HomeMy Public PortalAbout05.04.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: May 4, 1992 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, R. ROCK, J.
RAY, J, DEMENT, D. GULLICKSEN, W. SHARP.
OTHERS PRESENT: D. VAN VOOREN -~ ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. COUNTRYMAN - WATER/SEWER
SUPERINTENDENT
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the
flag .
Roll call was taken, all members were present.
M. Lambert moved to approve the New/Old Business Section of the
Agenda with the addition of two (2) letters from T.R.E.E.S. and a
letter from the Uptown Tap. Also, an Executive Session on
personnel, not to reconvene. Seconded by R. Rock. Voice vote.
6 yes, 0 no. Motion carried.
D. Gullicksen moved to approve the Consent Agenda to include the
minutes of the Regular Meeting of April 20, 1992. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
Mayor Latta reported the Uptown Tap is requesting permission to
conduct three (3) outdoor activities at the rear of their
establishment on August 9th, 12th and 23, 1992.
W. Sharp moved to allow the Uptown Tap to conduct their special
activities on August 9th, 12th and 23, 1992. Seconded by D.
Gullicksen. Voice vote. 6 yes, 0 na. Motion carried.
Mayor Latta read a letter from T.R.E.E.S. -~ Total Restoration of
the Earth's Ecological System. The letter gives a proposal for
twelve hundred (1200) tree plantings to be donated to the Village.
After some discussion, it was the consensus of the Board that the
Village supports their efforts, but we do not own any property
along the river. Administrator Van Vooren suggested we could
contact the developers of River Ridge and Winding Creek
Subdivisions, both developments are along the river. Mr. Van
Vooren will contact T.R.E.E.S. with his suggestion.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4, 1992
PAGE TWO
Mayor Latta read a Proclamation, proclaiming May 10-16, 1992 as
National Preservation Week in the Village of Plainfield.
M. Lambert removed himself from the room.
Planner Waldock spoke in reference to Case No. 341-031092FP.
A licant - Lakelands Corporation. Request - Final Plat Approval
for Lakelands Unit #2. Location,- 1061.77 feet east of the center
of the intersection of Naperville/Plainfield Road with 135th Street
in the Southwest section of the Lakelands Development site.
Lakelands Subdivision Unit #2 is the continuation of the Lakelands
Development program. This Final Plat is comprised of one (1)
townhouse lat. The subdivision is proposed in conjunction with the
development of the 2.45 acre lot with ten (10) luxury townhouse.
The Lakelands Corporation is requesting approval of the townhouse
sites on a lot by lot basis. The proposal conforms to the
provision of the Preliminary Plat as approved by the Village Berard
on October 16, 1989. Engineering review of public improvements for
this site were completed as part of the review process for
Lakelands Preliminary Plat and Unit #1 Final Plat approvals. The
applicants have submitted construction costs estimates for the
development of public improvements which include the extension of
sanitary sewer and water mains along 135th Street and the
construction of the street surface far 135th Street along the
frontage of this particular unit of development. The proposal has
three hundred thirty feet (330') of frontage along 135th Street.
The site has a depth of approximately three hundred thirty feet
(330') from the center of 135th Street. 55,343 square feet of the
site is dry land area, the remaining 41,457 square feet is
designated as parcel 1A, which includes primarily lake area and
flood plain. The proposal as presented, conforms with provisions
of the Preliminary Plat as previously approved. Public
improvements estimated in the amount of $64,800.00 are proposed in
conjunction with this unit. No ma
this plat approval.. However, subdi~
units or phases for final platting
twenty-five (25) lots. This Fina]
exception to this requirement. Z
approval of the Final Plat of La.
