HomeMy Public PortalAbout02.15.93 VB MinutesPLAINFIELD VIL AGE BOARD OF TRIISTEEB
~^ REGIILAR MEETING
DATE: FEBRUARY 15, 1993
AT: PLAINFIELD PUBLIC LIBRARY
MEMHERB OF BOARD PRESENT: MAYOR LATTA, R. ROCK, J. DEMENT, W.
SHARP, D. GULLICKSEN, J. RAY, M.
LAMBERT.
OTHERS FRESENT: D.
V.
J.
P.
D.
H.
H.
VAN VOOREN - ADMINISTRATOR
KRNAC _ VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
HAMILTON - ENGINEER
COUNTRYMAN - W/S SUPERINTENDENT
At '7:23 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the New/Old Business Section of the
Agenda with the additions of an Executive Session on personnel,
land acquisa.tion and pending litigation to reconvene, also to the
regular meeting -- property tax and an ordinance annexing certain
property to the Village and three (3) ordinances authorizing the
annexations. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
W. Sharp moved to approve the Consent Agenda to include minutes of
the Public Hearing - February 1, 1993 and minutes of the Regular
Meeting - February 1, 1993. Seconded by D. Gullicksen. Voice
vote. 6 yes, 0 no. Motion carried.
Attorney Harvey explained the changes in the Annexation Agreement
for the Mantellate Sisters (Marian Lake) properties page #~-B, #7-
E and #$-added G, all of Article g General Provisions.
W. Sharp moved to adopt Ordinance No. 1498 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS, AND THE MANTELLATE SISTERS. Seconded by D.
Gullicksen. Vote by ra11 call. Rock, yes; Dement, yes; Sharp,
yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion
carried.
W. Sharp moved to adopt Ordinance No. 1499 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
• ' PLA,INFIELD, ILLINOIS, AND HELEN BOOTH. Seconded by D. Gullicksen.
Vote by roll call. Rack, yes; Dement, yes; Sharp, yes; Gullicksen,
yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAL3E HOARD OF TRIISTEES
FEBRUARY 15, 1993
PAGE TWO
W. Sharp moved to adopt Ordinance No. 1500 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS, AND MARILYN GEHRKE. Seconded by D.
Gullicksen. Vote by roll call. Rock, yes; Dement, yes; Sharp,
yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion
carried.
W. Sharp moved to adopt Ordinance No. 1501 ANNEXING CERTAIN
TERRITORY TO THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS.
Seconded by J. Dement. Vote by roll call. Rock, yes; Dement, yes;
Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no.
Motion carried.
Administrator Van Vooren spoke in reference to the Village's Solid
Waste/Recycling Program. I have attached for your review, the 3rd
and 4th quarterly recycling reports for 1992. As you can see from
the reports (February 10, 1993) the Village did see a slight
decrease in the 3rd quarter but rebounded well in the fourth
quarter. For the fourth quarter the Village residents set out
150,000 pounds of recycling materials for a diversion of 13.5 of
total waste to the landfill. Staff will be working with Ms. Amy
Andrews of TCD Services regarding a press release to be distributed
to local papers, as well as a March recycling brochure. On a
related matter, the Village's current solid waste (garbage
contract) franchise with TCD Services will expire on June 30, 1993.
This franchise covers solid waste, white goods, yard waste and
recycling materials generated by all Village residents. I have met
with Ms. Andrews regarding the franchise, to begin the preliminary
discussions. It would be my suggestion that the Administrative
Committee, Trustee Sharp and Trustee Gullicksen along with Staff,
review the operation of the program and hold discussions with TCD
Services. These preliminary discussions should be completed by
March 1, 1993 so that if the Board so desires there is ample time
to market the program. After some discussion, it was the consensus
that the Administrator will arrange a meeting with Trustees Sharp,
Gullicksen and TCD Services.
Planner Waldock spoke in reference to Recapture Agreements. Mr.
