU8TEE8 JIINE 15, 1992 PAGE FIVE in light of the improvements undertaken on the road and crossing. Staff recommends that the Village Board approve the attached Resolution which authorizes the Village President and Village Clerk to execute the State of Illinois Commerce Commission Stipulated Agreement. J. Dement moved to adopt Resolution No. 1017. A Resolution Authorizing The Execution Of A Certain Agreement Between The Village Of Plainfield Illinois Commerce Commission, Illinois Department Of Transportation And The Elgin, Joliet And Eastern Railway Company. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Resolution No. 1018 - Wage Rates For Workers In Any Public Works, Village of Plainfield, Will County, Illinois. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; .Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. M. Lambert removed himself from the room for this item #12. W. Sharp moved to adopt Ordinance No. 1400 -- Variation To Zoning Ordinance No. 674, Granted By Action Of The Village of Plainfield Board Of Trustees Regarding 137 North Corbin Street, Owners David and Jeanne Hagen. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes;. Lambert, absent; Sharp, yes; Dement, yes; Rock, yes. 5 yes, o no. 1 absent. Motion carried. Planner Waldock spoke in reference to Plan Commission Case No. 346- 042692TA. Applicant - Village of Plainfield. Location - Village Wide. Request - Text Amendment to the sign regulations of the Village of Plainfield regarding development signs for subdivision projects. The attached draft Ordinance provides a Text Amendment to the sign regulations to allow a subdivision project identification sign of up to two hundred square feet (200') in area and twenty feet (20') in height. This would apply to subdivisions of forty (40) acres or larger in area. Subdivision projects of eighty (80) acres or larger in area and having a frontage along Interstate Highway may further be permitted a sign area of up to three hundred square feet ( 3 00' ) in area and twenty-five feet ( 2 5' ) in height with Village Board approval. This amendment is brought forth as a result of a previous variance request by Golden Meadows Development along Route 59, and now a present request by Winding Creek Subdivision. During the hearing for the Golden Meadows . variance request, Plan Commission and the Village Board indicated that they were interested in considering modification of the Sign Ordinance to allow larger Project Identification Signs for PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 15, 199 PAGE SIX subdivisions. This ordinance amendment would also accommodate signage presently in use for Lakelands Project as well. The Plan Commission has determined that it is beneficial to accommodate aggressive marketing programs for projects within the Village. Surrounding communities allow large project identification signs for their developers, therefore, Plainfield developers are also seeking a similar competitive condition. The Plan Commission recommends approval of the Text Amendment for subdivision project identification signs as presented. D. Gullicksen stated he would like to table this ordinance until we could attack an amendment that would also govern vehicular signage. With no objection from the Board, it was tabled. W. Sharp moved to pay the bills for June 1992. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Revenues and Expenditures dated May 31, 1992. R. Rock requested a stop sign be installed at the west end of the alley by the Post Office (entering Des Plaines Street), Attorney Harvey was directed to check the ordinances, if it is not included in the ordinances, he will draft an ordinance. J. Dement reported he would like to thank Chief Bennett for representing the Village at the William Holmes Eagle Ceremony this past weekend. He questioned if anything has been done on Mrs. Gaylord's tree replacement (corner Dillman & Lockport Streets)? Administrator Van Vooren stated he spoke to Mrs. Gaylord today, she is aware the trees have been ordered and we will plant them as soon as they come in. M. Lambert gave an update on the Transportation Committee. He hopes to bring some suggestions to the Board in July. There will be a preliminary report on transportation needs and some objectives he thinks needs to be addressed by October. Chief Bennett reported the Police Department has a dictaphone logger that was purchased for our department four (4) years ago for the Dispatch Center. We are no longer in need of this equipment and would like the authorization to consider this equipment as surplus. At the Board's direction, he is to put the equipment up for sale. PLAINFISLD VILLAGE BOARD OF TR[TSTEES JONL 15, 1992 PAGE SEVEN Administrator Van Vooren reported about one (1) month ago Harry Countryman brought to the Berard a request of a change order to re- do the rest room at the sewage treatment plant and an acid wash of the building. At that time, the request was approximately $1,850.00 for the change order. After working with Mr. Countryman and the Village Engineer we were able to reduce the cost and still update the facility. At this time, we will not acid wash the building. We can remodel the bathroom with vinyl tile, drywall and painting at a cost of $945.00. The Board had no objection to this proposal, the remodeling can be completed. We have received a memo form Mr. Lawrence Kelly in reference to forming an Explorer Post. To date, they have obtained eight (8) signed applications with seven (7) more indicating interest. They are looking for approval from the Board to continue the paper work to get Explorer Post 85 started. R. Rock questioned if it would come to the point that there were only two (2) or three (3) people that were still involved, what would happen? Mr. Kelly stated the National Council rules states they must have a minimum of five (5), if it drops below that it becomes an inactive post. With no objection from the Board, they will continue with the paper work and form the post. we have provided a memo in the Board's packet that provides some background for future discussions that the Village Board may have with the School District regarding a Liaison Officer at the school, for the Board's review we have provided a copy of a letter for Mayor Latta to IDOT in reference to Lockport Street/U.S. 30 project. The project has been completed, but it i~,~aar understanding the landscaping will be re-evaluated as to the health of the plants in the Fall of '92 and they (State) will replant if necessary. We have received an updated franchise agreement from Commonwealth Edison. We are preparing an agreement for approval from Attorney Harvey to be brought back to the Board in July. Also, we have had contact with Illinois Be11 on their agreement. Both of these agreements will come to the Board on July 20th. We have received an opinion from our Bond Council, Louis Greenbaum with regard to the use of the 1988 General Obligation Bond Funds, in regard to the purchase of a siren. Mr. Greenbaum states it's an appropriate use of the surplus of those monies and we can move forward on the siren. Village Clerk, V. Krnac spoke in reference to the Administrative Office request for approval to lease/purchase a Savin 764p Copier from McGrath Office Equipment. The copier is one (1) year old. The new purchase price is $20,000.00 due to a company going out of business, this copier is available to us for $9,000.00 which includes a maintenance contract. They are offering us a contract at $420.00 per month for three (3) years at $60.00 per month, per department. The old copier will be given to the Police Department. We run approximately 30,000 copies per month. After some PLAINFIELD VILLAdE BOARD OF TRUSTEES DUNS 15, 1992 PAdE EIdHT • discussion, the Board authorized the Administrator to talk to McGrath, to secure and negotiate for this copier, possibly pay for it outright at a sum not to exceed $9,000.00. Village Clerk, V. Krnac spoke in reference to the request from the Welcome Wagon lady. In the past we have supplied the Welcome Wagon with names and addresses of the new ,people coming into the Village. The Board has no problem with supplying this ,information. Pat Davis from the audience questioned, who is in charge of the fence behind (west side) of the shopping plaza, it has broken slates? Mayor Latta stated, the Planner will check into the fence and contact the owner. Dorothy Carey complained of the high grass on the property at the southeast corner of Division and Main Streets. Mayor Latta directed Planner Waldock to look into that property also. W. Sharp moved to adjourn into Executive session, not to reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 8:12 p.m. Vera Krnac Vi lags Clerk U J