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HomeMy Public PortalAbout12 11 2020 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 11, 2020 AT 9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. Roll Call Present and Participating: Also Present & Participating: Scott W. Morgan Thomas W. Stanley Paul A. Lyons, Jr. (via conference call) Joan Orthwein Donna S. White Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor 9:00 A.M. Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Asst. Town Attorney Police Chief Town Clerk IV. Minutes A. Regular Meeting of November 13, 2020 B. Special Meeting of November 24, 2020 Vice Mayor Stanley made a motion to approve the minutes of the regular meeting on November 13, 2020 and the special meeting on November 24, 2020. The motion was seconded by Commissioner Orthwein with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items There were none. VI. Announcements A. Regular Meetings and Public Hearings 1. January 8, 2021 at 9:00 A.M. 2. February 12, 2021 at 9:00 A.M. 3. March 12, 2021 at 9:00 A.M. 4. April 9, 2021 at 9:00 A.M. 5. May 14, 2021 at 9:00 A.M. 6. June 11, 2021 at 9:00 A.M. 7. July 9, 2021 at 9:00 A.M. 8. August 13, 2021 at 9:00 A.M. VII. Communication from the Public (3 min. maximum) Kristine de Haseth, Mayor of Ocean Ridge, FL, wanted to make everyone aware Ocean Ridge was canceling their Christmas Party due to Covid-19, but instead were having Santa Claus, aka Gulf Stream's Chief Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. Edward Allen, cruise around Ocean Ridge and Briny Breezes on a golf cart this year with Mrs. Claus, aka Mrs. Ed Allen, on Saturday, December 12, from 3:00-5:30 PM handing out candy and dog treats. She added that on Monday, December 14, 2020, there would be free Covid-19 testing provided at Ocean Ridge Town Hall from 9:00-4:00. Mayor Morgan referred to the decorative name plates on the dais made by CFO Tew's daughter, Bella. Because of the thoughtfulness, skill, time, and effort put into them he made a Mayoral Declaration of Appreciation for Bella Crandall. VIII. Public Hearing A. Application for Development Approval No one was present to submit this application. Town Manager Dunham explained that staff had been in contact with Fredy Polania, who assumed from the motion to deny this application for approval by the ARPB on November 19, 2020 and conversation subsequent to that denial, his client would not be pursuing approval with the Town Commission. 1. 3247 Polo Drive a. Declaration of Ex-Parte Communication There was none. b. Administer Oaths No one was present. c. An application submitted by Fredy Polania of Randall Stofft Architects, as Agent for John Zessin, owner of the property located at 3247 Polo Drive, Gulf Stream, Florida which is legally described as Lot 3, Replat of Part of Gulf Stream Properties. (1) DEMOLITION PERMIT to demolish the existing buildings. (2) LAND CLEARING PERMIT to prepare the property for the new construction. (3) SPECIAL EXCEPTION to permit roof projections that exceed the maximum Floor Area Ratio. (4) LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a 3,820 sq. ft. Gulf Stream Bermuda style, 2 story single family dwelling with 2 -car garage, pool, and lanai Commissioner Orthwein made a motion to deny a land clearing permit to clear the land for construction. The motion was seconded by Vice Mayor Stanley with all voting AYE at roll call. Commissioner Orthwein made a motion to deny a demolition permit to demolish all structures on site. The motion was seconded by Vice Mayor Stanley with all voting AYE at roll call. Commissioner Orthwein made a motion to deny a special exception to permit roof projections that exceed the maximum Floor Area Ratio by 2 Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. 