HomeMy Public PortalAbout03.01.93 VB MinutesPLAINFIELD VILLAGE HOARD OF TRIISTEES
REGULAR MEETING
DATE: MARCH 1, 1.993 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: D. GULLICKSEN, W. SHARP, J. RAY, J.
DEMENT, M. LAMBERT R. ROCK, MAYOR LATTA
WAS ABSENT.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. HAMILTON - ENGINEER
At 7:11 p.m. Mayor Pro--tem Dement opened the meeting with the
pledge to the flag.
Roll call was taken, all members were present, Mayor Latta was
absent.
D. Gullicksen moved to approve the New/Old Business Section of the
• Agenda with the addition of an Executive Session on the salary and
duties of the (future) Village Clerk, not to reconvene. Seconded
by J. Ray. Voice vote. 5 yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda to include the minutes
of Public Hearing -- February 15, 1993 and minutes of Regular
Meeting - February 15, 1993. Seconded by M. Lambert. Voice vote.
6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 378--021093SPR.
_Applicant -Paul and Kim Jackson. Location - 23210 West Lincoln
Highway, Lot 17 Sandhurst Subdivision. Reauest - Site Plan Review
for Off-the-Press Incorporated. The applicants propose to
construct a four thousand seven hundred square foot (4,700') steel
and masonry commercial structure. The subject building is intended
to be used as a commercial printing business and will have a one
thousand two hundred ten square foot (1,210') Lease area. The
subject site is one (1.) acre in area and is part of a commercial
subdivision along Route 30 south of Renwick Road. The structure
is one story in area and has a split faced concrete block facade
with a masonry mansard roof panel. Storm water detention is not
required for the subject development, because hard surface coverage
does not exceed 50$ of the overall lot area. However, storm water
control is provided via the subdivision detention area located in
the northwest portion of the subdivision site. Parking and drive
areas are proposed for asphalt construction. Parking is provided
for twenty-five (25) cars. Village Ordinances require 25.85
pLAINFIELD VILLAGE BOARD OF TRIISTEEB
MARCH 1, 1993
PAGE T~iPO
parking spaces for the site. It is felt that sufficient parking
is provided to meet the needs of the tenants and is in substantial
compliance with the Zoning Ordinance requirements. Parking is
located in both the front and rear areas of the subject building.
Handicap parking is shown on the plans. The site plan calls for
thirty-seven (37) undetermined plantings. These landscape
plantings are provided primarily along the east and west sides of
the building, as well as the front yard areas. These planting are
shown to be six feet (6') in height and one and one half inches (1
1/2") diameter trees. .These plant materials conform with size
requirements for tree plantings. A detailed planting list will be
required at the time of building permit issuance. However, in a
general sense the planting locations, as proposed, are
satisfactory. The structure is constructed with concrete block
exterior walls. A decorative split faced block is planned along
with an aggregate mansard roof panel in the front portion of the
structure. These materials conform with commercial development
regulations. Yt is suggested that the split faced decorated design
be extended along each side of the. structure, a painted concrete
block rear wall will be satisfactory for the rear of the structure.
In general, the facade as proposed meets Village Ordinances. The
trash enclosure of ten square feet (10') is provided along the
north corner of the subject site. The enclosure is proposed to be
constructed of fence material to achieve a one hundred percent
(100) visual screen. This structure will satisfy ordinance
requirements. Access is provided via a shared driveway of thirty
feet (30') in width. This driveway. apron will access directly to
U.S. Route 30. An eighteen foot (18') private drive is proposed
for access to the rear parking areas. While this aisle is rather
narrow in width, it is found to be acceptable due to the need to
preserve a landscape strip along the side of the subject site. No
exterior lighting is proposed for the site. Should plans be
amended to provide for exterior lighting of the parking lot and
building walls, these lighting fixtures must be screened or
directed to avoid glare onto adjoining property. No light fixtures
will be approved unless they direct all light directly towards the
ground. Pole lights should be kept to a maximum of fifteen feet
(15') in height to help control off-site glare. The subject site
provides a reasonable design in light of the constraints of the
narrow deep lot. The facade is tastefully done. The building
construction materials provide low maintenance and long life as
well as high resale value. Landscaping plans are incomplete at the
present time, however, the plans as submitted are generally
acceptable for buffering and screening use of plant materials. No
major issues are associated with this development request,
therefore staff finds no objection to the proposal. The Plan
Commission recommends approval of the Site Plan for Off-the-Press
at 23210 West Lincoln Highway for Paul and Kim Jackson subject to
pLAINFIELD 4ILLAGE BOARD OF TRII8TEE8
MARCH 1, 1993
PAGE THREE
the following stipulations. 1) Detail of landscape materials
shall be provided to building permit issuance. 2) Exterior
lighting to be screened or directed to avoid glare on adjoining
property. Light standards shall be no higher; than fifteen feet
(15') and lighting elements shall be projected to the ground at no
less than a ninety degree (90°)angle from the mounting pole. 3)
Front and side walls shall be decorative block, the rear shall be
painted to match or compliment.
