HomeMy Public PortalAbout12 11 2020 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 11, 2020 AT
9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
Roll Call
Present and
Participating:
Also Present &
Participating:
Scott W. Morgan
Thomas W. Stanley
Paul A. Lyons, Jr.
(via conference call)
Joan Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
9:00 A.M.
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
IV. Minutes
A. Regular Meeting of November 13, 2020
B. Special Meeting of November 24, 2020
Vice Mayor Stanley made a motion to approve the minutes of
the regular meeting on November 13, 2020 and the special
meeting on November 24, 2020. The motion was seconded by
Commissioner Orthwein with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
There were none.
VI.
Announcements
A. Regular Meetings and Public Hearings
1. January 8, 2021 at 9:00 A.M.
2. February 12, 2021 at 9:00 A.M.
3. March 12, 2021 at 9:00 A.M.
4. April 9, 2021 at 9:00 A.M.
5. May 14, 2021 at 9:00 A.M.
6. June 11, 2021 at 9:00 A.M.
7. July 9, 2021 at 9:00 A.M.
8. August 13, 2021 at 9:00 A.M.
VII. Communication from the Public (3 min. maximum)
Kristine de Haseth, Mayor of Ocean Ridge, FL, wanted to make
everyone aware Ocean Ridge was canceling their Christmas Party due to
Covid-19, but instead were having Santa Claus, aka Gulf Stream's Chief
Minutes of Town Commission
Regular Meeting & Public Hearing
Held December 11, 2020 @ 9:00 A.M.
Edward Allen, cruise around Ocean Ridge and Briny Breezes on a golf cart
this year with Mrs. Claus, aka Mrs. Ed Allen, on Saturday, December 12,
from 3:00-5:30 PM handing out candy and dog treats. She added that on
Monday, December 14, 2020, there would be free Covid-19 testing provided
at Ocean Ridge Town Hall from 9:00-4:00.
Mayor Morgan referred to the decorative name plates on the dais
made by CFO Tew's daughter, Bella. Because of the thoughtfulness,
skill, time, and effort put into them he made a Mayoral Declaration of
Appreciation for Bella Crandall.
VIII. Public Hearing
A. Application for Development Approval
No one was present to submit this application. Town Manager
Dunham explained that staff had been in contact with Fredy Polania, who
assumed from the motion to deny this application for approval by the
ARPB on November 19, 2020 and conversation subsequent to that denial,
his client would not be pursuing approval with the Town Commission.
1. 3247 Polo Drive
a. Declaration of Ex-Parte Communication
There was none.
b. Administer Oaths
No one was present.
c. An application submitted by Fredy Polania of Randall
Stofft Architects, as Agent for John Zessin, owner of
the property located at 3247 Polo Drive, Gulf Stream,
Florida which is legally described as Lot 3, Replat of
Part of Gulf Stream Properties.
(1) DEMOLITION PERMIT to demolish the existing
buildings.
(2) LAND CLEARING PERMIT to prepare the property
for the new construction.
(3) SPECIAL EXCEPTION to permit roof projections
that exceed the maximum Floor Area Ratio.
(4) LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to
permit construction of a 3,820 sq. ft. Gulf
Stream Bermuda style, 2 story single family
dwelling with 2 -car garage, pool, and lanai
Commissioner Orthwein made a motion to deny a
land clearing permit to clear the land for construction. The motion was
seconded by Vice Mayor Stanley with all voting AYE at roll call.
Commissioner Orthwein made a motion to deny a demolition permit
to demolish all structures on site. The motion was seconded by Vice
Mayor Stanley with all voting AYE at roll call.
Commissioner Orthwein made a motion to deny a special exception
to permit roof projections that exceed the maximum Floor Area Ratio by
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held December 11, 2020 @ 9:00 A.M.
128 sq. ft. The motion was seconded by Commissioner White with all
voting AYE at roll call.
Commissioner Orthwein made a motion to deny a Level III
Architectural/Site Plan based on a finding that the construction of a
two-story, 4,944 sq. ft. single-family gulf Stream Bermuda style home
with a two -car garage, a swimming pool and lanai did not meet the
minimum intent of the Design Manual guidelines. The motion was seconded
by Vice Mayor Stanley with all voting AYE at roll call.
