HomeMy Public PortalAbout05.18.92 VB Minutesl
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PLATNFIELD VILL_A(3E HOARD OF TRIISTEES
RE(3IILAR MEETINGS
DATE: May 18, 1992
MEMBERS OF BOARD PRESENT: MA
J.
OTHERS PRESENT: D.
V.
J.
P.
D.
H.
AT: PLAINFIELD PUBLIC LIBRARY
YOR LATTA, W. SHARP, D. GULLICKSEN,
DEMENT, J. RAY, R. ROCK, M. LAMBERT.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
COUNTRYMAN - WATER/SEWER
SUPERINTENDENT
At 7:08 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
W. Sharp moved to approve the New/Old Business Section of the
Agenda. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no.
Motion carried.
J. Dement moved to approve the Consent Agenda to include the
Minutes of the Regular Meeting of May 4, 1992. Seconded by W.
Sharp. Voice vote. 6 yes, 0 no. Motion carried.
Mayor Latta stated the Arbor Day Proclamation is tabled until the
tree is planted in front of the Village Hall. Also, we will move
item #6 Letter of Credit Reduction - Lakelands Unit #1 up on the
Agenda.
Administrator Van Vooren spoke in reference to the request for a
Letter of Credit Reduction for Lakelands Unit #1. Please recall,
that at the May 4, 1992 Village Board Meeting, the Board requested
that the Village Staff review the Lakelands Unit #1 public
improvements. This review was to be done in an effort to determine
if there exists a possibility to reduce the Letter of Credit for
Lakelands, per their request. On Tuesday, May 12, 1992 I met with
Mr. Jahn Djerf, Village Engineer, to review the previously
submitted payouts for onsite improvements within Unit #1. Based
upon our review, Mr. Djerf has .submitted his letter of May 12, 1992
wherein he states that he has no objection to reduce the Letter of
Credit by $135,570 to a total of $808,505. This reduction was
solely based upon the costs of materials installed on site. Staff
recommends that the Board of Trustees authorize a $135,570
reduction to Lakelands Unit #1 Letter of Credit to a total Letter
of Credit balance of $808,605. J. Dement moved to authorize
PLAINFIELD VILLAGE BOARD OF TRIISTEES
M MAY 18~ 1992
PAGE TYPO
$135, 570 reduction of Letter of Credit to Lakelands Unit #1 leaving
a Letter of Credit balance of $808,605. Seconded by W. Sharp,.
Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to Southwest Agency For
Health Management "SWARM". Please recall, that at the May 4, 1992
Village Board meeting I discussed with the Board the Village's
option to join SWARM. SWARM would then provide to the Village,
Health and Life Insurance benefits through a pooled program. The
other communities considering joining SWARM are Frankfort, Lemont,
Mokena, New Lenox and Shorewood. All these communities except
Lemont are current members of SWARM which is the Village's General
Liability and Workmen's Compensation Pool. My memorandum of April
30, 1992, outlines the financial impact this change would have on
the Village. Staff recommends that the Plainfield Board of
Trustees authorize the Village President and Village Clerk to
execute the attached Ordinance which authorizes Plainfield's
participation in SWARM.
W. Sharp moved to adopt Ordinance No. 1397 which Authorizes The
Village President And Village Clerk To Execute An Intergovernmental
Agreement Creating The Southwest Agency For Health Management
(SWARM). Seconded by J. Dement. Vote by roll call. Sharp, yes;
Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes.
