HomeMy Public PortalAbout01.20.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JANUARY 20, 1992
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, J. GAYLORD, D.
GULLICKSEN, M. LAMBERT, J. DEMENT, J.
RAY.
OTHERS PRESENT. D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALD~CK - PLANNER
D. BENNETT - POLICE CHIEF
H. HAMILTON - ENGINEER
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session on pending
litigation and land acquisition, not to reconvene. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
J. Gaylord moved to approve the Consent Agenda to include minutes
of the Regular Meeting of January 6, 1992 and the Motor Fuel Tax
Audit 1989. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no.
Motion carried.
Mayor Latta stated today is the day we are observing Dr. Martin
Luther King's birthday. We wish peace and freedom for all.
Mayor Latta read a proclamation designating January 26 through
February 1, 1992 as Catholic Schools Week.
Planner Waldock spoke in reference to Case No. 335-121191FP.
Applicant - Timberview Development Corporation. Location - South
of Charlotte Road at Spangler Road in Section 23, Plainfield
Township. Request - Final Plat for Winding Creek Subdivision Unit
#1. The Preliminary Plat for Winding Creek Subdivision was
approved by the Village Board on March 11, 1991 subject to the
following stipulations: 1) Compliance with requirements of the
Village Engineer and Plainfield Fire Protection District. 2)
Satisfy Park donation requirements as specified by Village
Ordinances. 3) Provide traffic lights as approved by Illinois
Department of Transportation at Spangler Raad or Route 30 at the
time of development of the final phase of the subdivision. The
developer will indemnify the Village on the cost of signalization.
PLAINFIELD VILLAGE BOARD OF TRUl3TEEiS
JANUARY 20, 1992
PAGE TWO
4) Provide right and left turn lanes on Route 30 at Spangler Road
and on Route 30 at I-55 Frontage Road as specified by the Village
Engineer.. The developer will indemnify the Village on the cost of
Road improvements on Spangler Road, Frontage Road and or Route 30.
5) Improve Spangler Road from Route 30 on to the development with
sufficient pavement width to serve one (1) south bound lane, and
left and right turn lanes on to Route 30. 6) Spangler Road
pavement is to be moved north within the right-of-way to maintain
as great as possible a separata.an between the edge of pavement and
developed homesites. 7) Direct sump pump connections to storm
sewer systems shall be required for each lot. 8) The Preliminary
Plat shall not constitute waiver of the Village's design standards
stipulated in the Subdivision Ordinance. 9) Park donation only
to include sites designed on the plat as Park Area A and Park Area
B not including land area between the floodplain boundary and the
Lily Cache Creek along lots nine (9) through twenty-eight (28) and
lots thirty-one (31) and thirty-two (32). 10) Convert lots
seventy-nine (79) through ninety-one (91) to Single Family
Residential as originally proposed. The Final Plat establishes
seventy-one lots (71). Lot twenty-nine (29) is provided as a park
site and storm detention facility. Lots sixty-four (64) and sixty-
five (f5) are two (2) family lots. The remaining sixty-eight (68)
lots are single-family residential sites. The Final Plat improves
on the approved Preliminary Plat by increasing the size of the two
(2) family lots along Bussey Drive. This results in a loss of four
(4) two (2) family units. The developers intend to replace these
lost units with lots thirty (30) and thirty-one (31) shown on the
Unit 1 Plat. These lots are single-family development sites. The
result is a net reduction in overall density. Overall, the Winding
Creek Subdivision Unit 1 Final Plat is seen as an improved version
of the original Preliminary Plat. The increase in width of two (2)
family lots along Bussey Drive will provide for reduced density and
improved property values for these homesites. The Plainfield
Township Park District has indicated that they have reached an
agreement with the developers for Park donation requirements which
will include a combination of land donation of park sites as well
as cash contributions for playground equipment. Turn lane
improvements on U.S. Route 30 may be provided as required with
future phases. IDOT approvals will be needed. Signalization as
required on the Preliminary Plat approval must be coordinated with
IDOT and the City of Joliet to arrange future maintenance
responsibilities. Charlotte Avenue improvements as provided by the
Preliminary Plat should be done in ane (1) project. This may be
permitted with future phases. The final phase will also include
upgrades to the lift station pump capacity to replace current
reserves used for this site. The Plan Commission recommends
approval of the Final Plat far Winding Creek Subdivision, Unit 1
subject to stipulations (Planning report of January 15, 1992).
PLAINFIELD VILLAGE HOARD OF TRUSTEES
JANUARY 20, 1992
PAGE THREE
After some discussion, the Board moved to approve the Final Plat
with stipulations.
W. Sharp moved to concur with the Plan Commission and approve the
Final Plat far Winding Creek Subdivision, Unit 1 subject to the
following stipulations: 1) Compliance with requirements of the
Village Engineer. 2) Fully satisfy each of the ten (].0)
stipulations specified as part of the Preliminary Plat approval.
