HomeMy Public PortalAbout01.06.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TRIISTEES
REGULAR MEETING
DATE: JANUARY 6, 1992
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, J. DEMENT, J.
GAYLORD, D. GULLTCKSEN, J. RAY, M.
LAMBERT.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
At 7:00 p.m, Mayor Latta opened the meeting with the pledge to the
flag .
Ro11 call was taken, all members were present.
D. Gullicksen moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session an personnel, and
acquisition and pending litigation, not to reconvene. Seconded by
J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
J. Gaylord moved to approve the Consent Agenda to include minutes
of Public Hearing and Regular Meeting of December 16, 1991 and
minutes of the Transportation Committee meeting of November 14,
1991 accepted. Seconded by J. Dement, Voice vote. 6 yes, 0 no.
Motion carried.
Planner Waldock spoke in reference to Case No. 329-10791 SPR.
Apblicant - Robert and Nancy Calkins. Location - 400 North James
Street (south west corner of James Street and River Lane). Request
- Site Plan Review for a twenty-four (24) unit apartment building.
We have some updated information, the only remaining consideration
to the report was concurrence by the Illinois Department of
Transportation for the use of elevation credits from the previous
development site that had existed prior to the tornado (August 28,
1990). We received a letter from IDOT today that supports the
Village's position in granting credit for the previous existing
buildings on the site. Not only is the credit justified, but they
would allow a variance of a ratio of 1.37 to 1 as opposed to the
1.5 to 1 ratio that our ordinance requires.
W. Sharp moved to approve the site plan for Robert and Nancy
Calkins for a twenty-four (24) unit apartment building (400 James
Street) upon completion of the following stipulations: 1)
Compliance with Fire District requirements; 2) Compliance with
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 6~ 1992
PAGE TWO
requirements of the Village Engineer; 3) Variations to Floodplain
regulations to allow compensatory storage at a ratio of no less
than 1.37 -~ 1. Seconded by D. Gullicksen. Vote by roll call.
Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Mr. Calkins spoke of his appreciation to the Board and Staff and
that he hopes to get started in March as soon as the weather
breaks.
Planner Waldock spoke in reference to Case No. 334-112091V.
Apulicant - Plainfield Library District. Location - 705 North
Illinois Street. Request - A variance to permit the construction
of a free standing sign six feet (6' ) in height where four feet
(4') is the maximum height allowed in the Central Sign District.
This sign will not be illuminated at this time, but it will be
constructed to be lit if it becomes necessary.
J. Dement moved to concur with the Zoning Board of Appeals and
approve the sign variation for a free standing sign six feet (6')
in height where four feet (4') is the maximum permitted in the
Central Sign District, and a special sign approval be granted for
the Plainfield Public Library signage as proposed. Seconded by J.
Ray. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes;
Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion
carried.
Planner Waldock spoke in reference to Case No. 333-111491FP.
Applicant - Quail Run Joint Venture. Location - West of Pheasant
Chase Subdivision and Quail Run, Units One (1) and Two (2), east
of Van Dyke Road. The Preliminary Plat for Quail Run was approved
by the Board on April 2, 1990 subject to several stipulations: 1)
Provision of improvements to Route 59 for right and left turn lanes
on Pheasant Chase Drive to be accomplished as part of Unit one (1)
- completed. 2) Limit construction traffic ingress and egress
only to Van Dyke Road. Construction traffic on Pheasant Chase
Drive shall be prohibited - enforcing. 3) Van Dyke Road to be
improved in accordance with collector street specifications along
the entire frontage of the subject site. Fifty percent (50~) of
the required surety in the form of a Letter of Credit for Van Dyke
Raad shall be provided with Unit One (1) the remaining surety for
Van Dyke Road shall be provided at the time of Final Plat for Unit
Three (3) - we have one-hundred percent (100) surety for Van Dyke
Road. 4) Park District and Village Board agreement on donation
for the Subdivision - completed. 5) Application for Re-zoning for
the subject site from Residential B, and Residence A-4, to
Residence A, Single Family - completed. The Planner also stated
that a sixth (6th) stipulation should be added as follows: 6)
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 6, 1992
PAGE THREE
The developer is to participate in the cost of a storm water
management study for the West Norman Drain and areas north of
Pheasant Chase and Quail Run Subdivisions. Mayor Latta stated the
applicants have agreed to contribute to a storm water study. We
need to come to some agreement of their fair share of this study.
