HomeMy Public PortalAbout06.15.92 VB MinutesP INFIELD VILLAGE BOARD F TRIISTEES
REGDLAR MEETING
DATE: JUNE 15, 1992 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. RAY, M.
LAMBERT, W. SHARP, J. DEMENT, R. ROCK.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. HAMILTON - ENGINEER
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the New/Old Business Section of the
Agenda with an Executive Session on personnel, not to reconvene.
Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Regular Meeting of June 1, 1992. Seconded by R.
Rack. Voice vote. 6 yes, 0 no. Motion carried.
Mayor Latta read a Proclamation proclaiming June 20, 1992 as
"Dollars Against Diabetes Day."
Administrator Van Voaren spoke in reference to a letter from
Superintendent, Roland Smith, Plainfield School District #202,
dated May 28, 1992. In this letter, the School District requested
the. opportunity to discuss with the Village Board the tap-on fees
for Walkers Grove School. He provided the Board an outline (dated
June 10, 1992) of the Village Staff's calculation of the tap-on
fee, and a copy of the July 15, 1991 minutes for the Board's
review. The School District Board and the Fry family, with their
representatives in attendance, had a discussion regarding the
school location and other matters pertinent to construction of the
school. The question has been raised in reference to tap-on fees,
were they discussed at the meeting of July 15, 1991? The minutes
of this meeting does not reflect that tap-on fees were discussed.
Also, he stated the Village Clerk, Vera Krnac review the tapes in
their entirety (meeting July 15, 1991), and found no discussion of
tap-on fees. The Board has taken a position at a previous meeting
not to waive the tap-on fees. The School Board has requested to
appear at this meeting to discuss tap-on fees for Walkers Grove
School. Mr. Allen Litwiller spoke for the School District. He
introduced some of the School Board Members, Bob Smith, Bess
PLAINFIELD VILLAGE HOARD OF TRUSTEES
JUNE 15, 1992
PAGE T1PO
Eichelberger, Bonnie Lutter, Ken Hummel, Doris Albright, also, Dr.
Roland Smith and Dr. David Stanfield are attending this meeting.
Mr. Litwiller spoke in reference to the original calculations of
approximately nine hundred (900) people occupancy in Walkers Grove
School. This calculation was in error. He stated there will be
from six hundred (600) to six hundred fifty (650) occupants at the
school. He presented comparative utility usage data from Central
Elementary School and Grand Prairie School. The School Board feels
these figures would be more representative of actual usage than
they would expect from Walkers Grove Elementary School. He stated
the School Board is requesting that the Village Board reconsider
the modified figures that they have presented, and also consider
a deferred payment plan for the School District. J. Dement
questioned the one hundred seventy-six (176) days school year does
not include summer school? Mr. Litwiller stated that is correct.
D. Gullicksen stated he wished this could have been discussed
earlier. He feels something can be worked out. Mayor Latta stated
she was very upset far the Village Board to get beat-up in the
newspaper, it was unconscionable. I am very proud of the Village
Board, they have held themselves in a professional manner under
attack from the School Board. She stated the Board will take this
information under advisement and get back to the School Board. Mr.
Litwiller requested for the Board's consideration at sometime when
it is mutually convenient, the School Board would like the Village
Board to do a working "Study Session Breakfast" with the School
Board, to establish better communications and undo the damage that
has occurred. Mayor Latta questioned, when would the deferred
payment begin? Dr. Stanfield stated he and Mr. Van Vooren could
work out a payment schedule and it could be brought back to the
Village Board.
Administrator Van Vooren spoke in reference to the ].991 Property
Tax - Vista Lane. At the ,Tune 1, 1992 Regular Meeting of the
Plainfield Board of Trustees, the Board received a request from
certain property owners along Vista Lane to refund their 1991
property taxes. As a result of this request, the Board asked that
Staff attempt to determine the magnitude of dollars necessary to
refund the property taxes for the ten (10) lots on Vista Lane.
Staff was able to obtain tax information on the ten (10) lots in
question, and the total Village portion is $570.75.
W. Sharp moved to refund
of $570.75 for the Villa
tax bills, upon receipt
Ray, Vote by roll call.
Sharp, yes; Dement, yes;
to the Vista Lane property owners a total
ge portion of their (1990-91) real estate
of their paid tax bill. Seconded by J.