6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 348-043092FP. Owner
- Anthony Console. Location - Southwest corner of Ottawa and
Illinois Streets. Request - Final Plat Review for Ottawa Street
Subdivision. The Final Plat of the Ottawa Street Subdivision is
the final step in the variance application submitted last month by
Tony Console. The Final Plat is in effect a re-plat, of Lots
twenty-four (24) and twenty-five (25) of the Original Town
Subdivision. The re-plat is intended to provide a division of land
so as to correct a building encroachment. The property is fully
developed at the present time. Lot one (1) is developed with a
ranch style home facing Illinois Street. Lot two (2) is developed
with an older two story wood frame dwelling. No new construction
is proposed as part of this subdivision. The subdivision plat
confirms with surveys provided with the variance request. For
these reasons, Staff finds no objection to the Final Plat as
presented. The Plan Commission recommends approval of the Final
Plat for Ottawa Street Subdivision, creating two (2) single-family
Lots at the southeast corner of Ottawa Street and Illinois Street.
M. Lambert moved to approve the Final Plat of the Ottawa Street
Subdivision, creating two (2) single--family Lots at the southeast
corner of Ottawa and Illinois Streets. Seconded by J. Ray. Voice
vote. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRIISTEEB
MAY 18, 1992
PAGE THREE
Mayor Latta directed the Attorney to draft the Ordinances for the
Consola property for the next meeting June 1, 1992.
Administrator Van Vooren spoke in reference to the purchase of an
additional Emergency Siren. Please recall, that the Village Board
has directed the Village Staff to purchase an additional Emergency
Warning Siren to supplement the Village's existing system. Chief
Bennett has obtained a quote to purchase an additional large siren
to be installed at the location of the existing small siren and to
relocate the small siren in the vicinity of Whispering Creek
Subdivision. The actual proposals received from Fulton Contracting
Company is attached for your review. Staff recommends the adoption
of the attached ordinance, authorizing the purchase of an
additional siren from the proceeds of the 1988 General Obligation
Bond Tssue. After some discussion, it was the consensus of the
Board not to pass the ordinance at this time, but directed the
Administrator to investigate. Is it legal for the Village to
purchase a siren with proceeds from the 1988 General Obligation
Bond (Board would like something in writing)?
W. Sharp moved to purchase a siren from Fulton Contracting Company
for approximately $32,205. Seconded by D. Gullicksen. Vote by
roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes;
Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the Restoration of
Plainfield Acres Water/Sewer Project. Staff gave Wegner until May
15th to complete the restoration. On May 15th, Wegner hired a new
landscaping contractor with the assistance of Hamilton Engineering
and Village Staff, by May 16th the project has been completed. Now
the problem we will have, we need the assistance of the property
owners to water . Mayor Latta stated that we should go forward with
the annexations in Plainfield Acres. There was much discussion on
what are the priorities for the Village. Yt was the consensus that
the Workshop on June 22nd will be devoted to listing the top five
(5) of the Board's priorities for this fiscal year. The
Administrator will compile a list of needs with potential costs
benefits and potential funding. In reference to the continuation
of the Income Tax Surcharge, it was the consensus of the Board that
a resolution should be compiled for the next meeting June 1, 1992,
stating our position against the Governor's proposed elimination
of the Municipal Share of Income Tax Surcharge.
Planner Waldock spoke in reference to an Intergovernmental
Agreement Between County Of Will And The Village Of Plainfield.
Attached, please find a copy of the April 15, 1992 draft, of the
Intergovernmental Agreement between the County of Will and the
Village of Plainfield. This draft agreement is intended to provide
PLAINFIELD VILLAGE BOARD OF TRIISTEES
MAY 18, 1992
PAGE FOIIR
coordinated land use, planning decision for areas beyond the
village limits within a mile and a half of present boundaries.
Effectively, this Intergovernmental Agreement will make it more
difficult for the County to approve rezoning which would facilitate
septic and well subdivision development in close proximity to the
Village boundaries. The agreement requires that the Village
develop in a compact and contiguous manner. The definition of
compact and contiguous means those areas within the facility
planning area of the Village which are economically feasible for
expansion for and connection to Village sanitary sewer and water
system. This definition allows for controlled growth of the
Village limits and Village utilities service areas into areas
presently agriculturally used an zoned, as long as those areas are
economically feasible for extension of Village Utilities. After
some discussion, it was the consensus of the Board that the concept
is good, but needs work. This agreement needs a Workshop with the
Board, the Plan Commission and Mr. Shelby from the County.
