HomeMy Public PortalAbout06.21.93 VB MinutesC]
pLATNFIE D VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JUNE 21, 1993 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, M.
LAMBERT, J. DEMENT, L. KELLY,
J. HEIMERDINGER. J. RAY WAS
ABSENT.
OTHERS PRESENT: D•
S.
J.
P.
D.
J.
VAN VOO]
JANIK -
HARVEY
WALDOCK
BENNETT
REGIS -
2EN - ADMINISTRATOR
CLERK
ATTORNEY
- PLANNER
.. POLICE CHIEF
ENGINEER
At 7:00 p.m. President Peterson opened the meeting.
Roll call was taken, J. Ray was absent. President Peterson led the
pledge to the flag.
residen P tens Comments:
The discussion group on gangs on Cable TV live last Tuesday night
was well received by most people. Plainfield is now possibly the
subject of a 48 hours TV show. They are going to do a program in
the Fall on gun control, and as the -results of the events of
Memorial Day, they singled us out as a possible touch tone for that
program.
As a result of the forum, we came together to propose a Plainfield
Governmental Council, to meet quarterly to request that the Park
District, Township, Village, Library and Fire District meet and
discuss issues of mutual concern, such as traffic patterns,
arterial roads, location of public buildings, joint projects, joint
funding and joint investments and quite possibly joint purchasing.
I also attended the Mayor's Council on the proposed SRA. There are
two proposals pending, these are for arterial routes (four lane
divided highways) that affect Plainfield to be constructed by the
year 2010. General route from Rt. 59 to the Cook County line and
Renwick Rd. to Caton Farm Road.
We also will be discussing the garbage issue, and will be deciding
who will be are provider of garbage service.
I have spent some time preparing an initial draft of a Bed and
Breakfast Ordinance, which I have passed out to the Village
Planner, Planning Commission and Board Members.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
JUNE 21, 1993
PAGE TWO
Trustee Ke~lY,'s comments:
We received notification from the E. J. & E. Railway that beginning
Monday, June 28 through Friday, July 2, 1993, repair work will be
done on the E. J. & E. railroad tracks at Lockport and Mills, on
the East side of town. Lockport Street will be closed for 1 week.
The traffic should use Renwick Road and then the frontage on the
East side of I-55 to come back up to Lockport Street for access to
Four Seasons and the Township Facilities.
I provided a report to the Village President from the Plainfield
Emergency Services and Disaster Agency pertaining to events
occurring in the last week relative to heavy rains and rising river
and lake levels.
On June 8 through 10, 1993 I attended a seminar conducted by the
Illinois Emergency Management Agency.
On June 18, 1993, I served as a consultant to the Naperville
Emergency Management Agency plan committee.
Public Comments:
• There were no public comments.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Regular Meeting and Public Hearing of June 7, 1993
and with an addition of an Executive Session for personnel matters
and pending litigation to reconvene. Seconded by R. Rack. Voice
vote. 5 yes, 0 no. Motion carried.
L. Ke11y moved that we adjourn regular meeting to reconvene upon
the completion of the Public Hearing, and proceed to the Public
Hearing. Seconded by R. Rock. Voice vote. 5 yes, 0 no. Motion
carried.
7:15 p.m.
8:00 p.m.
President Peterson reconvened the meeting at 8:00 p.m., June 21,
1993. J. Ray was absent.
Administrator Van Vooren talked about the workshop conducted last
week in which the Staff and the Board discussed the two different
proposals brought forward in regard to the collection of solid
waste and recycling, one was a paper bag process, the other was a
. continuation of the unlimited garbage service that we presently
have. At that discussion the Board gave direction that the limited
paper bag process would not be considered as a viable alternative
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 21, 1993
PAGE THREE
at this time based on the factors discussed, and concentrated it's
efforts relative to the collection of solid waste and recycling
under the existing unlimited set out garbage and one large item per
week. We received four competitive bids. Staff recommends, based
upon the cost obtained through the competitive process, to continue
with the existing program and select B.F.I. Waste Service as the
vendor at a cost of $7.02/month plus a $1.00 bill and collection
fee. Discussion and comments were made by the Trustees regarding
T.C.D.'s service to the community and possibility of a new vendor,
B.F.I. who was more cost efficient.
M. Lambert moved that we concur with the recommendation of the
Staff and appoint B.F.I. Waste Service as the vendor for collection
of solid waste and recycling at a cost of $7.02/month plus a $1.00
bill and collection fee. Seconded by L. Kelly. Vote by roll call.
Dement, yes; Heimerdinger, no; Kelly, yes, Lambert, yes; Rock no.