Improvements related to U.S. Route 30 may be completed as part of
the following phases for the Winding Creek Subdivision as
warranted, to be determined by the Village Board with
recommendation of the Village Engineer. 3) Provide Park District
contribution per letter of January 7, 1992 from Timberview
Development Corporation. 4) Off-site improvements as discussed,
along Route 30 and Spangler Road include a lift station as
determined by the Village Engineer and sewer and water will be
installed with Unit 3 or a fallowing subsequent unit. 5) They
meet with IDOT and came to some agreement in reference to Spangler
Road and Route 30. Seconded by D. Gullicksen. Vote by roll call.
Sharp, yes; Gaylord, yes; Gullicksen, yes; Lambert, yes; Dement,
yes; Ray, yes. 5 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to a "Drug-Free
Workplace." He stated that the Village's auditor Veatch, Rich and
Nadler Chtd. completed what is called a single audit compliance
report for the fiscal year April 30, 1991. This single audit
report was required as a result of the Village's receipt of Federal
Emergency Management Marries to assist in the cleanup of the August
1990 tornado. I have attached a copy of the management comments
which were prepared by Mr. Martin Friedman as a result of the
single audit. As you can see from the comments, the Village's only
deficiency was its failure to adapt a drug-free workplace policy.
I have attached a copy of a policy statement, that if approved by
the Board, would meet the requirement of the law. Additionally,
should the Board approve this policy, it should be included in the
personnel manual for future reference. Staff recommends that the
Plainfield Board of Trustees adopt the attached resolution amending
the Village of Plainfield Personnel Rules and Regulation Handbook
by including addendum No.1 entitled "Drug-Free Workplace."
J. Dement moved to adopt Resolution Na. x.005 Amending The Personnel
Rules And Regulations, Commonly Known As The Employee Handbook For
The Village Of Plainfield. Seconded by J. Gaylord. Vote by roll
call. Sharp, yes; Gaylord, yes; Gullicksen, yes; Lambert, yes;
Dement, yes; Ray, yes. 5 yes, o no. Motion carra.ed,
Each employee will receive a copy of the "Drug-Free" program to be
placed in their personnel manual and they will sign a receipt that
they have received this program.
PLAINFIELD VILLAGE BOARD OF TRU5TEE8
JANUARY 20, 1992
PAGE FOUR
Administrator Van Vooren explained the progress in the Regional
Dispatch Center that was discussed at the last Workshop January 13,
1992. After some discussion, it was the consensus of the Board
that staff should proceed with information on remodeling for future
bidding.
Administrator Van Vooren spoke in reference to Wastewater Treatment
Plant Control Building Improvements. Attached you will find my
memorandum of January 9, 1992 which discusses the above referenced
project. Hamilton Engineering is recommending the award of the bid
and waiver of technical irregularities to R.L. Sokol, General
Contractor, Inc. in the amount of $161,857.00. Additionally, staff
has reviewed the two (2) alternatives, the deletion of the
temporary lab facility and the delayed start date of April 1, 1992,
and have determined that it is in the Village's best interest to
reject alternate #1 and accept alternate #2, the delayed start date
of April 1, 1992. Staff has prepared a working estimate for this
job as follows: Contract Price $161,857; Construction Observation
(6.7~) $11,000; Construction Contingency (5~) $8,092; Project
Budget $180,949. This budget will be used by the staff as a means
to monitor the project. As always, any significant change orders
to the contract prase wall be presented to the Board for approval
prior to authorization. Staff recommends that the Village Board
waive technical irregularities in the bid process and award the
Wastewater Treatment Plant to R. L. Sokol, General Contractors,
Tnc. in the amount of $161,857 with a start date of April 1, 1992.
Additionally, that this project be funded from the proceeds of the
1988 Genera]. Obligation Bond Issue.
D. Gullicksen moved to adopt Ordinance No. 1388 Authorizing The
Execution Of A Contract With R.L. Sokol General Contractor, Inc.
For Wastewater Treatment Plant Control Building Improvements And
Re-Appropriation Of Proceeds From The 1988 General Obligation Bond
Issue. Also, that the Village waive technical irregularities in
the bid process and to include an April 1, 1992 start date.
Seconded by J. Ray. Vote by roll call. Sharp, yes; Gaylord, yes;
Gullicksen, yes; Lambert, yes; Dement, no; Ray, yes. 5 yes, 1 no.
Motion carried.
W. Sharp moved to adopt Ordinance No. 1389 Abating The 1991 Tax
Levy For The $2,125,000 General Obligation Bonds Series 1989 Of The
Village Of Plainfield, Illinois. Seconded by D. Gullicksen. Vote
by roll call. Sharp, yes; Gaylord, yes; Gullicksen, yes; Lambert,
yes; Dement, yes; Ray, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to Lockport Street
Ornamental Lighting. Please recall that the Village has submitted
a permit application for ornamental lighting on Lockport Street
between Main Street and Illinois Route 59. In order for the State
to complete the review process, they are now requesting a
commitment for Lighting Maintenance and Energy. This is not a new
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 20, 1992
PAGE FIVE
request in that the original agreement between the State of
Illinois and the Village of Plainfield indicates that these
responsibilities are the Village's. I have prepared a brief letter
to Mr. James C. Slifer, District Engineer, addressing this request.
