HomeMy Public PortalAbout05.03.93 VB Minutes
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INFIELD VILLAGE BO D OF TRIISTEES
REGIILAR MEETING
DATE: MAY 3, 1993
AT: PLATNFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. RAY, M.
LAMBERT, J. DEMENT, R. ROCK, W. SHARP
OTHERS PRESENT: D.
V.
J.
P.
D.
H.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
HAMILTON _ ENGINEER
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the New/01d Business Section of the
Agenda with the additions of a Variance to the Zoning Ordinance for
Distillers, also to pay the bills, and a Proclamation on Historic
Preservation. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
D. Gullicksen moved to approve the Consent Agenda to include the
minutes of the Regular Meeting of April 19, 1993. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
Mayor Latta read a Proclamation proclaiming May 9 -- 15th, 1993 as
National Historic Preservation Week and call upon the people of
Plainfield to recognize and participate in this special observance.
Administrator Van Vooren summarized the audit proposal from the
accounting firm of Veatch, Rich & Nadler, Chtd. for the Village's
fiscal year ending April 30, 1.993.
W. Sharp moved to accept the proposal from Veatch, Rich & Nadler,
Chtd. for a fee of $8,300-$9,100 based upon actual time spent to
complete the Village's 1992-93 fiscal audit. Seconded by D.
Gullicksen. Vote by roll call. Sharp, yes; Dement, yes; Rock,
yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion
carried.
Administrator Van Vooren spoke with reference to the Watermain
Extension Well #5 regarding a change order dated April 16, 1993
from William B. Soltwisch and Company to the Village of Plainfield.
Said change order was brought about based on field conditions that
existed in attempting to make the connection to the water main on
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE TWO
Rt. 59 and the actual materials used. Staff believes that this
change order will be the final change on this project, but again it
is not complete at this date, and it may be adjusted on actual
quantities when it does come in. Staff recommends Payout Request #1
in the amount of $30,033.04 to William B. Soltwisch and Company
upon receipt of waivers and further recommends that the Board
approve change order #1.
D. Gullicksen moved to approve the change order to increase the
contract price by $3, 607.72 and to pay payout request #1 in the
amount of $30,033.04. Seconded by W. Sharp. Vote by roll call.
Sharp, yes; Dement, yes; Rock, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Administrator Van Voaren spoke with reference to the Drauden Raad
Annexation. In summary, on February 15, 1993 the Board authorized
the annexation of several properties on Drauden Road; Marilyn
Gehrke - Farm and Residence; Helen Booth, Farm and Residence;
Sisters Servant of Mary, Marian Lake Convent; Fritz, Farm;
David/Phyliss Scholtes, Residence. The Ordinance authorizing the
annexation stipulated that it was to be recorded on April 21, 1993.
The Village Staff, as of today completed the required filings.
• Prior to the filing of the Ordinance, Mayor Latta and Staff met
with Mr. and Mrs. Scholtes regarding the annexation of their
property. Staff prepared a letter outlining the conditions of
their annexation. David Scholtes spoke requesting 2-3 years tax
abatement plus waiver of water and sewer connection fees. Mayor
Latta stated that the policy of the Board in the past has been that
residential properties do not receive tax abatements.
W. Sharp moved to authorize Mayor Latta to sign a letter to the
Scholtes authorizing the waiver of one water and sewer connection
fee for their property. Seconded by D. Gullicksen. Vote by roll
call. Sharp, yes; Dement, yes; Rock, yes; Gullicksen, yes; Ray,
yes; Lambert, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke with reference to the Annexation of
Lakelands Unit #2 & #3. At the April 5, 1993 Regular Meeting the
President and Board of Trustees had approved an amendment to the
Annexation Agreement for Units #2 and #3 to authorize use of
cluster homes, fishing clubs, hunting clubs and mining abilities on
Units 2 and 3 of the Lakelands. This was in consideration of the
submittal of a voluntary annexation petition by the Lakelands
Corporation and Material Service, to allow more continuity to the
TOPE project. Mr. Joe Mulrooney of Material Service Corporation
has requested that the Village confirm their understanding that
Material Service Corporation is under no obligation to complete any
public improvements to their property as long as they maintain
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PLAINFIELD
MAY 3, 1993
PAGE THREE
VILLAGE BOARD OF TRUSTEES
ownership and it's status relative
Said public improvements are to
Corporation or its successors. I
the Board's and Staff's discussion
#3 with both Lakelands Corporation
suggest that if the Village Board
forwarded to Mr. Mulrooney.
to development does not change.
be provided by the Lakeland
believe this is consistent with
on the annexation of Units #2 &
and Material Service, and would
concur, written confirmation be
W. Sharp moved to authorize the staff to send a letter to Material
Service incorporating the information in the memo dated April 27,
1993. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion
carried.
