HomeMy Public PortalAbout02.17.92 VB MinutesPLAINFIELD VILLAGE BOARD OF_'~IISTEES
REGULAR MEETING
DATE: FEBRUARY 17, 1992 AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. RAY, M.
LAMBERT, J. DEMENT, W. SHARP.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON - ENGINEER
D. BENNETT - POLICE CHIEF
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
J. Dement moved to approve the New/Old Business Section of the
Agenda, with the addition of an Executive session for Land
Acquisition, imminent and pending litigation and personnel, not to
reconvene. Also the Mayor has an appointment and an announcement.
Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda to include the Regular
Meeting Minutes of February 3, 1992 and Special Meeting Minutes of
February 10, 1992. Seconded by J. Dement. Voice vote. 5 yes, 0
no. Motion carried.
Mayor Latta appointed Elaine Fortini to the Plan Commission. Also,
she announced that Plainfield has been named a "Tree City U.S.A."
by the National Arbor Day Foundation. We want to congratulate
Plainfield, and we will have an Arbor Day celebration and plant a
tree.
Mayor Latta read a Proclamation proclaiming Saturday, February 29,
1992 as "Let's Make A Difference Day" in the Village of Plainfield.
Administrator Van Vooren stated we are going to contact the United
Way to set forth an effort to be of help.
Planner Waldock spoke in reference to Case No. 292-2691TA.
Applicant - Plan Commission. Location - Village Wide. Request
Text Amendment to the Zoning Cade to establish regulations for
minimum floor area requirements for one (1) and one-half (l./2)
story dwellings. It has come to our attention that clarification
of regulations pertaining to tri-level, bi-level, split-level and
other types of one (1) and one-half (1/2) story single-family
PLAINFISLD VILLAGE BOARD OF TROSTEEB
FEBRIIARY 25, 1992
PAGE TYPO
dwellings is needed. These types of homes are common and should
be specifically regulated by Code. For this reason, an amendment
to the Zoning Ordinance is proposed. Currently, zoning regulations
set a minimum floor area of thirteen hundred square feet (1300')
for one (1) story dwellings and seventeen hundred square feet
(1700' ) for two (2) story dwellings. Therefore, fifteen hundred
square feet (1500') (a mid point) was chosen as the minimum floor
area for one (1) and one half (1/2) story single-family dwellings.
Basements and attics are excluded from these calculations. The
proposed ordinance amendment will also exclude attached garages and
porches from the calculations as well. The Plan Commission
recommends approval of a Text Amendment establishing a minimum
floor area requirement for one (1) and one half (1/2) story single-
family dwellings at fifteen hundred square foot (1500' ) of finished
floor area excluding basement, attic, attached garages and screened
and unscreened porches. After some discussion in reference to
concerns of dawn sizing, it was the consensus that the Board would
like to go out to look at the quality of some of the homes being
built. This would make the Board more familiar with the sizes of
homes before they make a decision.
Administrator Van Vooren spoke in reference to Plainfield Flood -
Prone Acquisition Project. As you are aware, since the August 1990
tornado, the Village has pursued acquisition of the properties
commonly referred to as Vista Lane. Said acquisition was to be
facilitated with monies from the Illinois Department of
Transportation. On January 30, 1991, the Village received a final
draft of the agreement, a copy of which is attached for your
review. I have forwarded a copy of the agreement to Village
Attorney, Jim Harvey and he will have his comments for you at the
February 17, 1992 Board Meeting. Briefly, the scope of the project
is as follows: 1) Acquire the ten (10) lots west of Vista Lane
and east of the DuPage River for the State of Illinois. 2) Remove
any existing improvements on the lots in question, as well as
capping and closing any private utilities. 3) Prepare plans and
specification required to reshape the land acquired to a safe and
manageable condition. 4) State of Illinois is resgonsible for
one-hundred percent (100) of the associated costs to complete
items 1, 2 and 3 estimated at $255,000. 5) Upon completion of
items 1, 2 and 3 by the Village, the State would then transfer
title of the property to the Plainfield Park District. As for
timing for this project, the Village could not proceed until the
following is completed: 1) Agreement is approved and executed__b~r
all three 3 arties, Village of Plainfield, Plainfield Park
District and State of Illinois. 2) Village has received written
authorization from the Illinois Department of Transportation to
proceed. Finally, after your review of the agreement and receipt
of Mr. Harvey's comments, if you desire to proceed, the Board
PLAINFIELD VILLAGE BOARD OF TRIIBTL*ES
FEBRIIARY 25, 1992
PAGE THREE
should approve the agreement by resolution. The Village is
required to front the funds needed to acquire the lots in question.