W. Sharp moved to authorize the Village President to sign the
letter to James Slifer dated January 15, 1992. Seconded by J.
Dement. Voice vote. 6 yes, o no. Motion carried.
W. Sharp moved to authorize the Village Clerk to order the 1992-93
Vehicle Stickers from Scott Decal Company of Darien, Illinois per
their letter dated January 6, 1992 (in the amount of $1,976.03).
Seconded by J. Gaylord. Voice vote. 6 yes, 0 na. Motion carried.
W. Sharp moved to pay the bills far January 20, 1992 with
correction on page 12, R&R Septic and Sewer should be $300.00.
Seconded by D. Gullicksen. Vote by roll call. Sharp, yes;
Gaylord, yes; Gullicksen, yes; Lambert, yes; Dement, yes; Ray, yes.
6 yes, 0 no. Motion carried.
W. Sharp acknowledged receipt of the December 31, 1991 Treasurers
Report.
J. Gaylord acknowledged receipt for the Street Department Annual
Report for 1991.
J. Ray reported he and Administrator Van Vooren met with
Continental Cablevision last week and they are trying to get the
Access League started again. Also the Cable company is trying to
get the School District involved.
Planner Waldock spoke in reference to the Developers for Quail Run.
They are requesting a reduction of the Letter of Credit for Unit
#2 from $235,000 to $121,500. In Engineer's Djerf's letter, he has
found the work to be progressed satisfactorily and it justifies the
reduction. It was the consensus that we require two (2) paper and
one (1) mylar of the "as-built" drawings.
W. Sharp moved to approve the reduction of the' Letter of Credit
from $235,000 to $121,500 for Quail. Run Subdivision Unit #2.
Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Gaylord,
yes; Gullicksen, yes; Lambert, yes; Dement, yes; Ray, yes. 6 yes,
0 no. Motion carried.
W. Sharp moved to adopt Resolution No. 1006 Approving A Variation
From Chapter 7, Article 14, Ordinance No. 1.369, As Amended, An
Ordinance Regulating Development In Special Flood Hazard Areas, For
The Property At X00 James Street (Calkins property). Seconded by
M. Lambert. Vvte by ro1.l call. Sharp, yes; Gaylord, yes;
Gullicksen, yes; Lambert, yes; Dement, yes; Ray, yes. 6 yes, 0 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 20, 1992
PAGE STX
J. Dement moved to adopt Ordinance No. 1390 Variance To Zoning
ordinance No. 674, Granted By Action of The Village Of Plainfield
Board Of Trustees Regarding 705, 707 And 709 North Illinois Street
(sign variation for Library District). Seconded by J. Gaylord.
Vote by roll call. Sharp, yes; Gaylord, yes; Gullicksen, yes;
Lambert, yes; Dement, yes; Ray, yes. 6 yes, o no. Motion carried.
Administratar Van Vaoren spoke on the following: We have received
an invoicing from Lakelands Corporation which has approved
Christian, Rogue and Robando for off-site sewer and water (refer
to invoice #622, #643 and #650). The Village Engineers have
reviewed and concur and we have farwarded a letter to the Lakelands
Corporation authorizing the expenditure of $269,311.08 from escrow
account for off-site sewer and water. Mayor Latta has received a
letter from Congressmen George Sangmeister stating basically he has
been successful in getting a pledge from IDOT of $250,000 in State
matching funds for the E.J&E overpass. Invoice .from Will County
Governmental League $1,356, which will be on the next warrant list.
Letter from Baxter/Woodman, Larry Thomas, it outlines his
investigation of We11 #3 and will come to a Workshop ar a Board
meeting to discuss Well #3 and Well #5. Letter from Will County
Chamber of Cammerce and a draft of a letter that could be sent to
Governor Edgar in reference to all municipalities in Will County
supporting a third Airport located in Will County. It was the
consensus of the Board that they do not have all the facts, four
(4) members were somewhat against and two (2) members were for the
project. Need more written information before a letter is sent;
Reported we have seen letters stapled to the recycling blue bags
which basically says, "for TCD only, we pay for this service and
TCD paid to set it up, please find another way to make your extra
income. Thank you." People are going through the recycling blue
bags. TCD is in support of this letter.
Mayor Latta read a letter of resignation from Janet Gaylord as
Trustee, .effective January 25, 1992. She will be moving to
California. Mayor Latta expressed our regret of her leaving.
W. Sharp moved to adjourn into Executive Session, not to reconvene.
Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried.
8:36 p.m.
VERA KRNAC ILLAGE CLERK