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HomeMy Public PortalAbout03.15.93 VB MinutesPLAINFIELD VILLAGE BOARD OF TRIISTEES REGIILAR MEETING DATE: MARCH 15, 1993 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: MAYOR LATTA, R. ROCK, M. LAMBERT, J. DEMENT, J. RAY, W. SHARP, D. GULLICKSEN. OTHERS PRESENT: D. V. J. P. D. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF HAMILTON - ENGINEER At 7:17 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session for personnel and pending litigation, to reconvene. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the minutes of the Public Hearing of March 1, 1993 and minutes of the Regular Meeting of March 1, 1993. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read a Proclamation proclaiming April, 1993 as National Child Abuse Prevention Month. Due to the Resolution on Continuation of the Income Tax Surcharge (not included in the packet), it will be brought back to another meeting (April 5, 1993). Trustee Lambert spoke in reference to the changes the Transportation Committee made to their Final Report dated March 15, 1993: - page four (4) paragraph four (4) - With few additions or alterations,, the early nineteenth century routes serve far greater volumes of traffic today than could have been imagined one hundred thirty (130) years ago; _ page 10, U.S. Route 30 - Joliet Road between Renwick Road and Division Street would be returned to "local street" status; - page 11, Caton Farm Road - This roadway is not under the jurisdiction of the Village of Plainfield; - page 16, Mill Street - With 'the improvement of Naperville/Plainfield Road/Michigan Avenue, Mill Street would be fully improved including the consideration of need for signalization at Illinois Route 126; PLAINFIELD VILLAGE BOARD OF TRII8TEE8 • MARCH 15, 1993 PAGE TWO - page. l7, Creekside Drive (omitted) - extend over the creek at its eastern terminus to connect with Renwick Road near the DuPage River; - page 18, Alleys - (after some discussion in reference to private alleys) - The need for a dedicated alleyway along the eastern boundary of those properties which abut the east side of Illinois Route 59/Division Street (between Lockport Street and Main Street) should be evaluated; a southern outlet might terminate at Bartlett Avenue. This recommendation would assist the homeowners in accessing their property without negotiating Illinois Route 59 traffic. However, the Committee recommends the retention of the private driveways to Illinois Route 59 to assist in justifying the need for reduced speeds; _ page 25 - last paragraph (after some discussion, it should read) - Finally, upon the acceptance of this Final Report and Recommendations, the Committee recommends that it be dissolved on April 30, 1993 and replaced by a Transportation Advisory Committee consisting of two (2) Village Trustees, one (1) member of the Planning Commission and two (2) Village Residents members-at-large. The Advisory Committee would meet as required to review, update and assist in the implementation of the recommendations of this Committee. Daniel Bush a resident from the area of east Howard Street spoke in reference to Howard Street becoming a cut through street from Renwick to Route 30. He suggests a cul-de-sac at the end of Howard Street at Route 30, this would provide for safety for the residents of that area. M. Lambert stated we are going to investigate this idea. M. Lambert made a motion to adopt Resolution No. 1035, Adoption Of The Village Of Plainfield's Transportation Committee's Report March 5, 1993 with revisions as discussed. Seconded by J. Dement. He stated before we vote, he has some comments. In the resolution, the third "Whereas" - "pedestrian uses which (add) m~ best serve Plainfield"; "Now, Therefore" - President and Board of Trustees (adopt or acknowledge) the Transportation Committee's Report. Attorney Harvey stated, if they adopt this resolution, and at a later date, the Board determines that it's in the best interest of the Village not to do a particular item in this report, they are able to reject it. This report does not bind future Boards. After much discussion, it was the consensus of the Board to vote on the wording of the original resolution. M. Lambert withdrew his original motion and J. Dement withdrew his second. M. Lambert moved to adopt Resolution No. 1035 (as originally written) Adoption Of The Village Of Plainfield's Transportation Committee's Report March 5, 1993. Seconded by J. Ray. Vote by roll call. Rock, yes; Lambert, yes; Dement, no; Ray, yes; Sharp, yes; Gullicksen, no. 4 yes, 2 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRIIBTEES ~" MARCH 15, 1993 PAGE THREE Planner Waldock spoke in reference to Case No. 355-071092AA - TOPE Annexation Agreement. We are to review and evaluate the TOPE Agreement. This site is located along Route 126 in Section 2 - Plainfield Township, which this site involves one hundred sixty- one (161) acres. Tn my staff report dated March 11, 1993, which lists