HomeMy Public PortalAbout04.06.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: APRIL 6, 1992 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, D. GULLICKSEN,
J. DEMENT, R. ROCK, M. LAMBERT. J. RAY
WAS ABSENT,
OTHERS PRESENT: V, KRNAC - VILLAGE CLERK
J . HARVEY .. ATTORNEY
P. WALDOCK - PLANNER
H. HAMYLTON - ENGINEER
D. BENNETT - POLICE CHIEF
H. COUNTRYMAN -- WATER/SEWER DEPARTMENT
At 7:02 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Ro11 call was taken, J. Ray was absent.
J. Dement moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session on personnel and
imminent litigation, not to reconvene. Also, remove Plainfield
Sign Request (rescheduled to April 20, 1992). Seconded by R. Rock.
Voice vote. 5 yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda to include minutes of
Regular Meeting of March 16, 1992 and proclaiming Poppy Days, May
22nd and 23rd, 1992. Seconded by J. Dement. Voice vote. 5 yes,
0 no. Motion carried.
Mayor Latta stated St. Mary's School would like to close Eastern
Avenue from the Mobil Units (south) to the Railroad Tracks for one-
half hour one day in May, for the purpose of a National Exercise
Run. Mayor Latta will clear it through Chief Bennett, no objection
from the Board.
Allen Sather spoke in reference to his letter requesting permission
to build storage buildings on the vacant parcel of property north
of the Mobil Gas Station (900 North Division Street) and south of
the E J & E Railroad Bridge on Route 59. The property is zoned B-
3. He produced a letter from IDDT, and in summary it stated, any
development on this property must have access aligning with
Naperville Road. They propose four (4) units at this time.
Planner Waldock stated, after conferring with staff, we feel this
. is not compatible within this Zoning District. We feel it would
not be compatible with B-3 District (Retail Sales), that it would
be better in a B-4 District or Light Industrial District. After
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 6, 1992
PAGE TWO
more discussion, Mr. Sather questioned, if not in B-3, where should
storage buildings be in the Zoning Ordinance? D. Gullicksen
stated he thinks they should be in I-1 Light Industry, but he
stated he would not be willing to rezone this property Light
Industrial. W. Sharp stated he feels storage buildings are
inappropriate in B-3 and not for this parcel of property. He would
rather see this property used for retail businesses. Mayor Latta
stated we have two (2) questions before us tonight: 1) Mr. Sather
would like to know if storage units belong in B--3 . 2 ) If not,
what zoning classification do they belong in? Planner Waldock
stated storage units would be better in a B-4 District as a special
use, which means a public hearing and special approval for each
site. J. Dement stated he thinks this is a retail business.
Before he would approve it, he would want to see a site plan,
because it might not be very attractive. He feels it should be in
B-3 or B-4 District. Mr. Sather stated we have a site plan
started, but there is no reason to push forward until we get an
interpretation. These units would be the garage type, not pole
buildings. We would not allow anything stored in the units that
was inflammable. Mayor Latta stated it would be difficult to
control. Mr. Sather stated they could sample the air to control
the type of storage in the buildings.
Mayor Latta read a Proclamation, proclaiming May 22nd and 23rd,
1992 as "Poppy Days" in the Village of Plainfield.
Mr. Sather requested that he would like to hear, in writing, the
interpretation. Attorney Harvey stated that use would have to be
allowed in an amendment to the present Zoning Ordinance, whether
it be B-3, B-4 or some Industrial use. Mayor Latta directed
Planner Waldock to compile a letter to be sent to Mr. Sather.
In the absence of Administrator Van Vooren, Mayor Latta read his
memo dated April 1, 1992: Per the Board's discussion at it's March
9, 1992 Workshop, I have asked Attorney Harvey to prepare an
Ordinance to increase water/sewer rates. Said Ordinance amending
the rates is attached far your action. The Ordinance will not only
raise the water and sewer rates per the cash flow exhibited, but
will also allow the Village to begin a staggered quarterly billing
procedure as discussed. The new rates and billing procedure will
be effective infrastructure upon passage and would begin with the
water bills for service in April. J. Dement stated he was unaware
that the Village was considering lowering the rate for industrial
users. Planner Waldock spoke stating Mr. Van Vooren met with the
Kerr Glass representatives. Their concern was based an the current
increase of roughly fifty percent (50~), because of the amount of
. water they use, they are a low sewer user but high water user.