IX. Reports
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated that Comcast has 100 customers
in Gulf Stream and have reached out to all of them by phone to make an
appointment but have not heard back from 26 of them. He explained they
gave the Town the addresses of those whom they have not been able to
reach. Vice Mayor Stanley asked if he was on that list because he had
not been contacted by Comcast. Mr. Dunham told him he would check to
see if his address was on the list. Town Manager Dunham stated the Town
was working with a contractor to get ten more conduits that AT&T said
they needed to complete their work.
2. Update-A1A Water Main Replacement
Town Manager Dunham stated County Road, AlA and Little
Club Road had a new lift of asphalt and added that the Gulf Stream
Police Dpt. did a great job in helping to navigate traffic while A1A was
being finished. Mr. Dunham stated they needed to wait two weeks before
putting the permanent striping down and having DOT come and inspect. He
added that he would be doing a walk-through with FMC of all the roads
completed and developing a punch -list of anything still needed to be
done.
3. Update -Minor Road & Drainage Repairs (Core Area)
Town Manager Dunham stated these would be substantially
completed by December 18, 2020 and added they would also be making a
punch -list of things still needing work. Vice Mayor Stanley asked if
there had been any complaints that some of the replacement sod had not
matched to which Town Manager Dunham stated there had been no complaints
but he did know that they were to replicate whatever had been there
originally. He added that some grass took a little longer to get so
they may have put something else down while waiting on the original to
arrive. Vice Mayor Stanley stated he was constantly questioned about
the re -paving of the roads and he was answering the residents verbally
regarding the different phases the Town was in regarding the
infrastructure. He suggested the Town send out a memo or letter in
January that gave the CIP schedule so residents would be more
knowledgeable. Mayor Morgan agreed and wanted the Core to be attentive
to the work that was going to begin in 2021 and to be reminded of the
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held December 11, 2020 @ 9:00 A.M.
order in which things would be happening. He stated that the annual
letter would go out prior to the holiday season and then a more detailed
letter focusing on the CIP would go out after the new year.
4. King Tide Resiliency Assessment -Baxter & Woodman
Town Manager Dunham referred to Jeff Hiscock from Baxter &
Woodman who gave a detailed presentation on the King Tide resiliency
Assessment. He recommended that the existing duck bill style valves
should be replaced with newer inline check valves, four additional
inline check valves should be installed in locations where there are
currently no valves and he showed areas of concern that should be
addressed. Those areas were a small portion of The Little Club Golf
Course, the low elevations along the southern portion of 3550 Polo Drive
and two areas located at the west ends of Banyan Road and Palm Way.
Mayor Morgan questioned The Little Club area and asked Mr. Hiscock what
he thought the Town should do regarding this area. Mr. Hiscock
suggested the Town meet with their maintenance to look at the area and
added he could give them the exact location. Commissioner Lyons asked
if the rising sea levels were part of the CIP plan to which Town Manager
Dunham answered they were not. Mayor Morgan asked if the recommendation
of the check valves should be included in the CIP and if it should be
done with the water lines. Mr. Hiscock stated the check valves could be
done anytime. Town Manager Dunham asked about the existing outfalls and
elevations of the existing pipes to which Mr. Hiscock answered it was a
timing issue with low and high tides. Mayor Morgan suggested the Town
start getting pricing for the check valves to which Town Manager Dunham
stated they had already started the process. Anthony Beltran, Water
Supervisor, stated he was looking into bundle packages instead of buying
the valves individually, but had not heard back from the company.
Commissioner Lyons asked if the Town followed the recommendations and
installed the new check valves would it prevent the flooding to which
Mr. Hiscock answered in the affirmative if combined with fixing the
breach.
5. Sound System Update
Town Manager Dunham stated the sound system in the
chambers was installed in 2005 and that he, along with Rebecca and
Renee, had met with the sound company who had originally built the
system and who currently do the maintenance on it. CFO Tew explained
that the amplifier had died, and she had been able to re -wire it to get
it to work, but because of its age, parts were no longer made for it.
She added that we would be able to piggy -back on the contract for Port
St. Lucie West, who just installed a new sound system, if the Town
upgraded to a digital system. Town Manager Dunham stated the staff was
introducing the issue and had asked Mingace Custom Sound to come up with
a price package for the January meeting. CFO Tew explained that Mingace
was going to give two proposals, one for the sound system and one for
the video cameras. The sound system price came in at $19,000 and the
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held December 11, 2020 @ 9:00 A.M.
video cameras price came in at $25,000 and she stated that she was
getting Government Hardware Distributors to take a look at the proposal
to see if these were fair pricings or if it would behoove the Town to go
out to bid.
6. 2900 Avenue au Soleil
Town Manager Dunham stated a settlement had been made on
the lien and the violation had been removed. Assistant Town Attorney
Nazzaro explained that a settlement agreement of $20,000 had been paid
and the structure had been removed so the Town would file a release of
the lien.
B. Architectural Review & Planning Board
1. Meeting Dates
a.
b.
c.
d.
e.
f.
g.
h.
ARPB meetings.
December 17, 2020 at
January 28, 2021 at
February 25, 2021 at
March 25, 2021 at 8:
April 22, 2021 at 8:
May 27, 2021 at 8:30
June 25, 2021 at 8:3
July 22,2021 at 8:30
Mayor Morgan called
8:30 A.M.
8:30 A.M.
8:30 A.M.
30 A.M.
30 A.M.
A.M.
0 A.M.
A.M.
attention to the dates for the
C. Finance Director
1. Financial Report as of November 30, 2020
2. Water Usage as of November 30, 2020
Mayor Morgan accepted the reports as submitted.
D. Police Chief
1. Activity for November 2020
Chief Allen called attention to the aggravated battery
incident and noted they had not been able to find the car that hit Mr.
Ganger, the victim in this case. Mr. Ganger suggested the Town
Commission revisit installing cameras in Town. Chief Allen also noted
that Officer Sutton had stopped a car that was driving recklessly. He
and Officer Batista investigated, and the car ended up having two
runaway female juveniles in the car. Chief Allen added one of them had
been missing for over a week and the other had been missing for two
days. They were reunited with their families and a letter of
appreciation would be put in the Officer's files. Mayor Morgan stated
that was exceptional and accepted the report as submitted.
X.
Items for Commission Action.
A. RESOLUTION NO. 20-13; A RESOLUTION OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, FLORIDA, VACATING AND ABANDONING A
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held December 11, 2020 @ 9:00 A.M.
PORTION OF THE RIGHT-OF-WAY COMMONLY KNOWN AS BANYAN ROAD AS
SHOWN ON THE PLAT OF POLO COVE, AS RECORDED IN PLAT BOOK 24,
PAGE 73 PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, AND AS
MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES. Presented for approval the 11th
day of December 2020.
Town Clerk Taylor read the resolution. Vice Mayor Stanley
made a motion to approve Resolution 20-13 as presented. Commissioner
Orthwein seconded the motion with all voting AYE at roll call.
B. Discussion of Town Manager's Salary
Mayor Morgan stated that Commissioner Lyons had brought up
competitive salaries for the Town Manager and Assistant Town Attorney
Nazzaro had done a comparison of towns adjacent to Gulf Stream. After
those comparisons, Mayor Morgan proposed that Town Manager Dunham's
salary be raised to $135,000. He felt that not only was this
appreciation for everything Mr. Dunham does, but it would set Gulf
Stream on the competitive level for future town managers. All the
Commission agreed with the increase and felt the Town should stay
competitive with other communities.
Vice Mayor Stanley made a motion to approve the increase of
the Town Manager's salary to $135,000. Commissioner White seconded the
motion with all voting AYE at roll call.
Town Manager Dunham thanked the Commission and stated he had
enjoyed working in the Town of Gulf Stream since he arrived almost four
years ago and was blessed to have the support of a great staff.
XI. Adjournment
Mayor Morgan wished everyone a Merry Christmas, Happy Holidays
and a Happy New Year then adjourned the meeting at 10:29 A.M.
Renee Basel
Assistant Town Clerk
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