After some discussion the developers agreed to contribute $2,000
for five years (5), if the Village does not do the study in five
years (5), the contribution will be returned to the developer.
J. Dement moved to concur with the Plan Commission and approve the
Final Plat for Quail Run, Unit Three (3) subject to the following
stipulations: 1) Compliance with the requirement of the Village
Engineer. 2) Limit construction traffic to and from Van Dyke
Road. Construction traffic on to Pheasant Chase Drive shall be
prohibited. 3) Subject to a cash contribution of $2,000 to be
returned to the developer if the water shed study is not instituted
within five (5) years. Seconded by W. Sharp. Vote by roll call.
Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, o no. Motion carried.
Planner Waldock spoke in reference to County Case - Speicher
property. Location - South side 143rd Street, approximately one-
half (1/2) mile west of I-55. Request - County Re-zoning from A-
1Agricultural to I-1 Light Industrial. Mr. Waldock stated we have
been informed that this case has been withdrawn by the applicant.
Due to no one appearing at the meeting representing the applicant,
the Board chose not to discuss this case.
W. Sharp moved to adopt Ordinance No. 1386 Authorizing The
Execution Of A Certain Annexation Agreement Between The Village Of
Plainfield, Illinois And Andrew S. Sari And Bertha L. Sari.
Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement,
yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes,
0 no. Motion carried.
W. Sharp moved to adopt Ordinance No. 1387 Authorizing The
Execution Of A Certain Annexation Agreement Between The Village Of
Plainfield, Illinois And Rudolph Smolich And Lois Smolich.
Seconded by M. Lambert. Vote by roll call. Sharp, yes; Dement,
yes; Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes,
0 no. Motion carried.
Administrator Van Vooren spoke in reference to a letter from
Plainfield School District. This letter is requesting the Village
evaluate the need for a traffic light at Illinois Route 59 and Fort
. Beggs Drive. In that Illinois Route 59 is under the jurisdiction
of the Illinois Department of Transportation, the traffic light
would have to meet State warrants. He stated he has attached
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 6, 1992
PAGE FOUR
Warrants (requirements by IDOT) to the Board's packet ,Qlease
disregard, t ese do no ~. Illinois Route 59 was upgraded to
an SRA Route therefore, this Route falls under a higher level of
need and has different requirements. IDOT is sending these new
standards of requirement to the Village. After some discussion,
it was the consensus the Administrator will continue to work with
the School District in reference to their share of the cost of the
traffic light. He will bring this back to the Board at the
Workshop on Monday, January 13, 1992.
W. Sharp moved to adopt Resolution No. 1004 Authorizing The
Execution Of A Certain Agreement Between The Village Of Plainfield
And Friendship Baptist Church (recapture agreement regarding
utility construction costs).. Seconded by J. Gaylord. Vote by roll
call. Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray,
yes; Lambert, yes. 6 yes, 0 no. Motion carried.
The Board agreed to take a five (5) minute break.
Chief Bennett spoke in reference to the purchase of three (3) 1992
squad cars from the 1992-93 Budget. They can be ordered now but
won't be delivered until May 1.992. They will be trading in a 1985
Dodge Diplomat, 1987 Ford Crown Victoria and 1988 Chevy Caprice.
The Village will retain a 1989 Chevy Caprice .and a 1990 Chevy
Caprice, one for the Building Inspector and the other for a utility
vehicle for the Police Department. This brings the total number
of vehicles in the Police Department to seven (7) squads (five (5)
marked and two (2) unmarked) plus a utility vehicle.