J. Ray questioned, if in the future they desire to install exterior
lighting, will the kind of lighting be controlled? Planner Waldock
stated the Plan Commission has set forth a specific criteria for
exterior lights. D. Gullicksen questioned the location of this
proposed facility? Planner Waldock stated lot 17 is the first lot
northwest of Rod Baker Ford. Administrator Van Vooren stated the
Village Board had stated their desire to install public sidewalks
along Route 30 from Route 59 to Spangler Road. J. Dement stated
he is not sure if at the time of their construction if they should
do the sidewalk, due to the fact we have no idea the time frame of
IDOT for reconstruction of Route 30. Administrator Van Vooren
. stated we could seek a cash contribution at this time for the cost
of the sidewalk from the developer. This would assist the Village
when the State does the improvements. Mr. Jackson stated, he would
think this would be the responsibility of the developer (of
Sandhurst Subdivision). After much discussion, Administrator Van
Vooren stated that the Site Review Ordinance allows the Village to
require sidewalks on all lots that are constructed. Engineer
Hamilton stated there will be one hundred linear feet (100') of
sidewalk for a total cast of $850.00, half participation would be.
$425.00. J. Dement stated, as the Site Plan Reviews come in on the
rest of the lots that front Route 30, we will require each to
participate fifty percent (50~) of the sidewalk installation. D.
Gullicksen stated we should contact the developer to inform clients
in the future of this cost. Administrator Van Vooren stated staff
will contact the developer of the Sandhurst Subdivision to see if
he is willing to participate instead of the purchasers.
D. Gullicksen moved to approve the Site Plan for Off-the-Press at
23210 West Lincoln Highway for Paul and Kim Jackson subject to the
following stipulations. 1) Detail of landscape materials shall
be provided prior to building permit issuance. 2) Exterior
lighting to be screened or directed to avoid glare on adjoining
'property. Light standards shall be no higher than fifteen feet
(15') and lighting elements shall be projected to the ground at no
less than ninety degree (90°) angle from the mounting pole. 3)
Front and side walls shall be decorative block, the rear shall be
painted to match or compliment. 4) Sidewalk must be constructed
on the right-of-way of Route 30, with a sidewalk contribution of
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 1, 1993
PAGE FOUR
not more than $425.00 to cover owners portion of costs unless paid
by the developer of Sandhurst Subdivision. Seconded by W. Sharp.
Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, no; Dement,
yes; Lambert present; Rock yes. 4 yes, 1 no, 1 present. Motion
carried.
Planner Waldock spoke in reference to a Special Census for the
Village. The U.S. Census Bureau has responded to our request for
cost estimates for a Special Census of Plainfield. Based on our
estimated population, weather conditions, water rates, and other
factors, the Census Bureau has arrived at a cost of $23,400 for the
Special Census. They require $15,540 in advance with the balance
($7,860) held by the Village to pay local census workers. The
Census Bureau has provided us with a formal agreement form that
addresses the Village's responsibilities in this project. It is
noted that costs could increase beyond the above amounts due to
problems with recruiting sufficient census takers or due to late
charges for not meeting time frames. The Village has ninety (90)
days to accept the contract at present cost. If more time is
taken, there could be late fees or increased costs due to changes
in local wage rates. Staff feels that the contract costs are
acceptable. The Village can expect to re-coop the census costs
through increased population based revenue within one (1) year
after the census. For this reason, staff recommends entering into
an agreement for Special Census with the U.S. Department of
Commerce, Bureau of the Census. However, in order to maximize our
revenue benefits, we suggest that this agreement be authorized for
execution by the Village President on April 21, 1993. This will
allow the Drauden Road annexation area to be counted in the Special
Census. As you recall, Drauden Road annexation is not effective
until April 21, 1993. Staff recommends that the Village Board
authorize the Village President to execute an agreement for Special
Census with the U.S. Bureau of the Census on April 21, 1993 at an
estimated cost of $23,400.
Administrator Van Vooren stated he would like to do the census in
late July or August to pick up the new occupancies from summer
construction before the start of the school year. Staff estimates
the growth to be from fifty-two hundred (5200) to fifty-three
hundred (5300) population, after census, which would be a seven
hundred (700) increase over forty-five hundred (4500) at present.
We receive $41.00 per capita. per year in income tax and $21,00 per
capita from Motor Fuel Tax. D. Gullicksen stated he feels it would
be better to take the census in September/October when people are
back from vacations. Planner Waldock stated we are going to seek
local applicants, people from the Village to take the .census.
PLAINFIELD VILLAGE BOARD OF TRIISTEEB
MARCH 1, 1993
PAGE FIVE
W. Sharp moved to authorize the President to execute an agreement
for a Special Census with the U.S. Bureau of the Census on April
21, 1993 at an estimated cost of $23,400. Seconded by M. Lambert.
Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement,
yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the Proposed
Stormwater Drainage And Detention Ordinance. Basically we wanted
the Board to read the proposed ordinance, it is almost. verbatim to
the prescribed ordinances on detention and erosion control by
Northeastern Illinois Planning Commission far regulations in our
general area. Engineer Hamilton spoke in reference to Stormwater
Drainage and Detention. He explained this ordinance will apply to
all non-residential developments of two (2) or more acres, multi-
family developments of two (2) or more acres and single-family
subdivisions of five (5) or more acres. He told the Board of other
communities and what they have done in regard to their Stormwater
Ordinance. After some discussion, it was the consensus of the
Board to bring this ordinance to a Workshop in the future.
Engineer Hamilton spoke in reference to Soil Erosion And Sediment
Control Ordinance. He stated that last October the State of
Illinois was required to issue NPDES Permits. The establishment
of a Village Soil Erosian and Sediment Control regulation will
provide a new emphasis on erosion management during construction.
After some discussion, it was the consensus to bring the ordinance
to a Workshop in the future.
J. Ray moved to adopt Ordinance No. 1502 INCREASING THE ANNUAL FEE
FOR NON-RESIDENT MOTOR VEHICLES TO TEN DOLLARS ($10.00). Seconded
by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes;
Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
Administrator Van Vooren spoke in reference to Refinancing The 1.988
and. 1989 General Obligation Bonds. On January 28, 1993 I had
informed the Board of the opportunity to save the Village money by
refinancing the Village's existing debt. Currently, the Village
has two (2) outstanding bond issues. The 1988 Bond Issue was voted
on by the Village residents for the expansion of the Wastewater
Control Plant and a 1989 Bond Issue which was an Alternate Revenue
Bond for water and sewer extensions. Due to the decrease in
interest rates, this is an opportunity for the Village to refinance
the existing debt. On February 17, 1993 Trustee Gullicksen,
Treasurer Niswonger, Jim Harvey and Doug Hutchison of the McKeown
Law Firm met with Mr. Ron Norene. At this meeting, Mr. Norene
reviewed the mechanics of the refinancing. Mr. Norene also
distributed the attached charts which breakdown the costs involved
PLAINFIELD VILLAGE BOARD OF TRU8TEE8
MARCH 1, 1993
PAGE SI7L
in refinancing, as well as the potential savings to the Village.
At the meeting, it was the consensus of the group, that based upon
the savings, both Bond Issues should be considered for refinancing.
Additionally, Mr. Hutchison and myself were to make direct contact
with the local financial institutions to determine if they would
be interested in purchasing the debt. The purpose for this would
be to potentially save some issuance costs. In case .there is a
savings recap, we anticipate a gross savings over the length of
the maturities of $324,634 based upon the market interest rate at
the present time. Mr. Norene sent a schedule to the Board - namely
"Tentative Financing Timetable" which would anticipate the delivery
of the Bonds sometime the first half of April, 1993. It would be
necessary for the Board to adopt certain Bond authorization
ordinances. On page two (2) of my memo dated February 24, 1993,
"Breakdown of Costs of Issuance". There is an opportunity to save
some money on private placement. Staff is looking for
authorization to proceed on the refinancing of the 1988 and 1989
General Obligation Bonds. Trustee Gullicksen stated he feels the
refinancing must be accomplished with this substantial savings, but
I want the Bonds put out for competitive bidding. Some people in
our community like to purchase our Bonds. It was the consensus of
the Board that the Committee should proceed with the procedure of
refinancing the 1988 and 1989 Bonds.
W. Sharp moved to take a break. Seconded by D. Gullicksen. Voice
vote, 6 yes, 0 no. Motion carried.
8:21 p.m.
8:30 p.m. „~~
3 ~5~
Planner Waldock spoke in reference to Case No. ~6-Fs-071092AA, Tope
Annexation Agreement. This is a continuation of the discussions
with regard to the annexation of the Tope property. This site is
a one hundred sixty-one (161) acre parcel located along both sides
of Route 126, almost to I-55. The applicants have revised the
concept plan to reduce overall density. The original plan called
for four hundred ten (410) units on the 161.5 acre site, The
revised plan now includes three hundred fifty-two (352) total
residential units. This decrease is a result of conversion of an
area previously planned for Townhouses to instead be used as
single-family lots. You will also notice that the average lot size
has been increased from the previous plan. The single-family area
south of Route 126 has increased from an eight thousand six hundred
fifty square foot average (8,650) to an average of about ten
thousand three hundred square feet (10,300') to ten thousand seven
• hundred square feet (10,700') (depending on Parcel Area). The
minimum lot size for this area has increased from seven thousand
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 1, 1993
PAGE SEVEN
eight hundred. square feet (7,800') to about eight thousand five
hundred fifty square feet (.8,550'). With regard to Parcel One,
north of Route 126, lot sizes have also gone up to an average of
about eleven thousand square feet (1.1,.000') with a minimum of nine
thousand three hundred seventy-five square feet (9,375'). The
revised plans eliminate some of the common open area behind lots
to achieve the larger lot areas. However, overall open space and
park area has not been reduced. The new plan actually increases
the acreage devoted to open space (including parks) from fifty-six
point four acres (56.4) (original plan) to fifty-nine point seven
acres (59.7) (on the revised plan). Other plan changes include the
elimination of one cul-de-sac, in the elimination of one cul-de-
sac in the west portion of Parcel Two, and the provision of a stub
street accessing Material Service Corporation property east of
Parcel One (north of Route 126). The applicants are also
considering an easement and emergency access to Route 126, it would
be a grass roadway. Overall, the plan changes are seen as positive
by the Plan Commission. Density has been reduced from Two point
five (2.5) units per acres to two point eighteen (2.18) units per
acre. For these reasons, the Plan Commission has unanimously
• recommended Concept Plan approval. J. Dement questioned how much
buildable area is in this development? Mr. Jack Benning from the
Tope Corporation stated, out of the one hundred sixty-one (161)
acres, approximately one hundred (100) acres are buildable.
Planner Waldock reviewed the Annexation Agreement and he stated the
applicants are in agreement with our comments with two (2)
exceptions; 1) Sidewalk Surety - the vendors lien verses a Letter
of Credit or security bond; 2) Tap-on-fees. Mr. Waldock verbally
reviewed the Annexation Agreement with the Board. Richard
Selfridge, Attorney for the Tope Corporation addressed the Board.
He stated there are two (2) issues, the sidewalk issue and the tap-
on-fees. The proposal calls for a freeze on the current tap-on-
fees for twenty (20) years. We have discussed this with the
Village and we now are possibly freezing the current tap-on-fees
for a five (5) year period, or the alternative to allow for
incremental increases of not more than ten percent (10$) or fifteen
percent (15$) over a period of years. Tope is not in the business
of building homes, they will sell lots, they put in the underground
construction of sewer and water, curbs and gutters. Then they sell
lots of five (5), ten (10), fifteen (15) or twenty (20) lots at a
time to a group of builders. The builders would like to know up-
front, their costs, what they can expect over the next couple
years. We are asking the Board to consider either freezing the
tap-on's for a short term. In reference to the sidewalks, they
(Tope) plan to build out the subdivision. Tope is proposing a
vendors lien, this attaches to the plat of subdivision at the time
of recording and provides for $3,000 per lot charge. At time of
the issuance of an occupancy permit, the vendors lien is released
PLAINFIELD VILLAGE HOARD OF TRIISTEES
MARCH 1, 1993
PAGE EIGHT
for the sidewalks. We are requesting a vendors lien in-lieu-of the
standard Surety requirements or Letter of Credit. If the
development is not completed within five (5) years, Tope .would
place on file with the Village, at the time of platting, 10~ of the
cost of the public improvements, such as sidewalks, in a Letter of
Credit, which would stay on file for five (5) years. Attorney
Harvey explained the recapture portion of the agreement. There was
much discussion, pros and cons, in reference to these issues.
