Loading...
HomeMy Public PortalAbout02.01.93 VB MinutesPLAINFIELD VILLAGE OARD OF TRUSTEES ,/~ REGULAR MEETING DATE: FEBRUARY 1, 1993 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, J. RAY, D. GULLICKSEN, W. SHARP, J. DEMENT, R. ROCK. OTHERB PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF H. HAMILTON - ENGINEER At 7:11 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business Section of the Agenda with the additions of an Executive Session for personnel, land acquisition and pending litigation to reconvene, also add a Proclamation on Child Passenger Safety Week. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the minutes of the Regular Meetings of January 11, 1993 and January 18, 1993. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read a Proclamation proclaiming February 1, 1993 through February 6, 1993 as "Catholic Schools Week". Mayor Latta read a Proclamation proclaiming February 8, 1993 through February 14, 1993 as "Child Passenger Safety Week". Administrator Van Vooren spoke in reference to Well #5 Water Main Extension. Please recall, that at a previous Board meeting the Board authorized Robert E. Hamilton to prepare bid documents for the waterline extension for Well #5. Said documents are complete and staff has reviewed them and request authorization to advertise and open bids for tha.s project. As for the utility easement, Trustee Gullicksen and I have met with Mr. Robert Hintzeche regarding the easement, Mr. Hintzeche was receptive to granting a forty foot (40') utility easement from Illinois Route 59 to the well site. Village Attorney James Harvey is in the process of preparing said easement for Mr. Hintzeche's consideration. We would like authorization to go out for bids on this project. PLAINFIELD VILLAC4E BOARD OF TRUSTEEB FEBRUARY 1, 1993 PAGE TYPO W. Sharp moved to authorize the advertising and opening of bids for Water Main Extension for Well #5. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Plainfield Acres Road Project. Please recall, that at a previous Board meeting the Board authorized Robert E. Hamilton to complete the bid documents for the road improvements in Plainfield Acres. Said bid documents are completed and staff is requesting authorization to advertise and open bids for this project. We have been in contact with Illinois Emergency Management and Disaster Coordinators, Jim Fleck fxom Springfield. At this time there is no problem with the release of Federal Funds upon the execution and award of a contract. If you recall, there is $20,000.00 to $25,000.00 of Federal funding on this project. J. Dement moved to authorize the advertising and opening of bids for Plainfield Acres Road Improvements. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 na. Motion carried. Administrator Van Vooren spoke in reference to Illinois Enhancement Grant Program. Staff has become aware of a new grant program entitled the Illinois Enhancement Program which is designed to fund alternative means of transportation, sidewalks and bike paths. This program is designed to eliminate the need to use automobiles by developing alternate means for transportation. Staff has completed a quick review of the guidelines and feel that a sidewalk/bike path project connecting Whispering Creek to Plainfield proper via U.S. Route 30 could meet the project criteria. The time frame for completing this project proposal as February 12, 1993. In that there exist a limited time, T have undertook some discussions with the Robert E. Hamilton firm regarding the preparation of said proposal. My suggestion for the project is for the Hamilton firm to prepare the grant application at no initial cast to the Village. Should however, the Village receive the grant, the Hamilton firm would prepare bid documents and provide construction supervision for this project. If an the event the Village receives the grant, but decides not to proceed the Hamilton firm would be reimbursed for their time in preparation of the grant application. Again, the project staff anticipates a sidewalk/bike path from Whispering Creek Subdivision along Indian Boundary down U.S. Route 30 to the old electric park sate then across the electric park site to a position adjacent to the proposed relocation of Renwick Bridge. This project would tie-in historic elements, Renwick Bridge, which weigh heavily on the approval of said grant. The estimated cost for this project is projected at $70,000.00 and the grant would fund 80~ of said cost. As for engineering fees, this project would also reimburse the PLAINFIELD 4ILLAGE HOARD OF TRIISTEES FEBRUARY 1, 1993 PAGE THREE Village 80~ of said cost and would place a minimum expense allowable for this project. Staff suggests that the Village Board authorize the Robert E. Hamilton Engineering firm to submit an I.T.E.P. grant application as per the terms of this memorandum. J. Dement moved to authorize Robert E. Hamilton Engineering firm to submit an I.T.E.P. grant application as per the terms of the mmemorandum dated January 26, 1993. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Arbor of Plainfield Subdivision Final Plat Unit 1. Mr. Howard Koop, Developer of this proposed subdivision has attempted for the past several months to obtain financing with regard to this project. Planner Waldock stated in May 1991 this Final Plat was approved, but Mr. Koop did not get his Letters of Credit into the Village in a timely manner. We are recommending re-approval of the Final Plat for Unit 1 of Arbor of Plainfield Subdivision, subject to three (3) stipulations. D. Gullicksen moved to approve the Final Plat of Unit 1 of Arbor of Plainfield contingent upon receipt of an approved Letter of Credit and any other necessary documents must be turned into the Village and approved by February 15, 1993. Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adopt Ordinance No. 1496 ESTABLISHING PORTIONS OF 135TH STREET AND ROLF ROAD AS LIMITED LOAD STREETS (5 TON). Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried.. Over the past couple of weeks, I have been investigating, with the assistance of Mr, Ron Norene of R.V. Norene & Associates, Tnc., the possibility of re-issuing Plainfield's outstanding debt. As you may be aware, the Village currently has two (2) existing bond issues with a total principle balance of $3,995,000 as of this writing. These debt issues were entered into by the Village back in 1988 and 1989 respectively and carry variable interest rates of 6.2~ to 7.6$ depending on maturity. In a correspondence from Mr. Norene dated January 10th and 20, 1993, he explained the benefit of refunding these bond issues. Due to the decline in interest rates, the Village could realize an annual debt service reduction therein benefiting all tax payers. As this issue is interest rate sensitive, timing becomes a critical factor. If rates rise, the potential savings will decrease. I am suggesting that the Village Board authorize the Finance Committee, Trustee Sharp and Trustee Gullicksen, along with myself and Attorney Harvey, if required, be PLAINFIELD VILLAGE BOARD OF TRIISTEES FEBRUARY 1~ 1993 PAGE FOUR authorized to complete further investigations with Mr. Ron Norene regarding said refinancing. Further, if after the Committees investigation there exists a potential saving of at least 3~, the necessary documents would be prepared for the Board's consideration. It was the consensus of the Board to include the Treasurer, Donald Niswonger in the investigation and authorize these gentlemen to investigate the refinancing. Administrator Van Vooren spoke in reference to the Special Census (Plainfield Acres). Please recall, that recently the Village Board authorized Ordinance No. 1493 which set in motion the taking of a Special Census for Plainfield Acres. Mark Stofko, census taker, has completed the census and has determined that there currently resides in the newly annexed territory one hundred eighty-three (183) individuals. Mr. Stofko's tally sheets are on file with the Village Clerk for review, should any Board Member so desire. As a result of the Census, Staff has prepared an affidavit for Municipal Annexation which is attached for your review. This affidavit should be approved by the Board. Upon said action, Staff would then forward all the necessary documents to IDOT for review and approval. Staff recommends that the Village Board approve the attached affidavit regarding the Special Census for Plainfield Acres. Additional, that Staff forward all necessary documents to TDOT for approval of the Special Census. W. Sharp moved to approve the Village President and Village Clerk to execute the Affidavit Far Municipal Annexation for the Special Census (Plainfield Acres) and all other documents as required by the Illinois Department of Transportation. Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the Sidewalks. in the 500 Block Of Lockport Street (Downtown Area). The Board had previously directed the Village Engineer to investigate the type and condition of the sidewalks along the 500 block of Lockport Street. T have attached in your packet, Engineer Regis' letter dated January 26, 1993 which indicated their inspection, what they found and some alternatives far reconstruction or maintenance on the sidewalks in the 500 block of Lockport Street. If this project is undertaken by the Village, it would be in conjunction with the lighting project that is funded for sometime after July 1, 1993. It would be my suggestion that this item be moved to a Workshop to evaluate Mr. Regis' findings along with other pertinent information with regard to the 500 block of Lockport Street. It was the consensus of the Board to move this item to a Workshop. PLATNFIELD VILLAGE BOARD OF TRIISTEES FEBRUARY 1~ 1993 PAGE FIVE Administrator Van Vooren spoke in reference to Sidewalks along U. S. Route 30 - South of Illinois Route 59. President Latta received the attached letter from Mr. Duane Carlson, District #1 Engineer regarding the installation of public walks along U.S. Route 30 from Illinois Route 59 south to I-55. Said request is based upon IDOT's desire to determine if public walks should be added to their construction plans for the widening of U.S. Route 30. If the Village requested public walks they would be included on one side and IDOT would fund 50~ of said cost. At the present time, U.S. 30 has sidewalks along the existing residential portion of the Village, (just south of Illinois Route 59), and no sidewalks adjacent to Lake Renwick or further. Staff did contact all property owners during the month of August, 1991 requesting their input on this issue. The letter is attached for your reference. As a result of this letter, the Village did not receive any positive responses for sidewalks. Additionally, the Village Board has recently approved the Sandhurst Subdivision which does not include sidewalks adjacent to U.S. Route 30. However, this .approval was not granted in the form of a specific waiver, but by not including said sidewalks on the subdivision improvement plans. In that this area (U.S. Route 30) provides to the Village a • recognizable retail/business district, the Board may desire to provide a pedestrian access system. If the Board so chose these, sidewalks could be constructed with the State paying 50~. I have reviewed the area in question and have determined that there exist three (3) unique sections as follows: Section 1 - Illinois Route 59 to Renwick Road (along Route 30). Section 2 - Renwick Road to Spangler Road (along Route 30). Section 3 - Spangler Road to I- 55 (along Route 30). I feel there may exist some benefit for the Village to consider Sections 1 and 2. However, Section 1 is mostly undeveloped and should be considered at the time of development of the vacant farm parcel east of Plainfield Acres. Section 2 is for the most part developed and as mentioned, generates a substantial amount of retail/business activities. Sidewalks within this section could create a viable pedestrian system for this area. The Village Board, as stated, is requested to provide IDOT with some direction an this issue. You may then ask, when would this public walk be installed? IDOT is currently working on Phase I Engineering for this project however, the construction phase is not in IDOT's five (5) year program, which translates into construction activity sometime after 1998. Regarding the time frame for the Village's response, IDOT has indicated that they require said response by February 15, 1993. As for cost, IDOT Staff has indicated that total construction cost would be approximately $2.50 per square foot with a total cost for only Section 2 of $48, 000. Q0. This would require a Village financial commitment of approximately $24,000.00 to complete this section at time of construction. After some discussion, it was the consensus of the Board that the PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 1, 1993 PAGE STS Transportation Committee will look into this project. There was much discussion on Workshop schedules and Agendas. The following Workshops are scheduled: Monday, February 8, 1993 at 7:00 p.m. - Zoning Ordinance; Monday, February 22, 1993 at 7:00 p.m. - Transportation Committee Report; Saturday, March 6, 1993 at 8:00 a.m. - Zoning Ordinance. W. Sharp moved to adopt Ordinance No. 1497 ABATING THE 1992 TAX LEVY FOR THE $2,125,000.00 GENERAL OBLIGATION BONDS, SERIES 1989 OF THE VILLAGE OF PLAINFIELD, ILLINOIS. Seconded by M. Lambert. Vote by roll call. Lambert, yes; Ray, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Rock, yes. 6 yes, 0 no. Motion carried. D. Gullicksen moved to disclose the Executive Session minutes from August 3, 1992 through and including December 7, 1992. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta stated it is time to order the 1993/94 Vehicle Stickers. It has come to our attention the Non--Resident Vehicle Stickers are being misused. Planner Waldock stated there ,are some subdivisions south of Caton Farm Road that are in Joliet and they are buying our Non-Resident Vehicle Stickers. After some discussion, it was the consensus of the Board to direct the Attorney to amend the ordinance to read Non-Resident Stickers will sell for $10.00. Also, it was agreed upon that the amount of Official Stickers with Official Municipal Stars will increase to fifty (50). This will allow the Officials to purchase two (2) Official Stickers. The Board received a letter requesting permission to place a sign on Andreason's property advertising the Plainfield Firefighters Women's Association Spaghetti Dinner on Friday, February 5, 1993. The Board approved the request. Planner Waldock spoke in reference to the street Tree Management Grant. We are in the process of completing a Small Business Administration Tree Grant. This is a 60-40 matching grant, we are anticipating receiving approximately $6,700.00 from the Small Business Administration. We were told if we went to a 50-50 share, it would give us more points and make it more likely to receive .the grant. We are looking for an acceptance of the Tree Management Plan and authorization to apply for the Tree Grant this year. W. Sharp moved to accept the Plainfield Tree Management Plan as attached to Planner Waldock's memo of January 20, 1993 and authorize staff to apply for a cost share grant with the Small Business Association for trees. Seconded by J. Ray. Voice vote. 6 yes, o no. Motion carried. PLAINgIELD V~9I9,A3GE BOARD OF TRUSTEES FEBRUARY r PAGE SEVEN L~ M. Lambert stated he has been approached in reference to Pic fences that are not allowed yht o to the~B and at Ithe atoning consensus, this should be broug nce Update Workshop. J. Ray announced the next Cable 24 h urshl~veson the rain 5 ~ Also, we will run about twenty-four ~ their rates, a subscriber who has Continental Cable is increasing the increase is from $5.95 to $9.95; with additional basic Cable, channels, the increase is from $16.00 to $19.0 ket Ordina orted - will County Governmental League Administrator Van Vooren rep February 11. 1993 - 6.30 is holding a dinner meeting °n Club,da n Frankfort; Will County p,m, at Green Garden Country Governmental League is holding a Legislative Breakfast on Saturday, 1983 - 8.00 a.m. at Country and Country West/Days Inn. February 20, orts on Anyone who would like to atteonsElt In thetpack t narel repcontac our office to make reservati ~ e• There is a downstate Wastewater Treatment Pl ontF bruary 25 h and 26, 1993, reamshlet~in Administrators meeting er U.S. is $125.00; All residents in the Village received stem p reference to Public Education on t planner Waldock reported - you Environmental Protection Agency; of the Building Permit have received in your packet, a summary 1992 activity, comparing permits from 1990 through and incl8disg ngle- and to update for January 1993 we have issued eight ~ ~ family home permits in January 1993; School District has submitted ermission to place directional signs on public a letter requesting p s Drive. right-of-way for the ems Hw th the request 1 W. Fort Begg The Board had no probl p. Gullicksen moved to adjourn into Executive SessiAo~°onecarried. Seconded by W. Sharp- Voice vote. 6 yes, 0 no. 8:38 p.m. W. Sharp moved to adopt Resoluti ACT ON THE VILLAGE OFTPY,p,INFIELDTS OF THE VILLAGE ADMINISTRATOR TO BEHp,LF IN RELATION TO MATTERS PENDING BEFORE THE IeSIN R~y~Tyes; J. Ray. Vote by roll call. Lambert, Y es, 0 no. Seconded by Dement, yes; Rock, yes. 6 Y Gullicksen, yes' Sharp, Yes; Motion carried. 9:25 p.m. .] PLAINFTELD VILLAGE BOARD OF TRIIBTEES FEBRUARY 1, 1993 PAGE EIGHT J. Ray moved to adjourn. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 9:27 p.m. .. VE KRNAC - ILLAGE CLERK L 1 r 1 LJ