128 sq. ft. The motion was seconded by Commissioner White with all voting AYE at roll call. Commissioner Orthwein made a motion to deny a Level III Architectural/Site Plan based on a finding that the construction of a two-story, 4,944 sq. ft. single-family gulf Stream Bermuda style home with a two -car garage, a swimming pool and lanai did not meet the minimum intent of the Design Manual guidelines. The motion was seconded by Vice Mayor Stanley with all voting AYE at roll call. IX. Reports A. Town Manager 1. Utility Undergrounding Town Manager Dunham stated that Comcast has 100 customers in Gulf Stream and have reached out to all of them by phone to make an appointment but have not heard back from 26 of them. He explained they gave the Town the addresses of those whom they have not been able to reach. Vice Mayor Stanley asked if he was on that list because he had not been contacted by Comcast. Mr. Dunham told him he would check to see if his address was on the list. Town Manager Dunham stated the Town was working with a contractor to get ten more conduits that AT&T said they needed to complete their work. 2. Update-A1A Water Main Replacement Town Manager Dunham stated County Road, AlA and Little Club Road had a new lift of asphalt and added that the Gulf Stream Police Dpt. did a great job in helping to navigate traffic while A1A was being finished. Mr. Dunham stated they needed to wait two weeks before putting the permanent striping down and having DOT come and inspect. He added that he would be doing a walk-through with FMC of all the roads completed and developing a punch -list of anything still needed to be done. 3. Update -Minor Road & Drainage Repairs (Core Area) Town Manager Dunham stated these would be substantially completed by December 18, 2020 and added they would also be making a punch -list of things still needing work. Vice Mayor Stanley asked if there had been any complaints that some of the replacement sod had not matched to which Town Manager Dunham stated there had been no complaints but he did know that they were to replicate whatever had been there originally. He added that some grass took a little longer to get so they may have put something else down while waiting on the original to arrive. Vice Mayor Stanley stated he was constantly questioned about the re -paving of the roads and he was answering the residents verbally regarding the different phases the Town was in regarding the infrastructure. He suggested the Town send out a memo or letter in January that gave the CIP schedule so residents would be more knowledgeable. Mayor Morgan agreed and wanted the Core to be attentive to the work that was going to begin in 2021 and to be reminded of the 3 Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. order in which things would be happening. He stated that the annual letter would go out prior to the holiday season and then a more detailed letter focusing on the CIP would go out after the new year. 4. King Tide Resiliency Assessment -Baxter & Woodman Town Manager Dunham referred to Jeff Hiscock from Baxter & Woodman who gave a detailed presentation on the King Tide resiliency Assessment. He recommended that the existing duck bill style valves should be replaced with newer inline check valves, four additional inline check valves should be installed in locations where there are currently no valves and he showed areas of concern that should be addressed. Those areas were a small portion of The Little Club Golf Course, the low elevations along the southern portion of 3550 Polo Drive and two areas located at the west ends of Banyan Road and Palm Way. Mayor Morgan questioned The Little Club area and asked Mr. Hiscock what he thought the Town should do regarding this area. Mr. Hiscock suggested the Town meet with their maintenance to look at the area and added he could give them the exact location. Commissioner Lyons asked if the rising sea levels were part of the CIP plan to which Town Manager Dunham answered they were not. Mayor Morgan asked if the recommendation of the check valves should be included in the CIP and if it should be done with the water lines. Mr. Hiscock stated the check valves could be done anytime. Town Manager Dunham asked about the existing outfalls and elevations of the existing pipes to which Mr. Hiscock answered it was a timing issue with low and high tides. Mayor Morgan suggested the Town start getting pricing for the check valves to which Town Manager Dunham stated they had already started the process. Anthony Beltran, Water Supervisor, stated he was looking into bundle packages instead of buying the valves individually, but had not heard back from the company. Commissioner Lyons asked if the Town followed the recommendations and installed the new check valves would it prevent the flooding to which Mr. Hiscock answered in the affirmative if combined with fixing the breach. 