HomeMy Public PortalAbout04.20.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TRU3STEES
REGULAR MEETING
DATE: APRIL 20, 1992 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF HOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. RAY, M.
LAMBERT, W. SHARP, J. DEMENT, R. ROCK.
OTHERS PRESENT: D.
V.
J.
P.
H.
D.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
HAMILTON - ENGINEER
BENNETT - POLICE CHIEF
At 7.00 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, M. Lambert was absent.
W. Sharp moved to approve the New/Old Business Section of the
Agenda. Seconded by R. Rock. Voice vote. 5 yes, 0 no. Motion
carried.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Regular Meeting of April 6, 1.992. Seconded by D.
Gullicksen. Voice vote. 5 yes, 0 no. Motion carried.
Mayor Latta read a proclamation, proclaiming May 1, 1.992 as Law Day
U.S.A. in the Village of Plainfield.
Trustee Lambert arrived at the meeting.
Mayor Latta reported we have a letter from Bishop Imesch/Day Break,
requesting that the Village support Day Break which is a
Comprehensive Shelter Service. They are seeking $5,924.00 as a
contribution from the Village of Plainfield for this project.
After same discussion, the Mayor directed the Administrator to send
a letter of regret.
Planner Waldock spoke in reference to a County Case. A licant -
Emil and Emily Carlsen. Location - Wheeler Road (Renwick Road)
between Indian Boundary Line and County Line Road in Plainfield
Township, Section 19. Request - County rezoning from A-1
Agricultural to E-2 Estate zoning. The subject site is located in
an agricultural area along the south side of Wheeler Road. The
area is beginning to experience rural type residential development.
Single houses are being constructed on lots of five (5) and ten
(10) acres each. Presently, there are five (5) houses existing or
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 20, 1992
PAGE TWO
under construction along the south side of Wheeler Road in the
subject area. In March of 1989, the Village Board considered a
request by Ray and Lynne Konieczny for the division of their ten
(10) acres site to create two (2) five (5) acre sites for single-
family development. The Village Board voted to object to the
request and filed a formal objection with the County Clerk. The
County overturned the Village's abjection and the request was
approved. Today bath of the five (5) acre lots are under
construction with single-family residential development on the
Knoieczny property. The Carlsen property is immediately adjacent
and to the east of the Konieczny site. The Carlsen's request is
similar to the Konieczny request, in that it too would result in
two (2) single-family homes being constructed on a ten (10) acre
overall site. At the present time, the Carlsen's reside on the ten
(10) acre tract which they intend to divide into a four (4) acre
and a six (6) acre split. Historically, the Village Board has
chosen to object to similar requests in the subject area. The
Konieczny case mentioned previously was the first objection filed
in the area. The next objection filed by the Village was regarding
the Blazak property on County Line Road just west and south of the
Carlsen and Konieczny properties. The objections in each case were
based on concerns regarding inundation of the subject site and
impacts an potential development after the rezoning. In light of
County Board action in the Konieczny case, allowing a ten (10) acre
tract to be divided into two (2) homesites, it will be difficult
to prevent the Carlsen's from a similar division. Development of
a single-family home structure on a four (4) acre tract will not
provide enough new hard surface area to cause flooding on adjoining
properties. Carlsen is currently residing on the property he
wishes to divide and is well aware of the storm water conditions
on his property. The finished grade of the Carlsen home is high
enough to avoid inundation into the home. Likewise, it is
anticipated that adjoining homes on the Konieczny property, and on
the newly created Carlsen lot would also be designed in
consideration of water tables and storm water surface conditions.
The zoning designation requested by the Carlsen's is presently in
effect on the adjoining Konieczny property. It is also utilized
presently on the corner of Indian Boundary Road and Wheeler Road
in accordance with a previous zoning application which was approved
in 1987. In light of this, the Carlsen rezoning request is not out
of character with adjoining zoning. The proposal conforms with the
Village's Comprehensive Plan. However, the Village may choose to
be consistent in its position regarding rural residential
development in this area. Based an existing zoning on adjoining
property, current development trends in the area, and the Village
Comprehensive Plan. The Plan Commission recommends that no
objection be filed in this case. R. Rock questioned if they had
started moving soil in this area? Mr. Carlsen stated he has moved
FLAINFIELD VILLAGE BOARD OF TRUSTEES
AFRIL 20, 1992
PAGE THREE
some dirt to finish his landscaping. D. Gullicksen stated he is
concerned and he would vote for an abjection. Mr. Harold Dhuse,
property owner in the area, spoke in reference to his objection.