Administrator Van Vooren spoke in reference to a two and one half
(2 1/2) acre parcel in the northeast corner of the site., we have
agreed that parcel is in the open space. The Park District has
agreed to take over. It will be deeded to the Village and it would
provide an access to Route 126, we would have an option to move
forward on Route 126 and I-55. There was much discussion on the
square footage of the proposed homes. Mayor Pro-tem Dement poled
the Board on the two (2) issues - sidewalk issue and the tap-on-
fee issue: Do not deviate, the developer's responsibility for
sidewalks and they pay tap-on's as they are - Trustee Rock, yes;
Trustee Sharp, yes; Trustee Gullicksen, yes; Trustee Ray stated if
they want to handle the sidewalks administration paperwork he would
approve that, but stay with the tap-on-fees; Trustee Lambert stated
he would like to stay with tap-an-fees, in reference to the
sidewalks, let them (Tope) bring something back to the Board as to
how it could be handled; Mayor Pro-tem Dement stated he feels the
tap-on-fees should be what they are at the time and the sidewalks
should be handled as they have been with other developments. There
were questions on the Annexation Agreement which can be altered
before the agreement has been approved, staff is working with
Attorney Harvey. Attorney Selfridge spoke in reference to the
property scheduled to be parks and the ponds. Mayor Pro-tem Dement
stated the agreement should go back to staff for alternations.
After a pole was taken in reference to the plan, is the Board
generally in agreement with the cancept? Trustee Rock, Gullicksen,
Sharp, Ray and Lambert were in agreement with the concept; Trustee
Dement stated he is concerned about the lot size, quality and price
of the homes in Plainfield. I do not want to see our real estate
devaluate. He stated he is pleased with the larger square footage
of these homes and the price, he is not apposed to this
development.
Police Chief Bennett reported on the Forfeiture Act. Sack in 1988,
law enforcement was exposed to the Forfeiture Act at both the
Federal and State level. The purpose of this act, was to deter the
use/and possession of illicit drugs. In an effort to discourage
drug use, as well as drug trafficking, the law was enacted to allow
for the forfeiture (seizure) of real property/monies of those
people involved in this activity. On November 26, 1991 the Police
Department seized a 1982 Chevy Station Wagon and $326.00 cash this
PLAINFIELD VILLAGE BOARD OF TRIISTEES
MARCH 1, 1993
PAGE NINE
went through Forfeiture. The vehicle was sold at auction for
$900.00 minus $90.00 auction fee. On May 19, 1992 we seized a 1986
Pontiac Firebird for cocaine possession. This vehicle is valued
at approximately $3,000. On December 11, 1.992 we had a DUI arrest
(cannabis delivery suspected) and we confiscated $1.5,000.00 cash.
We had assistance from the State Police. Tf the defendant does not
claim the money, the Plainfield Police Department will receive 65~
minus 20`-k for participating agencies, or approximately $7,800.00.
These funds, by State Statues, can .only be used for "the
enforcement of laws governing cannabis and controlled substances,"
it cannot be put into the general fund of the Village, we have a
special account for these funds. We are requesting some of this
money for the following: 1) preliminary breath test device at
$500.00; 2) two (2) file cabinets for the investigation office and
D.A.R.E. office at $300.00. Also, we are in the process of
obtaining ownership of the 1986 Pontiac Firebird seized in May 1992
for the D.A.R.E. Program. some of the businesses in the community
have volunteered to do the work on the vehicle to make it safe to
operate. Tf the Board agrees, this would be an effective tool
because this vehicle was seized from someone in our community. It
• would indicate to the people, this type of behavior is unacceptable
and this is the consequence of playing the game. Tt was the
consensus of the Board to do anything to deter the drug problem.
Mayor Pro-tem Dement read the Proclamation proclaiming the month
of March, 1.993 as "March On Crime Month" in the Village of
Plainfield, Illinois.