However, we do not have to complete the project prior to billing
the State, partial billing is authorized by the agreement.
Attorney Harvey stated the Park District had some concerns, but
they have been met. He stated the relocation or alternation of any
utility is not covered, it would be the responsibility of the
Village as stated on page 5, E-4 of the Agreement. Administrator
Van Vooren stated after the lots are acquired, we will execute
contracts for the removal of the foundation (at least one (1)) and
removal of stumps and dead trees. Then the regrading of the area
to make it into a manageable level of maintenance. Mayor Latta
questioned page 2-A-2 of the Agreement (State Funding Obligation).
Administrator Van Vooren stated he was told by the State that after
we issue invoices for these lots, the turn around will be forty-
five (45) to sixty (60) days. There are ten (10) lots in question.
D. Gullicksen moved to adopt Resolution No. 1008 Authorizing The
Execution Of A Certain Agreement For The Plainfield Flood-Prone
Property Acquisition Project. Seconded by J. Dement. Vote by roll
call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Sharp,
yes. 5 yes, o no. Motion carried.
Chief Bennett spoke in reference to the Wescom By-Laws And
Intergovernmental Agreement. The Board has a draft of the By-Laws
in their packet. The finished agreement should be ready for your
approval on March 2, 1992. We do have consent from the Village's
of Channahon and Shorewood and the Fire Protection Districts of
Channahon, Troy and Plainfield. The only outstanding Fire District
is Lockport. We are meeting on Thursday, February 20, 1992 and
should have that Fire District also. He presented a Purchase Order
#3650P in the amount of $55,723.00 for authorization to purchase
necessary radio equipment. The E-911 Board has authorized the
funding of this purchase. The invoice will be given to the E-911
Board for payment. After some discussion, Administrator Van Vooren
stated by going into this program, basically our expenses in
dispatching will go from $150,000 roughly to $72,000 each year.
W. Sharp moved to authorize the Village Administrator to issue
Purchase Order #3650P to Motorola Communications in the amount, not
to exceed $55,723.00 for the E-911 equipment and to waive the
bidding process. Seconded by J. Dement, Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Sharp, yes.
5 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the Rehabilitation
of Water Supply Well #3. This Well is drilled to about fifteen
hundred feet (1500') and is currently configured with a two hundred
PLAINFIELD VILLAGE BOARD OF TRIISTEEE
FEBRIIARY 25, 1992
PAGE FOIIR
(200) horsepower line shaft motor and pump. The Well's pumping
capacity has ranged from approximately 725 GPM upon completion of
the 1980 maintenance, to approximately 580 GPM today. The drop-in
capacity is a sign of wear and tear on both the pump and column
pipe and is the best indication of needed maintenance. Based upon
Staff's discussions with Mr. Larry Thomas of Baxter and Woodman,
it was decided to not only complete the maintenance, but
reconfigure the Well with a submersible pump and motor . Mr . Thomas
recommendations are included in his February 14, 1992 memo to me,
which is attached for your review. Based upon his recommendation,
Staff solicited proposals from Wehling Well Works, Inc. and Layne-
Western Company, Inc. I have also attached both responses received
for your review. The proposal submitted by Layne-Western to
complete the work by May 1, 1992 is for $124, 212 with Motor Credit.
