HomeMy Public PortalAbout04.05.93 VB Minutes
PLAINFIELD VILLAGE BOARD OF TRIISTEES
REGIILAR MEETING
DATE: APRIL 5, 1993
AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. RAY, M.
LAMBERT, J. DEMENT, R. ROCK. W. SHARP
WAS ABSENT.
OTHERS PRESENT: D.
V.
J.
P.
D.
J.
H.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
DJERF - ENGINEER
COUNTRYMAN - W/S SUPERVISOR
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, W. Sharp was absent.
M. Lambert moved to approve the New/Old Business Section of the
Agenda with the additions of Budget clarification; Proclamation -
Law Day U.S.A; Executive Session for personnel to reconvene.
Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Public Hearing and Regular Meeting of March 15, 1993
and minutes of Continued Meeting of March 15, 1993 to March 29,
1993. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion
carried.
Karen Callanan introduced Laura Munch, who spoke in regard to the
Will County Juvenile Detention Facility. The Juvenile Facility is
now operating as a part of the Will County Adult Detention Facility
and we must vacate our portion of the facility. our waiver to
occupy that facility expires in September 1993. In order to build
a facility, it will be on the ballot as a referendum on April 20,
1993 . We are asking for $9, 000, 000 to build a permanent fifty (50)
bed facility. To tax payers with a home market value of $120,000,
the increase in taxes would be $8.63 per year, for ten (10) years.
D. Gullicksen questioned, what is the facility on McDonough Street
in Joliet? Ms. Munch stated, that facility is a State run
facility, Department of Corrections, that's post-trial and we are
pre-trial detention. Thank you for your time, and please read your
brochure and vote on April 20, 1993.
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PLAINFIELD VILLAGE BOARD OF TRIISTEES
APRIL 5, 1993
PAGE TWO
Administrator Van Vooren spoke in reference to the clarification of
the 1993-1994 Village Budget. As Y had stated, the Budget
summarizes the revenues and expenses anticipated during the
proposed year. The Budget does not however take into consideration
monies placed aside in previous years, such as an individuals own
personal savings account, when looking at revenues and expenses.
It is these monies on hand or savinas which fund our capital
projects. The Village Board has developed procedures over the past
couple of years to in fact save money to complete our capital
projects. However, when we do budget to complete these capital
projects in a given year, as is the case in 1993-94 with water Well
#5 and the capital project fund, the money put aside in savings is
not reflected in the projected revenues. A review of the last
three (3) budgets reveal the following:
1991-1992 1992-1993 1993-1994
Revenue $3,392,639 $3,473,046 $3,532,785
Expenses [$2,415,1147 C$2,311,135~ [$2,437,458
Debt Payments [$ 437f6127 ~S 443,86? [$ 444,165
Surplus $ 539,913 $ 718,049 $ 651,162
As you can see from the above table, the Village has saved
1 09 124 to complete capital projects. Addition to this savings,
the Village had cash in the bank on May 1, 1991 of $1,656,627.
Therefore, during the three (3) years summarized in this budget, we
have saved $3,565,751 to complete capital projects. Now during the
same three (3) year period, the Village has or anticipates to spend
$2,648,355 on capital projects. Some of the capital projects
included in this total are as follows:
Water Well #5 980,000
Sewer Lab Building 176,000
New Siren 31,000
Entrance Road to Sewer Plant 92,000
Completion of Sewer Plant Expansion 125,000
Future Savings for Capital Projects 22_,,5 000
$1,629,000
Other capital projects not included are, Police cars, Street
Department equipment, Street Maintenance, office equipment and
furniture. As this review demonstrates, the Village Board has been
saving monies from current and prior years to complete one time
capital projects. This in fact, is sound fiscal practice and
reduces our need to request funds in the way of bond referendums to
complete these one time capital projects, upon completion of the
capital projects in the 1993-1994 Budget the Village will still
have 7 396 uncommitted funds available to spend in future years.
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PLAINFIELD VILLAGE BOARD OF TRIISTEES
APRIL 5, 1993
PAGE TSREE
Planner Waldock spoke in reference to Annexation Agreement and
Preliminary Plat for Reserve of Plainfield (TOPE Development --
Route 126, west of I--55). The Preliminary Plat has been modified
to include the detail that Staff had requested. It has been
reviewed by the Village Engineer and the Superintendent of the
Water/Sewer Department and has been found acceptable. The subject
site is one hundred sixty-three (163) acres, located along either
side of Route 126, just west of I-55. He reviewed his memo of
March 31, 1993 of which lists the changes to satisfy the Board and
Staff's concerns. Staff recommends approval of the Annexation
Agreement for TOPE Corporation with stipulations relative to the
Preliminary Plat as outlined in the Engineers memo attached with
this report, dated March 26, 1993. Mayor Latta stated on page 30
(approximately middle of page) it reads - "Upon acceptance of such
property, the Village agrees to apply for tax exemption of such
property as municipal awned land". This will be Park District
property. This agreement is with the Village and not the Park
District, therefore the best way to handle this is to eliminate
that sentence. The developer was in agreement. J. Dement
questioned, the Village will be in charge of the trees shortly
after they are planted, how many vendors will provide the trees?