Administrator Van Vooren spoke in reference to Award of Bid -
Renwick Road Water Main Extension (to service Well #5). On
February 23, 1993 the Village Staff publicly opened and read bids
for the above referenced project. T have attached for your review,
the bid summary as prepared by Village Clerk, Vera Krnac. As you
can see from this summary, there was eleven bids received with the
lowest bid submitted by William B. Soltwisch & Company in the
amount of $31,996.56. The Engineer's estimate was $39,000 and this
bid represents a reduction of approximately 18~. As of today, we
have received an executed grant of easement from the property
owners adjacent to this site (Hintzsche and Seneca). Therefore,
staff recommends the Board of Trustees authorize the Village
President and Village Clerk to execute a contract for the Renwick
Road waterline, extension with William B. Soltwisch & Company in
the amount of $31,996.56.
•
pLAINFIELD VILLAGE BOARD OF TROSTEES
MARCH 1, 1993
PAGE TEN
D. Gullicksen moved to authorize the Village President and Village
Clerk to execute a contract for the Renwick Road water extension
with William B. Soltwisch & Company in the amount of $31,996.56.
Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Sharp,
yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
Administrator Van Vooren spoke in reference to Sanitary Sewer
Oversizing 135th Street. Please recall that on April 1, 1992, I
informed the Village Board of an opportunity to oversize the
sanitary sewerline on 135th Street. This oversizing was done in
conjunction with the Lakelands Corporation and when completed would
provide sufficient capacity to service the one hundred sixty-four
(164) acre McClellan Farm on Illinois Route 126, the Tope
Development. The Village did approve on April 6, 1992 a payment
of ninety percent (90~) of the cost of said oversizing for Phase
I of the Lakelands project. On January 7, 1993, the Village
received an invoice from The Lakelands Corporation in the amount
of $9,122.20 for the oversizing costs for Phase II of their
project. Upon receipt of said invoice, I forwarded it to Hamilton
Engineering for review and approval. Mr. Howard Hamilton did
review said invoice and contacted PAC Contracting Corporation
regarding specific quantities used. During PAC's review, they
determined they had miscalculated the bill and the correct amount
due is $5, 645.30. I have informed the Lakelands Corporation of
said correction as obtained by Mr. Hamilton. The sewer line in
question has been installed and all testing is completed and on
file at the Village Engineer's office. As far as security to
repair said line, if a defect is determined during the maintenance
period, the Village has the Lakeland's Letter of Credit, which is
on file. Finally, as mentioned earlier, the Village did release
ninety percent (90~) of the cost of the oversizing for Phase I on
April 6, 1992. In that we had paid PAC Contracting directly, it
would also be time to release said balance. However, in that this
original payment should have been forwarded through The Lakelands
Corporation, it is their contract, PAC Contracting should be
appraised of our decision to release funds. Staff recommends the
payment of $5,645.30 to The Lakelands Corporation for the
oversizing of the sanitary sewer line on 135th Street for Phase II.
Said monies to come from account #02-11-91-0714. Additionally,
that staff contact The Lakelands Corporation informing them that
the balance of the Phase I oversizing costs, $917.92, would be
released upon approval of the Village Board and receipt of an
authorization from PAC Contracting Corporation.
PLAINFIELD VILLAdE BOARD OF TRUSTEES
MARCH 1, 1993
PAGE ELEVEN
D. Gullicksen moved to authorize payment of $5,645.30 to The
Lakelands Corporation for the oversizing of the sanitary sewer line
on 135th Street for Phase II. Seconded by w. Sharp. Vote by roll
call. Gullicksen, yes; sharp, yes; Ray, yes; Dement, yes; Lambert,
yes; Rock, yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Quail Run Recapture Agreement
(Van Dyke Road). In discussion of Recapture Agreements at the
February 15, 1993 Regular Meeting of the President and Board of
Trustees, the question of exemption from recapture was asked with
regard to the Fox Valley Press and Chaplin Farm Annexation. I have
reviewed each of these agreements and have found that the Chaplin
Farm exemptions are limited to Pilcher Road and 135th Street as
they pertain to property known, at the time, as the Moser property
(now awned by Fox Valley Press). The Fax Valley Press Annexation
Agreement includes language to preclude development of the "annexed
adjacent parcel" from being made subject to "any condition or
requirement for the construction of public improvements, or payment
of any sum or transfer of any property for Such purpose" "except
as expressly set forth in this agreement and except for any street
or sewer or water line extension that the owner shall request..."