Mr. Thomas, due to prior commitments, will not be able to attend
the February 17, 1992 meeting. Therefore, I have also attached
previous correspondence that Staff has received on this project for
your review. Mr. Countryman and I will be at the meeting to
further discuss this matter. Staff recommends awarding the project
to Layne-Western Company, Inc. in the amount of $124,862, minus
$650.00 Motor Credit. Said expenses to be funded from the
Water/Sewer Fund.
D. Gullicksen moved to accept the proposal from Layne-Western to
complete the work on the rehabilitation Well #3 at a cost of
$124,212 with a Motor Credit of $650.00 and to waive the bidding
process. Seconded by J. Dement. Vote by roll call. Gullicksen,
yes; Ray, yes; Lambert, yes; Dement, yes; Sharp, yes. 5 yes, 0 no.
Motion carried.
Mayor Latta spoke in reference to the February 4, 1992 FEMA Meeting
- Plainfield Acres. Basically, we met with three (3) people from
Illinois ESDA and Gary Pierson from FEMA. Mr. Pierson holds the
wallet of the Federal Government. We explained that we did not
want the wells and septics to be put back in after the tornado.
So we took the risk and installed the water and sewer in Plainfield
Acres. We explained we are in the process of annexing the area,
but we are concerned with the condition of the roads. These roads
were not in this condition before the tornado. Basically, we all
walked through the area (Plainfield Acres). Upon returning to the
Village Hall, Mr. Pierson, with some persuasion, agreed to submit
the area for an emergency assistance project. The basis of the
project would be as follows: 1) Asphalt overlay - two (2) inch
depth - Roberts Avenue and Frederick Street $26,000 - 50~. 2)
Double Oil and Chip as treatment - Benson, Julie, Norman and
Gettson - $10,500 - 100. Engineer Djerf was at this meeting, he
stressed his numbers, which were slightly higher than Mr.
Pierson's. After some discussion, Mr. Pierson agreed if the cost
PLAINFIELD VILLAGE BOARD OF TRII8TEE8
FEBRIIARY 25r 1992
PAGE FIVE
comes up higher than he figured that he would be willing to go
somewhat higher. Engineer Djerf's cost was higher because he
figured for an eighteen foot (18') road. If we decided to go with
the wider road, the Village would have to pay the difference, FEMA
would not contribute to the difference. The Board needs to decide
if we want to continue to pursue this project and direct Attorney
Harvey to find an efficient way to annex this property. Tt was the
consensus of the Board to expedite this project immediately.
Mayor Latta reported on the Village's First Quarter Recycling
Report. She stated that on Friday, February 7, 1992 she,
Administrator Van Vooren and Trustee Gullicksen met with Tracy
Tackett of TCD Services to review the results of our recycling
program. Basically, our recycling program participation for
November 1991 was 49.97, December 1991 was 55.05$ and January 1992
was 53.73. We are very pleased with the result. In the three (3)
months, the total recycled volume was 87,977.47 pounds. April 24,
1992 will be Arbor Day and that will be a good time to send out
"flyers" (ref. recycling).
W. Sharp moved to pay the bills for February 17, 1992. Seconded
by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion
carried.
W. Sharp acknowledged receipt of the Treasurer's Report for January
31, 1992.
J. Dement acknowledged receipt of the Street Department Report for
January, 1992. He also commended the Street Department Staff for
the progress that has been made on the Vista Lane project.
W. Sharp reported on Step Increases for Police Officers, Officer
Peter Tyo (Step 1) - $10.30 to $10.82 per hour, effective January
21, 1992. Officers Holly Beard, James Caliendo and Robert Pluts
(Step 2) - $10.82 to $11.63 per hour, effective February 1, 1992.
