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HomeMy Public PortalAbout04.05.93 VB Minutes PLAINFIELD VILLAGE BOARD OF TRIISTEES REGIILAR MEETING DATE: APRIL 5, 1993 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. RAY, M. LAMBERT, J. DEMENT, R. ROCK. W. SHARP WAS ABSENT. OTHERS PRESENT: D. V. J. P. D. J. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF DJERF - ENGINEER COUNTRYMAN - W/S SUPERVISOR At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, W. Sharp was absent. M. Lambert moved to approve the New/Old Business Section of the Agenda with the additions of Budget clarification; Proclamation - Law Day U.S.A; Executive Session for personnel to reconvene. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the minutes of the Public Hearing and Regular Meeting of March 15, 1993 and minutes of Continued Meeting of March 15, 1993 to March 29, 1993. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. Karen Callanan introduced Laura Munch, who spoke in regard to the Will County Juvenile Detention Facility. The Juvenile Facility is now operating as a part of the Will County Adult Detention Facility and we must vacate our portion of the facility. our waiver to occupy that facility expires in September 1993. In order to build a facility, it will be on the ballot as a referendum on April 20, 1993 . We are asking for $9, 000, 000 to build a permanent fifty (50) bed facility. To tax payers with a home market value of $120,000, the increase in taxes would be $8.63 per year, for ten (10) years. D. Gullicksen questioned, what is the facility on McDonough Street in Joliet? Ms. Munch stated, that facility is a State run facility, Department of Corrections, that's post-trial and we are pre-trial detention. Thank you for your time, and please read your brochure and vote on April 20, 1993. L .~ PLAINFIELD VILLAGE BOARD OF TRIISTEES APRIL 5, 1993 PAGE TWO Administrator Van Vooren spoke in reference to the clarification of the 1993-1994 Village Budget. As Y had stated, the Budget summarizes the revenues and expenses anticipated during the proposed year. The Budget does not however take into consideration monies placed aside in previous years, such as an individuals own personal savings account, when looking at revenues and expenses. It is these monies on hand or savinas which fund our capital projects. The Village Board has developed procedures over the past couple of years to in fact save money to complete our capital projects. However, when we do budget to complete these capital projects in a given year, as is the case in 1993-94 with water Well #5 and the capital project fund, the money put aside in savings is not reflected in the projected revenues. A review of the last three (3) budgets reveal the following: 1991-1992 1992-1993 1993-1994 Revenue $3,392,639 $3,473,046 $3,532,785 Expenses [$2,415,1147 C$2,311,135~ [$2,437,458 Debt Payments [$ 437f6127 ~S 443,86? [$ 444,165 Surplus $ 539,913 $ 718,049 $ 651,162 As you can see from the above table, the Village has saved 1 09 124 to complete capital projects. Addition to this savings, the Village had cash in the bank on May 1, 1991 of $1,656,627. Therefore, during the three (3) years summarized in this budget, we have saved $3,565,751 to complete capital projects. Now during the same three (3) year period, the Village has or anticipates to spend $2,648,355 on capital projects. Some of the capital projects included in this total are as follows: Water Well #5 980,000 Sewer Lab Building 176,000 New Siren 31,000 Entrance Road to Sewer Plant 92,000 Completion of Sewer Plant Expansion 125,000 Future Savings for Capital Projects 22_,,5 000 $1,629,000 Other capital projects not included are, Police cars, Street Department equipment, Street Maintenance, office equipment and furniture. As this review demonstrates, the Village Board has been saving monies from current and prior years to complete one time capital projects. This in fact, is sound fiscal practice and reduces our need to request funds in the way of bond referendums to complete these one time capital projects, upon completion of the capital projects in the 1993-1994 Budget the Village will still have 7 396 uncommitted funds available to spend in future years. • PLAINFIELD VILLAGE BOARD OF TRIISTEES APRIL 5, 1993 PAGE TSREE Planner Waldock spoke in reference to Annexation Agreement and Preliminary Plat for Reserve of Plainfield (TOPE Development -- Route 126, west of I--55). The Preliminary Plat has been modified to include the detail that Staff had requested. It has been reviewed by the Village Engineer and the Superintendent of the Water/Sewer Department and has been found acceptable. The subject site is one hundred sixty-three (163) acres, located along either side of Route 126, just