This language is found on page twenty-eight (28), paragraph
seventeen (17) of the annexation agreement. As I read this
paragraph in its literal sense, the Fox Valley Press property
cannot be forced to pay for or construct any public improvement
that they do not request to use in connection with the development
of this property. However, it does not specifically exclude
recapture costs from benefiting improvements. Village Attorney,
Harvey has been asked to review this paragraph for discussion with
the Village Board. It would appear that if Fox Valley Press agrees
to participate, that a recapture could be negotiated with Quail Run
Developers. If the Board was interested, the Village could act as
mediators through this process. However, staff does not feel that
an involuntary recapture. program would be appropriate due to the
Fox Valley Press Annexation Agreement provisions. It was the
consensus of the Board that it would have to be a voluntary
recapture.
D. Gullicksen moved to approve the reduction of the Letter of
Credit for Lakelands Unit I, Unit II and Off-site Utilities to
$263,185.00. Seconded by J. Ray. Vote by roll call. Gullicksen,
yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes.
6 yes, o no. Motion carried.
W. Sharp moved to pay the bills of March 1, 1.993. Seconded by R.
Rock. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes;
• Dement, yes; Lambert, yes. 6 yes, O no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 1, 1993
PAGE TWELVE
W. Sharp acknowledged receipt of the Expenditure Report dated
February 28, 1993.
J. Ray expressed his thanks to Helen and Bill Sprague from
Plainfield Cable Television for filming the Board meeting.
Mr. Larry Kelly reported to the Board the State of Illinois
Emergency Management Agency is encouraging Mutual Aid Agreements.
We have been working to form a mutual aid that we do not have to
worry about signing with each community. Working through Will
County Emergency Management we have established a Mutual Aid
Agreement that if this is approved, each municipality that signs
will become a member. All communities in Will County are eligible
to become a member. It was the consensus of the Board to direct
Attorney Harvey to review and bring it back to the Board.
Administrator Van Vooren reported - we received a letter from
Plainfield Consolidated School District expressing their thanks
that we notified them of the installation of signals and lights at
the Railroad Crossing at 135th Street; - included in your packet
is a letter from IDOT to Vera Krnac, where as IDOT has increased
our population by one hundred eighty-three (183) persons, this is
in regard to the distribution of Motor Fuel Tax Monies, this is
effective February 1993 and will be based on a population of 4'740;
- we have a quote from Bourbonnais Supply, Inc. for the
installation, material and labor to purchase a Baker QL-2 snow plow
hitch for the older 2 1/2 ton dump truck at a cost of $2,622.00.
D. Gullicksen moved to purchase a Baker QL-2 snow plow hitch from
Bourbonnais Supply, Inc. at a cost of $2,622.00 for the 2 1/2 ton
Ford dump truck. Seconded by W. Sharp. Vote by roll call.
Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to an estimate for new
carpeting, paint and window treatment for the Mayor's Office,
Finance Office and back hall at a cost of $3,240.00, J. Dement
questioned if the rest of the office would be done? The
Administrator stated, we have no place to mover everyone if we did
all the offices. The rest would be done probably next year. After
some discussion, D. Gullicksen suggested tv wait until after the
election, the Board concurred.
Planner Waldock reported that once again the Village has been
recognized as "Tree City U.S.A.". We will be acknowledged at a
Tree City U.S.A. Awards Ceremony at the Morton Arboretum on March
18, 1993.
PLAINFIELD DILLAGE BOARD OTC TRIISTEES
MARCH ]., 1993
PAGE THIRTEEN
Engineer Hamilton reported we opened bids on February 23, 1993 for
the Road Improvements in Plainfield Acres, the bids came in about
5~ over estimate. The Administrator is going to contact F.E.M.A.
to see if there are more funds available.
Administrator Van Vooren stated we are scheduling a Workshop for
Saturday, March 8, 1993 at 8:00 a.m. on the Zoning Update; the
Workshop scheduled far March 8th is rescheduled to March 22, 1993
on the Budget.
W. Sharp moved to adjourn into Executive Session not to reconvene.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
10:38 p.m.
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VERA RNAC - VILLAGE CLERK
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