HomeMy Public PortalAbout06.07.93 VB Minutes•
PLATNFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JUNE 7, 1993
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, R. ROCK, M.
LAMBERT, J. DEMENT, J. RAY,
J. HEIMERDINGER, L. KELLY.
OTHERS PRESENT:
C.
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. HAMILTON - ENGINEER
H. COUNTRYMAN - WATER/SEWER SUPT.
At 7:00 p. m. President Peterson opened the meeting.
Smith led the pledge to the flag.
Ro11 call was taken, all members were present.
Dr. Roland
President Peterson made a formal presentation of certificates to
the retiring teachers of Plainfield School District 202 for their
many years of dedication. Superintendent, Dr. Roland Smith,
Charles Anderson, Thomas Baker, Vernel Banister, Dr. Phyllis
Brooks, Lawrence Ellis, Carolyn Sue Hendrickson, Harold Lange,
Dennis Mattix, M. Scott Miller, Paul Montgomery, Mary Ruth Nealis,
Mary Lynn Palcisko, Joyce Senffner, Bonnie Williams, Marilyn
Williams, Rita Yahnke.
President Peterson read his column in the Enterprise, which will
appear on Wednesday, June 9, 1993, about the unfortunate shooting
of a Plainfield High School Senior on May 31, 1993. No further
discussion or comments were made because the criminal matter is
still under investigation. He met last week with the School
Administration desiring to make a fresh start in intergovernmental
relations. President Peterson proposes that an Ordinance be
enacted that would pay a bounty for the surrender of hand guns to
the Police, no questions asked, and Staff is investigating the
possibility of enacting said program. He has directed our Police
to vigorously enforce drug, firearm and liquor law violations.
L. Kelly moved that we adjourn regular meeting to reconvene upon
the completion of the Public Hearing, and proceed to the Public
Hearing. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion
carried.
• PLAINFTELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE TWO
7:19 p.m.
7:48 p.m.
President Peterson reconvened the meeting at 7:48 p.m., June 7,
1993. All Board members were present.
J. Dement moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session for personnel and
pending litigation to reconvene. Seconded by L. Kelly, Voice
,vote. 6 yes, 0 no. Motion carried.
L. Kelly moved to approve the Consent Agenda to include the minutes
of the Regular Meeting of May 17, 1993, minutes of Emergency
Meeting of May 31, 1993 and reading of same by Clerk, and minutes
of Water/Sewer Committee of May 27, 1993. Seconded by J. Dement.
Voice vote. 6 yes, 0 no. Motion carried.
J. Dement moved that we appoint J. Ray to fill vacancy of Police
Committee and also Police Pension Fund. Seconded by L. Kelly.
. Voice vote. 6 yes, 0 no. Motion carried.
Trustee Kelly stated that the new air compressor has arrived. It
will enable both the street/sidewalk and water/sewer to expand to
provide services without going to a contract fee basis with outside
contractors. He will be attending a ESDA Seminar presented by the
Illinois Emergency Management Agency.
Trustee Ray informed us that Cable TV will have a live broadcast in
the form of a panel discussion on June 15, 1993 at 7:00 p.m.
regarding the events that occurred over the Memorial Day Weekend,
topics included; alcohol, handguns and gangs. The panel will
consist of Dr. Waldorf, President John Peterson, Chief Bennett and
High School Students, I will be the moderator. I also have
discussed with Administrator Van Vooren to start looking into a
Hand Gun Control Ordinance.
President Peterson discussed his conversations with IDOT regarding
the Route 59 project, the possibility of a bypass route around
Plainfield,
Planner Waldock spoke with reference to the Landscaping Plans for
Plainfield School District, High School and Walkers Grove
Elementary site. The Plan Commission recommends approval of the
Plainfield High School Landscaping Plan as presented. The Plan
Commission recommends approval of the Walker's Grove Elementary
. School Landscaping Plan, with the following stipulations:
Provision of additional shrubs and moderately sized landscaping
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE THREE
plantings along the west property line to buffer the drive area
adjoining the west side of the structure. Provision of additional
landscape plantings along the north west corner of the paved
parking and play areas to further screen these pavement surfaces
from future residential development. These plantings may be in-
stalled at the School District discretion over the next two years.
J. Ray moved to approve the Planning Commissions recommendations
for the Landscape Plans for Plainfield School District, High School
and approval of Landscape Plans with stipulations for the Walkers
Grove Elementary. Seconded by M. Lambert. Voice Vote. 6 yes, 0
no. Motion carried.