west of I-55. He reviewed his memo of March 31, 1993 of which lists the changes to satisfy the Board and Staff's concerns. Staff recommends approval of the Annexation Agreement for TOPE Corporation with stipulations relative to the Preliminary Plat as outlined in the Engineers memo attached with this report, dated March 26, 1993. Mayor Latta stated on page 30 (approximately middle of page) it reads - "Upon acceptance of such property, the Village agrees to apply for tax exemption of such property as municipal awned land". This will be Park District property. This agreement is with the Village and not the Park District, therefore the best way to handle this is to eliminate that sentence. The developer was in agreement. J. Dement questioned, the Village will be in charge of the trees shortly after they are planted, how many vendors will provide the trees? Ray Oczak, Representative of TOPE Corporation stated there will be one (1) vendor for each phase. Mayor Latta stated we are looking for the approval of this Annexation Agreement as corrected (to remove the sentence on page 30 - ref. Park District). Also we are directing Staff to prepare ordinances authorizing the signature on the Annexation Agreement and when there is contiguity to ..prepare the ordinance associated with this property. Attorney Harvey stated with Board's direction in two (2) weeks they will be executing the Annexation Agreement as part of that agreement the Preliminary Plat and Concept Plan will be approved through one (1) ordinance. Staff is directed. Planner Waldock spoke in reference to Case No. 379-021893FP. Abblicant - Golden Development, Inc./Neumann Construction Inc. Location - Along the west side of Route 59, north of 135th Street. Request - Final Plat for Golden Meadows Unit IV. The Preliminary Plat for Golden Meadows Units four (4) and five (5) were approved by the Village on January 18, 1993. This approval was granted subject to nine (9) stipulations and all that can be met to this point have been completed. Illinois Department of Transportation review is in process. Mr. Waldock reviewed the stipulations from his memo dated March 29, 1993. There is an ordinance to be approved tonight, limiting right turn movements to and from Route 59 at Golden Meadow Drive. There were concerns on the Storm Water management and the developer has resolved those concerns per Engineer Djerf's letter dated March 31, 1993. The Plan Commission recommends approval for the Final Plat for Golden Meadows Estates PLAINFIELD VILLAGE BOARD OF TRIISTEES APRIL 5~ 1993 PAGE FOIIR Unit IV with six (6) stipulations (ref. the Planner's memo dated March 29, 1993). There are only three (3) stipulations not fulfilled to date #1, #3 and #4, D. Gullicksen moved to concur with the Plan Commission and approve Golden Meadows Unit IV with the stipulations: 1) Comply with provisions of the Village Engineer's report. 3) Comply with the permitting requirements of the Illinois Department of Transportation. 4) Install construction access signs to prohibit construction traffic from Golden Meadow Drive through previous units with existing occupied houses, from the Plan Commission's recommendations. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. J. Dement moved to adopt Ordinance No. 1504 AMENDING CHAPTER FIVE (5) OF THE VILLAGE CODE OF THE VILLAGE OF PLAINFIELD REGARDING RESTRICTED TURNING MOVEMENTS. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yea; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. Larry Kelly, ESDA Coordinator for the Village in reference to the Mutual Aid Agreement for Will County. There are two (2) signed agreements, Crete and Mokena. The following communities have received approval from their corporate attorneys to execute the agreements -- Naperville, Wilmington, Romeoville, Manhattan and Lemont which will be executed sometime this month. There are no changes anticipated at this time. D. Gullicksen moved to adopt Resolution No. 1036 AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A MUTUAL AID AGREEMENT ENTITLED "GREATER WILL COUNTY EMERGENCY SERVICES MUTUAL AID ASSOCIATION". Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the continuation of Illinois Income Tax Surcharge which expires June 30, 1993. The Illinois Municipal League has estimated $28.00 per year per capita to communities throughout the State of Illinois. To the Village, this represents $127,596.00 of revenue that would be lost. Needless to say, this revenue source, although it was temporary was used to meet the pressing needs of Plainfield.. On March 3, 1993 Governor Edgar in his Budget was seeking to make the temporary income tax permanent. However, the Cities and Villages throughout the State of Illinois would not receive these tax monies. The State would put the money in the General Fund and use the money to address their priorities. The removal of the surcharge will hurt the Village with addressing roads, .public walks and storm sewers. We have prepared a resolution requesting the Governor continue the support to municipalities, by continuing the Income Tax Surcharge. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 5~ 1993 PA~3E FIVE D. Gullicksen moved to adopt Resolution No. 1037 INCOME TAX SURCHARGE ASKING GOVERNOR EDGAR TO SUPPORT MUNICIPALITIES. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the Annexation Agreement for the Forest Preserve (Lake Renwick). He stated this does not annex all of Lake Renwick, there is a portion that falls under the control of the Illinois .Department of Conservation. Staff is continuing negotiations with that department to annex that part of lake Renwick. J. Dement moved to adopt Ordinance No. 1505 AUTHORIZING. THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, AND THE FOREST PRESERVE DISTRICT OF WILL COUNTY (portion Lake Renwick). Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. • Planner Waldock spoke in reference to the Amendment to the Annexation Agreement for Lakelands Corporation and Material Service Corporation. This amendment would accommodate the annexation of Units IT and III of Lakelands Subdivision. J. Dement moved to adapt Ordinance No. 1506 AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ANNEXATION AGREEMENT OF AUGUST 2 3 , 1989 BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, LAKELANDS CORPORATION, AND MATERIAL SERVICE CORPORATION. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, removed himself from the room, Dement, yes; Rock, yes; Latta, yes. 5 yes, 0 no. Motion carried. Planner Waldock reported, we have received a letter dated March 26, 1993 from Roderick Baker III in reference to their parking lot lighting. To summarize, in the letter he explains what they have done to rectify this problem. Due to Mr. Baker scheduled to being out of town on April 5, 1993, if any additional information is needed, he would like to be rescheduled for the following meeting (April 19, 1993). Tt was the consensus of the Board to postpone until April 19, 1993. Planner Waldock spoke in reference to Case No. 384--030893SPR. Applicant - Timberview Development. Location _ Winding Creek Subdivision Unit II, Lot 50. Request - Site Plan Review for a four (4) Unit Townhouse Structure. The applicants propose the construction of a four (4) unit townhouse building on Lot 50 of Winding Creek Subdivision Unit II. Subject site is presently vacant, with the exception of the Subdivision Identification Sign. The property is located at the intersection of Bussey Drive and Judith Drive. The site also has frontage along the I-55 Frontage pLAINFIELD VILLAGE BOARD OF TRIISTEES APRIL 5, 1993 PAGE 8I7C Road. The property is 20,300 square feet in area (.466 acres). The proposal includes one (1) four (4) unit building. Each unit has a two (2) car attached garage, with driveway parking available for up to four (4) cars per unit. Each unit is designed as a two- story dwelling. Floor area, as proposed, is approximately 1775 square feet per unit. Parking and drive areas are sufficient under ordinance requirements; Landscape Plans provide seventy-seven (77) plantings for the subject site. Development regulations for a parcel of this size, would require twenty-eight (28) plantings. As presented, the Landscape Plan provides four (4) parkway trees, four (4) evergreen trees, an ornamental tree and a rear yard shade tree. The plant materials appear to be sized to meet or exceed landscaping requirement for multi-family structures, In general, the landscape plan appears acceptable to meet ordinance requirements. The plan is tastefully done and it provides shade and buffering to the subject site. However, a berm along the forty (40) rear easement line is advisable per the noted option on the Landscape Plan. This will allow far greater buffering of the property from the Intestate Highway; no exterior lighting is planned for the site, it would consist of that type of lighting found in a single-family home; trash enclosures are not required for this site, pickup will be from the curb just as in single- family homes; storm water is not required, it is provided by the subdivision; sanitary sewer and water lines are accessible from Judith Drive and Bussey Drive. Individual backflow prevention (dual check valves) shall be provided and each unit shall have a separate water meter; access onto Judith Drive, no access to Bussey Drive or I-55; the facade has a combination of brick and vinyl materials. Each unit has six (6) panel entrance doors and twenty- four (24) panel garage doors. Though the plan will achieve 25~ or greater