HomeMy Public PortalAbout02.01.93 VB MinutesPLAINFIELD VILLAGE OARD OF TRUSTEES
,/~ REGULAR MEETING
DATE: FEBRUARY 1, 1993
AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, J. RAY, D.
GULLICKSEN, W. SHARP, J. DEMENT, R.
ROCK.
OTHERB PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. HAMILTON - ENGINEER
At 7:11 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the New/Old Business Section of the
Agenda with the additions of an Executive Session for personnel,
land acquisition and pending litigation to reconvene, also add a
Proclamation on Child Passenger Safety Week. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Regular Meetings of January 11, 1993 and January 18,
1993. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion
carried.
Mayor Latta read a Proclamation proclaiming February 1, 1993
through February 6, 1993 as "Catholic Schools Week".
Mayor Latta read a Proclamation proclaiming February 8, 1993
through February 14, 1993 as "Child Passenger Safety Week".
Administrator Van Vooren spoke in reference to Well #5 Water Main
Extension. Please recall, that at a previous Board meeting the
Board authorized Robert E. Hamilton to prepare bid documents for
the waterline extension for Well #5. Said documents are complete
and staff has reviewed them and request authorization to advertise
and open bids for tha.s project. As for the utility easement,
Trustee Gullicksen and I have met with Mr. Robert Hintzeche
regarding the easement, Mr. Hintzeche was receptive to granting a
forty foot (40') utility easement from Illinois Route 59 to the
well site. Village Attorney James Harvey is in the process of
preparing said easement for Mr. Hintzeche's consideration. We
would like authorization to go out for bids on this project.
PLAINFIELD VILLAC4E BOARD OF TRUSTEEB
FEBRUARY 1, 1993
PAGE TYPO
W. Sharp moved to authorize the advertising and opening of bids for
Water Main Extension for Well #5. Seconded by D. Gullicksen.
Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to Plainfield Acres
Road Project. Please recall, that at a previous Board meeting the
Board authorized Robert E. Hamilton to complete the bid documents
for the road improvements in Plainfield Acres. Said bid documents
are completed and staff is requesting authorization to advertise
and open bids for this project. We have been in contact with
Illinois Emergency Management and Disaster Coordinators, Jim Fleck
fxom Springfield. At this time there is no problem with the
release of Federal Funds upon the execution and award of a
contract. If you recall, there is $20,000.00 to $25,000.00 of
Federal funding on this project.
J. Dement moved to authorize the advertising and opening of bids
for Plainfield Acres Road Improvements. Seconded by D. Gullicksen.
Voice vote. 6 yes, 0 na. Motion carried.
Administrator Van Vooren spoke in reference to Illinois Enhancement
Grant Program. Staff has become aware of a new grant program
entitled the Illinois Enhancement Program which is designed to fund
alternative means of transportation, sidewalks and bike paths.
This program is designed to eliminate the need to use automobiles
by developing alternate means for transportation. Staff has
completed a quick review of the guidelines and feel that a
sidewalk/bike path project connecting Whispering Creek to
Plainfield proper via U.S. Route 30 could meet the project
criteria. The time frame for completing this project proposal as
February 12, 1993. In that there exist a limited time, T have
undertook some discussions with the Robert E. Hamilton firm
regarding the preparation of said proposal. My suggestion for the
project is for the Hamilton firm to prepare the grant application
at no initial cast to the Village. Should however, the Village
receive the grant, the Hamilton firm would prepare bid documents
and provide construction supervision for this project. If an the
event the Village receives the grant, but decides not to proceed
the Hamilton firm would be reimbursed for their time in preparation
of the grant application. Again, the project staff anticipates a
sidewalk/bike path from Whispering Creek Subdivision along Indian
Boundary down U.S. Route 30 to the old electric park sate then
across the electric park site to a position adjacent to the
proposed relocation of Renwick Bridge. This project would tie-in
historic elements, Renwick Bridge, which weigh heavily on the
approval of said grant. The estimated cost for this project is
projected at $70,000.00 and the grant would fund 80~ of said cost.