Basically, the Village is looking at an overall increase to most
users of thirty percent (30~).
PLAINFIELD VILLAGE BOARD OF TRUSTEE~3
APRIL 16, 1992
PAGE THREE
This means that they (Kerr Glass) are getting hit proportionately
that much harder. They were concerned with the multiplier. They
had suggested a multiplier of 1.92, rather than 2.25. By their
calculation, this would be a thirty percent (30~) increase over
their present rate. Mr. Van Vooren responded by saying that was
unacceptable. He did not abject to a passible adjustment to the
multiplier to bring Kerr Glass more in line with the percentage of
increase of other water users of the Village. He is suggesting a
multiplier of 2.0, which gives them a percentage increase of over
thirty percent (30~). J. Dement stated he is aware we need to
raise the sewer/water rates, but at a lower rate. Mayor Latta
stated no one wants to raise the rates. M. Lambert stated there
is a sense of responsibility we need to provide also, and in the
past we have kept the water and sewer rates low while we have
borrowed from other funds. We are doing a disservice to the
Community on a whole when we are not doing capital projects. Water
and sewer needs to start paying far its self. We need to prepare
for unforseen things. Our infrastructure in the Village is old and
we could have a lot of problems that we don't know that are about
to occur in some of the older areas. I don't want to raise the
rates either, it may be a bad time for some residence, but it's
also a bad time for the Village. We don't know where our projected
revenues are coming from, the way the economy is going today.
After much more discussion W. Sharp stated he is really not in
favor of the increase either, but if we would have increased
gradually in years past, we wouldn't be in this position today.
Mayor Latta stated we and the previous Boards did not see that the
tap-on fees were put into a special fund for capitol improvements.
They were left in the sewer/water fund to keep the rate unnaturally
low. R. Rock stated he feels thirty percent (30~) is extremely
high.
D. Gullicksen moved to adopt Ordinance No. 1395. Amending Rates
Or Charges For The Use Of And Service Supplied By The Combined
Water Works And Sewerage System Of The Village Of Plainfield
(outside the Village limits, the rate shall be 2.00 times).
Seconded by M. Lambert. Vote by roll call. Sharp, yes;
Gullicksen, yes; Dement, no; Rock, no; Lambert, yes. 3 yes, 2 no.
Motion carried.
Planner Waldock spoke in reference to Zoning Case No. 339-030292FP.
A ~licant - Dunn, Martin & MIller Ltd. Location - 405 West Main
Street. Request - Final Plat approval. The subject site was re-
zoned by the Village on May 20, 1991. Along with the re-zoning
petition the applicant submitted a site plan and subdivision
proposal. The Final Plat submitted at this time is made in
conjunction with the previous rezoning approval. After some
discussion, Mayor Latta questioned the side yard footage? Planner
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL fi, 1992
PAGE FOUR
Waldock stated the side yard setback must be fifteen feet (15'),
therefore the front of the building will be thirty-five feet (35') .
Attorney Miller stated he was aware of the side yard setback of
fifteen feet (15') , and also the structure that is built on the lot
will have architectural control, which will make it harmonious with
existing structure. Planner Waldock stated if in the future, the
owner of this lot comes back for a variance, staff will not
recommend a variance.
W. Sharp moved to approve the ~"inal Plat for Dunn, Martin & Miller
Ltd. Subdivision at 405 West Main Street. Seconded by D.
Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes;
Dement, yes; Rock, abstain; Lambert, removed himself. 3 yes, 1
abstention, 1 absent. Motion carried.
Planner Waldock spoke in reference to Zoning Case No. 338-021192V.
1'cant - Anthony Consola. Location -- 406 W. Ottawa Street.