brick on the front facade. It will not achieve 25~ of all walls or wall area. However, the Plan Commission felt that the design is tastefully done and provides extras such as styled deck and window treatment. The Commission found the facade design as presented was acceptable; the plan does not specify the material for the driveways, the developers have indicated that each driveway be asphalt, no gravel driveways are permitted, The Plan Commission recommends approval of the Site Plan for Timberview Development Inc. for a four (4) unit townhouse on Lot 50 of Winding Creek Subdivision Unit YI with three (3) stipulations: 1) Exterior lighting should be screened and directed to avoid glare on adjoining properties. All exterior lighting shall be of pedestrian scale, consistent with the standard house found on most singe- family dwellings. 2) No trash enclosures shall be required for this project. Trash pickup may be accommodated at the curb adjoining each driveway for the building. 3) A berm shall be provided along the forty foot (40') rear easement line. This berm shall be acceptable as proposed with three (3) six foot (6') pine PLAINFIELD VILLAGE BOARD OF TRIISTEES APRIL 5, 1993 PAGE SEVEN trees. There was some discussion in reference to sump pumps and trash enclosures. The developer stated this could be handled in the covenants. There was some discussion and concern on nineteen (19) more planned townhouses in this subdivision. The developer stated they would look into this when they bring in the next phase. M. Lambert moved to concur with the Plan Commission and approve the Site Plan for Timberview Development for a four (4) unit townhouse on Lot 50 of Winding Creek Subdivision Unit II, with the following stipulations: 1) Exterior lighting should be screened and directed to avoid glare on adjoining properties, All exterior lighting shall be of pedestrian scale, consistent with the standard house fond on most single_family dwellings. 2) No trash enclosures shall be required for this project. Trash pickup may be accommodated at the curb adjoining each driveway for the building. 3) A berm shall be provided along the forty foot (40') rear easement line. This berm shall be acceptable as proposed with three (3) six (6') pine trees. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rack, yes. 5 yes, 0 no. Motion carried. Mayor Latta stated we have received a letter from Crime Stoppers of Will County requesting a donation. After some discussion, the consensus of the Board was that we have not donated in the past. Superintendent Countryman spoke in reference to Well House #3. In the past year we have noticed major deterioration of the south wall of Well #3 (east of Street Department garage, 1112 Mill Street). It is a wooden 9'X10' wall. We would like to replace the temporary wall with brick and block which will include the header. We have a proposal of $3,200, but would like to increase the quote not to exceed $3,500 in case we run into more problems. The quotation is from Buzduhanov Masonry Company. D. Gullicksen moved to accept the proposal for replacing the south wall with brick and block which will include the header at a cost of $3,200 not to exceed $3,500. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. Superintendent Countryman spoke in reference to an Air Compressor. On February 15, 1993 the Board authorized the Water/Street Department Staff to receive quotes on a portable ,air compressor. On February 18, 1993 we distributed specifications to twelve (12) air compressor suppliers. As of tonight, we have received two (2) quotes: McCann Construction Specialties Company of Joliet; Sullair portable air compressor at $11,050.00, also Sullair air hammer, tools and hoses $908.80 with a total cost of $11,958.80; Portable PLAINFISLD VILLAGE BOARD OF TRIISTEES APRIL 5, 1993 PAGE EIGHT Tool Sales and Service, Inc. of Mt. Prospect - Ingersoll-Rand portable air compressor at $1.].,880.00, also Ingersoll-Rand air hammer, tools and hoses at $1,075.00 with a total cost of $12,955.00. He stated Staff recommends the Ingersoll-Rand for many reasons, including the safety factor. D. Gullicksen moved to authorize the purchase of an Ingersoll-Rand Portable Air Compressor from Portable Tool Sales and Service with extra equipment at a cost of $12,955.00 and waive the bidding process. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes, 5 yes, 0 no. Motion carried. Mayor Latta read two (2) Proclamations: May 4, 1993 as National Teachers Day; May 1, 1993 as Law Day U.S.A. Planner Waldock spoke in reference to Sari/Smolich Sewer and Water Services. Tn exchange for utility easements across the Sari/Smolich properties on Naperville/Plainfield Road, the Village agreed to extend utility service laterals to the property line of each of three (3) lots two (2) owned by Sari and one (1) owned by Smolich. We received proposals from two (2) contractors. Staff is recommending the Board waive the bidding process and assign the Sari/Smolich Sewer and Water service extension contract to (the lowest proposal) Baish Construction for a cost of $6,675.00. D. Gullicksen moved to waive the bidding process and accept the Baish Excavating, Inc. proposal for the cost of $6,675.00 for the sewer and water service to the Sari/Smolich properties. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. Chief Bennett spoke in reference to Surplus Property (Logger/Recorder). In 1989 the Village purchased a Dictaphone Recorder. When Wescom became operational, our logger was replace with a new 9000 with ninety (90) channels Dictaphone Recorder. Staff would like to attempt to sell this unit, therefore, request that our Dictaphone 5000 Logger/Recorder Serial #906923 be declared surplus. It was the consensus of the Board to sell the Logger/Recorder. J. Dement moved to authorize the Village President to sign the agreement between Fulton Contracting Company and the Village of Plainfield regarding the Sirens. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRIISTEES APRIL 5, 1943 PAGE NINE Chief Bennett spoke an reference to the purchase of squad cars. The reason Staff is approaching the Board at this time, is because all bids/purchases for 1993 squad cars must be ordered prior to April 15, 1993. Staff realizes the impact of our request on the Village Budget process, but feel the savings to the Village must be acknowledged in our decision. We received two (2) bids, but Rod Baker Ford agreed to match the Illinois Governmental Unit pricing for the 1993 Ford Crown Victoria Interceptor, Model P71 at a cost of $13,027.00 each, fully equipped as State requires. It should be noted the 1992 Chevy's were $14,103.93 each, this is a savings. J. Dement moved to authorize the purchase from Rod Baker Ford two (2) 1993 Ford Crown Victoria Interceptor P71 marked black and white vehicles for a total of $26,054.00. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 na. Motion carried. Administrator Van Vooren reported as a result of our Bond sale we received $78,000 from Harris Bank which we deposited March 30th. At closing, which will happen April 13, 1993, we need to send a check to American National the escrow agent, from that deposit to cover the purchase of the Treasury Bonds, this is in the amount of $7,422.14 to be wire transferred. J. Ray moved to authorize payment of the bills dated April 5, 1993 to include $7,422.14 to American National Bank (for bonds sale). Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. J. Ray acknowledged receipt of the Expenditure Report March 31, 1993 and the Revenue Report March 31, 1993. R. Rack stated the billboard sign on Route 126 east of Open Flame Restaurant, when they change the sign, they leave the papers. Planner Waldock wall contact the owner. J. Dement stated when we have our Spring Clean-Up next month, could we check with E.P.A. to participate in a hazardaus waste collection? Administrator Van Vooren stated he has contacted the E.P.A. and the cost is about $100,000.00, there is some grant money that we could apply for. He will check with other communities that have done hazardous waste collection. J. Ray reported the Street Sweeper was in his neighborhood and did a nice job. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 5~ 1993 PAGE TEN M. Lambert stated something must be done about the parking problem in front of the Post Office, he wonders if a parking space should be removed, because his driveway is blocked most of the time. Chief Sennett will talk to Ron Miller to see what can be done. Larry Kelly, ESDA Director reported sirens are covering most of our community now, but as the properties are annexed into the Village, could the Board negotiate with the developer to consider sirens to be installed at the time of development? Planner Waldock reported in reference to Arbor of Plainfield. We have been in contact with Mr. Howard Coop. Mr. Djerf has been in contact with the engineer for the development. Mr. Coop has indicated we will have the Letter of Credit by Wednesday morning (April 7, 1993). There are no changes in the subdivision. It was the consensus of the Board to reapprove the subdivision. Chief Bennett reported Wheatland Township is planning to install an additional siren at Wolf Creek Industrial Park and this will be part of our emergency system. . J. Ray moved this meeting shall be continued to April 6, 1993 at 5:30 g.m. to consider information regarding the appointment and employment of an .employee or officer. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. 8:55 p.m. VERA KRNAC •