Comments were made by Mike Gettys of Plainfield Cable TV. He
thanked Mayor Latta and the Village Board for all of their support
in the past and asked the new president and Village Board coming in
for their continued support.
W. Sharp moved to adopt Ordinance 1511, VARIANCE TO THE ZONING
ORDINANCE NO. 674, A VARIATION FOR SIGN REGULATIONS FOR THE
PROPERTY AT 901 WEST 1.43RD STREET, OWNED BY UNITED DISTILLERS, INC.
Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement,
yes; Rock, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0
no. Motion carried.
Planner Waldock spoke regarding the Final Plat revision for Golden
Meadows Estate Unit IV. IDOT is now requiring 85 ft. for right-of-
way from center line of the highway, where they had previously
indicated 75 ft. would be sufficient. The original plat included
the provision for 75 ft. from center of dedicated right-of-way.
The revised plat now provides for an extra set back area for Lots
107, 108 and 109 to increase the home separation from the center of
the roadway. Staff will be seeking approval of the revised final
plat of Golden Meadows Unit IV which provides a 10ft. right-of--way
easement through Lots 107, 108 and 109. Also, Staff will be seeking
approval of Letter of Credit reduction from $760,000 to $630,700.
M. Lambert moved to approve the FINAL PLAT REVISION FOR GOLDEN
MEADOWS ESTATE UNIT IV CASE NO. 379-021893.FP. Seconded by J. Ray.
Vote by roll call. Sharp, yes; Dement, yes; Rock, yes; Gullicksen,
yes; Ray, yes; Lambert, yes. 6 yes, o no. Motion carried.
D. Gullicksen moved to reduce the Letter of Credit for GOLDEN
MEADOW ESTATE, UNIT 4 from $760,000 to $630,700 upon approval of
the Village Engineer and the Village Attorney. Seconded by M.
Lambert. Vote by roll call. Sharp, yes; Dement, yes; Rock, yes;
Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion
carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE FOUR
J. Dement discussed the amount of open house signs that Golden
Meadows has been using.. Planner Waldock talked with Mr. Neuman of
Neuman Homes and mentioned the concerns of the Board and suggested
that they dramatically reduce the number of signs that they use
along Rt. 59 at 135th Street. The developers indicated that the
signs have become an important part of their marketing strategy and
they were hesitant to reduce the signage and indicated to me that
they would be seeking permission from the Board to continue with
their signage program.
W. Sharp moved to authorize payment of the bills dated May 3, 1993.
Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement,
yes; Rock, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0
no. Motion carried.
W. Sharp acknowledged receipt of the Expenditure Report dated April
30, 1993.
J. Dement discussed his meeting with Rod Baker, Rick Baker and
neighbors concerning the ongoing lighting problem. He believes the
problem is solved, he also thanked John Peterson for being present
and helping in the resolving of the issues. Mr. Norman Mueller
• thanked the Board for their help and for listening to their
concerns.
W. Sharp made remarks concerning the pleasure he has had in working
with the Police Committee over the last 4 years and thanked Chief
Bennett for his help.
Trustee Gullicksen asked Administrator Van Vooren to summarize a
memo from H. Countryman wherein the Village Board entered into a
contract with Metro-Ag, Inc. last Fall to clean aeration tanks and
to remove liquid sludge from the digesters. Metro-Ag Inc. was not
able to complete in the Fall due to weather conditions. The
Village Staff is requesting that the Village Board authorize Metro-
Ag Inc. to remove an additional 200,000 gallons of sludge from the
digesters. The cost to remove the additional 200,000 gallons of
sludge will be $6,400.00.
D. Gullicksen moved to approve the Extension of the Contract with
Metro-Ag Tnc. in the amount of $6,400.00 for hauling 200,000 extra
gallons of sludge. Seconded by W. Sharp. Vote by roll call.
Sharp, yes; Dement, yes; Rock, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
J. Ray thanked the working Board, W. Sharp, D. Gullicksen, Mayor
Latta, and Clerk Krnac.
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• PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE FIVE
M. Lambert gave some information in regards to the Transportation
Committee. Chief Bennett and I attended a workshop of the
Plainfield Township Park District regarding relocation of mail
boxes on DesPlaines Street. Agreement has been made for temporary
relocation of the mail boxes to the Village Green site, just North
of the common concession and restroom facility and turning Chicago
Street into a one-way street, westbound between DesPlaines and Fax
River. Communication has been received from the Plainfield
Commerce Association Retail Services Affairs Committee regarding
their planned Strawberry Fest for the weekend of May 22, and 23rd.