As for engineering fees, this project would also reimburse the
PLAINFIELD 4ILLAGE HOARD OF TRIISTEES
FEBRUARY 1, 1993
PAGE THREE
Village 80~ of said cost and would place a minimum expense
allowable for this project. Staff suggests that the Village Board
authorize the Robert E. Hamilton Engineering firm to submit an
I.T.E.P. grant application as per the terms of this memorandum.
J. Dement moved to authorize Robert E. Hamilton Engineering firm
to submit an I.T.E.P. grant application as per the terms of the
mmemorandum dated January 26, 1993. Seconded by J. Ray. Voice
vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to Arbor of Plainfield
Subdivision Final Plat Unit 1. Mr. Howard Koop, Developer of this
proposed subdivision has attempted for the past several months to
obtain financing with regard to this project. Planner Waldock
stated in May 1991 this Final Plat was approved, but Mr. Koop did
not get his Letters of Credit into the Village in a timely manner.
We are recommending re-approval of the Final Plat for Unit 1 of
Arbor of Plainfield Subdivision, subject to three (3) stipulations.
D. Gullicksen moved to approve the Final Plat of Unit 1 of Arbor
of Plainfield contingent upon receipt of an approved Letter of
Credit and any other necessary documents must be turned into the
Village and approved by February 15, 1993. Seconded by J. Ray.
Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp,
yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to adopt Ordinance No. 1496 ESTABLISHING PORTIONS
OF 135TH STREET AND ROLF ROAD AS LIMITED LOAD STREETS (5 TON).
Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes;
Gullicksen, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no.
Motion carried..
Over the past couple of weeks, I have been investigating, with the
assistance of Mr, Ron Norene of R.V. Norene & Associates, Tnc., the
possibility of re-issuing Plainfield's outstanding debt. As you
may be aware, the Village currently has two (2) existing bond
issues with a total principle balance of $3,995,000 as of this
writing. These debt issues were entered into by the Village back
in 1988 and 1989 respectively and carry variable interest rates of
6.2~ to 7.6$ depending on maturity. In a correspondence from Mr.
Norene dated January 10th and 20, 1993, he explained the benefit
of refunding these bond issues. Due to the decline in interest
rates, the Village could realize an annual debt service reduction
therein benefiting all tax payers. As this issue is interest rate
sensitive, timing becomes a critical factor. If rates rise, the
potential savings will decrease. I am suggesting that the Village
Board authorize the Finance Committee, Trustee Sharp and Trustee
Gullicksen, along with myself and Attorney Harvey, if required, be
PLAINFIELD VILLAGE BOARD OF TRIISTEES
FEBRUARY 1~ 1993
PAGE FOUR
authorized to complete further investigations with Mr. Ron Norene
regarding said refinancing. Further, if after the Committees
investigation there exists a potential saving of at least 3~, the
necessary documents would be prepared for the Board's
consideration. It was the consensus of the Board to include the
Treasurer, Donald Niswonger in the investigation and authorize
these gentlemen to investigate the refinancing.
Administrator Van Vooren spoke in reference to the Special Census
(Plainfield Acres). Please recall, that recently the Village Board
authorized Ordinance No. 1493 which set in motion the taking of a
Special Census for Plainfield Acres. Mark Stofko, census taker,
has completed the census and has determined that there currently
resides in the newly annexed territory one hundred eighty-three
(183) individuals. Mr. Stofko's tally sheets are on file with the
Village Clerk for review, should any Board Member so desire. As
a result of the Census, Staff has prepared an affidavit for
Municipal Annexation which is attached for your review. This
affidavit should be approved by the Board. Upon said action, Staff
would then forward all the necessary documents to IDOT for review
and approval. Staff recommends that the Village Board approve the
attached affidavit regarding the Special Census for Plainfield
Acres. Additional, that Staff forward all necessary documents to
TDOT for approval of the Special Census.
W. Sharp moved to approve the Village President and Village Clerk
to execute the Affidavit Far Municipal Annexation for the Special
Census (Plainfield Acres) and all other documents as required by
the Illinois Department of Transportation. Seconded by J. Ray.
Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp,
yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the Sidewalks. in the
500 Block Of Lockport Street (Downtown Area). The Board had
previously directed the Village Engineer to investigate the type
and condition of the sidewalks along the 500 block of Lockport
Street. T have attached in your packet, Engineer Regis' letter
dated January 26, 1993 which indicated their inspection, what they
found and some alternatives far reconstruction or maintenance on
the sidewalks in the 500 block of Lockport Street. If this project
is undertaken by the Village, it would be in conjunction with the
lighting project that is funded for sometime after July 1, 1993.
It would be my suggestion that this item be moved to a Workshop to
evaluate Mr. Regis' findings along with other pertinent information
with regard to the 500 block of Lockport Street. It was the
consensus of the Board to move this item to a Workshop.
PLATNFIELD VILLAGE BOARD OF TRIISTEES
FEBRUARY 1~ 1993
PAGE FIVE
Administrator Van Vooren spoke in reference to Sidewalks along U. S.
Route 30 - South of Illinois Route 59. President Latta received
the attached letter from Mr. Duane Carlson, District #1 Engineer
regarding the installation of public walks along U.S. Route 30 from
Illinois Route 59 south to I-55. Said request is based upon IDOT's
desire to determine if public walks should be added to their
construction plans for the widening of U.S. Route 30. If the
Village requested public walks they would be included on one side
and IDOT would fund 50~ of said cost. At the present time, U.S.
30 has sidewalks along the existing residential portion of the
Village, (just south of Illinois Route 59), and no sidewalks
adjacent to Lake Renwick or further. Staff did contact all
property owners during the month of August, 1991 requesting their
input on this issue. The letter is attached for your reference.
As a result of this letter, the Village did not receive any
positive responses for sidewalks. Additionally, the Village Board
has recently approved the Sandhurst Subdivision which does not
include sidewalks adjacent to U.S. Route 30. However, this
.approval was not granted in the form of a specific waiver, but by
not including said sidewalks on the subdivision improvement plans.
In that this area (U.S. Route 30) provides to the Village a
• recognizable retail/business district, the Board may desire to
provide a pedestrian access system. If the Board so chose these,
sidewalks could be constructed with the State paying 50~. I have
reviewed the area in question and have determined that there exist
three (3) unique sections as follows: Section 1 - Illinois Route
59 to Renwick Road (along Route 30). Section 2 - Renwick Road to
Spangler Road (along Route 30). Section 3 - Spangler Road to I-
55 (along Route 30). I feel there may exist some benefit for the
Village to consider Sections 1 and 2. However, Section 1 is mostly
undeveloped and should be considered at the time of development of
the vacant farm parcel east of Plainfield Acres. Section 2 is for
the most part developed and as mentioned, generates a substantial
amount of retail/business activities. Sidewalks within this
section could create a viable pedestrian system for this area. The
Village Board, as stated, is requested to provide IDOT with some
direction an this issue. You may then ask, when would this public
walk be installed? IDOT is currently working on Phase I
Engineering for this project however, the construction phase is not
in IDOT's five (5) year program, which translates into construction
activity sometime after 1998. Regarding the time frame for the
Village's response, IDOT has indicated that they require said
response by February 15, 1993. As for cost, IDOT Staff has
indicated that total construction cost would be approximately $2.50
per square foot with a total cost for only Section 2 of $48, 000. Q0.
This would require a Village financial commitment of approximately
$24,000.00 to complete this section at time of construction. After
some discussion, it was the consensus of the Board that the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 1, 1993
PAGE STS
Transportation Committee will look into this project. There was
much discussion on Workshop schedules and Agendas. The following
Workshops are scheduled: Monday, February 8, 1993 at 7:00 p.m. -
Zoning Ordinance; Monday, February 22, 1993 at 7:00 p.m. -
Transportation Committee Report; Saturday, March 6, 1993 at 8:00
a.m. - Zoning Ordinance.
W. Sharp moved to adopt Ordinance No. 1497 ABATING THE 1992 TAX
LEVY FOR THE $2,125,000.00 GENERAL OBLIGATION BONDS, SERIES 1989
OF THE VILLAGE OF PLAINFIELD, ILLINOIS. Seconded by M. Lambert.
Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp,
yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to disclose the Executive Session minutes from
August 3, 1992 through and including December 7, 1992. Seconded
by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried.