Gullicksen, yes; Ray, yes; Lambert, yes;
Rock, yes, 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAC,4E BOARD OF TRII$TEEB
JUNE 1g, 199Z
PAGE THREE
Mayor Latta stated the Plainfield Commerce Association has
requested permission to use the Village's Logo on their
advertisements and pamphlets for the PCA "Plainfield Business EXPO
'92. This event will be held on September 19, 1992, from 10:00
a.m. to 4:00 p.m. at Indian Trail Junior High School. They are
also requesting that the Village participate in this event. Mayor
Latta and the Board agreed and appointed Planner Waldock to be in
charge.
W. Sharp moved to authorize the Plainfield Commerce Association to
use the Village of Plainfield Prairie Grass Logo for the Plainfield
Business EXPD '92 on Saturday, September 19, 1992. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
J. Dement moved to adopt Ordinance No. 1398 - Rezoning Of Property
Owned By Clyde Avery, George Parise and Theodore Benson, Located
On The South Side Of Renwick Raad, East of U.S. Route 30,
(Sandhurst Subdivision). Seconded by J. Ray. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Rock, yes. 6 yes, 0 no. Motion carried,
W. Sharp moved to adopt Ordinance No. 1399 - Amending The Village
Of Plainfield's Zoning Ordinance No. 674 To Permit B-3 Uses In A
B-4 Zoning District. Seconded by M. Lambert. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to adopt Resolution No. 1015 - Creating A Class "F"
Liquor License Within The Village Of Plainfield For Plainfield Park
District Allowing The Sale Of Alcoholic Beverages At Plainfield
Fest '92. Seconded by D. Gullicksen. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Rock, 'yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Plan Commission Case No. 350-
052792FP. Applicant - Timberview Development Corporation.
Location - Bussey Drive and I-55 West Frontage Road. Request -
Final Plat for Winding Creek Unit Two. The Preliminary Plat for
the Winding Creek Subdivision was approved by the Village Board on
March 11, 1991, subject to ten (10) stipulations. The stipulations
were generalized and related to Engineering and Fire Department
approvals, Park Donations, Traffic Lights etc. Each of the
stipulations of the Preliminary Plat are being satisfied with the
completion of each phase of the Winding Creek Subdivision. The
Final Plat for Unit Two establishes thirteen (13) single--family
. lots on the north side of Bussey Drive and thirteen (13) two-family
lots along the south side of Bussey Drive. The Plat will include
the extension of Bussey Drive between I-55 Frontage .Road and
PLAINFIELD VILLAGE BOARD OF TRIISTEES
JUNE 1S, 1992
PAGE FOUR.
Winding Creek Road. Also included are short segments of Edgewood
Drive, Spangler Road, Timberview Drive and Judith Drive. These
shorter road segments are for the extension only along the frontage
of the adjoining lots. The Final Plat improves on the Preliminary
Plat by increasing the size of the two-family lots along Bussey
Drive. This results in the loss of two (2) lots, thereby reducing
overall density. Overall, the Winding Creek Subdivision Unit Two
(2) Final Plat is seen as an improved version of the original
Preliminary Plat. The two-family lots along the south side of
Bussey Drive have increased lot widths, which will allow for
greater construction areas as well as a reduction in density. No
major issues are identified as a result of the Final Plat request.
The Plan Commission recommends approval of the Final Plat of
Winding Creek Subdivision Unit Two (2) subject to the following
stipulations: 1) Compliance with requirements of the Village
Engineer. 2) Fully satisfy each of the ten (10) stipulations
specified as part of the Preliminary Plat approval. Improvements
related to U.S. Route 30 may be completed as part of the following
phases for Winding Creek Subdivision as warranted. The Village
Board shall make the final determination as to signalization based
upon recommendation of the Village Engineer. After some discussion
in reference to the signal lights, Mr. Lyn Krause, Representative
of Timberview agreed to install the signal lights after approval
from IDOT.
J. Ray moved to approve the Final Plat of Winding Creek
Subdivision, Unit Two (2). Seconded by D. Gullicksen. Vote by
roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes;
Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the policy for
installation and monitoring of private wells.
D. Gullicksen moved to adopt Resolution No. 1016. A Resolution
Establishing A Policy In Regards To The Installation And Monitoring
Of Private Water Wells Within The Village Of Plainfield. Seconded
by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
Administrator Van Vooren spoke in reference to Railroad Crossings,
Center Street and Pilcher Road. Please recall, that the Village
Board had directed Staff to pursue the installation of Railroad
warning signals at Center Street and Pilcher Road. I have attached
for your review, the Stipulated Agreement No. 513 which provides
for signalization at the two (2) intersections in question. As a
result of this agreement, the Illinois Commerce Commission is
proposing that the Village contribution for signalization be waived
pLAINFIELD VILLAGE BOARD OF TRU8TEE8
JIINE 15, 1992
PAGE FIVE
in light of the improvements undertaken on the road and crossing.
Staff recommends that the Village Board approve the attached
Resolution which authorizes the Village President and Village Clerk
to execute the State of Illinois Commerce Commission Stipulated
Agreement.
J. Dement moved to adopt Resolution No. 1017. A Resolution
Authorizing The Execution Of A Certain Agreement Between The
Village Of Plainfield Illinois Commerce Commission, Illinois
Department Of Transportation And The Elgin, Joliet And Eastern
Railway Company. Seconded by D. Gullicksen. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to adopt Resolution No. 1018 - Wage Rates For
Workers In Any Public Works, Village of Plainfield, Will County,
Illinois. Seconded by M. Lambert. Vote by roll call. Gullicksen,
yes; Ray, yes; Lambert, yes; Sharp, yes; .Dement, yes; Rock, yes.
6 yes, 0 no. Motion carried.
M. Lambert removed himself from the room for this item #12.
W. Sharp moved to adopt Ordinance No. 1400 -- Variation To Zoning
Ordinance No. 674, Granted By Action Of The Village of Plainfield
Board Of Trustees Regarding 137 North Corbin Street, Owners David
and Jeanne Hagen. Seconded by J. Ray. Vote by roll call.
Gullicksen, yes; Ray, yes;. Lambert, absent; Sharp, yes; Dement,
yes; Rock, yes. 5 yes, o no. 1 absent. Motion carried.
Planner Waldock spoke in reference to Plan Commission Case No. 346-
042692TA. Applicant - Village of Plainfield. Location - Village
Wide. Request - Text Amendment to the sign regulations of the
Village of Plainfield regarding development signs for subdivision
projects. The attached draft Ordinance provides a Text Amendment
to the sign regulations to allow a subdivision project
identification sign of up to two hundred square feet (200') in area
and twenty feet (20') in height. This would apply to subdivisions
of forty (40) acres or larger in area. Subdivision projects of
eighty (80) acres or larger in area and having a frontage along
Interstate Highway may further be permitted a sign area of up to
three hundred square feet ( 3 00' ) in area and twenty-five feet ( 2 5' )
in height with Village Board approval. This amendment is brought
forth as a result of a previous variance request by Golden Meadows
Development along Route 59, and now a present request by Winding
Creek Subdivision. During the hearing for the Golden Meadows
. variance request, Plan Commission and the Village Board indicated
that they were interested in considering modification of the Sign
Ordinance to allow larger Project Identification Signs for
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 15, 199
PAGE SIX
subdivisions. This ordinance amendment would also accommodate
signage presently in use for Lakelands Project as well. The Plan
Commission has determined that it is beneficial to accommodate
aggressive marketing programs for projects within the Village.
Surrounding communities allow large project identification signs
for their developers, therefore, Plainfield developers are also
seeking a similar competitive condition. The Plan Commission
recommends approval of the Text Amendment for subdivision project
identification signs as presented. D. Gullicksen stated he would
like to table this ordinance until we could attack an amendment
that would also govern vehicular signage. With no objection from
the Board, it was tabled.
W. Sharp moved to pay the bills for June 1992. Seconded by D.
Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
W. Sharp acknowledged receipt of the Revenues and Expenditures
dated May 31, 1992.
R. Rock requested a stop sign be installed at the west end of the
alley by the Post Office (entering Des Plaines Street), Attorney
Harvey was directed to check the ordinances, if it is not included
in the ordinances, he will draft an ordinance.
J. Dement reported he would like to thank Chief Bennett for
representing the Village at the William Holmes Eagle Ceremony this
past weekend. He questioned if anything has been done on Mrs.
