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HomeMy Public PortalAbout01.06.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TRIISTEES REGULAR MEETING DATE: JANUARY 6, 1992 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, J. DEMENT, J. GAYLORD, D. GULLTCKSEN, J. RAY, M. LAMBERT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF At 7:00 p.m, Mayor Latta opened the meeting with the pledge to the flag . Ro11 call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session an personnel, and acquisition and pending litigation, not to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Gaylord moved to approve the Consent Agenda to include minutes of Public Hearing and Regular Meeting of December 16, 1991 and minutes of the Transportation Committee meeting of November 14, 1991 accepted. Seconded by J. Dement, Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 329-10791 SPR. Apblicant - Robert and Nancy Calkins. Location - 400 North James Street (south west corner of James Street and River Lane). Request - Site Plan Review for a twenty-four (24) unit apartment building. We have some updated information, the only remaining consideration to the report was concurrence by the Illinois Department of Transportation for the use of elevation credits from the previous development site that had existed prior to the tornado (August 28, 1990). We received a letter from IDOT today that supports the Village's position in granting credit for the previous existing buildings on the site. Not only is the credit justified, but they would allow a variance of a ratio of 1.37 to 1 as opposed to the 1.5 to 1 ratio that our ordinance requires. W. Sharp moved to approve the site plan for Robert and Nancy Calkins for a twenty-four (24) unit apartment building (400 James Street) upon completion of the following stipulations: 1) Compliance with Fire District requirements; 2) Compliance with PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 6~ 1992 PAGE TWO requirements of the Village Engineer; 3) Variations to Floodplain regulations to allow compensatory storage at a ratio of no less than 1.37 -~ 1. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Mr. Calkins spoke of his appreciation to the Board and Staff and that he hopes to get started in March as soon as the weather breaks. Planner Waldock spoke in reference to Case No. 334-112091V. Apulicant - Plainfield Library District. Location - 705 North Illinois Street. Request - A variance to permit the construction of a free standing sign six feet (6' ) in height where four feet (4') is the maximum height allowed in the Central Sign District. This sign will not be illuminated at this time, but it will be constructed to be lit if it becomes necessary. J. Dement moved to concur with the Zoning Board of Appeals and approve the sign variation for a free standing sign six feet (6') in height where four feet (4') is the maximum permitted in the Central Sign District, and a special sign approval be granted for the Plainfield Public Library signage as proposed. Seconded by J. Ray. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 333-111491FP. Applicant - Quail Run Joint Venture. Location - West of Pheasant Chase Subdivision and Quail Run, Units One (1) and Two (2), east of Van Dyke Road. The Preliminary Plat for Quail Run was approved by the Board on April 2, 1990 subject to several stipulations: 1) Provision of improvements to Route 59 for right and left turn lanes on Pheasant Chase Drive to be accomplished as part of Unit one (1) - completed. 2) Limit construction traffic ingress and egress only to Van Dyke Road. Construction traffic on Pheasant Chase Drive shall be prohibited - enforcing. 3) Van Dyke Road to be improved in accordance with collector street specifications along the entire frontage of the subject site. Fifty percent (50~) of the required surety in the form of a Letter of Credit for Van Dyke Raad shall be provided with Unit One (1) the remaining surety for Van Dyke Road shall be provided at the time of Final Plat for Unit Three (3) - we have one-hundred percent (100) surety for Van Dyke Road. 4) Park District and Village Board agreement on donation for the Subdivision - completed. 5) Application for Re-zoning for the subject site from Residential B, and Residence A-4, to Residence A, Single Family - completed. The Planner also stated that a sixth (6th) stipulation should be added as follows: 6) PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 6, 1992 PAGE THREE The developer is to participate in the cost of a storm water management study for the West Norman Drain and areas north of Pheasant Chase and Quail Run Subdivisions. Mayor Latta stated the applicants have agreed to contribute to a storm water study. We need to come to some agreement of their fair share of this study. After some discussion the developers agreed to contribute $2,000 for five years (5), if the Village does not do the study in five years (5), the contribution will be returned to the developer. J. Dement moved to concur with the Plan Commission and approve the Final Plat for Quail Run, Unit Three (3) subject to the following stipulations: 1) Compliance with the requirement of the Village Engineer. 2) Limit construction traffic to and from Van Dyke Road. Construction traffic on to Pheasant Chase Drive shall be prohibited. 3) Subject to a cash contribution of $2,000 to be returned to the developer if the water shed study is not instituted within five (5) years. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, o no. Motion carried. Planner Waldock spoke in reference to County Case - Speicher property. Location - South side 143rd Street, approximately one- half (1/2) mile west of I-55. Request - County Re-zoning from A- 1Agricultural to I-1 Light Industrial. Mr. Waldock stated we have been informed that this case has been withdrawn by the applicant. Due to no one appearing at the meeting representing the applicant, the Board chose not to discuss this case. W. Sharp moved to adopt Ordinance No. 1386 Authorizing The Execution Of A Certain Annexation Agreement Between The Village Of Plainfield, Illinois And Andrew S. Sari And Bertha L. Sari. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 1387 Authorizing The Execution Of A Certain Annexation Agreement Between The Village Of Plainfield, Illinois And Rudolph Smolich And Lois Smolich. Seconded by M. Lambert. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to a letter from Plainfield School District. This letter is requesting the Village evaluate the need for a traffic light at Illinois Route 59 and Fort . Beggs Drive. In that Illinois Route 59 is under the jurisdiction of the Illinois Department of Transportation, the traffic light would have to meet State warrants. He stated he has attached PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 6, 1992 PAGE FOUR Warrants (requirements by IDOT) to the Board's packet ,Qlease disregard, t ese do no ~. Illinois Route 59 was upgraded to an SRA Route therefore, this Route falls under a higher level of need and has different requirements. IDOT is sending these new standards of requirement to the Village. After some discussion, it was the consensus the Administrator will continue to work with the School District in reference to their share of the cost of the traffic light. He will bring this back to the Board at the Workshop on Monday, January 13, 1992. W. Sharp moved to adopt Resolution No. 1004 Authorizing The Execution Of A Certain Agreement Between The Village Of Plainfield And Friendship Baptist Church (recapture agreement regarding utility construction costs).. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. The Board agreed to take a five (5) minute break. Chief Bennett spoke in reference to the purchase of three (3) 1992 squad cars from the 1992-93 Budget. They can be ordered now but won't be delivered until May 1.992. They will be trading in a 1985 Dodge Diplomat, 1987 Ford Crown Victoria and 1988 Chevy Caprice. The Village will retain a 1989 Chevy Caprice .and a 1990 Chevy Caprice, one for the Building Inspector and the other for a utility vehicle for the Police Department. This brings the total number of vehicles in the Police Department to seven (7) squads (five (5) marked and two (2) unmarked) plus a utility vehicle. W. Sharp moved to authorize staff to purchase three (3) 1992 Chevrolet Caprice 9C1 Police Package and associated options for a total price of $42,002.79 from Celozzi-Ettleson Chevrolet of Elmhurst, Illinois. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren reported on the 1988 General Obligation Bond Issue Proceeds. Please recall, that at the December 9, 1991 Village Board Workshop there existed some confusion regarding the use of the proceeds from the sale of the 1988 General Obligation Tssue. T have attached, for your review, a December 20, 1990 letter from Mr. Lewis Greenbaum, Bond Counsel, to Mark Pusinelli which outlines the approved uses of the Bond proceeds and interest earnings. As you can see from the letter, the proceeds can be used for the following: 1) The original purpose of the Bond Issue. 2) Payment of the principal and interest on Bonds. 3) Abate the debt service. If upon completion of the project surplus monies exist, they can be used for the following after appropriate PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 4, 1992 PAGE FIVE authorization by the Board: 1) Abate the debt service. 2) Other capital project for which the Village could issue General Bonds far. Additionally, I have asked Mr. Martin Friedman, Village Auditor, to prepare a similar exhibit to verify the numbers. My concern is with the amount indicated for principal and interest payment, $168,571.66. T do not believe all of this expenditure was funded from the Bond proceeds. If my assumption is correct, I believe the surplus amount should be approximately $310,000. In any case, there does exist a surplus from the 1988 General Obligation Bonds that can be used as indicated above. Previously, I have indicated that the Water/Sewer Fund would receive a transfer of approximately $310,000 which represents the surplus. This money, if transferred by Board action, could be used as seen fit by the Water/Sewer Fund. However, the money could also be legally used to abate future tax requirements, additional work at the Sewer Plant (the intended purpose of the Bond issue) or any capital project the Village could finance by General Obligation Bonds. I hope this brief explanation helps assist you in understanding the origin of the surplus that exist in the 1988 General Obligation Bond Fund. Staff will be addressing this issue in greater detail at the January 13, 1992 Workshop in discussing the status of the Water/Sewer Fund. W. Sharp moved to pay the bills of January 6, 1992. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. J. Dement acknowledged receipt of Revenues and Expenditures reports for December 31, 1991. J. Dement moved to appoint Randy Krnac as Temporary Electrical Inspector for the period of January 15, 1992 through February 3, 1992. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp congratulated the Police Officer Adams on ticketing a 29,000 pound over-weight truck. D. Gullicksen thanked staff for encouraging the contractor far the High School to re-open Fort Beggs Drive. Administrator Van Vooren reported the Will County Mayors and Managers will have a meeting Thursday (January 9, 1992) at Brun's at 6:30 p.m. in New Lenox, Subject - 3rd Regional Airport; IDOT is conducting a meeting on proposed improvements on Route 59, January 13th at Tamarack. We have received a letter, our application has been received for the Village to become "Tree City U.S.A." PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 6, 1992 PAGE SIY Administrator Van Vooren will be attending a conference in Champaign on January 29th and 30th. Workshop -- January 13, 1992 911 Village Hall; School District request for traffic signal at Fort Beggs Drive, Route 59; and Water/Sewer Funds. Mr. Leonard Kubinski spoke in reference to 135th Street in front of his house. The Board directed the Administrator to go out to the site tomorrow to see what could be done. W. Sharp moved to adjourn into Executive Session, not to reconvene. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. 8:43 p.m. VERA KRNAC - PILLAGE CLERK