the remaining issues and the issues that were changed. Staff is very pleased with the progress that concerns are being addressed. Zoning proposed is, Residence A-2, multi-family zoning to accommodate the townhouses. This zone allows up to six (6) units per building, three hundred fifty-two (352) units total and two point five (2.5) units per acre with no more than one hundred twenty-five (125) attached homes. The agreement includes the Preliminary Plat and Preliminary Engineering for the subdivision. The agreement calls for the approval of each, along with the text of the agreement, and wauld allow the developers to continue after this point to the Final Plat approval stage. The agreement calls for all of the densities to be transferable between development pods within the project. The only exception to this would be with regard to Parcel I which is dedicated solely to single-family units per the agreement.. In no event will development density exceed three hundred fifty-two (352) total units, nor more than one hundred twenty-five (125) townhouse units. There was some discussion on the recapture in reference to Lakelands and Material service Corporation. In no event should any recapture costs apply after fifteen (15) years. It was agreed by developers that no more than fifty percent (50~) of the units would have one (1) car garage, for townhomes only. Sidewalks must be completed in front of lots that a home has been built on or before occupancy is issued, time limit of five (5) years for undeveloped lots. The five (5) years is from date of Final Plating of each Phase. There was .much discussion on Letters of Credit. Administrator Van Vooren stated the Village will obtain fee title to two point five (2.5) acres adjacent to Route 126 and I-55, which would allow for developing the interchange southbound and northbound. Attorney Selfridge stated we are looking to get an approval of three (3) things - the Concept Plan; Preliminary Plat; Annexation Agreement - need final direction from the Board tonight so we can come back wa.th final documents an April 5th. Mayor Latta stated she has real concerns in reference to fifty percent (50~) of one (1) car garages in this development, a compromise of twenty-five percent (25~) would be much better. After some discussion, a poll was taken, five ( 5 ) Board members agreed that fifty percent ( 50~ ) is too much, decrease to twenty-five percent ( 25$ ) and one (1) agreed with fifty percent (50~) one (1) car garages. But the Board agreed that if the market .is there for more than one (1) car garages, the developers can come back to the Board. In reference to the discussion on the sidewalks, it was agreed on single lots, the builder will put up $800.00 cash or Letters of Credit on multiple pLAINFIELD VILLAGE HOARD OF TRUBTEEB MARCB 15, 1993 PAGE FOUR lots in increments of no less than $5,000.00 and above. A poll of the Board was taken, three (3) stated they would ga along with this plan; three (3) disagreed. After some discussion it was the consensus that the Board would rather stay with normal procedure for filing the Letters of Credit with the phases as they are ready to develop (as per the ordinance). Attorney Selfridge questioned how the Board feels on the Concept Plan and Preliminary Plat? A poll was taken, six (6) yes and one (1) no, but they want a detailed letter from the Village Engineer on the Preliminary Plat. M. Lambert moved to take a five (5) minute break. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. 8:58 p.m. 9:11 p.m. Planner Waldock spoke in reference to the Concept Plan for the Fry property. Walkers Grove Subdivision has been proposed by Allen and John Fry for their property north of 135th Street, west of Route 30. The subject site contains approximately two hundred twenty (220) acres, including a seven point seventy-nine (7.79) acre park site, an eleven point seventy-five (11.75) acre commercial outlot and a sixteen point thirty-seven (16.37) acre farmstead outlot on 135th Street. The project proposes four hundred fifty three (453) single-family lots, two (2) detention ponds, and seven and three quarter (7 3/4) acre public park. Gross density is shown as two point forty-seven (2.47) units per acre. The minimum lot size for this subdivision is proposed at ten thousand square feet (10,000'). The average lot size is shown at eleven thousand eight hundred twenty-two square feet (11,822'). Minimum width at the width for each lot is shown as seventy-five feet (75'). Yard requirements meet or exceed Village standards. The layout presents a curvilinear design. The plan includes seventeen (17) cul-de-sacs (or "elbows"). In discussions between the developer, Staff and the Plan Commission, plan changes to eliminate some of the cul-de-sacs were mentioned, as well as the provision of additional park area for total lots in the northeast portion of the subdivision. Also discussed was the extension of off-site sewer and water to serve the property. The Village's master sanitary sewer plan