His concern is the disturbance of the natural flow of water, with
no arrangements made to correct it. They need an organized plan
of drainage.
D. Gullicksen moved to object to the Carlsen rezoning application
from A-1 Agricultural to E-2 Estate Zoning on Wheeler Road (Renwick
Road) and that a formal abjection will be sent to the County Board.
Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Ray,
yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0
no. Motion carried.
Planner Waldock spoke in reference to Jehovah's Witness Kingdom
Hall County Case. Applicant - Jehovah's Witness Congregation.
Location - 157 Frederick Avenue. Reaue_st - Site Plan Review. The
Jehovah's Witness site located along Frederick Avenue north of
Renwick Road is not presently within the Village limits. The Site
Plan Review for this project was requested by the Village as a
condition of sewer and water connection for the property. The
property has been designed to conform with Village standards for
parking, .and storm detention. The plans also indicate compliance
with other site development requirements. Proposed is the
construction of a 4,537.5 square foot Kingdom Hall. Parking is
proposed for sixty-six (66) cars. Storm water detention is located
in the north-east corner on the subject site. A four hundred forty
square foot (440') maintenance garage is located east of the
Kingdom Hall. The building is designed with a brick and cedar
facade. The entrance as covered with a wood frame canopy under
which visitors may exit their vehicles. The structure is to be
constructed of a brick and cedar facade. These facade materials
satisfy the Village standards as specified in the site development
regulations. The site is served by Village sewer and water. The
applicants have paid connection fees as necessary for service to
the subject sate. The property owners have agreed to stipulations
such as, Site Plan Review, and compliance with Village zoning
parameters in order to accomplish connections with the Village
sewer and water systems. Likewise, when the property becomes
contiguous to the Village limits, the parcel will be annexed as an
additional requirement for utility service. The Plan Commission
recommends approval of the Site Plan far Jehovah's Witness Kingdom
Hall at 157 Frederick Avenue. Subject to the following
stipulations: 1) A trash enclosure be provided to accomplish a
100 visual screen. 2) Landscaping be provided to buffer parking
areas from adjoining residential lots. One hundred and fifty (150)
plantings shall be required for the subject site. 3) All lighting
shall be screened and directed so as to avoid glare on adjoining
PLAINFTELD VILLAGE BOARD OF TRUSTEES
APRIL 20, 1992
PAGE FOUR
residences. 4) The parking and drive areas are to be paved.
After some discussion, Mayor Latta stated the pre-annexation
agreement should be brought to the Board May 4, 1992 with changes.
The consensus of the Board was that they had no objection, and we
need final site plan including plantings, also the pre-annexation
agreement. Mr. Kiley, representative of Jehovah's Witness, agreed
to work with Attorney Harvey, Planner Waldock, and the attorney for
the Jehovah's Witness Congregation to compile the documents needed
for our next meeting, May 4, 1992.
Administrator Van Voaren spoke in reference to Plainfield Acres
Agreement for Construction Cost - Water/Sewer Mains. Please
recall, that. back in June, 1991 the Village Board approved an
installment program for construction costs relative to Plainfield
Acres water/sewer project. The Village has received a request from
an existing resident desiring to formalize this installment
agreement. Previously, 1 have asked Attorney Harvey to prepare an
agreement that can be used to accomplish this request. That the
Village Board authorize the Village President and Village Clerk to
execute the installment agreement for 310 Norman. The owner of the
. property has paid $1,000 down and $67.22 per month and the account
is current. This agreement is transferable to a new owner far 310
Norman Street.
W. Sharp moved to authorize the Village President and Village Clerk
to execute the installment agreement for 310 Norman Street,
regarding the provision of utility service by the Village of
Plainfield. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no.
Motion carried.
D. Gullicksen moved to authorize the Village President and Village
Clerk to execute the utility easement agreement between the Village
of Plainfield and Ralph and Lorraine Drumm in the area of Winding
Creek. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion
carried.