J. Dement moved to adopt Resolution No. 1011 for Maintenance of
Streets and Highways (January 1, 1992 thru December 31, 1992) for
a sum of $100,000 of Motor Fuel Tax Funds. Seconded by W. Sharp.
Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray,
yes; Rock, yes; Lambert, yes. 6 yes, A no. Motion carried.
D. Gullicksen moved to pay the bills dated May 18, 1992 with the
addition of King Nursery for $3,09]..83 for trees. Seconded by J.
Ray. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes;
Ray, yes; Rock, yes; Lambert, yes. 6 yes, 0 no. Motion carried.
W. Sharp acknowledged receipt for the Treasurers Report for April
30, 1992.
J. Dement reported the Memorial Day Services will be at 11:00 a.m.
Monday, May 25, 1992 at the Memorial.
W. Sharp reported the Police Department LEADS Terminal Agency was
audited. Out of twenty-four (24) categories and one (1) did not
apply, Plainfield's Agency is rated at FULL COMPLIANCE in twenty-
three (23) categories. Chief Bennett stated 911 will begin
tentatively in October.
W. Sharp acknowledged receipt of the Police operations for March
and April 1992.
Chief Bennett reported the "Strawberry Fest" committee is
requesting the closure of Des Plaines Street from Lockport Street
to the Municipal Parking Lot (the parking lot would remain open).
PLAINFIELD VILLAGE BOARD OF TRIISTEES
MAY 18, 1992
PAGE FIVE
They would like to use this area for a stage for Entertainment at
the."Strawberry Fest" on May 30th and 31, 1992. This has been
approved by the Fire Department. The Board has no problem with the
request.
W. Sharp stated the Enterprise quoted,."the School District no
longer desires a Police Officer at the start of the school year
(August 1992). We were going to embark on the search which will.
be a six (6) month schedule for schooling and all the preparation
that must go into getting an officer ready for obligation. If
they do not contact us within the next couple of weeks, we won't
have an officer ready for them in the Fall. J. Dement stated if
we do commit to an officer, we should have it in writing for an
extended period of time as specified in the letter.
Mayor Latta questioned the Circuit Court Fines. ,Chief Bennett
stated fees are taken from the Village's portion of revenue, it
almost costs the Village money to write a citation. He requested
the Village Board, when attending the Municipal League Meetings,
since this is affecting all municipalities, please voice your
objections. As a group, maybe something can be done to raise the
fines .
J. Ray reported the Cable TV Access League has scheduled to meet
the third Monday of each month in the lower level of the Village
Hall.
Planner Waldock reported we have received a request from the
developers of Quail Run Subdivision on a reduction of the Letter
of Credit far Unit #3 for partially completed public improvements.
The original Letter of Credit was $325,390 and per Hamilton
Engineering the Letter of Credit can be reduced to $271,160.
W. Sharp moved to approve the Letter of Credit reduction to
$271,160 far Quail Run Unit #3 and Van Dyke Road improvements.
Seconded by D. Gullicksen. Vote by roll call. Sharp, yes;
Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert, yes.
6 yes, 0 no. Motion carried.
Planner Waldock reported we have received a letter dated May 4,
1992 from Village Engineer, John Djerf approving 135th Street
Improvements for the New Elementary School and the Pilcher Road
Improvements associated with Fox Valley Press have been improved;
we have been approached by the Plainfield Historical Society in
reference to some construction they have planned for the near
future. They questioned if their building permit fees would be
waived? We have waived only the permit-fees in the past, and if
the Board does not object, we will continue with this procedure,
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PLAINFIELD VILLAGE BOARD OF TRIISTSSS
MAY 18~ 1992
PAGE SIX
the Board had no objection; he reported that he attended the
American Planning Association National Conference in Washington
D.C. last week and found it very informative.