Mayor Latta stated it is time to order the 1993/94 Vehicle
Stickers. It has come to our attention the Non--Resident Vehicle
Stickers are being misused. Planner Waldock stated there ,are some
subdivisions south of Caton Farm Road that are in Joliet and they
are buying our Non-Resident Vehicle Stickers. After some
discussion, it was the consensus of the Board to direct the
Attorney to amend the ordinance to read Non-Resident Stickers will
sell for $10.00. Also, it was agreed upon that the amount of
Official Stickers with Official Municipal Stars will increase to
fifty (50). This will allow the Officials to purchase two (2)
Official Stickers.
The Board received a letter requesting permission to place a sign
on Andreason's property advertising the Plainfield Firefighters
Women's Association Spaghetti Dinner on Friday, February 5, 1993.
The Board approved the request.
Planner Waldock spoke in reference to the street Tree Management
Grant. We are in the process of completing a Small Business
Administration Tree Grant. This is a 60-40 matching grant, we are
anticipating receiving approximately $6,700.00 from the Small
Business Administration. We were told if we went to a 50-50 share,
it would give us more points and make it more likely to receive .the
grant. We are looking for an acceptance of the Tree Management
Plan and authorization to apply for the Tree Grant this year.
W. Sharp moved to accept the Plainfield Tree Management Plan as
attached to Planner Waldock's memo of January 20, 1993 and
authorize staff to apply for a cost share grant with the Small
Business Association for trees. Seconded by J. Ray. Voice vote.
6 yes, o no. Motion carried.
PLAINgIELD V~9I9,A3GE BOARD OF TRUSTEES
FEBRUARY r
PAGE SEVEN
L~
M. Lambert stated he has been approached in reference to Pic
fences that are not allowed yht o to the~B and at Ithe atoning
consensus, this should be broug
nce Update Workshop.
J. Ray announced the next Cable 24 h urshl~veson the rain 5 ~ Also,
we will run about twenty-four ~ their rates, a subscriber who has
Continental Cable is increasing
the increase is from $5.95 to $9.95; with additional
basic Cable,
channels, the increase is from $16.00 to $19.0 ket
Ordina
orted - will County Governmental League
Administrator Van Vooren rep February 11. 1993 - 6.30
is holding a dinner meeting °n Club,da n Frankfort; Will County
p,m, at Green Garden Country
Governmental League is holding a Legislative Breakfast on Saturday,
1983 - 8.00 a.m. at Country and Country West/Days Inn.
February 20, orts on
Anyone who would like to atteonsElt In thetpack t narel repcontac
our office to make reservati ~ e• There is a downstate
Wastewater Treatment Pl ontF bruary 25 h and 26, 1993, reamshlet~in
Administrators meeting er U.S.
is $125.00; All residents in the Village received stem p
reference to Public Education on t planner Waldock reported - you
Environmental Protection Agency; of the Building Permit
have received in your packet, a summary 1992
activity, comparing permits from 1990 through and incl8disg ngle-
and to update for January 1993 we have issued eight ~ ~
family home permits in January 1993; School District has submitted
ermission to place directional signs on public
a letter requesting p s Drive.
right-of-way for the ems Hw th the request 1 W. Fort Begg
The Board had no probl
p. Gullicksen moved to adjourn into Executive SessiAo~°onecarried.
Seconded by W. Sharp- Voice vote. 6 yes, 0 no.
8:38 p.m.
W. Sharp moved to adopt Resoluti ACT ON THE VILLAGE OFTPY,p,INFIELDTS
OF THE VILLAGE ADMINISTRATOR TO
BEHp,LF IN RELATION TO MATTERS PENDING BEFORE THE IeSIN R~y~Tyes;
J. Ray. Vote by roll call. Lambert, Y es, 0 no.
Seconded by Dement, yes; Rock, yes. 6 Y
Gullicksen, yes' Sharp, Yes;
Motion carried.
9:25 p.m.
.]
PLAINFTELD VILLAGE BOARD OF TRIIBTEES
FEBRUARY 1, 1993
PAGE EIGHT
J. Ray moved to adjourn. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
9:27 p.m. ..
VE KRNAC - ILLAGE CLERK
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