Kostas Damis, Developer of Quail Run Subdivision has requested
Board consideration of a cost recapture provision for Van Dyke Road
improvements. The Village Board has asked Staff to prepare
information regarding this topic. The attached letter dated
February. 4, 1993 by Hamilton Engineering indicates a $45,318.54
benefit could be assigned to Coply Press, owners of property along
the west side of Van Dyke Road at the subject site. It is felt
appropriate to examine all existing recapture areas throughout the
. Village to determine whether to continue entering into further
recapture programs. Presently, the Village has established cost
PLAINFIELD VILLAGE BOARD OF TRU8TEE8
FEBRUARY 1S, 1993
PAGE THREE
recapture programs as follows: 1988 - Indian oaks off-site
utilities; 1989 - Chaplin Farm stop light improvements; 1989 -
Lakelands off-site utilities; 1990 - Route 30 #1 utility
extensions; 1991 - Route 30 #2 utility extensions; 1991 - Route 59
utility extension; 1992 - Walkers Grove/Fry utility extensions;
1992 Golden Meadows Unit #4 utility extensions. We are asking the
Board if there is continued interest in participation with a
recapture program far Quail Run Subdivision. After some
discussion, it was the consensus of the Board that the Planner and
Administrator will check the Annexation Agreements for Copley Press
and the Chaplin Farm.
Police Chief Bennett spoke in reference to a new Computer System
for the Police Department. Since the establishment of the Uniform
Crime Reporting (UCR) Program in 1930, the volume, diversity and
complexity of crime has steadily increased while the UCR Program
remained virtually unchanged. Recognizing the need to address
crime's growing challenge, the law enforcement community in the
late 1970's called for a thorough study of the UCR Program with the
objective of revising the Program to meet law enforcement's needs
into the 21st Century. National Incident Based Reporting System
(NIBRS) is the result of that study, and its purpose is to satisfy
those needs. .Since data collected by NIBRS is considerably more
comprehensive than that of the traditional summary UCR through our
own in-house system on computer disk to the State. Karen Jenneman
and Staff have been working with the State I-UCR people and our
own computer programmer to meet the State mandated requirements for
NIBRS reporting beginning in January 1993. Our current computer
system was purchased in 1987, and has been enhanced once. However,
because of our growth/usage, we are at capacity with the current
hardware. We are also nearing the work-life of the system itself.
We have until July 1993 to be on-line and operational. We have
listed quotes from different companies. After some discussion, it
was the consensus to purchase the computer hardware and software.
W. Sharp moved to authorize the purchase of a computer for a total
of $9,426.00 and appropriate line item changes to affect Police
Department Budget for this purchase (per February 5, 1993 memo).
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
J. Dement moved to adopt Resolution No. 1034 for Maintenance of
Streets and Highways for an appropriated sum of $41,.525.00 for the
calendar year 1993. Seconded by D. Gullicksen. Vote by rail call.
Rock, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• FEBRUARY 15, ].993
PAGE FOUR
Administrator Van Vooren spoke in reference to the Treatment Plant
Control Building - Payout Request No. 5 and Semi-Final. This is
in the amount of $18,750.00, it would leave an outstanding balance
of $382.88.00. Back in January 1992 we estimated the cost for the
Control Building at $180,949.00 and we were able to build the
project for $176,052.00.
D. Gullicksen moved to approve Payout Request No. 5 and Semi-Final
to R.L. Bohol, General Contractors in the amount of $18,750.00 and
said funds to come from the proceeds of the 1988 General Obligation
Bonds upon receipt of the appropriate waivers. Seconded by J. Ray.
Vote by roll call. Rock, yes; Dement, yes; Sharp, yes; Gullicksen,
yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to approve payment to James D. Fiala Paving Company
final invoice in the amount of $3,154.03 ($1,307.93 non - Motor
Fuel Tax and $1,846.10 Motor Fuel Tax Money), upon receipt of the
final waivers. Seconded by J. Ray. Vote by roll call. Rock, yes;
Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes.
6 yes, 0 no. Motion carried.
• J. Dement moved to allow the Fire Department to place a portable
sign at the corner of DesPlaines and Lockport Streets on March 25,
26, 27 and 28, 1993 for the Annual Fireman's Pancake Breakfast.