3 yes, 2 no. Motion carried.
Administrator Van Vooren spoke in reference to the Village's
request from the Lakelands Corporation on the acceptance of the
off-site public utilities and also to reduce the Letter of Credit
in the amount from the existing $163,532.00 to $145,175.00. This
amount would then be in place for 12 months to act as surety for
the construction of those public improvements in conjunction with
the Lakelands. Robert E. Hamilton, Village Engineers, represented
by Joe Regis, spoke regarding the Lakelands Off-Site Utilities,
Project No. 88367, in which they conducted a brief survey and found
the only uncompleted work was minor punch list corrections,
restoration and tree replacement. In their opinion, acceptance of
the public utility and a reduction in the Letter of Credit would be
in order. The acceptance of the public improvements based upon the
engineers certification will also require a Bill of Sale and a
Deed.
Trustee Dement questioned if all waivers were in on the property.
Administrator Van Vooren stated that the Bill of Sale was how we
protect ourselves with regard to the waivers and liens. We do not
have control over the acceptance or receipt of waivers. We operate
through the Deed and Bill of Sale. Joe Regis, Village Engineer
stated that we were in possession of ASDA prints and tapes and he
will make available to Staff copies.
J. Dement moved to approve the Off-site Utilities for Lakelands
and reduce the Letter of Credit from $163.532 to $145,175.
Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried.
J. Regis, Village Engineer discussed the Enhancement Grant for the
. proposed West Side Bike Trail. The application is joint Village,
Township Park District and Township Highway Department venture and
has been prepared showing that the alignment of the bike path along
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 21, 1993
PAGE FOUR
the south side of Route 30 will cost approximately $117,000
including the Village's share of $23,400. They have investigated
starting from the far eastern edge of Illini Drive in Indian Oaks
Subdivision heading due south across the E. J. & E. Railroad tracks
down to the DuPage River then generally north along the DuPage
River to waste water treatment plant property, and then either
incorporating the existing access road of the waste water treatment
plant or building a separate bike trail that would go up into the
old Electric Park area. We placed several phone calls and had
several discussions with E. J. & E. railroad, because any crossing
of their facility requires us to make an improvement according to
their requirements. ITEP guidelines state that bike paths funded
by this program should be designed in accordance with AASHTO's
"Guide for the Development of Bicycle Facilities." E. J. & E. at
an isolated "at-grade" crossing requires that the Village insure E.
J. & E. for $2,000,000/$6,000,000. The cost of a policy of this
type, if the Village can obtain it, is approximately $3,000/year,
and is not grant eligible. Also, pedestrian crossing gates will be
required. We would have to build structural ramps in order to
raise the bike path to railroad level. The cost of the crossing
would be approximately $250,000, for a Village share of $50,690
plus $3,000/year insurance. We have considered going over the
tracks or a tunnel under the tracks. Discussions were had
regarding the bike path and easement negotiations with three
property owners along the Route 30 route.
L. Kelly moved that we submit a Grant Application to the Illinois
Department of Transportation for the West Side Bike Trail.
Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
Planner Waldock spoke regarding the Final Plat Approval for Winding
Creek Subdivision Unit #4 and Site Plan Review for Winding Creek
Townhomes in Unit 4. These issues were old business from last
meeting, the Village Board denied the Site Plan Approval request by
Timberview to allow the Development Committee to take a look at
monotony concerns that were expressed at that time. The
Development Committee met with the developer June 15, 1993, and
discussed feasibility of subtle facade changes, ie. different
elevations, subtle changes of roof lines. The Planning Commission
and Development Committee are recommending approval of the site
plan for Timberview Development for 8 four unit townhouses
structures on Lots 32-39 of Winding Creek Subdivision Unit four and
also recommending the Final Plat Approval for Winding Creek
Subdivision Unit #IV. Discussions were had on the site plan for 8
four unit townhouses along with the additional facade varieties. It
was brought up that objection was made not only to the monotony,
but the large number of units, the massive amount of asphalt, too
many people confined to to small an area.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 21, 1993
PAGE FIVE
M. Lambert moved that we accept the Final Plat of Winding Creek
Subdivision Unit ~4 and Site Plan Review for Winding Creek
Townhomes in Unit 4 with stipulations from Planning Commission.
Seconded by L. Kelly. Vote by roll call. Dement, yes;
Heimerdinger, no; Kelly, yes, Lambert, yes; Rock, no. 3 yes, 2 no.
Motion carried.
•
•
Personal comments were made by Trustees regarding a letter sent by
President Peterson to each of them regarding the Site Plan Review
for Winding Creek Townhomes.