W. Sharp moved to authorize staff to purchase three (3) 1992
Chevrolet Caprice 9C1 Police Package and associated options for a
total price of $42,002.79 from Celozzi-Ettleson Chevrolet of
Elmhurst, Illinois. Seconded by J. Gaylord. Vote by roll call.
Sharp, yes; Dement, yes; Gaylord, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 5 yes, 0 no. Motion carried.
Administrator Van Vooren reported on the 1988 General Obligation
Bond Issue Proceeds. Please recall, that at the December 9, 1991
Village Board Workshop there existed some confusion regarding the
use of the proceeds from the sale of the 1988 General Obligation
Tssue. T have attached, for your review, a December 20, 1990
letter from Mr. Lewis Greenbaum, Bond Counsel, to Mark Pusinelli
which outlines the approved uses of the Bond proceeds and interest
earnings. As you can see from the letter, the proceeds can be used
for the following: 1) The original purpose of the Bond Issue.
2) Payment of the principal and interest on Bonds. 3) Abate the
debt service. If upon completion of the project surplus monies
exist, they can be used for the following after appropriate
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 4, 1992
PAGE FIVE
authorization by the Board: 1) Abate the debt service. 2) Other
capital project for which the Village could issue General Bonds
far. Additionally, I have asked Mr. Martin Friedman, Village
Auditor, to prepare a similar exhibit to verify the numbers. My
concern is with the amount indicated for principal and interest
payment, $168,571.66. T do not believe all of this expenditure was
funded from the Bond proceeds. If my assumption is correct, I
believe the surplus amount should be approximately $310,000. In
any case, there does exist a surplus from the 1988 General
Obligation Bonds that can be used as indicated above. Previously,
I have indicated that the Water/Sewer Fund would receive a transfer
of approximately $310,000 which represents the surplus. This
money, if transferred by Board action, could be used as seen fit
by the Water/Sewer Fund. However, the money could also be legally
used to abate future tax requirements, additional work at the Sewer
Plant (the intended purpose of the Bond issue) or any capital
project the Village could finance by General Obligation Bonds. I
hope this brief explanation helps assist you in understanding the
origin of the surplus that exist in the 1988 General Obligation
Bond Fund. Staff will be addressing this issue in greater detail
at the January 13, 1992 Workshop in discussing the status of the
Water/Sewer Fund.
W. Sharp moved to pay the bills of January 6, 1992. Seconded by
D. Gullicksen. Vote by roll call. Sharp, yes; Dement, yes;
Gaylord, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0
no. Motion carried.
J. Dement acknowledged receipt of Revenues and Expenditures reports
for December 31, 1991.
J. Dement moved to appoint Randy Krnac as Temporary Electrical
Inspector for the period of January 15, 1992 through February 3,
1992. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion
carried.
W. Sharp congratulated the Police Officer Adams on ticketing a
29,000 pound over-weight truck.
D. Gullicksen thanked staff for encouraging the contractor far the
High School to re-open Fort Beggs Drive.
Administrator Van Vooren reported the Will County Mayors and
Managers will have a meeting Thursday (January 9, 1992) at Brun's
at 6:30 p.m. in New Lenox, Subject - 3rd Regional Airport; IDOT is
conducting a meeting on proposed improvements on Route 59, January
13th at Tamarack. We have received a letter, our application has
been received for the Village to become "Tree City U.S.A."
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 6, 1992
PAGE SIY
Administrator Van Vooren will be attending a conference in
Champaign on January 29th and 30th. Workshop -- January 13, 1992
911 Village Hall; School District request for traffic signal at
Fort Beggs Drive, Route 59; and Water/Sewer Funds.
Mr. Leonard Kubinski spoke in reference to 135th Street in front
of his house. The Board directed the Administrator to go out to
the site tomorrow to see what could be done.
W. Sharp moved to adjourn into Executive Session, not to reconvene.
Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried.
8:43 p.m.
VERA KRNAC - PILLAGE CLERK