5. Sound System Update Town Manager Dunham stated the sound system in the chambers was installed in 2005 and that he, along with Rebecca and Renee, had met with the sound company who had originally built the system and who currently do the maintenance on it. CFO Tew explained that the amplifier had died, and she had been able to re -wire it to get it to work, but because of its age, parts were no longer made for it. She added that we would be able to piggy -back on the contract for Port St. Lucie West, who just installed a new sound system, if the Town upgraded to a digital system. Town Manager Dunham stated the staff was introducing the issue and had asked Mingace Custom Sound to come up with a price package for the January meeting. CFO Tew explained that Mingace was going to give two proposals, one for the sound system and one for the video cameras. The sound system price came in at $19,000 and the 4 Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. video cameras price came in at $25,000 and she stated that she was getting Government Hardware Distributors to take a look at the proposal to see if these were fair pricings or if it would behoove the Town to go out to bid. 6. 2900 Avenue au Soleil Town Manager Dunham stated a settlement had been made on the lien and the violation had been removed. Assistant Town Attorney Nazzaro explained that a settlement agreement of $20,000 had been paid and the structure had been removed so the Town would file a release of the lien. B. Architectural Review & Planning Board 1. Meeting Dates a. b. c. d. e. f. g. h. ARPB meetings. December 17, 2020 at January 28, 2021 at February 25, 2021 at March 25, 2021 at 8: April 22, 2021 at 8: May 27, 2021 at 8:30 June 25, 2021 at 8:3 July 22,2021 at 8:30 Mayor Morgan called 8:30 A.M. 8:30 A.M. 8:30 A.M. 30 A.M. 30 A.M. A.M. 0 A.M. A.M. attention to the dates for the C. Finance Director 1. Financial Report as of November 30, 2020 2. Water Usage as of November 30, 2020 Mayor Morgan accepted the reports as submitted. D. Police Chief 1. Activity for November 2020 Chief Allen called attention to the aggravated battery incident and noted they had not been able to find the car that hit Mr. Ganger, the victim in this case. Mr. Ganger suggested the Town Commission revisit installing cameras in Town. Chief Allen also noted that Officer Sutton had stopped a car that was driving recklessly. He and Officer Batista investigated, and the car ended up having two runaway female juveniles in the car. Chief Allen added one of them had been missing for over a week and the other had been missing for two days. They were reunited with their families and a letter of appreciation would be put in the Officer's files. Mayor Morgan stated that was exceptional and accepted the report as submitted. X. Items for Commission Action. A. RESOLUTION NO. 20-13; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, VACATING AND ABANDONING A 5 Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. PORTION OF THE RIGHT-OF-WAY COMMONLY KNOWN AS BANYAN ROAD AS SHOWN ON THE PLAT OF POLO COVE, AS RECORDED IN PLAT BOOK 24, PAGE 73 PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, AND AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presented for approval the 11th day of December 2020. Town Clerk Taylor read the resolution. Vice Mayor Stanley made a motion to approve Resolution 20-13 as presented. Commissioner Orthwein seconded the motion with all voting AYE at roll call. B. Discussion of Town Manager's Salary Mayor Morgan stated that Commissioner Lyons had brought up competitive salaries for the Town Manager and Assistant Town Attorney Nazzaro had done a comparison of towns adjacent to Gulf Stream. After those comparisons, Mayor Morgan proposed that Town Manager Dunham's salary be raised to $135,000. He felt that not only was this appreciation for everything Mr. Dunham does, but it would set Gulf Stream on the competitive level for future town managers. All the Commission agreed with the increase and felt the Town should stay competitive with other communities. Vice Mayor Stanley made a motion to approve the increase of the Town Manager's salary to $135,000. Commissioner White seconded the motion with all voting AYE at roll call. Town Manager Dunham thanked the Commission and stated he had enjoyed working in the Town of Gulf Stream since he arrived almost four years ago and was blessed to have the support of a great staff. XI. Adjournment Mayor Morgan wished everyone a Merry Christmas, Happy Holidays and a Happy New Year then adjourned the meeting at 10:29 A.M. Renee Basel Assistant Town Clerk 6