calls for an interceptor sewer line to be extended along the West Norman Drain through the subject site. This sanitary sewer would commence at U.S. Route 30 in the Birkett property following the path of the West Norman Drain to the Fry property. Staff's discussion with the developers indicated that perhaps this line could extend along the boundaries of the Birkett property south of the subject site. This may allow for reduced footage of off-site utilities. However, concern with this arrangement would involve the inability (or at least greater difficulty) in servicing the same benefit area shown on the master plan. This issue is being discussed with the Birkett property developers as well as the Fry's. PLAINFIELD VILLAGE BOAR OF TRII8TEE8 MARCH 15, 1993 PAGE FIVE D. Gullicksen stated he has concerns of the water running across 135th Street into Mrs. Birkett's property. Developer Fry's Engineer stated we are going to work with the developer of the Birkett property to assure this problem is resolved and not aggravated. There was some discussion of eliminating the commercial area along Route 30. Tt was the consensus of the Board that the Concept Plan is almost acceptable; cut down on the density; remove commercial. After some discussion, it was the consensus of the developer that they have enough from the Board to bring back another plan. Planner Waldock spoke in reference to the exterior lighting on Rod Baker Ford. Rod Baker Ford installed eight (8) light standards with four (4) fixtures each, last spring. Complaints were received regarding glare onto nearby homes, east of McClellan Avenue. A review of records indicated no approvals were received by Rod Baker Ford for this type of lighting at the chosen location. Village staff found the lights to be in conflict with Site Plan Approvals requiring all exterior lighting to be screened or directed to avoid glare onto adjoining properties. Staff directed the owners (Rod . Baker Ford) to angle the lights toward the ground at a greater angle and appear before the Plan Commission for consideration. The Plan Commission heard comments on this matter in May, June, and November of 1.992 in an effort to remedy the situation. The owners were required to install screening on the light fixtures in June. The screens were installed and the timers adjusted to turn most of the lights off at or near closing time (9:00 p.m.). Lights facing away from McClellan were to remain on for security. The lights along Route 3o were not included since they were installed prior to annexation into the Village.. At the last meeting of the Plan Commission a motion was made to find that there is glare and that the lights do not conform to the letter of the ordinance, but that there are extenuating circumstances, it wasn't unreasonable for Mr. Baker to assume that he could continue on with the existing lighting plan and fixtures, and that he has made reasonable accommodations to try and rectify the situation, and the lighting as it stands is probably as good as it will get, and short of removing and replacing them, we are as far as we can go. It was the Plan Commission's recommendation that we do not require additional work be done. This motion was passed by a vote of four (4) to two (2) with one (1) member absent. W. Sharp questioned if the lights that are attached to the building were approved? Planner Waldock stated they were approved with a notation of all lighting to be screened. M. Lambert stated we have an ordinance that states lights are not to glare to areas beyond the perimeter of one's property and people should comply with the ordinance. • Planner Waldock stated an occupancy has not been issued for this building due t© the problem of the lights. D. Gullicksen stated pLAINFIELD VILLAGE HOARD OF TRII8TEE8 • MARCH 15, 1993 PAGE SI% something should be done, other areas have outdoor lighting with no glare to their neighbors. Mr. Norman Mueller, resident from McClellan Avenue, expressed his concerns of the glare from the free-standing and wall lights. Mr. Charles Lysek, resident of McClellan Avenue, expressed his concerns of the glaring lights from Rod Baker Ford. After some discussion, it was the consensus of the Board, staff should notify Mr. Baker that he should make an attempt to correct the lighting problem before the next Board meeting of April 5, 1993. If nothing has been done, the Board will direct Attorney Harvey to take the necessary steps to get the problem solved. Administrator Van Vooren spoke in reference to the resolution for Mutual Aid Agreement for Emergency Services. Mr. Larry Kelly distributed the agreement to the Board at the March 1, 1993 meeting for your review. Attorney Harvey questioned, .are there going to be any modifications to this agreement? Mr. Kelly stated this agreement has been out for thirty (3Q) days, Mokena and Wilmington have signed the agreement, there are six (6) other communities that expect to have it signed within thirty (3q) days. At the meeting that he attended, there