Mr. Larry Kelly, ESDA Coordinator, spoke on the Mutual Aid
Agreement with Naperville. Many communities are entering into
Mutual Aid Agreements. It would make available, to our community,
a substantial amount of man power and equipment in an emergency.
At present, in order to call any of these assistances, we have to
go through the County. We understand that Romeoville and Crest
Hill are also interested in mutual agreements. D. Gullicksen
questioned if this could be done in one Mutual Aid Agreement for
all communities? After some discussion, it was the consensus of
the Board that this does not state who would be sending equipment
and man power. Mayor Latta stated we will bring this agreement
back to the next Board Meeting May 4, 1992 with the chain of
command.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 20, 1992
PAGE FIVE
J. Ray moved to purchase, from Shorewood Hame & Auto, a Honda
generator for $1,196.96. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the 1992 Street
Maintenance Program. Basically this was brought to the Board at
the last meeting, April 6, 1992, but was tabled to this meeting.
We did have an opportunity to discuss in some detail at the
Workshop last week (April 13, 1992). This is a basic budget
program to widen approximately four feet (4') and resurface Eastern
Avenue from Lockport Street to the E.J.&E Railroad Tracks; to do
some base repair and resurfacing on Lily Cache Road east of Rolf
Road approximately two hundred lineal feet (200') and do some base
repair and resurfacing on Indian Boundary Road approximately three
hundred lineal feet (300' ) in a low area east of the first stop
sign (Willow Drive); there would be sidewalk replacement on Eastern
Avenue from Lockport Street to E.J.&E Railroad Tracks and we are
proposing that sidewalk be only on one side of street; and if we
have the money left, based on the award of the bid, that we would
provide oil and ships on Union Court and College Street off of Mill
Street. There was some discussion last week at the Workshop in
reference to Eastern Avenue north of the E.J.&E Railroad. We would
like to go out far bids so we can determine what we are going to
do in this phase of the 1992 Maintenance Program. J. Dement
questioned the cost if the Board decided to do Eastern Avenue north
of the E.J.&E Railroad to Route 126? Administrator Van Vooren
stated the south side of Eastern Avenue from tracks to Lockport
Street with sidewalk is projected at around $55,000.00
approximately one thousand lineal feet (1,000'). The north side
of Eastern Avenue (from tracks to Route 126) is sixteen hundred
lineal feet (1,600') assuming it's the same width as the south side
of Eastern Avenue, it would be approximately $80,000.00 including
sidewalk. After some discussion, Administrator Van Vooren stated
we need to be directed to prepare the specifications so we can go
out for bids. We can include the north end of Eastern Avenue, if
it means spending some upfront engineering funds on the plans and
specifications and if we don't use them now, they could be used in
the future if the project does not get funded. Tt is our concern,
if we don't go out for bids now, it could run into the Fall and
that is not a good time to do this type of pavement work. R. Rock
stated we should also do something with the Railroad Crossings.
Administrator Van Vooren stated we can include the grade of the
crossing with our specifications.
W. Sharp moved to authorise going out fnr bids on items #1 thru #4
on paragraph two (2) of the memo from Administrator Van Vooren,
dated March 23, 1992. Seconded by D. Gullicksen. Vote by roll
call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement,
no; Rock, yes. 5 yes, 1 no. Motion carried.
C,
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 20, 1992
PAGE SIX
J. Ray questioned, why are the funds far Plainfield Acres coming
from the General Fund, why not from FEMA? Administrator Van Vooren
stated FEMA will pay for approximately one half (1/2) of the cost
for Frederick Avenue in Plainfield Acres and the Village pays the
balance.
Planner Waldock spoke in reference to the Surety Reduction far
Indian oak Units Five (5) and Six (6) Case No. 199-12788FP. The
Letters of Credit for Indian Qaks Units five (5) and six (6) expire
within the next two (2) weeks (April 21, 1992 for Unit six (~) and
May 9, 1992 for Unit five (5). Staff has completed an inspection
of each of these units and have found most of the improvements to
be satisfactory and complete. D. Gullicksen asked that Staff
request Mr. Charles Sharp to please clean up the vacant lots.
Planner Waldock stated in his memo dated April 10, 1992 all the
completed improvements and improvements to be completed in Indian
Oaks Subdivision. The Board stressed that they want all the
sidewalks completed, and TV inspections done and "As Builts" on
file, all housekeeping done.