Administrator Van Vooren spoke with reference to the American Red
Cross Agreement. Both Chief Bennett and I have found it
acceptable. Attorney Harvey briefly stated its intent is to have
both parties cooperate in the case of needed restoration and relief
activities.
L. Kelly moved that we authorize the President to execute on behalf
of the Village of Plainfield the American Red Cross Agreement.
Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried.
• Administrator Van Vooren spoke in reference to the disposition of
surplus property. The Police Committee has recommended that the
Village auction Police Squad M--S and covert Police Squad M-6 into
an ESDA designated vehicle. The Water/Sewer Committee is
recommending that the 1966 International Truck be auctioned through
local advertisement.
J. Dement moved that we approve Ordinance No. 1513 AUTHORIZING THE
SALE OF PERSONAL PROPERTY. Seconded by M. Lambert. Vote by roll
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried,'
Planner Waldock spoke in reference to the Final Plat Approval for
Winding Creek Subdivision Unit #IV. The Plan Commission recommends
approval of the Final Plat .for Winding Creek Subdivision #IV
including provisions for 0 lot line setbacks on interior lot lines,
associated with Lots 32 through 39, subject to the following
stipulations: Compliance with provisions of the Village Engineer;
compliance with provisions of the Site Plan Review for Multi-family
structures proposed in conjunction with this project; compliance
with provisions of the Plainfield Fire District; compliance .with
all remaining provisions of the Preliminary Plat approval.
M. Lambert moved that we approve the Final Plat for Winding Creek
Subdivision Unit #4 in accordance with the. stipulations recommended
by the Planning Commission. Seconded by J. Ray. Voice vote. 6
yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE FOUR
Planner Waldock spoke in reference to the Site Plan approval for
Eight Townhouse sites in Winding Creek Unit HIV surrounding Judith
Court and along Judith Drive. The Plan Commission recommends
approval of the Site Plan for Timberview Development Incorporated
for 8 four unit townhouse structures on Lots 32 through 39 of
Winding Creek Subdivision Unit IV. This approval should be made
subject to the following stipulations: A11 exterior lighting shall
be of pedestrian scale consistent with standard Single-family
dwellings; no trash enclosures shall be required for this project.
Trash pickup may be accommodated at the curb adjoining each
driveway on customary trash pickup days; the Landscaping Plan shall
be revised to provide additional landscape materials along the west
side of Lots 37 and 38 including provision of two parkway trees for
each of these lots on the Winding Creek Drive Facade. The
Landscaping Plans shall also be revised to include two parkway
trees along the south side of Lot 32.
Discussions were had regarding questions on driveways, singular
facade treatment of the entire court. L. Krause addressed the
issues to his architect and marketing consultant with the following
findings : Objective of project is to develop a harmonious finished
look project; establish afield of controlled environment desired
• by families; change in color or elevation often has the opposite
effect then is desired and makes the neighboring buildings look
cheap and out of place.
J. Ray moved to deny the Site Plan Request for Eight Townhouse
sites in Winding Creek Unit #IV. Seconded by M. Lambert. Vote by
roll call. J. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rock, yes. Motion carried.
M. Lambert moved to rescind motion approval for Final Plat Approval
for Winding Creek Subdivision Unit #IV pursuant to L. Krause
request to withdraw the Petition for the Final Plat. Seconded by
J. Ray. Voice vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke with reference to Final Plat approval for
River View Estates. In Staff's analysis the subdivision is
consistent with current Village ordinance standards. Lot area meet
or exceed current zoning requirements. Suitable building pad areas
are provided to accommodate construction of 4 Single-family
dwellings and 1 Industrial parcel. Staff does not support the
waiver of sidewalks for the subdivision. It is felt that the
developers should either construct the sidewalk as required by the
subdivision code, or provide cash in lieu of construction to the
Village. This cash payment could then be used by the Village to
construct the sidewalk along the subject premises at the time such
walkways are warranted. Development of the subdivision in
accordance with current Flood plain regulations provides reasonable
assurance that the development activity will not increase the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE FIVE
potential for flooding on adjoining properties. The Plan
Commission recommends approval of the Preliminary Plat and Final
Plat for River View Estates Subdivision subject to the following
stipulations: Compliance to the requirements of the Village
Engineer and Extension of Village sanitary sewer systems south from
the center of Lot 2, in accordance with easement agreements.
M. Lambert moved to approve the Preliminary Plat and Final Plat for
River View Estates Subdivision with the stipulations of the
Planning Commission that the Subdivision comply with the
requirements of the Village Engineer and the extension of the
Village sanitary sewer systems south from the center of Lot 2, in
accordance with easement agreements and with the further
stipulation that a public sidewalk be provided in accordance with
our subdivision regulations. Seconded by R. Rock. Vote by roll
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
Bi11 Sprague of Plainfield Cable Access League has requested on
behalf of the Cable Access Channel, the purchase of several
additional pieces of equipment. Staff recommends that the
Plainfield Board of Trustees authorize the expenditure of funds by
. the Cable Access League totalling $5,432.00.
R. Rock moved to approve the purchase of equipment for Cable TV in
the amount of $5,432.00. Seconded by J. Ray. Voice vote. 6 yes,
0 no. Motion carried.
Administrator Van Vooren spoke in reference to providing direct
Public Cable T. V. access to the Plainfield High School. In my
conversations with Dr. Stanfield at the High School, I was made
aware that the School Board had authorized the purchase of an
underground conduit on Stadium Drive. The cost of this conduit is
$2,740.00. Staff recommends that the Village President and Board
of Trustees participate in half the cost of the installation which
totals $1,370.00.
J. Dement moved to approve the participation of the Village
President and Board of Trustees in half the cost of the
installation of an underground conduit on Stadium Drive at a cost
of $1,370.00 Seconded by R. Rock. Voice vote. S yes, 0 no.
Motion carried.
H. Hamilton spoke in reference to the 1993 MFT Maintenance Program.
Five bids were opened at the Village Hall. We recommend the
Village Board award this project to the low bidder, Harry W. Kuhn,
Inc., in the amount of $91,828.21.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE SIX
L. Ke11y moved that we award this bid to Harry W. Kuhn, Inc. in the
amount of $91,828.21. Seconded by J. Ray. Voice vote. 6 yes, 0
no. Motion carried.
H. Hamilton spoke in reference to Plainfield Acres Subdivision Road
Improvements.
L . Kelly moved for a change order to be issued on Project No . 3 9 3 51
for Plainfield Acres Subdivision Road Improvement. Seconded by J.
Ray. Voice vote. 6 yes, 0 no. Motion carried.
Chief Bennett made a request for the purchase of a new mobile radio
for one of the new Ford squad cars. The pricing on this radio is
under the State of Illinois contract for $2,395.00.
R. Rock moved to authorize the purchase of this radio from Motorola
for the new vehicle in the amount of $2,395.00. Seconded by L.
Kelly. Voice vote. 6 yes, 0 no. Motion carried.
H. Countryman requested permission to contact Hamilton Engineer to
start drawing up the necessary specifications and proceed to go out
for bids on the water main line extensions on Vista Lane between
. Vista and James Street. Their estimate on this project is
approximately $8,000.00.
J. Dement moved to authorize H. Countryman to talk to Hamilton
about proceeding to go out for bids for that particular water main
extension. Seconded by M. Lambert. Voice vote. 6 yes, 0 no.
Motion carried.
J. Ray moved to authorize payment of the bills dated June 7, 1993.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
J. Ray acknowledged receipt of the Revenue Report as of May 31,
1993 and the Expenditure report of June 2, 1993.
M. Lambert asked to consider moving the Visitor reports to earlier
in the meeting, using a public forum. Also, if a Board member will
be out of town for longer than 48 hours on a planned absence from
the Village, that they notify the staff.
L. Kelly talked about discussion on the part of the Village Board
in light of the resent occurrences within the Village. At this
point through the Police Department and Village Trustees we will be
working with other governmental bodies and particularly interested
organizations and associations to address the issue of the removal
of excess guns in the community.
Administrator Van Vooren spoke regarding the Scavenger Service
Contract. We recommend that the Workshop scheduled for June 14,
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE SEVEN
].993 allocate time to address the issue of Scavenger Service in the
Village of Plainfield. We have received a Real Property
Assessment Appeal for the year 1.992 far a commercial location in
the Village of Plainfield. President Peterson stated that this
document was for a revaluation of the entire Lily Cache Shopping
Plaza. That would result in a substantial loss of revenue. I
would suggest that at the next Board meeting, or even the next
study session, that the Village Administrator determine precisely
how much of a reduction the people are requesting; how much tax
revenue would we lose if they are successful.
Administrator Van Vooren presented a Proclamation from Governor Jim
Edgar proclaiming the week of September 19 through 25 as Arts Week
in Illinois. We suggest a cover letter with this Proclamation to
the school district asking them to coordinate activity for that
particular week with their Art Department and our Board meeting for
recognition of our students. A request from Mr. Allan McCauley,
the Knights of Columbus Bingo Chairman asking for a letter under
President Peterson's signature that would authorize the closing of
DesPlaines Street from Chicago Street to Ottawa Street. This would
enable Plainfield Fest to locate the Bingo tent in this area.
J. Ray moved to authorize President Peterson to sign the letter for
the closing of DesPlaines Street from Chicago Street to Ottawa
Street during Plainfield Fest from the Knights of Columbus.
Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren stated that he is in the process of
preparing the Appropriation Ordinance. He had the opportunity to
meet with the attorney representing Mr. Hershal Petersen. Mr.
Petersen had a 4 acre parcel along Route 59 in between Golden
Meadows Unit ~4 and ,~5 and Golden Meadows Unit #3. We are trying to
seek additional right-of-way from Mr. Petersen to facilitate
appropriate placements of public utilities, sewer/water, that are
to be installed by another developer in conjunction with Units #4
& #5. The Village gave authorization of the work on the Sari sewer
extension, which is a condition of our grant of easements for the
Lakelands offsite sewer and water. There are difficulties, in that
the sewer line proposed, now goes through the septic field that
services one of the two homes. Staff is evaluating whether it is
easier for us to run the sewer to the house instead of rebuilding
the septic field after we place the sewer there. There would be
some additional expenses. This project was originally allowed
$6,000.00. Tt will now go upwards to $9,000/$10,000 and we will
keep you appraised.
Attorney Harvey stated that Lakelands received a letter regarding
Board action about allowing substitute collateral. We have had no
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE EIGHT
response from their attorneys. The Village received a
certification from the Lakelands Engineer that the public
improvements have been completed. Our Engineer walked the
property and has found some very minor landscaping concerns with
regard to the sewer line project.
Clerk Janik spoke regarding an Absentee Voting Waiver received from
the County Clerk requesting her to sign and return so that Absentee
Voting Ballots could be conducted at the County level. This was
the practice in the past.
Trustee Heimerdinger stated that he would like to support Trustee
Lambert's suggestion regarding moving Visitor's Forum to the front
of the Agenda. Trustee Rock suggested a time limit on the Visitor's
Forum.
Planner Waldock spoke in reference to Springhill Estate Subdivision
a reduction to the Letter of Credit. We have done an evaluation of
the project and there is some reduction potential, 5252,600.00
Letter of Credit reduced down to $239,848.00.
L. Kelly moved that we reduce the Springhill Estate Subdivision
• Letter of Credit from $252,600.00 to $239,848.00. Seconded by J.
Ray. Voice vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke regarding the Model Status Golden Meadow
Estates - Lots 82, 83 & 84. They request that their current model
status on the other homes in Golden Meadow Estates be dropped and
would instead incorporate this model status on Lots 82, 83 and 84.
They intend on keeping these as models until their new ones are
complete in Phase IV, which will be on lots 104, 105 & 106. The
Board finds this acceptable.
Planner Waldock spoke regarding The Reserve of Plainfield, which is
seeking to place a sign for advertising purposes at Twist and Shake
located at Route 59 and Naperville Road. L. Kelly recommended that
we remand this to the Development Committee. Planner Waldock
spoke regarding a letter received from five property owners along
Sunshine Circle concerning drainage concerns, and recommended that
we remand this to the Development Committee.
Perry Kalantzis at 115 Sunshine Circle was present. He talked
about the need for a sewer and drainage pipe placement in the north
corner where Mr. Veigelts, his lot, Mr. Gibsons and Mr. Markwell's
lots come together.
Trustee Dement questioned if we have solved the erosion problem of
Mr. Russell Scent and Dr. Conklin. Trustee Lambert stated that
they were obtaining more information and presently still working on
the concerns brought forth at the last meeting.
P~,AINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 7, 1993
PAGE NINE
Discussions were brought up relative to the sidewalk bike path.
Administrator Van Vooren stated that at the June 21, 1993 meeting
we would have a short presentation as to the alternative looked at
in the submission of the project.
J. Dement moved to adjourn into Executive Session to consider
personnel and litigation and to reconvene. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
9:50 p.m. Adjourn to Executive Session.
11:20 p.m. Reconvene the Regular Meeting.
Roll call was taken, all members were present.
R. Rock moved to adjourn. Seconded by J. Heimerdinger. Voice
vote. 6 yes, 0 no. Motion carried.
11:25 p.m.
•
C~nC~ ~~~KU(/
SAN JAN , VILLAGE CLERK
CJ