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HomeMy Public PortalAbout05.18.92 VB Minutesl • • PLATNFIELD VILL_A(3E HOARD OF TRIISTEES RE(3IILAR MEETINGS DATE: May 18, 1992 MEMBERS OF BOARD PRESENT: MA J. OTHERS PRESENT: D. V. J. P. D. H. AT: PLAINFIELD PUBLIC LIBRARY YOR LATTA, W. SHARP, D. GULLICKSEN, DEMENT, J. RAY, R. ROCK, M. LAMBERT. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF COUNTRYMAN - WATER/SEWER SUPERINTENDENT At 7:08 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. W. Sharp moved to approve the New/Old Business Section of the Agenda. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the Minutes of the Regular Meeting of May 4, 1992. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta stated the Arbor Day Proclamation is tabled until the tree is planted in front of the Village Hall. Also, we will move item #6 Letter of Credit Reduction - Lakelands Unit #1 up on the Agenda. Administrator Van Vooren spoke in reference to the request for a Letter of Credit Reduction for Lakelands Unit #1. Please recall, that at the May 4, 1992 Village Board Meeting, the Board requested that the Village Staff review the Lakelands Unit #1 public improvements. This review was to be done in an effort to determine if there exists a possibility to reduce the Letter of Credit for Lakelands, per their request. On Tuesday, May 12, 1992 I met with Mr. Jahn Djerf, Village Engineer, to review the previously submitted payouts for onsite improvements within Unit #1. Based upon our review, Mr. Djerf has .submitted his letter of May 12, 1992 wherein he states that he has no objection to reduce the Letter of Credit by $135,570 to a total of $808,505. This reduction was solely based upon the costs of materials installed on site. Staff recommends that the Board of Trustees authorize a $135,570 reduction to Lakelands Unit #1 Letter of Credit to a total Letter of Credit balance of $808,605. J. Dement moved to authorize PLAINFIELD VILLAGE BOARD OF TRIISTEES M MAY 18~ 1992 PAGE TYPO $135, 570 reduction of Letter of Credit to Lakelands Unit #1 leaving a Letter of Credit balance of $808,605. Seconded by W. Sharp,. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Southwest Agency For Health Management "SWARM". Please recall, that at the May 4, 1992 Village Board meeting I discussed with the Board the Village's option to join SWARM. SWARM would then provide to the Village, Health and Life Insurance benefits through a pooled program. The other communities considering joining SWARM are Frankfort, Lemont, Mokena, New Lenox and Shorewood. All these communities except Lemont are current members of SWARM which is the Village's General Liability and Workmen's Compensation Pool. My memorandum of April 30, 1992, outlines the financial impact this change would have on the Village. Staff recommends that the Plainfield Board of Trustees authorize the Village President and Village Clerk to execute the attached Ordinance which authorizes Plainfield's participation in SWARM. W. Sharp moved to adopt Ordinance No. 1397 which Authorizes The Village President And Village Clerk To Execute An Intergovernmental Agreement Creating The Southwest Agency For Health Management (SWARM). Seconded by J. Dement. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 348-043092FP. Owner - Anthony Console. Location - Southwest corner of Ottawa and Illinois Streets. Request - Final Plat Review for Ottawa Street Subdivision. The Final Plat of the Ottawa Street Subdivision is the final step in the variance application submitted last month by Tony Console. The Final Plat is in effect a re-plat, of Lots twenty-four (24) and twenty-five (25) of the Original Town Subdivision. The re-plat is intended to provide a division of land so as to correct a building encroachment. The property is fully developed at the present time. Lot one (1) is developed with a ranch style home facing Illinois Street. Lot two (2) is developed with an older two story wood frame dwelling. No new construction is proposed as part of this subdivision. The subdivision plat confirms with surveys provided with the variance request. For these reasons, Staff finds no objection to the Final Plat as presented. The Plan Commission recommends approval of the Final Plat for Ottawa Street Subdivision, creating two (2) single-family Lots at the southeast corner of Ottawa Street and Illinois Street. M. Lambert moved to approve the Final Plat of the Ottawa Street Subdivision, creating two (2) single--family Lots at the southeast corner of Ottawa and Illinois Streets. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRIISTEEB MAY 18, 1992 PAGE THREE Mayor Latta directed the Attorney to draft the Ordinances for the Consola property for the next meeting June 1, 1992. Administrator Van Vooren spoke in reference to the purchase of an additional Emergency Siren. Please recall, that the Village Board has directed the Village Staff to purchase an additional Emergency Warning Siren to supplement the Village's existing system. Chief Bennett has obtained a quote to purchase an additional large siren to be installed at the location of the existing small siren and to relocate the small siren in the vicinity of Whispering Creek Subdivision. The actual proposals received from Fulton Contracting Company is attached for your review. Staff recommends the adoption of the attached ordinance, authorizing the purchase of an additional siren from the proceeds of the 1988 General Obligation Bond Tssue. After some discussion, it was the consensus of the Board not to pass the ordinance at this time, but directed the Administrator to investigate. Is it legal for the Village to purchase a siren with proceeds from the 1988 General Obligation Bond (Board would like something in writing)? W. Sharp moved to purchase a siren from Fulton Contracting Company for approximately $32,205. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the Restoration of Plainfield Acres Water/Sewer Project. Staff gave Wegner until May 15th to complete the restoration. On May 15th, Wegner hired a new landscaping contractor with the assistance of Hamilton Engineering and Village Staff, by May 16th the project has been completed. Now the problem we will have, we need the assistance of the property owners to water . Mayor Latta stated that we should go forward with the annexations in Plainfield Acres. There was much discussion on what are the priorities for the Village. Yt was the consensus that the Workshop on June 22nd will be devoted to listing the top five (5) of the Board's priorities for this fiscal year. The Administrator will compile a list of needs with potential costs benefits and potential funding. In reference to the continuation of the Income Tax Surcharge, it was the consensus of the Board that a resolution should be compiled for the next meeting June 1, 1992, stating our position against the Governor's proposed elimination of the Municipal Share of Income Tax Surcharge. Planner Waldock spoke in reference to an Intergovernmental Agreement Between County Of Will And The Village Of Plainfield. Attached, please find a copy of the April 15, 1992 draft, of the Intergovernmental Agreement between the County of Will and the Village of Plainfield. This draft agreement is intended to provide PLAINFIELD VILLAGE BOARD OF TRIISTEES MAY 18, 1992 PAGE FOIIR coordinated land use, planning decision for areas beyond the village limits within a mile and a half of present boundaries. Effectively, this Intergovernmental Agreement will make it more difficult for the County to approve rezoning which would facilitate septic and well subdivision development in close proximity to the Village boundaries. The agreement requires that the Village develop in a compact and contiguous manner. The definition of compact and contiguous means those areas within the facility planning area of the Village which are economically feasible for expansion for and connection to Village sanitary sewer and water system. This definition allows for controlled growth of the Village limits and Village utilities service areas into areas presently agriculturally used an zoned, as long as those areas are economically feasible for extension of Village Utilities. After some discussion, it was the consensus of the Board that the concept is good, but needs work. This agreement needs a Workshop with the Board, the Plan Commission and Mr. Shelby from the County. J. Dement moved to adopt Resolution No. 1011 for Maintenance of Streets and Highways (January 1, 1992 thru December 31, 1992) for a sum of $100,000 of Motor Fuel Tax Funds. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, A no. Motion carried. D. Gullicksen moved to pay the bills dated May 18, 1992 with the addition of King Nursery for $3,09]..83 for trees. Seconded by J. Ray. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp acknowledged receipt for the Treasurers Report for April 30, 1992. J. Dement reported the Memorial Day Services will be at 11:00 a.m. Monday, May 25, 1992 at the Memorial. W. Sharp reported the Police Department LEADS Terminal Agency was audited. Out of twenty-four (24) categories and one (1) did not apply, Plainfield's Agency is rated at FULL COMPLIANCE in twenty- three (23) categories. Chief Bennett stated 911 will begin tentatively in October. W. Sharp acknowledged receipt of the Police operations for March and April 1992. Chief Bennett reported the "Strawberry Fest" committee is requesting the closure of Des Plaines Street from Lockport Street to the Municipal Parking Lot (the parking lot would remain open). PLAINFIELD VILLAGE BOARD OF TRIISTEES MAY 18, 1992 PAGE FIVE They would like to use this area for a stage for Entertainment at the."Strawberry Fest" on May 30th and 31, 1992. This has been approved by the Fire Department. The Board has no problem with the request. W. Sharp stated the Enterprise quoted,."the School District no longer desires a Police Officer at the start of the school year (August 1992). We were going to embark on the search which will. be a six (6) month schedule for schooling and all the preparation that must go into getting an officer ready for obligation. If they do not contact us within the next couple of weeks, we won't have an officer ready for them in the Fall. J. Dement stated if we do commit to an officer, we should have it in writing for an extended period of time as specified in the letter. Mayor Latta questioned the Circuit Court Fines. ,Chief Bennett stated fees are taken from the Village's portion of revenue, it almost costs the Village money to write a citation. He requested the Village Board, when attending the Municipal League Meetings, since this is affecting all municipalities, please voice your objections. As a group, maybe something can be done to raise the fines . J. Ray reported the Cable TV Access League has scheduled to meet the third Monday of each month in the lower level of the Village Hall. Planner Waldock reported we have received a request from the developers of Quail Run Subdivision on a reduction of the Letter of Credit far Unit #3 for partially completed public improvements. The original Letter of Credit was $325,390 and per Hamilton Engineering the Letter of Credit can be reduced to $271,160. W. Sharp moved to approve the Letter of Credit reduction to $271,160 far Quail Run Unit #3 and Van Dyke Road improvements. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock reported we have received a letter dated May 4, 1992 from Village Engineer, John Djerf approving 135th Street Improvements for the New Elementary School and the Pilcher Road Improvements associated with Fox Valley Press have been improved; we have been approached by the Plainfield Historical Society in reference to some construction they have planned for the near future. They questioned if their building permit fees would be waived? We have waived only the permit-fees in the past, and if the Board does not object, we will continue with this procedure, J CJ • • PLAINFIELD VILLAGE BOARD OF TRIISTSSS MAY 18~ 1992 PAGE SIX the Board had no objection; he reported that he attended the American Planning Association National Conference in Washington D.C. last week and found it very informative. Superintendent Countryman spoke in reference to the design of the Wastewater Lab Building. At the time the plans were designed, we made an effort to hold the cost of the project as low as possible. Therefore, we decided to leave the washroom area unfinished. At this period we have had no change orders and we do not foresee any in the future. We would like to finish the bathroom at a cost of about $1,853. After some discussion, it was the consensus this will be tabled and brought back to the next meeting. Administrator Van Vooren spoke in reference to Payout Request No. 1, Well #3, Layne Western have completed the work and Larry Thomas, from Baxter and Woodman has reviewed the invoices submitted by Layne Western and the total for payment is $124,212. We are still waiting for a satisfactory bacteriological test on the water. We have chlorinated the well for the second time and do not anticipate any more problems. We have been test pumping and when we started, we were pumping 775 to 780 gallons per minute. D. Gullicksen moved to authorize payment for Payout No. 1, Well #3 for $124,212 to Layne Western upon receipt of the approved water sample tests. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren reported we have received a letter from TCD Services which includes an Extension Certificate for their Surety Bond. Additionally, sometime in June we will provide the Board information on the escalation to go into effect on July 1st for garbage pick-up; in reference to Explorer Post, we have checked with James Keough from Gallagher Bassett and he suggests that the Explorer Post provide the Village with a Certificate of Insurance, or a copy of their Insurance Policy. Mr. Keough also suggests that they have a medical policy and there should be one of the Board members appointed to over-see the liability. Mr, Keough will send us a letter with regard to his suggestions. On June 17th and 18th the Illinois Management Association State Conference in Galena, Illinois will be held at a cost of $180.00 registration fee plus $100.00 per nights stay; we have received two (2) letters from Plainfield School District #202 Dr. Smith inviting the Village Board to attend their next meeting, Tuesday, May 26, 1992 at the Administration Center. The Board was questioned if anyone could attend, no one is able to attend. The second letter was from Dr. Stanfield, requesting a list of all taxing bodies who were granted waivers (water/sewer tap-on fees) since the 1.984 Resolution was adopted. Staff is in the process of compiling that list. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 18, 1992 PAGE SEVEN J, Dement acknowledged receipt of the Street Department report for April 1992. D. Gullicksen moved to take a break. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. 8:50 p.m. 9:00 p.m. Administrator Van Vooren spoke in reference to the 1992/93 Budget for the Village of Plainfield. In summing up, he stated the Projected Total Revenue for the General Fund will be $1, 622, 525 and Expenditures will be $1,626,986 the Water/Sewer Fund Revenues of $843,446 and Expenditures $873,015. W. Sharp moved to adopt the 1992/93 Fiscal Year Budget far the Village of Plainfield. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried. 'Administrator Van Vooren reported based upon the adoption of the Budget, Staff will begin working on the 1992/93 Tax Levy Ordinance, although the Levy, by a new law is not required to be adopted until December 1992. we will also work diligently on the preparation of the Appropriation Ordinance. It becomes the document that authorizes the expenditures. When we discuss the Appropriation Ordinance, that will give the Board the opportunity to direct staff to place funding of certain priorities on certain levels. M. Lambert moved to cancel the May 25, 1992 Workshop. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to adjourn, Seconded by J. Ray. Voice vote. 6 yes, Q no. Motion carried. 9:15 p.m. • C. VERA KRNA - VI LAGE CL