W. Sharp moved to reduce the Letter of Credit for Unit #6.
Seconded by D. Gullicksen. W. Sharp rescinded his motion and D.
Gullicksen rescinded his second.
After more discussion, it was the consensus of the Board to reduce
the Letter of Credit on Unit #6 and staff will contact Mr. Charles
Sharp and Mr. Larry Capista tomorrow and explain to them that the
Board wants this work done as soon as passible.
W. Sharp moved to reduce, under duress, the Letter of Credit for
Unit #6 of Indian Qaks Subdivision to $79,193. Seconded by D.
Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
Administrator Van Vooren spoke in reference to Acquisition - Vista
Lane Property, memo dated March 23, 1992. He stated this item was
a hold over from the last Board meeting. We are seeking further
commitment from the Department of Transportation and from
Springfield regarding the appropriation and release of monies ear
marked for this project. At the request of the Mayor, Mr. Van
Vooren read his memo dated March 23, 1992 in reference to the
Plainfield Flood Prone Acquisition Agreement. Presently, their has
been no release of funds from the State for the project. He stated
he has been in contact with Mr. Schuck, and Acting Director, Mollie
O'Toole of the IDOT Division of Water Resources. He will continue
the process of a written response to Governor Edgar and our
Representatives with regard to the predicament caused the Village.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
APRIL 20, 1992
PAGE SEVEN
We are going to set up a meeting with the local Representatives as
soon as possible to indicate our concern far the delay of the
release of funding for this project. He invited any of the Board
to participate in this meeting. Sue Martin, a property owner on
Vista Lane, questioned how long the Board would wait for the State
before there was something done? Mayor Latta stated the Village
does not have the funds to purchase the property, either we
continue pushing the State to release the funds or we drop the
project. The Board directed the Administrator to update the
appraisals on the ten (10) lots, in the amount of $3,000 to $4,000.
Administrator Van Vooren spoke in reference to Request To Dri11
Water Well - Lakelands Corporation. T have received a formal
request from Mr. Jerry Clark of the Lakelands Corporation
requesting permission to drill a water well. The stated purpose
of this well is to provide a water supply for the irrigation
system, as well as evaporation control for the Lakelands property.
I have briefly reviewed the Village Code and find no restrictions
for the drilling of the well. It may be wise for the Village to
open some discussion with Mr. Clark regarding Village use of the
well, should they locate a strong supply. At least we should
monitor his drilling activities. Staff recommends that the Village
Board authorize the Lakelands to drill a water well on their
property contingent upon the following: 1) Obtain all necessary
State, County and local permits. 2) Lakelands furnish to the
Village the construction details and exact location for said well.
3) Lakelands Corporation does not interconnect this well with the
Village's potable water system. To this end, Lakelands will allow
the Village Staff to inspect said well at any time.
Mayor Latta stated we have allowed car dealers to keep their wells
for washing cars. If we continue to allow wells, we can have
problems requesting that home owners must cap their wells. D.
Gullicksen stated if Lakelands does not have non-chlorinated water,
he will have a lvt of dead fish in his pond (northwest of his
office). After more discussion, the Board expressed their
concerns. Administrator Van Vaaren will check into other
communities (ie. White Eagle) as to haw they handle a private well.
Also, we will require Mr. Clark to submit annual or semi-annual
test results on the well from the health department.
Administrator Van Vooren spoke in reference to Sidewalk Replacement
- 712 North Illinois Street. Basically the property owner at 712
North Illinois Street, Mr. Robert Chearo, contacted the Village
approximately a year to year and one half ago with regard to the
replacement of the sidewalk in front of his residence. We have
replaced some of the sidewalks in that area in 1991. He is
attempting to upgrade his home and driveway and is asking the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 20, 1992
PAGE EIGHT
Village's assistance in the cast of replacement of the sidewalk in
front of his residence. His sidewalk is rated a nine (9) on a one
(1) to ten (10) scale.
W. Sharp moved to reimburse Robert Chearo of 712 North Illinois
Street for $325.00 which is one-half (1/2) the cost of the public
sidewalk which rated a nine (9) on the scale of one (1) to ten
(10). Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no.