J. Heimerdinger requested a five minute break. Board members were
all in agreement.
9:00 p.m.
9:05 p.m.
Planner Waldock spoke regarding the Preliminary Plat re-approval
for River Ridge Estates Subdivision and Final Plat re-approval for
Phase One of River Ridge Estates. Location- Along the west side of
Naperville Plainfield Rd. South of 135th Street. Applicant-
Phoenix Developers, Inc. The Preliminary Plat for River Ridge
Estates included 87 Single--family Residential lots, each with a
minimum of 85 ft. of frontage on public streets. The Preliminary
Plat included 17 parcels of less than 12,000 sq. ft. out of the 87
total units. Lot sizes on the Preliminary Plat range from 10,000
sq. ft. to over 20,000 sq. ft. The Preliminary Plat as presented
includes access from Naperville Plainfield Road, a circular street
system throughout the subdivision, and a secondary access to 135th
Street. Two large outlots are provided along the river. The
outlots were intended for a land preserve for a future park trail
system. A park site is located along 135th at the DuPage River.
The current Final Plat request includes 16 Single-family units.
Ar_r_P_ss to the unit is provided from Naperville Road via the
extension of Sarah Street, Cap
53, and 54 appear to be less tY
the Final Plat as presented is
as approved in 1989. Staff re
Plat for River Ridge Estates
stipulations: Compliance with
Preliminary Plat approval grai
1989; revision of the roadway
Street and replace this ac
Naperville Plainfield Road in
access street; revision of the
be consistent with the current
of the Village. Staff recomm
River Ridge Estates Unit One st
Waiver of the minimum unit num]
ista Drive and Sharp Drive. Lots 2,
an 12,000 sq. ft. in area. However,
consistent with the Preliminary Plat
;ommends approval of the Preliminary
ubdivision subject to the following
each of the five stipulations of the
ted for this subdivision on June 5,
system to eliminate access to 135th
:ess with a secondary access to
alignment with The Lake Subdivision
Preliminary Engineering designs to
Flood Plain Development regulations
ands approval of the Final Plat for
bject to the following stipulations:
per requirement to allow a Final Plat
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 21, 1993
PAGE SIX
with 16 units rather than 25 as required by Subdivision Code;
revision of the Plat to increase the lot area for parcel #2, and
all parcels along the south property line to achieve no less than
12, 00o sq. ft. minimum lot area; formal variance approvals shall be
required prior to building permit issuance for dwellings on lots 53
and 54; compliance with the specifications of the Village Engineer;
completion of all Preliminary Plat revisions as specified above,
prior to submission or review of the Final Plat for Unit Two.
Sidewalks may be considered an issue on this particular plat. The
Village Board approved with Riverview Subdivision on a tract south
of this site, but along Naperville Plainfield Road, the provision
for sidewalks. Sidewalks are not included on the development plan
along Naperville Plainfield Road, they are however, included
internally within the subdivision project itself.
Discussions were had regarding the issue of sidewalks along
Naperville Plainfield Road. Charles Sharp of Phoenix Developers,
Inc. was present and talked briefly about the original idea of
having berms along Naperville Plainfield Road, along with an
internal sidewalk, instead of sidewalks along Naperville Plainfield
Road.
Trustee Lambert moved that we accept the Preliminary Plat for River
Ridge Estates Unit ~1 subject to the five stipulations that were
outlined in the Staff report and with the sixth addition of
sidewalks being placed along Naperville Plainfield Road throughout
the development.
Charles Sharp of Phoenix Developers, Inc. requested the withdrawal
of the Final Plat re-approval for Phase One of River Ridge Estates.
Board recommended that the following ordinances be tabled and
brought back to the next regular meeting agenda. ORDINANCE-
AMENDING ANNEXATION AGREEMENT LAKELANDS; ORDINANCE - LAKELANDS
ANNEXATION PHASE II & III 160 ACRES; ORDINANCE - AUTHORIZING
MATERIAL SERVICE ANNEXATION AGREEMENT; ORDINANCE MATERIAL SERVICE
ANNEXATION 43 ACRES AND ORDINANCE - TOPE ANNEXATION 163 ACRES.
L. Kelly moved the adoption of Ordinance 1514 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS AND JEFFREY S. REACH. Seconded by M. Lambert.
Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y yes;
Lambert, yes; Rock, yes. 5 yes, 0 no. Motion carried.