Superintendent Countryman spoke in reference to the design of the
Wastewater Lab Building. At the time the plans were designed, we
made an effort to hold the cost of the project as low as possible.
Therefore, we decided to leave the washroom area unfinished. At
this period we have had no change orders and we do not foresee any
in the future. We would like to finish the bathroom at a cost of
about $1,853. After some discussion, it was the consensus this
will be tabled and brought back to the next meeting.
Administrator Van Vooren spoke in reference to Payout Request No.
1, Well #3, Layne Western have completed the work and Larry
Thomas, from Baxter and Woodman has reviewed the invoices submitted
by Layne Western and the total for payment is $124,212. We are
still waiting for a satisfactory bacteriological test on the water.
We have chlorinated the well for the second time and do not
anticipate any more problems. We have been test pumping and when
we started, we were pumping 775 to 780 gallons per minute.
D. Gullicksen moved to authorize payment for Payout No. 1, Well #3
for $124,212 to Layne Western upon receipt of the approved water
sample tests. Seconded by W. Sharp. Vote by roll call. Sharp,
yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock, yes; Lambert,
yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren reported we have received a letter from
TCD Services which includes an Extension Certificate for their
Surety Bond. Additionally, sometime in June we will provide the
Board information on the escalation to go into effect on July 1st
for garbage pick-up; in reference to Explorer Post, we have checked
with James Keough from Gallagher Bassett and he suggests that the
Explorer Post provide the Village with a Certificate of Insurance,
or a copy of their Insurance Policy. Mr. Keough also suggests that
they have a medical policy and there should be one of the Board
members appointed to over-see the liability. Mr, Keough will send
us a letter with regard to his suggestions. On June 17th and 18th
the Illinois Management Association State Conference in Galena,
Illinois will be held at a cost of $180.00 registration fee plus
$100.00 per nights stay; we have received two (2) letters from
Plainfield School District #202 Dr. Smith inviting the Village
Board to attend their next meeting, Tuesday, May 26, 1992 at the
Administration Center. The Board was questioned if anyone could
attend, no one is able to attend. The second letter was from Dr.
Stanfield, requesting a list of all taxing bodies who were granted
waivers (water/sewer tap-on fees) since the 1.984 Resolution was
adopted. Staff is in the process of compiling that list.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 18, 1992
PAGE SEVEN
J, Dement acknowledged receipt of the Street Department report for
April 1992.
D. Gullicksen moved to take a break. Seconded by W. Sharp. Voice
vote. 6 yes, 0 no. Motion carried.
8:50 p.m.
9:00 p.m.
Administrator Van Vooren spoke in reference to the 1992/93 Budget
for the Village of Plainfield. In summing up, he stated the
Projected Total Revenue for the General Fund will be $1, 622, 525 and
Expenditures will be $1,626,986 the Water/Sewer Fund Revenues of
$843,446 and Expenditures $873,015.
W. Sharp moved to adopt the 1992/93 Fiscal Year Budget far the
Village of Plainfield. Seconded by D. Gullicksen. Vote by roll
call. Sharp, yes; Gullicksen, yes; Dement, yes; Ray, yes; Rock,
yes; Lambert, yes. 6 yes, 0 no. Motion carried.
'Administrator Van Vooren reported based upon the adoption of the
Budget, Staff will begin working on the 1992/93 Tax Levy Ordinance,
although the Levy, by a new law is not required to be adopted until
December 1992. we will also work diligently on the preparation of
the Appropriation Ordinance. It becomes the document that
authorizes the expenditures. When we discuss the Appropriation
Ordinance, that will give the Board the opportunity to direct staff
to place funding of certain priorities on certain levels.
M. Lambert moved to cancel the May 25, 1992 Workshop. Seconded by
J. Ray. Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to adjourn, Seconded by J. Ray. Voice vote. 6
yes, Q no. Motion carried.
9:15 p.m.
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VERA KRNA - VI LAGE CL