M. Lambert reported on the Transportation Committee. The committee
has composed and submitted for the Board's approval the following
mission statement: "The Village of Plainfield Transportation
Committee shall provide a forum for open communication between
Plainfield area residents, business people, organizations, and
property owners and all authorities having jurisdiction aver area
roadways. Furthermore, the committee shall promote safe and
efficient movement of vehicular, rail and pedestrian traffic in and
around the Plainfield Community which differentiates local and
commuter traffic patterns and is consistent with commonly accepted
practices of planned growth strategies. The committee shall remain
PLATNFIELD VILLAGE BOARD OF TR'C18TEE8
FEBRIIARY 25, 1992
PAGE SIS
forward thinking and pro-active in its endeavors and shall make
recommendations to the Village Board for action." Additionally,
due to the resignation of Trustee Janet Gaylord, we have a vacancy
on the committee which should be filled. Additionally, no one from
the School District has been present at our meetings, we would
request that the School Board make an appointment or that the
Village Board request the appointment of a particular School
District Representative. Lastly, two (2) people have attended the
meetings regularly, and we would request that they be appointed
officially to the committee. Village Administrator, David Van
Vooren as staff representation and Mike English as a citizen-at-
large and resident along Route 59/Division Street. Mayor Latta
stated she would like to check the list of interested people and
come back to the Board.
M. Lambert reported on the proposed changes far Plainfield Fest
'92. Greg Bott, John Fay (Park District), Chief Sennett and
Trustee Lambert met regarding problems with the Fest last year.
The following are three (3) recommendations which could result in
better crowd control, improved traffic, enhanced public safety and
general improvements of the Fest. Recommendation I: Move the food
vendors onto Ottawa Street. This change would reduce the
congestion around the existing beer tent and disperse the crowd to
some extent. Additionally, vendors would be allowed to supply
their concessions from a controlled area and have access to their
vehicles which would be located on adjacent streets. Vendors could
park only on DesPlaines and Fox River between Ottawa and Commercial
Streets. The adjoining private yards would be fenced completely
to protect the homeowners. This recommendation would simplify the
vendor parking and traffic control problems which have been
experienced in the past. Recommendation II: Close the municipal
parking lot off DesPlaines Street to provide an expanded area for
the carnival. To protect the Village lot, the only permitted uses
would be for the "games of chance" or children's/toddler's rides
which are relatively lightweight. Because of the popularity of the
carnival with parents and children alike, this recommendation would
allow the Fest the opportunity to enlarge this event without
impacting any residents. Recommendation III: Utilize the Lockport
Street portion of the Village lot for a contained auxiliary beer
tent which would operate Friday and Saturday evening only
(suggested times: 4:30 p,m. - 11:00 p.m) and be permitted non-
amplified entertainment only. This recommendation is made because
many Fest goers have requested a quiet place to meet their friends
away from the crowds and noise of the main stage. Many parents
bring their children to the Fest and seek a more "adult" atmosphere
to spend time at the Fest. Lastly, an auxiliary location would
reduce the large crowds attempting to squeeze into a single beer
tent location. This location is preferable because it is away from
residences and could be contained easily. It was the consensus of
the Board to try these changes for a year.
PLAINFIELD VILLAGE BOARD OF TRU8TEE8
BEBRIIARY 25, 1992
PAGE SEVEN
Administrator Van Vooren reported on the following: Water Loss
Survey; Building Permit Report; Water Pumpage Report; Wastewater
Treatment Plant Report; Municipal Sales Tax Report which indicates
Sales Taxes were down for the month of November, 1991; SWARM's
Health Insurance Study with no objection, he will look into a self-
insured program with SWARM. He questioned the Board to schedule
a Workshop on the Water/Sewer Funds for Monday, February 24, 1992.
Because Trustee Gullicksen will be out of town, there will be no
Workshop.
Mr. Lohmar questioned if anything is going to be done at the east
end of Highview Court? Engineer Howard Hamilton will check into
the problem.
W. Sharp moved that we adjourn into Executive Session, not to
reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no.
Motion carried.
9:00 p.m.
VERA KRNAC - V LAGS CLERK
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