subject to the following stipulate
of Credit in the amount of $64,F
Engineer's letter March 13, 1992
requirements of the Village Eng
accordance with stipulations of the
development of this site. There wa
the policy of the release process of
Waldock stated the improvements mus~
T.oi-+-ar of f'rorl i t . A~trar further d
far ~.ssues are associattea wir.ii
~isian regulations require that
purposes contain no fewer than
Plat request would create an
he Plan Commission recommends
;elands Unit #2 as requested,
ins: 1) Provisions of Letter
00.00, (in line with Village
2) Compliance with the
ineer. 3) Development in
associated site plan review for
same question in reference to
the Letter of Credit. Plannea^
be tested before we reduce the
iscussion. Mr. Clark stated he
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4 1992
PAGE THREE
was of the understanding, ~.) that instead of the $1.4 million
dollar Letter of Credit for the off-site sewer and water, that it
would be reduced to $500,000 and it would stay in place until the
entire unit was accepted; 2) we would set up an escrow account,
the $1.4 million dollars would be ear-marked and not be paid out
until the improvements were accepted by Lakelands Engineer, the
Bank Engineer and the Village Engineer; 3) also, that the Letter
of Credit would be reduced to 90$ monthly as work was done.
Administrator Van Vooren stated the Village would always have at
least 10~ of the Letter of Credit for onsite improvements. Planner
waldock stated he has reviewed the minutes, .and the motion
reflected off-site surety arrangements only, we did not discuss on-
site surety in any way. After some discussion, it was the
consensus of the Board to consider partial reductions of onsite
surety prior to full completion of underground improvements.
W. Sharp moved to approve the Final Plat of Lakelands, Unit 2 with
the following stipulations: 1) Provision of Letter of Credit in
the amount of $64,800.00, (in line with Village Engineer's letter
of March 13 1992). Seconded by D. Gullicksen. Vote by roll call.
Lambert, absent; Rock, yes; Ray, yes; Dement, yes; Gullicksen, yes;
Sharp, yes. 5 yes, 0 na. Motion carried.
Planner Waldock spoke in reference to Case No. 340-0304925PR.
A licant - Summit Building Services. Request - Site Plan Review
for a Ten (10) Unit Townhouse Development. The applicants propose
to construct three (3) townhouse buildings on a 2.45 acre tract in
the Lakelands Subdivision. The townhouse structures will entail
two (2) four (4) unit buildings and one (1) two (2) unit building.
The site plan also includes two (2) car attached garages for each
unit, a private circular drive, and ten (10) overflow parking
spaces. This will result in five (5) parking spaces available for
each dwelling unit. Two (2) spaces within the garage, two (2) in
the driveway, and one (1) additional space in the overflow off
street parking area. Longer driveway lengths will allow additional
parking for those units. La Croix Lane is the name chosen for the
private street which is a horseshoe design with two (2) access
points to 135th Street. Building designs indicate a combination
of brick and cedar facade. The north elevations are a combination
of cedar and glass. The north elevation (facing the lake) will
have a walk aut design, therefore visually appearing three (3)
stories in height. Storm water management will be accommodated
via use of the adjoining lake. However, some of the drainage will
go to 135th Street. Landscaping plans provide for a combination
of planting materials along the driveway and building foundations.
Tree placement is predominately at the rear of the structures with
shrubs and ornamental trees located along the side and front as
indicated by the landscape plan. The Plan Commission recommends
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4, 199
PAGE FOUR
approval of the Site Plan for Summit Building Services, with
stipulations as follows: 1) Detailed grading and utility plans
must be submitted far approval of the Village Engineer and
Superintendent of the Water and Sewer Department. 2) Construction
of Units 1, 2, 3 and 4 (the north building) shall not be permitted
until paper work from FEMA has been finalized and approved. 3)
Final Plat approval for Lakelands Unite two (2) has been completed,
and must be recorded. Mr. Countryman and Mr. Djerf have reviewed
the plan and the developers have agreed to meet with the
stipulations of the Village Engineer and Superintendent of the
Water and Sewer Department. Mr. Clark stated that 135th Street
will be improved in steps as they go Contractor, Clayton Olson
stated the floor plans are flexible, they are one (1) bedroom up
to a three (3) bedroom. The size of the units start at sixteen
hundred square feet (1600') to twenty-eight hundred square feet
(2800'), counting the lake level, they are three (3) floors. Mr.
Clark stated the parking that we are providing exceeds the
requirements.
W. Sharp moved to approve the Site Plan for Summit Building
• Services., with the following stipulations: 1) Detailed grading
and utility plans must be submitted for approval of the Village
Engineer and Superintendent of the Water and Sewer Department. 2)
Construction of Units 1, 2, 3 and 4 (the north building shall not
be permitted until paper work from FEMA has been finalized and
approved. 3) Final Plat approval far Lakelands Unit #2 has been
completed and must be recorded. Seconded by D. Gullicksen. Vote
by roll call.. Rock, yes; Ray, yes; Dement, yes; Gullicksen, yes;
Sharp, yes. 5 yes, 0 no. Motion carried.
Mayor Latta reported Plainfield Ambulance Department has requested
permission to conduct their door to door canvasing. They have
contracted Midwest Portraits, Inc. who will provide a quality 8X10
color photo of individuals or families for a $25.00 donation. This
is a fund raising program for the Ambulance Department. With no
objections from the Board, the Folice Department will contact them
(Midwest Portraits) on the soliciting permit.
Mayor Latta reported, we have a request from Crown Disposal of
McCook for a garbage license. They had a license in 1990 and due
to an oversight, the 1991-92 license was not applied for and they
are requesting one for 1992-93. The Board had no objection to
issuing a license, but if they have picked up in Plainfield this
year, they should pay $50.00 far 1991-92 and $50.00 for next years
license 1992-93 to be issued in June 1992.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4, 1992
PAGE FIVE
Administrator Van Vooren spoke in reference to the School District
request to waive tap-on fees for Walker's Grove School. On March
30, 1992, I received a request from Village Engineer, John Djerf,
to respond to the School District's Architect, Mr. Robert Orseske,
Sr., regarding the procedure to waive the tap-on fees for Walker's
Grove School. I contacted Mr. Orseske on April 9, 1992 outlining
the procedure. My response was based upon the Village's current
position which is outlined in Resolution No. 837. As for the means
used by the Village to determine the tap-on fees associated with
Walker's Grove, the Village Engineer used the fees established by
code. Upon determining the population equivalence for the school
and size of water meter used, the fees for sewer connection is
$70,875 and water connection of $2,400. The purpose behind the
fees are to replace the lost capacity in both systems consumed by
this facility so that current customers are not required to build
the system twice. After some discussion, it was the consensus of
the Board that the School District covers a larger area in
population to bear the cost compared to approximately four thousand
(4000) Plainfield residents. D. Gullicksen moved to deny the
request of Plainfield School Board for a waiver of the sewer
. connection fee of $70,875 and a water connection fee of $2,400.
Seconded by W. Sharp. Vote by roll call. Lambert, yes; Rock, yes;
Ray, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no.
Motion carried.
M. Lambert removed himself from the room.
Administrator Van Vooren spoke in reference to a request for a well
by Lakelands Corporation. Flease recall, that at the April 20,
1992 Regular Meeting of the Plainfield Board of Trustees, the Board
discussed Lakelands request for a private well. I have been in
contact with Mr. Steven Stricker, Village Administrator for Burr
Ridge, and he indicated they would allow private wells far certain
size lots or larger, and that these wells are not connected to the
Village's water system. We have also received correspondence from
the city of Aurora and they handle private wells on a case by case
basis. The Board discussed Administrator Van Vooren's suggestion
for a policy in regard to private water wells to include six (6)
stipulations: 1) That all primary residences and structures be
connected to the Village's water distribution system. 2) Private
wells can be authorized for irrigation and evaporation control for
lots larger than ten (10) acres, with Board approval. 3)
Individuals requesting private wells obtain all necessary State,
County and Local Permits. 4) Individuals requesting private
wells, furnish to the Village, the construction details and exact
location for said well. 5) individuals requesting private wells
do not interconnect said well with the Village's potable water
system. To this end, the Village Staff will be authorized to
inspect said well at any time. 6) The Village has the option to
monitor and /or acquire the well.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4, 1992
PAGE SIX
W. Sharp moved to authorize Gerald Clark of Lakelands to dig a
private water well in conjunction with the policy an private wells
that will came into effect in the Village of Plainfield per memo
of April 29, 1992. Seconded by D. Gullicksen. Vote by roll call.