Gaylord's tree replacement (corner Dillman & Lockport Streets)?
Administrator Van Vooren stated he spoke to Mrs. Gaylord today, she
is aware the trees have been ordered and we will plant them as soon
as they come in.
M. Lambert gave an update on the Transportation Committee. He
hopes to bring some suggestions to the Board in July. There will
be a preliminary report on transportation needs and some objectives
he thinks needs to be addressed by October.
Chief Bennett reported the Police Department has a dictaphone
logger that was purchased for our department four (4) years ago for
the Dispatch Center. We are no longer in need of this equipment
and would like the authorization to consider this equipment as
surplus. At the Board's direction, he is to put the equipment up
for sale.
PLAINFISLD VILLAGE BOARD OF TR[TSTEES
JONL 15, 1992
PAGE SEVEN
Administrator Van Vooren reported about one (1) month ago Harry
Countryman brought to the Berard a request of a change order to re-
do the rest room at the sewage treatment plant and an acid wash of
the building. At that time, the request was approximately
$1,850.00 for the change order. After working with Mr. Countryman
and the Village Engineer we were able to reduce the cost and still
update the facility. At this time, we will not acid wash the
building. We can remodel the bathroom with vinyl tile, drywall
and painting at a cost of $945.00. The Board had no objection to
this proposal, the remodeling can be completed. We have received
a memo form Mr. Lawrence Kelly in reference to forming an Explorer
Post. To date, they have obtained eight (8) signed applications
with seven (7) more indicating interest. They are looking for
approval from the Board to continue the paper work to get Explorer
Post 85 started. R. Rock questioned if it would come to the point
that there were only two (2) or three (3) people that were still
involved, what would happen? Mr. Kelly stated the National Council
rules states they must have a minimum of five (5), if it drops
below that it becomes an inactive post. With no objection from the
Board, they will continue with the paper work and form the post.
we have provided a memo in the Board's packet that provides some
background for future discussions that the Village Board may have
with the School District regarding a Liaison Officer at the school,
for the Board's review we have provided a copy of a letter for
Mayor Latta to IDOT in reference to Lockport Street/U.S. 30
project. The project has been completed, but it i~,~aar
understanding the landscaping will be re-evaluated as to the health
of the plants in the Fall of '92 and they (State) will replant if
necessary. We have received an updated franchise agreement from
Commonwealth Edison. We are preparing an agreement for approval
from Attorney Harvey to be brought back to the Board in July.
Also, we have had contact with Illinois Be11 on their agreement.
Both of these agreements will come to the Board on July 20th. We
have received an opinion from our Bond Council, Louis Greenbaum
with regard to the use of the 1988 General Obligation Bond Funds,
in regard to the purchase of a siren. Mr. Greenbaum states it's
an appropriate use of the surplus of those monies and we can move
forward on the siren.
Village Clerk, V. Krnac spoke in reference to the Administrative
Office request for approval to lease/purchase a Savin 764p Copier
from McGrath Office Equipment. The copier is one (1) year old.
The new purchase price is $20,000.00 due to a company going out of
business, this copier is available to us for $9,000.00 which
includes a maintenance contract. They are offering us a contract
at $420.00 per month for three (3) years at $60.00 per month, per
department. The old copier will be given to the Police Department.
We run approximately 30,000 copies per month. After some
PLAINFIELD VILLAdE BOARD OF TRUSTEES
DUNS 15, 1992
PAdE EIdHT
•
discussion, the Board authorized the Administrator to talk to
McGrath, to secure and negotiate for this copier, possibly pay for
it outright at a sum not to exceed $9,000.00.
Village Clerk, V. Krnac spoke in reference to the request from the
Welcome Wagon lady. In the past we have supplied the Welcome Wagon
with names and addresses of the new ,people coming into the Village.
The Board has no problem with supplying this ,information.
Pat Davis from the audience questioned, who is in charge of the
fence behind (west side) of the shopping plaza, it has broken
slates? Mayor Latta stated, the Planner will check into the fence
and contact the owner.
Dorothy Carey complained of the high grass on the property at the
southeast corner of Division and Main Streets. Mayor Latta
directed Planner Waldock to look into that property also.
W. Sharp moved to adjourn into Executive session, not to reconvene.
Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion
carried.
8:12 p.m.
Vera Krnac Vi lags Clerk
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