L. Kelly moved the adoption of Ordinance 1515 ANNEXING PROPERTY
OWNED BY JEFFREY S. REACH. Seconded by J. Dement. Vote by roll
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Rock, yes; 5 yes, 0 no. Motion carried.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 21, 1993
PAGE SEVEN
M. Lambert moved that we approve a lot split creating two 10,000
sq. ft. parcels for the Jeffrey Reach Subdivision. .Seconded by J.
Dement. Voice vote. 5 yes, 0 no. Motion carried.
J. Dement moved that we approve Resolution No. 1042 CREATING A
CLASS "F" LIQUOR LICENSE FOR THE PLAINFIELD PARK DISTRICT FOR THE
SALE OF ALCOHOLIC BEVERAGES FOR PLAINFIELD FEST X93 FOR THE DATES
JULY 16TH, 17TH AND 18TH, 1993. Seconded by M. Lambert. Vote by
roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Rock, yes. 5 yes, 0 no. Motion carried.
R. Rock moved that we allow the Plainfield Public Library to place
a large display sign at the corner of Illinois and Lockport Street
on the property of Plymouth Congregational Church to call attention
to the annual BIG BOOK SALE, sale date on July 17th, 1993.
Seconded by J, Dement. Voice vote. 5 yes, 0 no. Motion carried.
L. Kelly moved the adoption of Resolution No. 1043 WAGE RATES FOR
WORKERS IN ANY PUBLIC WORKS, VILLAGE OF PLATNFIELD, WILL COUNTY,
ILLINOIS. Seconded by M. Lambert. Vote by roll call. Dement,
yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Rock, yes. 5
yes, 0 no. Motion carried.
• J. Dement moved that we approve Employment Agreement between the
VILLAGE OF PLAINFTELD, and DAVID P. VAN VOOREN, Village
Administrator. Seconded by J. Heimerdinger. Voice vote. 5 yes, 0
no. Motion carried.
M. Lambert moved to authorize payment of the bills dated June 21,
1993 and an additional bill from American National Sank and Trust
Company of Chicago re: Village of Plainfield, Illinois General
Obligation Bonds, Series 1988 and Series 1989. Seconded by R.
Rock. Voice vote. 5 yes, 0 no. Motion carried.
Administrator Van Vooren talked about the Real Property Assessment
Appeal for Route 30 & Lily Cache Road. Staff has been unable to
obtain the actual amount of relief requested by the owner of the
property. Discussion was had on the property assessment appeal.
It was the consensus of the Board that we follow through and
determine what revenues would be lost.
R. Rock moved that we approve the request of Plainfield Park
District for street closures during Plainfield Fest '93. Seconded
by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
Administrator Van Vooren spoke regarding the Illinois Municipal
League's 80th Annual Conference to be held on September 10-13, 1993
. at the Chicago Hilton and Towers, Chicago, Illinois. Also a Notice
of Hearing from the City of Joliet Regional Pollution Control
Committee to meet at 9:00 a.m. on Monday, July 12, 1993 in the City
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 21, 1993
PAGE EIGHT
Council Chambers, Joliet Municipal Building, 150 W. Jefferson
Street, Joliet, Illinois re: the expansion of city waste landfill.
Allan Anderson, Executive Director of the Wi11 County Municipal
League was introduced to members of the Board. He is also a
resident of the Village of Plainfield.
Planner Waldock discussed a letter received from R & H Products,
Inc. of Plainfield, Illinois to request a one time controlled burn
in conjunction with the Plainfield Fire Department and Fire
Prevention Bureau, for the removal of our excess wood waste.
R. Rock moved to approve the one time controlled burn contingent
upon acquiring an EPA permit, if required. Seconded by L. Kelly.
Voice vote. 5 yes, 0 no. Motion carried.
Planner Waldock talked about our participation in the Plainfield
Area Chamber of Commerce BUSINESS EXPO '93. He also spoke about
concerns regarding adequate public notice to zoning/variance sites
throughout the Village. T-N-T Posting is a Legal Posting Company.
The Boards consensus was that we speak to local sign painting
companies and receive bids on prices.
Administrator Van Vooren discussed the rescheduling of our next
Board meeting for July 12, 1993, due to the holiday.
M. Lambert moved to adjourn into Executive Session to consider
personnel and litigation and to reconvene. Seconded by L. Kelly.
Voice vote. 5 yes, 0 no. Motion carried.
10:09 p.m. Adjourn to Executive Session.
10:35 p.m. Reconvene the Regular Meeting.
Roll call was taken, J. Ray was absent.
M. Lambert moved to adjourn. Seconded by L. Kelly. Voice vote.
5 yes, 0 no. Motion carried.
10:38 p.m.
SU AN JANIK VILLAGE CLERK
C