Rock, yes; Ray, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 5
yes, d no. Motion carried.
J. Dement moved to adapt Ordinance No. 1396 An Ordinance
Authorizing The Transferring Of Appropriations For The Fiscal Year
Beginning May 1, 1991. Seconded by J. Ray. Vote by roll call.
Lambert, yes; Rock, yes; Ray, yes; Dement, yes; Gullicksen, yes;
Sharp, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to employ Veatch, Rich, & Nadler, Chtd. to
complete the Village's 1991/92 Fiscal Audit, per the terms outlined
in their letter of April 10, 1992. Seconded by J. Dement. Vote
by roll call. Lambert, yes; Rock, yes; Ray, yes; Dement, yes;
Gullicksen, yes; Sharp, yes. 5 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to Southwest Agency For
Health Management - Proposed Group Health Insurance, per his memo
dated April 30, 1992. SWAHM would consist of six (6) communities,
Plainfield, Shorewood, New Lenox, Mokena, Frankfort and Lemont.
The coverage cast per employee, currently BC/BS single - $170.02
with SWAHM $140.02; BC/BS family - $499.79 with SWAHM $366.09
(single savings 18~ and family savings $27~). It was the consensus
of the Berard that the Administrator should proceed with this
program and come back to the Board.
D. Gullicksen moved to take a break. Seconded by W. Sharp. Voice
vote. 6 yes, 0 no. Motion carried.
8:25 p.m.
8:35 p.m.
D. Gullicksen moved to adopt Resolution No. 1009 Authorizing The
Execution Of An Emergency Management Agency Mutual Aid Agreement
Between The City Of Naperville And The Village Of Plainfield and
the chain of command as set forth in Resolution No. 974 shall also
apply to the succession in this Resolution. Seconded by J. Ray.
Vote by roll ,call. Lambert, yes; Rack, yes; Ray, yes; Dement, yes;
Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion carried.
W. Sharp. moved to pay the bills for April 1992. Seconded by D.
Gullicksen. Vote by roll call. Lambert, yes; Rock, yes; Ray, yes;
Dement, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Matian
carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4, 1992
PAGE SEVEN
W. Sharp acknowledged receipt of Expenditures for April 30, 1992.
J. Dement reported American Legion will conduct the Memorial Day
Ceremony at the Monument on Route 59 on May 25, 1992 at 11:30 a.m.
He requested a Squad Car escort for the people to go from the
Village Green to the Monument at about 10:45 a.m.
W. Sharp thanked the Enterprise far the articles that will be in
the paper interviewing the Police Officers. Andrew Vanderlei,
under the Police Department salary program, is due for a step
increase from $27,178.00 to $28,537.00, effective April 9, 1992.
Chief Bennett stated he has contacted Fulton Contracting, they gave
a quote of $32,205.00 far a Tornado P50 Siren to be installed at
Hazelcrest and Route 59. The P10 Siren that is now in that
location, is to be moved some place on the western edge of the
Village. Administrator Van Vooren stated we will bring a
Resolution on May 18, 1992 to the Board to authorize the payment
from the proceeds of the General Obligation Bonds, and we will
incorporate the funds into the Budget.
• W. Sharp moved to purchase a Mobile Radio at a cost of $2,100.00
and a Portable Radio at a cost of $649.00 at a total cost of
$2,749.00 from Motorola as a State Bid. Seconded by J. Dement.
Vote by roll call. Lambert, yes; Rock, yes; Ray, yes; Dement, yes;
Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen stated we need to apply pressure on Lantz's to get
rid of the tires (they burned the pile of rubbish an May 2, 1992).
Mayor Latta stated the Steinhouse property should be cleaned up;
Reichert's foundation is a hazard and should be removed. She has
also received complaints from residents of papers and debris
blowing from almost every development, including the school
rebuilding. Planner Waldock will handle the problems.