Ray Oczak, Representative of TOPE Corporation stated there will be
one (1) vendor for each phase. Mayor Latta stated we are looking
for the approval of this Annexation Agreement as corrected (to
remove the sentence on page 30 - ref. Park District). Also we are
directing Staff to prepare ordinances authorizing the signature on
the Annexation Agreement and when there is contiguity to ..prepare
the ordinance associated with this property. Attorney Harvey
stated with Board's direction in two (2) weeks they will be
executing the Annexation Agreement as part of that agreement the
Preliminary Plat and Concept Plan will be approved through one (1)
ordinance. Staff is directed.
Planner Waldock spoke in reference to Case No. 379-021893FP.
Abblicant - Golden Development, Inc./Neumann Construction Inc.
Location - Along the west side of Route 59, north of 135th Street.
Request - Final Plat for Golden Meadows Unit IV. The Preliminary
Plat for Golden Meadows Units four (4) and five (5) were approved
by the Village on January 18, 1993. This approval was granted
subject to nine (9) stipulations and all that can be met to this
point have been completed. Illinois Department of Transportation
review is in process. Mr. Waldock reviewed the stipulations from
his memo dated March 29, 1993. There is an ordinance to be
approved tonight, limiting right turn movements to and from Route
59 at Golden Meadow Drive. There were concerns on the Storm Water
management and the developer has resolved those concerns per
Engineer Djerf's letter dated March 31, 1993. The Plan Commission
recommends approval for the Final Plat for Golden Meadows Estates
PLAINFIELD VILLAGE BOARD OF TRIISTEES
APRIL 5~ 1993
PAGE FOIIR
Unit IV with six (6) stipulations (ref. the Planner's memo dated
March 29, 1993). There are only three (3) stipulations not
fulfilled to date #1, #3 and #4,
D. Gullicksen moved to concur with the Plan Commission and approve
Golden Meadows Unit IV with the stipulations: 1) Comply with
provisions of the Village Engineer's report. 3) Comply with the
permitting requirements of the Illinois Department of
Transportation. 4) Install construction access signs to prohibit
construction traffic from Golden Meadow Drive through previous
units with existing occupied houses, from the Plan Commission's
recommendations. Seconded by M. Lambert. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes.
5 yes, 0 no. Motion carried.
J. Dement moved to adopt Ordinance No. 1504 AMENDING CHAPTER FIVE
(5) OF THE VILLAGE CODE OF THE VILLAGE OF PLAINFIELD REGARDING
RESTRICTED TURNING MOVEMENTS. Seconded by D. Gullicksen. Vote by
roll call. Gullicksen, yes; Ray, yea; Lambert, yes; Dement, yes;
Rock, yes. 5 yes, 0 no. Motion carried.
Larry Kelly, ESDA Coordinator for the Village in reference to the
Mutual Aid Agreement for Will County. There are two (2) signed
agreements, Crete and Mokena. The following communities have
received approval from their corporate attorneys to execute the
agreements -- Naperville, Wilmington, Romeoville, Manhattan and
Lemont which will be executed sometime this month. There are no
changes anticipated at this time.
D. Gullicksen moved to adopt Resolution No. 1036 AUTHORIZING THE
VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A MUTUAL AID
AGREEMENT ENTITLED "GREATER WILL COUNTY EMERGENCY SERVICES MUTUAL
AID ASSOCIATION". Seconded by J. Dement. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes.
5 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the continuation of
Illinois Income Tax Surcharge which expires June 30, 1993. The
Illinois Municipal League has estimated $28.00 per year per capita
to communities throughout the State of Illinois. To the Village,
this represents $127,596.00 of revenue that would be lost.
Needless to say, this revenue source, although it was temporary was
used to meet the pressing needs of Plainfield.. On March 3, 1993
Governor Edgar in his Budget was seeking to make the temporary
income tax permanent. However, the Cities and Villages throughout
the State of Illinois would not receive these tax monies. The
State would put the money in the General Fund and use the money to
address their priorities. The removal of the surcharge will hurt
the Village with addressing roads, .public walks and storm sewers.