were no communities that stated they would like changes. After some discussion, it was the consensus of the Board to bring the resolution (only) back to the next meeting April 5, 1993. Administrator Van Vooren reported to the Board in reference to the Road Improvements in Plainfield Acres. Basically, on February 23, 1993 we opened four (4) bids, they were all to some degree higher than the engineer's estimate. We have forwarded those numbers to FEMA through Mr. Jim Fleck, Public Assistance Officer. We are waiting for determination as to what would be treated as eligible expenses prior to the award of the bid. W. Sharp moved to pay the bills dated March 15, 1993. Seconded by J. Ray. Vote by roll call. Rock, yes; Lambert, yes; Dement, yes; Ray, yes; Sharp, yes; Gullicksen, yes. 6 yes, d no. Motion carried. D. Gullicksen acknowledged receipt of Treasurer's Report and Revenue Report dated February 28, 1993. W. Sharp acknowledged receipt of the 1992 Police Crime Report and Police Department Emergency Operations Plan. J. Ray stated Cable T.V. will be taping the meeting on April 5, 1993. PLAINFIELD VILLAGE BOARD OF TRIISTEES MARCH 15, 1993 PAGE SEVEN Chief Bennett reported the Police Department has received several complaints in reference to vehicles driving on wrong side of DesPlaines Street at the mail boxes, to drop mail into boxes. The Police Department and Transportation Committee are suggesting relocating the mail boxes to the south side of Chicago Street between DesPlaines and Fox River Streets and make Chicago Street one-way (west) in that block. Since this memo was drafted, I talked to Greg Bott from the Park District and his Board is opposed to this move. The Park Board is concerned about the trucks that go in and out of Hinsdale Farms. After some discussion, it was the consensus of the Board that Trustee Lambert and Chief Bennett would attend the next Park District meeting to express their views on the relocation of the drop-off mail boxes. Administrator Van Vooren reported, in your packet are: - Comparative Sales Tax Report; Building Permit Report - February 1993; received a letter from some property owners on Naperville/Plainfield Road who are interested in sewer and water lines to serve their properties and potential annexation. After some discussion, it was the consensus that all the property owners ' should be contacted to see if there is interest in water and sewer (from Mill Street to Melody Lane) ; included in the packet is an informational letter dated January 26, 1993 from Hamilton Engineering on the sidewalks in the 500 block of Lockport Street; we are proceeding with the refinancing of the 1988 and 1989 Bonds, we have scheduled a bid opening for March 29, 1993, staff would like to continue this meeting to March 29, 1993 to adopt the Bond ordinance and adjourn into the Workshop on the 1993/94 Budget; the Village's solid waste contract expires on July, 1993, we are at $8.56 per month with recycling, TCD is very concerned about yard waste because of the cost of dumping. After some discussion, it was the consensus of the Board to go for competitive bidding. Planner Waldock spoke in reference to a request from Neumann to place a sales trailer on Lot 107 in Golden Meadows Unit IV (corner Route 59 and Golden Meadow Drive). M. Lambert moved to allow Neumann Homes the installation of a sales trailer on Lot 107 in Golden Meadows Subdivision Unit IV, for a period of one (1) year. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock stated the Sewer and Water Department is requesting an update on their sewer and water maps. Hamilton Engineering has quoted a price of $2,300.00 for the updated maps. It was the consensus to authorize Hamilton Engineering to do the update. r~ ~J PLAINFIELD VILLAGE BOARD OF TRII8TEE8 MARCH 15, 1993 PAQrE EIGHT Planner Waldock reviewed his letter to Mr. Good from the Forest Preserve District in reference to the William Avery property north of Renwick Road along the west side of the E.J.&E. railroad tracks. Planner Waldock spoke in reference to a request from Mr. Sari. He is requesting an extension of sewer and water to his property on Naperville Road. We are in the process of receiving quotes from contractors for running the service lines. This information will be available at the April 5, 1993 meeting., It was the consensus of the Board to direct Hamilton Engineering to proceed with the engineering on this project. M. Lambert moved to adjourn into Executive Session to discuss pending litigation and personnel to reconvene. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. 11:15 p.m. 1:01 a.m. Mayor Latta reconvened the meeting at 1:01 a.m., March 15, 1993. All Board members were present. M. Lambert moved to continue this meeting to March 29, 1993 at 7:00 p.m. for the sole purpose of adopting any ordinances, resolutions and memos relating to the 1988 and 1989 Bond Issues. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Meeting adjourned at 1:02 a.m. 1:02 a.m. i VERA KRNAC - LLAGE CLERK c: