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Home My Public Portal About01.11.93 VB MinutesPLATNFIELD VILLAGE BOARD OF TRUSTEES . REGULAR MEETING DATE: JANUARY 11, 1993 AT: PZ,p,INFLELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: R. ROCK, D. GULL CKSEN ~NW. SHARP.BERT, OTHERS PRESENT: D. V. J. P. D. H. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF HAMILTON - ENGINEER COUNTRYMAN - W/S DEPARTMENT At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. J. Dement moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on personnel not to reconvene, and an announcement from Will County Municipal League. Seconded by W. Sharp. Voice vote. 6 yes, 0 na. Motion carried. W. Sharp moved to approve the Consent Agenda to include the minutes of Public Hearing and Regular Meeting of December 7, 1992 and Regular Meeting of December 21, 1992. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta announced the Will County Municipal League is holding their monthly meeting on Thursday, January 14th at Brun's Restaurant at 6:30 p.m. Administrator Van Vooren spoke in reference to the special census for the annexations that were completed in the Plainfield Acres Subdivision. w. Sharp moved to adopt Ordinance No. 1493 Authorizing A Special Census for the purpose of ascertaining the population of the annexed territory which are sixty-seven (67) Lots within Plainfield Acres Subdivision. Seconded by J. Dement. es o ~u b~ ksen,cy~~~ Ray, Yes; Dement, yes; Lambert, yes; Rock, y ; Sharp, Yes. 6 Yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 11~ 1993 PAGE TWO Mayor Latta stated this would be a good time to investigate the cost of a special census for the entire Village. Administrator Van Vooren stated he has contacted the Federal Bureau of Census, we are anticipating it will be a line-item in the 1993/94 Budget. It's estimated to cost $20,000 to $25,000. W. Sharp moved to approve the execution of the Affidavit BLR-2101 for Municipal Census. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren stated the Special Census will be done under the direction of his office, and Mark Stafka will be conducting the census of Plainfield Acres Subdivision. Mayor Latta reported to the Board the proposed white Orchid Restaurant in Sandhurst Subdivision (Route 30) is requesting a Class "E" Liquor License. This license will not be issued until their building is constructed and they have received their Certificate of occupancy. Administrator Van Vooren spoke in reference to the completion of Well #5• As you are aware, the Village has completed the development of Water Well #5 during 1992. The results of the pumping test on said well indicated a supply capable of delivering eight-hundred to one-thousand (800-1000) gallons of water per minute. This is slightly higher, 15~, than what's available at Wells 3 and 4 . 5taf f has been meeting with Mr . Larry Thomas of Baxter and Woodman regarding the design criteria for said well and Well House. Mr. Thomas is currently preparing a price estimate for the completion of this Well, Staff however, has been using Mr. Thomas's January 4, 1991 cost estimate, which is attached for your review. There exist several components to complete this project, at this time I desire to address only the construction of the needed twelve inch (12") water-line along Renwick Road. This line, when completed, would connect the Well to the distribution system along Illinois Route 59. The Well site is six-hundred sixty feet (650') from Illinois Route 59 and is a four-hundred foot (400') square parcel. This would then require that the total. watermain extension would be one-thousand sixty feet (1060'). Mr. Thomas original estimate was fifty-thousand ($50,000) to install eleven- hundred feet (1100') of twelve inch (12") pipe with appurtenances. Staff anticipates that with Board approval, construction on Well #5 will begin in fiscal year 1993-94 with an anticipated completion of Fall/Winter 1993. Funding for this project will be provided by water/sewer tap-on fund which currently has a fund balance of approximately $325,000. Mr. Waldock and I currently project an additional revenue in this fund during calendar year 1993 of $279,000 for a total balance available of $004,000, Staff believes PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 11, 1993 PAGE THREE it would be in the Village's best interest to begin certain components of this project. These components would consist of the following: 1) Water-line construction along Renwick; 2) Obtaining utility easements for said construction; 3) Negotiate a design contract for Well House; 4) Notification to Commonwealth Edison of needed power supply. In that Hamilton Engineering prepared all of the watermain distribution plans for Illinois Route 59 and Renwick East of 59, I have requested a proposal to design said watermain. Said proposal is attached for your review. Staff suggests that the Board authorize Hamilton Engineering to proceed with design far the Renwick water-line extension. Further, that Staff be authorized to contact adjacent property owners to obtain construction easements for said watermain. Finally, to negotiate a design contract for the Water Well #5 and Well House with Baxter and Woodman. After some discussion, the Board authorized Howard Hamilton, Village Engineer to proceed with the design of the water line. This is contingent upon 5taff's discussions with adjoining property owners in reference to an agreement on the easements that is needed. Also, we need to begin discussion of the parameter of a Well House design. Administrator Van Vooren spoke in reference to Road Repairs in Plainfield Acres. The Village has completed the annexation of the roadway within Plainfield Acres Subdivision except for a couple hundred feet at the end of Getson and about one-hundred feet (100' ) at the south-end of Frederick Street. Through discussions with the FEMA Office Coordinator Mr. Pearson and Dave Smith and Jim Fleck of the State Offices of E.S.D.A. we have been successful in obtaining some funding for the repairs of roads in Plainfield Acres. The State and Federal Government will participate in the funding of repairs of the roads. We are still concerned about the flooding and drainage in that area. We have been discussing with the engineers, some possible remedies for the drainage problems such as french drains. Hamilton Engineering have prepared an engineering cost proposal for this project at an estimate cost of. $6,000. It was the consensus of the Board to authorize Hamilton Engineering to proceed with the engineering for Plainfield Acres. W. Sharp moved to adapt Ordinance No. 1494, AMENDING PARKING RESTRICTTON WITHIN THE VILLAGE OF PLAINFIELD. Seconded by M. Lambert. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Rock, yes; Gullicksen, yes; Sharp, Yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Lockport Street Ornamental Lighting. Please recall, that at the November 2, 1992 Regular Meeting of the Plainfield Board of Trustees, T discussed with the Board alternative uses for the $1,250,000 of Federal Demonstration Monies Congressman Sangmeister was successful in obtaining. These funds were earmarked to replace the E.J.&project, PLAINFTELD VILLAGE BOARD OF TRUSTEES . JANUARY 11 ~ ~. 9 9 3 PAGE FOUR • IDOT has proposed using monies to complete the design engineering for the viaduct. In so doing, this would free-up the allocated IDOT funds to undertake other essential transportation projects in Plainfield. President Latta has recently received a letter from Duane Carlson, IDOT District Engineer. In the this letter he outlined the following proposed projects. 1) U.S. 30/IL 59 to Renwick - resurfacing, Spring x.994; 2) TL 12~/U.S. 3q to I-55 - resurfacing, Fall 1994; 3) Naperville Road/IL 59 to 2.8 miles North East - resurfacing, Fall 1994; 4) U.S. 30/Business District (IL 59 to DesPlaines Street) lighting system improvements - local project, (State participation to supplement FAU funds, with funding available in SFY 1994 - July 1, 1993 - June 30, 1994). Needless to say, Staff is quite pleased that IDOT has agreed to participate in the funding of ornamental lighting on Lockport Street. However, the installation of ornamental lighting on Lockport Street brings up the need to evaluate street scapes and specifically sidewalks on the 500 block. In this particular block the sidewalks in my opinion need to be removed and replaced. Because of the type of sidewalks originally constructed, this is not a cheap process. In some instances I believe the sidewalks are of a vaulted type which could result in substantial cost to replace. These costs will not be included in the funding from IDOT. Staff suggests that the Plainfield Berard of Trustees consider the following: 1) Instruct the Transportation Committee to review the street scape design for Lockport Street and develop a recommendation. 2) Instruct Hamilton Engineering to develop a cost estimate to replace the sidewalks on the 500 block of Lockport Street. 3) Develop a promotional campaign to fund the sidewalk construction project. After some discussion, it was the consensus of the Berard to do items #1 and #2 of Staff's suggestions and bring results back to the Board. Attorney Harvey spoke in reference to the appointment of the Village Clerk. At the last meeting (January 11, 1993) the Board adopted Resolution No. 1030 Making The office Of Village Clerk An Appointed Office. As you know, the vote was four (4} yes, one (1) na because we did not have a full Board present. The statue is unclear, therefore, my recommendation is that the full Board consider it, including the Mayor voting on the resolution, it is a crucial office. W. Sharp moved to adopt Resolution No. 1031, MAKING THE OFFICE OF VILLAGE CLERK AN APPOINTED OFFICE. Seconded by D. Gullicksen. Vate by roll call. Ray, yes; Dement, no; Lambert, yes; Rock, yes; Gullicksen, yes; Sharp, yes; Latta, yes. 6 yes, 1 no. Motion carried. L~ PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 11, 1993 PAGE FIVE W. Sharp moved to pay the bills dated January 11, 1993. Seconded by D. Gullicksen. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Rock, yes; Gullicksen, yes; Sharp, yes. 6 Yes, 0 na. Madan carried. W. Sharp acknowledged receipt of Expenditure Report (December 31, 1992); Revenue Report (December 31, 1992); Treasurer's Report (December 30, 1992). R. Rock questioned Chief Bennett about parking in the alley next to the Post Office? Chief Bennett stated he has spoken to the Past Master and he and the Administrator are working on a solution to the problem. D. Gullicksen questioned if we are meeting with Hinsdale Farms in reference to the odor from their facility? Administrator Van Vooren stated we are in the process of setting up a meeting with the owner. D. Gullicksen also added he is uncomfortable in these chairs, why can't we bring the chairs that were in the meeting room of the Village Hall or purchase some new ones. Admin~.strator Van Vooren stated he is working with the Library. We rent this meeting room an a per-diem basis and maybe we can purchase new chairs in exchange for rent comparable to the cost of the chairs. M. Lambert reported the Transportation Committee meeting has been rescheduled from January 14th to January 28, 1.993 at 7:00 p.m. an the lower level of Village Hall. We hope to present a report to the Board on February 15, 1993. Administrator Van Vooren reported; included in your packets is a Building Permit Report for December 1992; also in regard to Walker's Grove School sewer/water tap~on fees which are explained in the memo (November 19, 1992) in your packets. J. Dement moved to require Walker's Grove School to pay tap-on fees in the amount of $18,150.00 for sewer/water tap-on with twelve (12) quarterly payments of $1512.50 per quarter. Seconded by W. Sharp. Vote by rail call. Ray, yes: Dement, yes; Lambert, yes; Rack, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion carried. Planner Waldock reported Gus Damis from Quail Run would like to talk about a Letter of Credit reduction and it is due January 31, 1993. After some discussion, it was the consensus of the Board to bring this to the January 18th meeting. The Drauden Road area is coming up for Public Hearings in the near future. . PLATNFIELD VILLAGE BOARD OF TRUSTEES JANUARY 11, 1993 PAGE SIX Larry Tate a resident from Golden Meadows complained of the garbage and building debris from the construction. J. Ray stated Mr, Neumann should be told to remove the palettes and drums from the area. Mayor Latta stated she talked to Mr. Neumann last week and he realizes before he comes to this Board on January 18th, that it must be cleaned up. J. Ray moved to adjourn into Executive Session, not to reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 8:07 p,m. Vera Krnac - V llage Clerk .~"` • r1 LJ