We have prepared a resolution requesting the Governor continue the
support to municipalities, by continuing the Income Tax Surcharge.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5~ 1993
PA~3E FIVE
D. Gullicksen moved to adopt Resolution No. 1037 INCOME TAX
SURCHARGE ASKING GOVERNOR EDGAR TO SUPPORT MUNICIPALITIES.
Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion
carried.
Administrator Van Vooren spoke in reference to the Annexation
Agreement for the Forest Preserve (Lake Renwick). He stated this
does not annex all of Lake Renwick, there is a portion that falls
under the control of the Illinois .Department of Conservation.
Staff is continuing negotiations with that department to annex that
part of lake Renwick.
J. Dement moved to adopt Ordinance No. 1505 AUTHORIZING. THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS, AND THE FOREST PRESERVE DISTRICT OF WILL
COUNTY (portion Lake Renwick). Seconded by M. Lambert. Vote by
roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes;
Rock, yes. 5 yes, 0 no. Motion carried.
• Planner Waldock spoke in reference to the Amendment to the
Annexation Agreement for Lakelands Corporation and Material Service
Corporation. This amendment would accommodate the annexation of
Units IT and III of Lakelands Subdivision.
J. Dement moved to adapt Ordinance No. 1506 AUTHORIZING THE
EXECUTION OF AN AMENDMENT TO THE ANNEXATION AGREEMENT OF AUGUST 2 3 ,
1989 BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, LAKELANDS
CORPORATION, AND MATERIAL SERVICE CORPORATION. Seconded by J. Ray.
Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, removed
himself from the room, Dement, yes; Rock, yes; Latta, yes. 5 yes,
0 no. Motion carried.
Planner Waldock reported, we have received a letter dated March 26,
1993 from Roderick Baker III in reference to their parking lot
lighting. To summarize, in the letter he explains what they have
done to rectify this problem. Due to Mr. Baker scheduled to being
out of town on April 5, 1993, if any additional information is
needed, he would like to be rescheduled for the following meeting
(April 19, 1993). Tt was the consensus of the Board to postpone
until April 19, 1993.
Planner Waldock spoke in reference to Case No. 384--030893SPR.
Applicant - Timberview Development. Location _ Winding Creek
Subdivision Unit II, Lot 50. Request - Site Plan Review for a four
(4) Unit Townhouse Structure. The applicants propose the
construction of a four (4) unit townhouse building on Lot 50 of
Winding Creek Subdivision Unit II. Subject site is presently
vacant, with the exception of the Subdivision Identification Sign.
The property is located at the intersection of Bussey Drive and
Judith Drive. The site also has frontage along the I-55 Frontage
pLAINFIELD VILLAGE BOARD OF TRIISTEES
APRIL 5, 1993
PAGE 8I7C
Road. The property is 20,300 square feet in area (.466 acres).
The proposal includes one (1) four (4) unit building. Each unit
has a two (2) car attached garage, with driveway parking available
for up to four (4) cars per unit. Each unit is designed as a two-
story dwelling. Floor area, as proposed, is approximately 1775
square feet per unit. Parking and drive areas are sufficient under
ordinance requirements; Landscape Plans provide seventy-seven (77)
plantings for the subject site. Development regulations for a
parcel of this size, would require twenty-eight (28) plantings. As
presented, the Landscape Plan provides four (4) parkway trees, four
(4) evergreen trees, an ornamental tree and a rear yard shade tree.
The plant materials appear to be sized to meet or exceed
landscaping requirement for multi-family structures, In general,
the landscape plan appears acceptable to meet ordinance
requirements. The plan is tastefully done and it provides shade
and buffering to the subject site. However, a berm along the forty
(40) rear easement line is advisable per the noted option on the
Landscape Plan. This will allow far greater buffering of the
property from the Intestate Highway; no exterior lighting is
planned for the site, it would consist of that type of lighting
found in a single-family home; trash enclosures are not required
for this site, pickup will be from the curb just as in single-
family homes; storm water is not required, it is provided by the
subdivision; sanitary sewer and water lines are accessible from
Judith Drive and Bussey Drive. Individual backflow prevention
(dual check valves) shall be provided and each unit shall have a
separate water meter; access onto Judith Drive, no access to Bussey
Drive or I-55; the facade has a combination of brick and vinyl
materials. Each unit has six (6) panel entrance doors and twenty-
four (24) panel garage doors. Though the plan will achieve 25~ or
greater brick on the front facade. It will not achieve 25~ of all
walls or wall area. However, the Plan Commission felt that the
design is tastefully done and provides extras such as styled deck
and window treatment. The Commission found the facade design as
presented was acceptable; the plan does not specify the material
for the driveways, the developers have indicated that each driveway
be asphalt, no gravel driveways are permitted, The Plan Commission
recommends approval of the Site Plan for Timberview Development
Inc. for a four (4) unit townhouse on Lot 50 of Winding Creek
Subdivision Unit YI with three (3) stipulations: 1) Exterior
lighting should be screened and directed to avoid glare on
adjoining properties. All exterior lighting shall be of pedestrian
scale, consistent with the standard house found on most singe-
family dwellings. 2) No trash enclosures shall be required for
this project. Trash pickup may be accommodated at the curb
adjoining each driveway for the building. 3) A berm shall be
provided along the forty foot (40') rear easement line. This berm
shall be acceptable as proposed with three (3) six foot (6') pine
PLAINFIELD VILLAGE BOARD OF TRIISTEES
APRIL 5, 1993
PAGE SEVEN
trees. There was some discussion in reference to sump pumps and
trash enclosures. The developer stated this could be handled in
the covenants. There was some discussion and concern on nineteen
(19) more planned townhouses in this subdivision. The developer
stated they would look into this when they bring in the next phase.
M. Lambert moved to concur with the Plan Commission and approve the
Site Plan for Timberview Development for a four (4) unit townhouse
on Lot 50 of Winding Creek Subdivision Unit II, with the following
stipulations: 1) Exterior lighting should be screened and
directed to avoid glare on adjoining properties, All exterior
lighting shall be of pedestrian scale, consistent with the standard
house fond on most single_family dwellings. 2) No trash
enclosures shall be required for this project. Trash pickup may be
accommodated at the curb adjoining each driveway for the building.
3) A berm shall be provided along the forty foot (40') rear
easement line. This berm shall be acceptable as proposed with
three (3) six (6') pine trees. Seconded by D. Gullicksen. Vote by
roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes;
Rack, yes. 5 yes, 0 no. Motion carried.
Mayor Latta stated we have received a letter from Crime Stoppers of
Will County requesting a donation. After some discussion, the
consensus of the Board was that we have not donated in the past.
Superintendent Countryman spoke in reference to Well House #3. In
the past year we have noticed major deterioration of the south wall
of Well #3 (east of Street Department garage, 1112 Mill Street).
It is a wooden 9'X10' wall. We would like to replace the temporary
wall with brick and block which will include the header. We have
a proposal of $3,200, but would like to increase the quote not to
exceed $3,500 in case we run into more problems. The quotation is
from Buzduhanov Masonry Company.
D. Gullicksen moved to accept the proposal for replacing the south
wall with brick and block which will include the header at a cost
of $3,200 not to exceed $3,500. Seconded by M. Lambert. Vote by
roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes;
Rock, yes. 5 yes, 0 no. Motion carried.
Superintendent Countryman spoke in reference to an Air Compressor.
On February 15, 1993 the Board authorized the Water/Street
Department Staff to receive quotes on a portable ,air compressor.
On February 18, 1993 we distributed specifications to twelve (12)
air compressor suppliers. As of tonight, we have received two (2)
quotes: McCann Construction Specialties Company of Joliet; Sullair
portable air compressor at $11,050.00, also Sullair air hammer,
tools and hoses $908.80 with a total cost of $11,958.80; Portable
PLAINFISLD VILLAGE BOARD OF TRIISTEES
APRIL 5, 1993
PAGE EIGHT
Tool Sales and Service, Inc. of Mt. Prospect - Ingersoll-Rand
portable air compressor at $1.].,880.00, also Ingersoll-Rand air
hammer, tools and hoses at $1,075.00 with a total cost of
$12,955.00. He stated Staff recommends the Ingersoll-Rand for many
reasons, including the safety factor.
D. Gullicksen moved to authorize the purchase of an Ingersoll-Rand
Portable Air Compressor from Portable Tool Sales and Service with
extra equipment at a cost of $12,955.00 and waive the bidding
process. Seconded by J. Dement. Vote by roll call. Gullicksen,
yes; Ray, yes; Lambert, yes; Dement, yes; Rock, yes, 5 yes, 0 no.
Motion carried.
Mayor Latta read two (2) Proclamations: May 4, 1993 as National
Teachers Day; May 1, 1993 as Law Day U.S.A.