Request - Variation to allow a lot split of a home site currently
occupied by two (2) homes with a rear setback of four feet (4')
when ten feet (10') is required. The subject site is presently
fully developed. The property is comprised of two (2) twelve
thousand square foot (12,000') lots. Lot dimensions for each
parcel are eighty feet (80' ) in width by one hundred fifty feet
(150') in depth. Presently, each lot is occupied by an existing
residential structure. The previous owner of the property
constructed a swimming pool addition onto the house located at 407
North Illinois Street. This building addition extended eastward
across the property line, extending behind the existing structure
at 406 Ottawa Street. At the tame, both properties were owned by
the previous owner (Ralph Bada). The property was sold to Mr.
Consola as a package. Mr. Consola now wishes to separate the
dwelling at 406 West Ottawa Street from the 407 North Illinois
Street property. The lot split is complicated by the encroachment
of the primary residence across the adjoining property. Building
separation between structures is eight foot eight inches (8'x8").
Therefore, a lot split to separate adjoining two (2) unit dwelling
from the large single-family dwelling will result in establishment
of a new lot line at a setback of approximately four feet (4') from
each structure. The newly created parcel will have dimensions of
eighty feet (80') in width, and seventy four paint six feet (74.6' )
in depth. This results in a lot area of 5,968 square feet for 406
West Ottawa, and the Illinois Street lot will be 18, 032 square foot
in area. The proposed lot split and assacaated variations will nit
accommodate any future construction or reconstruction of the
property. The lot split as intended solely for the purpose of
transferring ownership of the two (2) unit building at 406 west
Ottawa Street. Without the lot split, the two (2) structures would
continue under a single ownership. The Plan Commission finds that
PLAINFIELD VILLAGE BOARD OF TRU$TEE$
APRIL 6, 1992
PAGE FIVE
the variation and associated lot split do not result in practical
changes within the neighborhood. The site is fully developed and
no new construction is associated with this proposal. The lot
split will allow the two (2) unit structures to be sold separately
from the principal residence at 407 North Illinois Street. The
process, in this way, appears to be merely a formality. For this
reason staff finds no objection to the request. After some
discussion, it was the consensus of the Board that the property
should go through the subdivision process and then request the
variance. Flanner Waldock will work with Mr. Consola to get the
process completed.
D. Gullicksen spoke in reference to Administrator Van Vooren's memo
on Tree Replacement, August 28, 1990 Tornado dated April 1, 1992.
He stated that the people should be contacted to be sure they want
the trees, especially on Pratt Lane. Mayor Latta stated we can
approve the purchase of the trees now, then we can talk to
Administrator Van Vooren about Mr. Gullicksen's concerns.
W. Sharp moved to approve staff's recommendation to purchase and
• plant thirty (30) large trees as outlined in the April 1, 1992 memo
from Administrator Van Vooren, and that each property owner is
notified in advance and is in agreement of the plantings . Seconded
by D. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes;
Dement, yes; Rock, yes; Lambert, yes. 5 yes, 0 no. Motion
carried.
J. Dement stated the Village promised Ms. Gaylord that the trees
that had to be removed last year in front of her home at the corner
of Dillman and Lockport Streets would be replaced. The Board
directed staff to see that the trees are planted.
J. Dement stated in reference to the 1992 Street Maintenance
Program, he would like to table this item until Administrator Van
Vooren is available. There was some discussion of Eastern Avenue,
both the street and sidewalk. Mr. Dement will talk further with
Mr. Van Vooren. Mayor Latta stated the holes in front of the mail
boxes across the street from the Post Office should have black top.
Mr. Lambert stated the bump on DesPlaines Street north of the Fire
Station should be repaired. The Village Clerk was directed to
contact the Street Department tomorrow (April 7, 1992).
D. Gullicksen moved to purchase, through the State of Illinois, a
1992 Chevy Pick--up truck for a total cost of $9, 229.78 for delivery
after May 1, 1992. Seconded by W. Sharp. Vote by roll call.
Sharp, yes; Gullicksen, yes; Dement, yes; Rock, yes; Lambert, yes.