Trolley rides will be offered from the Downtown out to the
Plainfield Plaza area. They have requested closure of DesPlaines
Street at Lockport Street for the purpose of having stages for live
entertainment on Saturday and Sunday between 1:00 p.m. to 4:00 p.m.
The Village Board took a consensus and all agreed that there was no
problem with the closure of DesPlaines Street at Lockport Street on
May 22 and 23 between the hours of 1:00 p.m. to 4:00 p.m.
M. Lambert also thanked D. Gullicksen, W. Sharp and Mayor Latta for
their leadership in taking him under their wings in the first two
years. Their guidance and explanations made him a better Trustee.
• Engineer Hamilton received notification from IDOT that Plainfield's
Bike Path has not been selected for this years funding because we
do not have all the easements in place at this time. The next
funding for next year comes out in August.
L. Kelly, Emergency Services ASDA Director, stated that the Board
initiated a request with FEMA for the purchase and received a 50~
grant for the installation of new siren and relocation of the older
siren.
J. Dement thanked D. Gullicksen, W. Sharp, Mayor Latta and Vera
Krnac.
R. Rock thanked the Board and Mayor Latta for appointing him, and
expressed a pleasure in working with all of them.'
Mayor Latta thanked Clerk Krnac, the Village Board, Attorney
Harvey, the Office Staff, Street Department, Sewer and Water
Department, Police Department, Police Committee, Building
Department, Planning Commission, ASDA, Cable TV, Transportation
Committee, her family. She offered best wishes to new President,
new Trustees and Clerk.
Planner Waldock also thanked Mayor Latta on behalf of himself and
• the Village Staff.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE SIX
Administrator Van Vooren thanked Mayor Latta.
D. Gullicksen thanked everyone.
Mayor Latta asked the new Board to approach the table. Clerk Krnac
administered the Oath of Office to Village President, John E.
Peterson, Trustees, Jack Heimerdinger, Richard Rock and Lawrence
Kelly. New Village President, John E. Peterson administered the
Oath of Office to clerk, Susan Janik, after appointing her Clerk.
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VERA KRNA TLLAGE CLERK
MEMBERS OF THE BOARD PRESENT:
OTHERS PRESENT:
MAYOR PETERSON, J. RAY, M. LAMBERT,
J. DEMENT, R. ROCK, L. KELLY,
J. HEIMERDINGER
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. HAMILTON - ENGINEER
Village President, J. Peterson presented Certificates of
Appreciation to Past Trustees, D. Gullicksen and W. Sharp, Village
Clerk, Vera Krnac, and to Village President M. Latta,
President of the Village of Plainfield from 1985-1993.
Comments from the Village President, J. Peterson. J. Peterson
talked about a new supermarket, McDonald's, more public events, the
service of the people of Plainfield, new zoning ordinances, the re-
routing of Rt. 59, public forums, columns in the Enterprise written
by Trustees- Administrator- Planner, public access to Mayor
Peterson and the Trustees, new village hall, and a new post office.
Comments from new Village Trustees. J. Heimerdinger thanked the
voters. L. Kelly also thanked the voters for allowing him to
return for another term.
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• PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE SEVEN
Mayor Peterson made appointments for committees. After much
discussion, .the following committees were arrived at:
WAYS & MEANS J. HEIMERDINGER, J. DEMENT
PUBLIC SERVICE J. DEMENT, M. LAMBERT, L. KELLY, R. ROCK
PUBLIC SAFETY J. RAY, L. KELLY
BUILDING AND ZONING M. LAMBERT, J. RAY
COMMERCE J. HEIMERDINGER, R. ROCK
J. Dement moved to adopt Ordinance 1512 REPEALING THE ORDINANCE
SETTING THE SALARY FOR THE VILLAGE CLERK. Seconded by L. Kelly.
Vote by roll call. Heimerdinger, yes; Dement, yes; Rock, yes;
Kelly, yes; Ray, yes; Lambert, yes. G yes, 0 no. Motion carried.
R. Rock moved to set the current
Seconded by J. Ray. Vote by roll
yes; Rock, yes; Kelly, yes; Ray,
Motion carried.
clerk's salary at $12.00 an hour.
call. Heimerdinger, yes; Dement,
yes; Lambert, yes. 6 yes, 0 no.