Planner Waldock spoke in reference to Sari/Smolich Sewer and Water
Services. Tn exchange for utility easements across the
Sari/Smolich properties on Naperville/Plainfield Road, the Village
agreed to extend utility service laterals to the property line of
each of three (3) lots two (2) owned by Sari and one (1) owned by
Smolich. We received proposals from two (2) contractors. Staff is
recommending the Board waive the bidding process and assign the
Sari/Smolich Sewer and Water service extension contract to (the
lowest proposal) Baish Construction for a cost of $6,675.00.
D. Gullicksen moved to waive the bidding process and accept the
Baish Excavating, Inc. proposal for the cost of $6,675.00 for the
sewer and water service to the Sari/Smolich properties. Seconded
by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes;
Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion
carried.
Chief Bennett spoke in reference to Surplus Property
(Logger/Recorder). In 1989 the Village purchased a Dictaphone
Recorder. When Wescom became operational, our logger was replace
with a new 9000 with ninety (90) channels Dictaphone Recorder.
Staff would like to attempt to sell this unit, therefore, request
that our Dictaphone 5000 Logger/Recorder Serial #906923 be declared
surplus. It was the consensus of the Board to sell the
Logger/Recorder.
J. Dement moved to authorize the Village President to sign the
agreement between Fulton Contracting Company and the Village of
Plainfield regarding the Sirens. Seconded by J. Ray. Vote by roll
call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement, yes; Rock,
yes. 5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRIISTEES
APRIL 5, 1943
PAGE NINE
Chief Bennett spoke an reference to the purchase of squad cars.
The reason Staff is approaching the Board at this time, is because
all bids/purchases for 1993 squad cars must be ordered prior to
April 15, 1993. Staff realizes the impact of our request on the
Village Budget process, but feel the savings to the Village must be
acknowledged in our decision. We received two (2) bids, but Rod
Baker Ford agreed to match the Illinois Governmental Unit pricing
for the 1993 Ford Crown Victoria Interceptor, Model P71 at a cost
of $13,027.00 each, fully equipped as State requires. It should be
noted the 1992 Chevy's were $14,103.93 each, this is a savings.
J. Dement moved to authorize the purchase from Rod Baker Ford two
(2) 1993 Ford Crown Victoria Interceptor P71 marked black and white
vehicles for a total of $26,054.00. Seconded by M. Lambert. Vote
by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Dement,
yes; Rock, yes. 5 yes, 0 na. Motion carried.
Administrator Van Vooren reported as a result of our Bond sale we
received $78,000 from Harris Bank which we deposited March 30th.
At closing, which will happen April 13, 1993, we need to send a
check to American National the escrow agent, from that deposit to
cover the purchase of the Treasury Bonds, this is in the amount of
$7,422.14 to be wire transferred.
J. Ray moved to authorize payment of the bills dated April 5, 1993
to include $7,422.14 to American National Bank (for bonds sale).
Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Ray,
yes; Lambert, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion
carried.
J. Ray acknowledged receipt of the Expenditure Report March 31,
1993 and the Revenue Report March 31, 1993.
R. Rack stated the billboard sign on Route 126 east of Open Flame
Restaurant, when they change the sign, they leave the papers.
Planner Waldock wall contact the owner.
J. Dement stated when we have our Spring Clean-Up next month, could
we check with E.P.A. to participate in a hazardaus waste
collection? Administrator Van Vooren stated he has contacted the
E.P.A. and the cost is about $100,000.00, there is some grant money
that we could apply for. He will check with other communities that
have done hazardous waste collection.
J. Ray reported the Street Sweeper was in his neighborhood and did
a nice job.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5~ 1993
PAGE TEN
M. Lambert stated something must be done about the parking problem
in front of the Post Office, he wonders if a parking space should
be removed, because his driveway is blocked most of the time.
Chief Sennett will talk to Ron Miller to see what can be done.
Larry Kelly, ESDA Director reported sirens are covering most of our
community now, but as the properties are annexed into the Village,
could the Board negotiate with the developer to consider sirens to
be installed at the time of development?
Planner Waldock reported in reference to Arbor of Plainfield. We
have been in contact with Mr. Howard Coop. Mr. Djerf has been in
contact with the engineer for the development. Mr. Coop has
indicated we will have the Letter of Credit by Wednesday morning
(April 7, 1993). There are no changes in the subdivision. It was
the consensus of the Board to reapprove the subdivision.
Chief Bennett reported Wheatland Township is planning to install an
additional siren at Wolf Creek Industrial Park and this will be
part of our emergency system.
. J. Ray moved this meeting shall be continued to April 6, 1993 at
5:30 g.m. to consider information regarding the appointment and
employment of an .employee or officer. Seconded by M. Lambert.
Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes;
Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried.
8:55 p.m.
VERA KRNAC
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