5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL B, 1992
PAGE SIX
Mayor Latta stated in reference to the Mutual Aid Agreement with
Naperville, she would like Larry Kelly, ESDA Coordinator present
to discuss the agreement. Item tabled to the next meeting, April
20, 1992.
Mayor Latta made appointments to the Transportation Committee:
Mrs. Elizabeth Eichelberger - School District; David Van Vooren -
Staff Representative; Mike English - Citizen at Large.
Mayor Latta read the Mission Statement ~- Plainfield Transportation
Committee: "The Village of the Plainfield Transportation Committee
shall provide a forum for open communication between Plainfield
area residents, business people, organizations, and property owners
and all authorities having jurisdiction over area roadways.
Furthermore, the committee shall promote safe and efficient
movement of vehicular, rail and pedestrian traffic in and around
the Plainfield Community which differentiates local and commuter
traffic patterns and is consistent with commonly accepted practices
of planned growth strategies. The committee shall remain forward
thinking and pro-active in it's endeavors and shall make
recommendations to the Village Board for action."
W. Sharp moved to approve the Mission Statement of the
Transportation Committee, as previously read. Seconded by J.
Dement. Voice vote. 5 yes, 0 no. Motion carried.
W. Sharp moved to approve payment of the bills for April 1, 1992.
Seconded by D. Gullicksen. Vote by roll call. Sharp, yes;
Gullicksen, yes; Dement, yes; Rock, yes; Lambert, yes. 5 yes, 0
no. Motion carried.
W. Sharp acknowledged receipt of the Expenditure Report for March
1992 and Revenue report for March 1992.
Village Clerk, V. Krnac, questioned the Board where are we to hold
the Board meetings? After same discussion, it was the consensus
that the April and May meetings will be held at the Library - 1st
and 3rd Monday's for Regular Board Meetings; 2nd Monday far
Workshop; 1st and 3rd Tuesday for Plan Commission Meetings.
J. Dement acknowledged receipt of the Street Department Report for
March 1992.
Planner Waldock spoke in reference to: Sanitary Sewer and Water
Main charges for Arbor of Plainfield. This is a line charge
calculated at $985.18 per lot. Contractors Registration Process
($25.00 per Contractor per registration), Mr. Rutten has sent us
a letter from Plainfield Commerce Association (P,C,A) requesting
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 6, 1992
PAGE SEVEN
$1,500 for advertising the Village of Plainfield as we have done
in the previous two (2) years.
W. Sharp moved to assist the P.C.A for the Northwest Airlines
Inflight magazine advertisement "Plainfield's Spirit Still Soars"
in the amount of $1,000. Seconded by D. Gullicksen. Voice vote.
5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Administrator Van Vooren's
memo on Oversizing Sanitary Sewer Line - 135th Street, dated April
1, 1992. Mr. Waldock read the memo and Mr. Van Vooren's
recommendation was to pay ninety percent (90~) of the oversizing
invoices to P.A.C Corporation, in the amount of $8,261.31. Said
monies to come from Account #02-11-91-0714. Mr. Hamilton also
agreed the ninety percent (90~) should be paid.
D. Gullicksen moved to pay P.A.C Contracting Corporation the amount
of $8,261.31 which is ninety percent (90~) of the oversizing cost
for the sanitary sewer line on 135th Street. Seconded by M.
Lambert. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement,
yes; Rack, yes; Lambert, yes. 5 yes, 0 no. Motion carried.
Planner Waldock read Administrator Van Vooren's memo Acquisition -
Vista Lane property dated March 23, 1992. It was the consensus of
the Board to table this item until Administrator Van Vooren is in
attendance.
Police Chief Bennett stated the "Ride Along" memo was for the
Board, for information only.
R. Rock stated Tuesday, April 7, 1992 at 9:00 a.m. on Channel 5
they are showing an update on the August 28, 1992 Tornado.
J. Dement moved to adjourn into Executive Session, not to
reconvene. Seconded by W. Sharp. Voice vote. 5 yes, 0 no.
Motion carried.
8:45 p.m.
.~>1.~~
VERA KRNAC - VILLAGE CLERK
J