J. Ray announced the Cable Access League will be meeting Wednesday
night (May 6, 1992) at 7:00 p.m. in the lower level of the Village
Hall.
Planner Waldock spoke in reference to the request from Charles
Sharp and Larry Capista for a reduction of the Letters of Credit
for Unit #6 (expired April 21, 1992) and Unit #5 (expires May 9,
1992) of Indian Oaks Subdivision. We have discussed with the
developers various improvements to be made, such as sidewalks on
vacant lots, street trees on vacant lots, parkway topsoil on vacant
lots as well as topsoil on detention basins. Mr. Capista spoke in
reference to constructing sidewalks in Unit #6 (in front) vacant
lots. If we put them in now, we would have to replace them as the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4, 1992
PAGE EIGHT
lots are developed. He stated if the vacant lots are not developed
before the expiration of the Letter of Credit on November 9, 1992,
they do the sidewalks. The detention basin will be completed now.
D. Gullicksen stated the vacant lots need to be cleaned up. After
more discussion, the Board will talk again to the developers in
September about the sidewalks and the vacant lots will be cleaned
up.
Planner Waldock reported we have received a letter from Hearthside
Homes requesting permission to build three (3) model homes in
Winding Creek Subdivision on lots #133, 1.32 and 131., these lots are
at the end of Spangler where Charlotte and Spangler Road meet. The
Board had no problem with the model homes.
Administrator Van Vooren reported we have received memo from Larry
Kelly. Basically, they would like to establish an Explorer Scout
Post. Mr. Kelly stated this would be a group of fifteen (15) to
eighteen (18) year old bays and girls involved. This group would
be affiliated with Emergency Services. It was the consensus of the
Board to bring this to the Workshop May 11, 1992.
Administrator Van Vooren reported we received a letter from
Continental Cablevision stating there will be a $2.00 rate increase
for satellite service and no increase on basic service or premium
service; we received a letter of gratitude from Ball Incon for
allowing them to express their problems regarding their utilities
we have authorized the reduction of the escrow account for payout
#8 for Lakelands off-site sewer/water; please recall that on
January 20, 1992, the Village Board awarded a contract for the
expansion of the Wastewater Treatment Plant to R.L. Sokol, General
Contractors, Inc. in the amount of $161,857. Said project was to
be funded from the proceeds of the 1988 General Obligation Bonds.
I am in receipt of Payout Request No. 1 in the amount of
$23,326.4$.
D. Gullicksen moved to authorize Payout No. 1 to R.L. Sokol in the
amount of $23,326.48, to come from the 1988 General Obligation Bond
proceeds. Seconded by W. Sharp. Vote by roll call. Lambert, yes;
Rock, yes; Ray, yes; Dement, yes; Gullicksen, yes; Sharp, yes. 6
yes, 0 no. Motion carried.
Administrator Van V
of Plainfield Tax
assessed evaluation
years ].990 rate was
TSx Bill).
Doren stated we have received the 1991 Village
Rate, payable in 1992 is $8,3877 per $100
- a 4.49% decrease over last years rate. Last
$8,7818. (Village's amount is $.9411 for 1991
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 4, 1992
PAGE NINE
Administrator Van Vooren stated we have seventeen (7.7) trees left
to plant out of the thirty (3p) trees. We would like authorization
to proceed with purchase of five (5) medium size trees and twelve
(12) small trees. The Soard gave authorization to purchase the
trees.
W. Sharp moved to adopt Resolution No. 101q By The President And
Board Of Trustees Of The Village Of Plainfield Objecting To The
Rezoning From Agricultural A-1 To E-2 Estate Zoning By Emil And
Emily Carlsen. Seconded by D. Gullicksen. Vote by roll call.
Lambert, yes; Rock, yes; Ray, yes; Dement, yes; Gullicksen, yes;
Sharp, yes. 6 yes, q no. Mota.on carried.
Superintendent Countryman reported Well #3 is complete and should
be on line Wednesday May 6, 1992.
W. Sharp moved to adjourn into Executive Session, not to reconvene.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Mption carried.
9:35 p.m.
C -- VILLAGE CLERK