Mayor Peterson brought forth before the Board of Trustees three
nominees for Planning Commission seats. Reappointment of Dee
Norris; and appointment of Walter Manning and Larry Kachel.
J. Ray moved to table the appointment of the above named parties
for time for the new members to study issues. Seconded by M.
Lambert. Vote by roll call. Heimerdinger, yes; Dement, yes;
Rock, yes; Kelly, yes; Ray, yes; Lambert, yes. 6 yes, 0 no.
Motion carried.
Mayor Peterson stated that he was given a sheet of 'other
appointments from police committees to public safety, plumbing
inspector, village attorney, etc. I would want the advise and
consent of the Board, and I would ask that I not make appointments
of these until we have a chance for discussion. Administrator Van
Vooren will include this in their packets, so the Board will have
all the general information for their workshop on Monday, May 10th.
Mayor Peterson, read a Proclamation proclaiming May 28th and 29th,
1993 as Poppy Day and ask that all citizens pay tribute to those
who have made the ultimate sacrifice in the name of freedom by
wearing the Memorial Poppy on these days. L. Kelly thought that we
should call the article "The Story of the Poppy" to the attention
of the Enterprise newspaper. Mayor Peterson agreed.
Administrator Van Vooren spoke on Signators for the Village's
checking account. Routinely the Village uses New Lenox State Bank
for the purpose of conducting its routine financial business. The
Village currently uses three signatures on all checks. Staff
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE EIGHT
recommends that the Village Board select five individuals to be
authorized as signor on the Village's Business Now Account at New
Lenox State Bank.
M. Lambert moved to approve the following individuals be authorized
as signors on the Village's Business Now Account at New Lenox State
Bank: Trustee Dement, Clerk Janik, Mayor Peterson, Administrator
Van Vooren and Treasurer, Donald R. Niswonger. Seconded by J. Ray.
Voice Vote. 6 yes, 0 no. Motion carried.
Administrator. Van Vooren discussed the Village's annual Spring
Clean-up. This clean--up provides the residents of Plainfield an
opportunity to dispose of those items which are no longer of use to
them. Staff has selected Saturday, May 22 and Sunday, May 23 as
the weekend for the collection. This year we are proposing to use
the Street Facility at the corner of Mill Street and
Naperville/Plainfield Road. Times for the clean-up will be
Saturday 7:30 a.m. to 6:00 p.m. and Sunday 8:00 a.m. to 3:00 p.m.
The. Village will not be able to accept the following items: 1)
Hazardous Waste (paint, oil, and fertilizer); 2) Landscape waste;
3) Any appliance containing CFCs. Staff has been in contact with
IEPA about holding a collection for Hazardous waste pickup. We are
looking for direction to complete and submit an application to IEPA
for Hazardous waste pickup. Mayor Peterson suggested an article
in the paper advertising the annual Spring Clean-up.
Planner Waldock spoke in reference to a Special Census. On March
1, 1993, the Village Board of Trustees authorized the Village
President to execute an agreement with the U. S. Department of
Commerce, Bureau of the Census for a Special Census at a cost of
$23,400. This authorization was to be effective April 21, 1993 by
the Board's motion. Staff is requesting that the Board authorize
payment of $15,540 to the Census Bureau to satisfy our advance
payment obligation under the terms of the agreement. The Village
would hold the balance of $7,860 to pay the local census workers.
The purpose of the Census was to derive population generated
revenue.
J. Dement moved to authorize payment of $15,540 to the Census
Bureau to satisfy our advance payment obligation under the
agreement. Seconded by J. Ray. Vote by roll call. Heimerdinger,
yes; Dement, yes; Rock, yes; Kelly, yes; Ray, yes; Lambert, yes.
6 yes, 0 no. Motion carried.
Administrator Van Vooren talked about the purchase of Computer
Equipment for the Finance Department. In the 1993-1994
Administrative Budget there is money set aside for an upgrading of
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• PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE NINE
computer equipment in the Finance Department. We are currently
using existing PC that is a Hewlett Packard Model ES/12 and is
approximately 4 plus years old. The Village has outgrown this
machine. Staff sought 3 proposals for an IBM compatible machine
that would use the Intel 486 processing chip and would have a
minimum of 4mb of RAM storage and 240mb storage on the hard drive.
Staff recommends that the Village Board authorize the purchase of
a PC Computer from INACOMP of Joliet in the amount of $2,214.00.
There will be additional fees spent in switching over the machine
and placing the software on the machine.