Motion carried.
W. Sharp moved to recess. Seconded by D. Gullicksen. Voice vote.
6 yes, 0 no. Motion carried.
9:15 p.m.
9:23 p.m.
W. Sharp acknowledged receipt of the Treasurer's Report for March
31, 1992.
• W. Sharp moved to pay the bills for April 20, 1992. Seconded by
D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes.; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
W. Sharp moved to authorize the Police Department to pick up and
purchase three (3) State Purchase Police Squad Cars for a total of
$42,002.79 as soon as they are ready, which will be before May 1,
1992. Seconded by D. Gullicksen, yes; Ray, yes; Lambert, yes;
Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen reported, they started repairs on Well #3 today. He
stated his concern for the need of another warning siren out in the
Whispering Creek area. Administrator Van Vooren stated we can seek
the cost of another siren. The siren that is now at Ball
Manufacturing can be moved out to Whispering Creek and we can get
prices for a larger siren to be placed at Ball Manufacturing. On
the Boards direction, staff will get the information and bring it
back to the Board.
Planner Waldock spoke in reference to Lakelands Off-Site
Sewer/Water Cost Payout Case No. 341-031092FP. The Lakelands
Annexation agreement calls for the Village to reimburse design
costs for the off-site sewer and water extensions up to an amount
not to exceed $125,000 or ten percent (10$) of the cost of
construction. To date, the Village has paid $110,926.12 for such
design work. Lakelands has submitted two (2) invoices far design
costs. Invoice #8731 in the amount of $2,016.00 and inVO1Ce #8801
PLAINFIELD VILLAGE HOARD OF TRUSTEES
APRIL 20, 1992
PAGE NINE
in the amount of $11,047.88 have been presented for review and
payout approval. Total payment requested is $13,063.88. Staff has
reviewed the material and found it acceptable under the terms of
the Annexation Agreement. Based on the Village's practice of
paying these design invoices upon request (rather than after
completion of construction), Staff has no objection to the payment
of $13,060.88 to Lakelands Corporation as requested.
D. Gullicksen moved to pay Lakelands Development for the design
costs for off-site sewer and water extensions in the amount of
$13,060.88. Seconded by J. Ray. Vote by roll call. Gullicksen,
yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Rock, yes.
6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to a request from Richard
Watkins, 600 Joseph Street. He is requesting permission to build
a twenty-eight foot (28') by thirty-two foot (32') garage. It will
have two (2) ten foot (10') by seven foot (7') garage doors. The
garage would be large enough to garage three (3) cars. The site
has an existing attached one (1) car garage. Mr. Watkins has plans
to convert the attached garage into a kitchen. We have explained
to Mr. Watkins that he would have to convert the garage into the
kitchen before he could receive a permit for the detached garage.
Our code does not define a three (3) car garage. The garage meets
all of the setback requirements. It was the consensus of the Board
not to abject, as long as they make the attached garage sealed off
of automotive storage use, prior to the issuance of permit for this
garage.
Administrator Van Vooren reported, we have an invitation to an open
house at the new Frankfort Village Hall on Sunday, May 3rd, from
2:00 p.m. We have received a proposal from Veatch, Rich and Nadler
for auditing services for fiscal year 1991/1992 which will be
completed on April 30, 1992. The proposal is less than last year,
staff will bring this to the Board far approval. We have received
a draft of an Intergovernmental Agreement establishing the Health
Benefit Pool for SWARM. Attorney Ruttle is doing the work for the
communities and it is progressing along for a Health Pool
formation. Doug Almon called in reference to mosquito abatement
program, the Township is willing to pay for the program again this
year, the contractor is Clark outdoor Spraying, with no objections,
a letter of approval will be sent. Illinois Department of
Transportation has awarded a contract to Thomas Madden and Company
far the removal and reconstruction of the I-55 an-ramp bridge from
Illinois Route 126. They will close the bridge on~-ramp from Route
126 aver T-55 May 4,1992 and their finish construction date is
October 31, 1992. The construction cost is $2,340,000.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 20, 1992
PAGE TEN
W. Sharp moved to adjourn. Seconded by R. Rack. Voice vote. 6
yes, 0 no. Motion carried.
9:45 p.m.
VERA KRNAG` - VILLAGE CLERK
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