Seconded. by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to waive the bidding process and accept a
minimum of three (3) quotes for a portable air compressor to be
used by the Sewer/Water and Street Departments, per the specs in
memo dated February 11, 1993. Seconded by J. Dement. Vote by roll
call. Rock, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray,
yes; Lambert, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to pay the bills dated February 15, 1993. Seconded
by M. Lambert. Vate by roll call. Rock, yes; Dement, yes; Sharp,
yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, p no. Motion
carried.
W. Sharp acknowledged receipt of the Revenue Report and Expenditure
Report as of January 31, 1993; and the Police Reports for November
and December 1992.
R. Rock stated he was very impressed by a young persons letter in
the Central School News, naming Officer Greco (in charge of the
D.A.R.E. Program) as his hero.
pLAINFIELD VILLAGE BOARD OF TRUSTEES
FESRIIARY 15, 1993
PAGE FIVE
Mayor Latta stated Officer Caliendo spoke to St. Mary's children,
Kindergarten through Fourth Grade about the 911 Program. The
children were very impressed, he did a very good job.
J. Dement reported Ron Miller (Street Department Foreman) attended
a Training Course of 7.5 hours on Traffic Control in Urban and
Utility Work Area. Tn the next few weeks the Plainfield High
School is relocating back to Plainfield. He stated he would like
to thank the hundreds of volunteers that have been participating
in the program. He suggested the Administrator contact the School
District, if we the Village could be of service in this move.
Engineer Hamilton reported, we have bid openings on February 23,
1993 for Water Main Extension to Well #5 on Renwick Road and
Plainfield Acres Road Improvements. The TTAP application for Vista
Lane relocation was filed on time (Friday, February 12, 1993). He
would like to thank Trustee Lambert for his help, also the Park
District and the Township Highway Department.
Administrator Van Vooren stated the Village of Plainfield co--
sponsored the bike path with Plainfield Park District.
Administrator Van Vooren reported, in your packets you will find
a memo to an employee for Accommodations for Illness under the ADA
Act; a letter from Plainfield Park District on the upcoming
Plainfield Fest '93 (July 16th, 17th and 18th); Municipal Sales Tax
Report. We have received a letter from the Herald News stating
they are putting together a Business Section in their Progress
Edition. The advertisement cost for an ad is $22.00 and $44.00 and
it was the consensus of the Board to go with last years ad, Planner
Waldock will handle it; the railroad signals are being installed
on Center Street; with regard to the railroad signals on 135th
Street by Fox Valley Press, they are still waiting delivery on the
gate equipment; Plainfield Commerce Association will conduct a
general meeting on February 18, 1993 at Clock Tower Restaurant.
Planner Waldock reported, we have received a notice from Carillon
Subdivision who is opening up their project to families, it will
no longer be an adult only community, they are looking at 4453
total residential units, this is down from 6400 units; we have
received a letter from John Scotchlas regarding a request to
relocate his business, Vulpes Ventures, Inc. which is an ammunition
manufacturer, they would like to locate on Lincoln Highway. T do
not think this is compatible, better in an Industrial area. After
some discussion, Board's consensus was to send this request to the
Zoning Board of Appeals.
.~
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 15, 1993
PAGE SI%
Attorney Harvey stated we have had some Tax Objections by three (3)
property owners, he stated he will keep in contact with the States
Attorney's Office and follow through on the objections. He also
reported the Illinois Revised Statues have been completely
recodified and now are called the Illinois Compiled Statues, the
laws have not changed, just renumbered. W. Sharp stated, on behalf
of the Village Board, we would like to thank Attorney Harvey and
McKeown Law Firm for donating a set of the new Illinois Compiled
Statues to the Village.
D. Gullicksen moved to adjourn into Executive Session to reconvene.
Seconded by M. Lambert.' Voice vote. 6 yes, 0 no. Motion carried.
8:47 p.m.
9:44 p.m.
W. Sharp moved to adjourn. Seconded by J. Dement. Voice vote.
6 yes, 0 no. Motion carried.
9:45 p.m.
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VERA KRN C VILLAGE CLERK