J. Dement moved that the Staff purchase a computer from INACOMP of
Joliet in the amount of $2,214.00. Seconded by J. Ray. Voice
vote. 6 yes, 0 no. Motion carried.
M. Lambert moved to approve the appointment of the Village Clerk,
Susan Janik. Seconded by J. Dement. Vote by roll call.
Heimerdinger, yes; Dement, yes; Rock, yes; Kelly, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren talked about a letter from the Illinois
Department of Transportation relative to proposed improvements to
sidewalks along U.S. Rt. 30, which was for general information.
Additionally, there is a packet relative to the Wi11 County
Governmental League's Springfield Drive Down. The activity is
scheduled for Thursday, May 13, 1993. Earlier this evening we
heard from Mr. Hamilton regarding the Illinois Transportation
Enhancement Program and the failure of the Plainfield Township Park
District project to meet funding. .Staff will be reviewing that
project and bringing back to the Board for clarification as to the
desire to resubmit it as it currently stands with the cooperation
of the Plainfield Township Park Board and then direction by the
Village Board seeking the ability to go out and attempt to secure
the easements necessary to construct that transportation facility
of a sidewalk bike path project.
Staff has been invited to a meeting on Wednesday, 9:00 a.m. at the
Village of Bolingbrook to discuss transportation related planning
and procedures for the Northeast Will County area, basically
communities from Woodridge to Naperville and from the Will County
line down to Caton Farm. Last year the Village participated in a
Municipal Auction for unused surplus equipment. Again, there will
be a Manager/Mayor's Auction. on June 26th, 1993, Staff will be
looking for disposing of one or potentially two vehicles at the
June 26th auction.
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PLATNFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE TEN
Administrator Van Vooren talked about an advertisement placed in
the Enterprise that the Village is seeking proposals for solid
waste contract. A form was given to Village President and Trustees
for review on the detailed specifications for refuse, recycling and
landscaping waste scavenger services used in evaluating the
different vendors that may supply service to us.
Administrator Van Vooren spoke on the summer conference for the
Illinois City Management of Professionals that he will be attending
on June 16-18 at Eagle Ridge. Registration fee is $185.00, Room
rate is $110/$120 per night.
L. Kelly moved that Administrator Van Vooren attend the summer
conference of Illinois City Management Professionals held June 16-
18 at Eagle Ridge. Seconded by J. Ray. Voice vote. 6 yes, O no.
Motion carried.
Administrator Van Vooren requested an Executive Session on pending
litigation after the regular meeting. Also a Workshop on May 10th,
regarding update on Zoning Ordinance and evaluation of personnel
throughout the Village.
• Planner Waldock discussed a memo of Current Development Activity
which supplied a list of subdivisions, list of annexations and
basically an idea of how many potential new home sites there are on
the horizon for Plainfield.
Planner Waldock discussed his attendance at the 1993 National
Planning Conference. The Planning Conference is routinely included
in the budget for the Planning Department. Staff requests
reimbursement in the amount of $425.00 for Conference Registration
fees and parking costs.
J. Dement moved to approve Planner Waldock's attendance at the 1993
National Planning Conference, and to allocate the sum of $425.00.
Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried.
The Village of Lansing has invited interested Municipal Officials
to a one day workshop on local planning and zoning issues.
Planner .Waldock discussed a request from. Colony Builders of Will
County regarding a proposed sales trailer at the Arbor
Subdivision. Tt was the consensus of the Board that there was no
problem and that Colony Builders could proceed with site work and
delivery and placement of the trailer.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 3, 1993
PAGE ELEVEN
R. Rock moved to adjourn the meeting and the Executive session to
reconvene. Seconded by J. Heimerdinger. Vote by roll call.
Heimerdinger, yes; Dement, yes; Rock, yes; Kelly, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
9:30 p.m. Adjourn to Executive Session.
10:35 p.m. Reconvene the Regular Meeting.
J. Dement moved to authorize the Village Attorney, James Harvey, to
appeal all IEP decisions regarding facility planning areas and
Bolingbrook's issuance of a permit for the sewage treatment plant,
including the decisions of the IEP of 4/13/93 and 4/14/93.
Seconded by M. Lambert. Vote by roll call. Heimerdinger, yes;
Dement, yes; Rock, yes; Kelly, yes; Ray, yes; Lambert, yes. 6 yes,
0 no.
Administrator Van Vooren advised the Board of Lisa Cousins
resignation effective May 28, 1993.
J. Ray moved to adjourn. Seconded by L. Kelly. Voce Vote. 6 yes,
0 no. Motion carried.
10:40 p.m.
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SUSAN J K - VILLAGE CLERK
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