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HomeMy Public PortalAbout12.07.92 VB MinutesPLAINFTELD VILLAGE BOARD OF TRUSTEES REGIILAR MEETING DATE: DECEMBER 7, 1992 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, W. SHARP, M. LAMBERT, R. ROCK, J. RAY, J. DEMENT. OTHERS PRESENT: D. V. J. P. D. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF HAMILTON - ENGINEER At 7:31 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. Mayor Latta made some corrections on the second page of the Agenda: Dates - top of page (should be) December 7, 1992; #14 - Bills payable (should be) December 7, 1992; #15 - Expenditure Report (should be) November, 1992; #16 - Revenue Report (should be) November, 1992. W. Sharp moved to approve the New/Old Business Section of the Agenda with corrections and the addition of an Executive Session on personnel. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include minutes of Regular Meeting of November 16, 1992 and of the continued meeting of November 16, 1992 to November 30, 1992. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 1473, ANNEXING PROPERTY OWNED BY JOSEPH R. & PHYLLIS VERSHAY LOCATED AT 303 ROBERT AVENUE. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, o no. Motion carried. W. Sharp moved to adopt Ordinance No. 1474, ANNEXING PROPERTY OWNED BY GEORGE G . & BARBARA J . SCHOPPE LOCATED AT 10 0 BENSON AVENUE . Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock,. yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. • pLAINFIELD VILLAGE BOARD OF TRII8TEE3 DECEMBER 7, 1992 PAGE TWO W. Sharp moved to adopt Ordinance No. 1475, ANNEXING PROPERTY OWNED BY WILLIAM & LINDA RILEY LOCATED AT 106 BENSON AVENUE. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, o no. Motion carried. W. Sharp moved to adopt Ordinance No. 1476, ANNEXING PROPERTY OWNED BY JACK & CONNIE SWINFIN LOCATED AT 117 BENSON AVENUE. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 1477, ANNEXING PROPERTY OWNED BY FREDERICK & LISA LEGLER LOCATED AT 119 BENSON AVENUE. Seconded by J. Dement.. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 1478, ANNEXING PROPERTY OWNED BY LENDELL & MARILYN QUINN LOCATED AT 147 FREDERICK. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray,. yes; Dement, yes. 6 yes, 0 no. Motion carried. W. Sharp welcomed these new residents to the Village. .Planner Waldock spoke in reference to Plan Commission Case No. 366- 110392TA. Applicant - Village of Plainfield. Location - Village Wide. Rye .west - Text Amendment to Ordinance 674 commonly known as the "Zoning Regulations" to permit bakeries with up to five (5) employees without predominantly wholesale activity in the B-2 Business District. The Village Board of Trustees has requested consideration of a Text Amendment to the permitted uses section of B-2 Business District regulations. The amendment is a result of an inquiry by Ms. Elaine Bice and Roxanne Bays. Ms. Bice has proposed to operate a bakery at the True Value Plaza owned by Mr. & Mrs Bays. The Village Planner had interpreted that B-2 regulations permitted Bakeries that baked fresh product daily as long as there were no more than five (5) employees and that any wholesale activity was incidental to the primary retail activity. A neighboring owner (to True Value Plaza) objected to this interpretation and appealed to the Village Board. A copy of the current ordinance is also attached for your review. The Board felt this matter was best addressed by amending the code. A consensus of the Board Members suggested the language as proposed. Although the proposed text is consistent with the Planner's interpretation, the Board seeks the amendment to clarify the matter, particularly as it relates to the wholesale aspect. The Text Amendment PLAINFIELD VILLAGE BOARD OF TRU8TEE8 DECEMBER 7, 1992 PAGE THREE addresses limited wholesale activity of small neighborhood bakeries. However, it does not directly address onsite baking activity.. Webster's definition of a "Bakery" is as follows: "A place where bread, pastries, etc. are baked or sold." D. Gullicksen stated his objections to this amendment. M. Lambert stated most bakeries today have some type of wholesale operations. W. Sharp moved to adopt Ordinance No. 1479 AMENDING THE VILLAGE ZONING REGULATIONS WITH REGARD TO BAKERIES AS PERMITTED USES IN THE b-2 BUSINESS DISTRICT (stating) "Bakeries employing not more than five (5) people excluding predominantly wholesale operations"). Seconded by M. Lambert. Vote by roll call. Gullicksen, no; Sharp, yes; Lambert, yes; Rock, no; Ray, yes; Dement, present (present vote goes with the majority); Latta, yes. 5 yes, 2 no. Motion carried. Planner Waldock spoke in reference to the Annexation Agreement for Golden Meadows Unit IV. D. Gullicksen moved to adopt Ordinance No. 1480 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, AND GOLDEN DEVELOPMENT, INC., AN ILLINOIS CORPORATION. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. Trustee R. Rock removed himself from the room. Planner Waldock spoke in reference to Case No. 367-111192. Antalicant - Arthur S. Weiner. Location - 516 Lockport Street. Re,c„luest - Special sign approval for a twelve square foot (12') project sign. The subject site, located at 516 Lockport Street is within the Central Sign District. Projecting signs of up to twelve square feet (12') in area are permissible. Such signs may not project more than seven feet (7') from the building, nor be less than nine feet (9') from the ground at the lowest point. The applicants propose a projecting sign which meets these ordinance parameters. The Plan Commission recommends that a special sign approval be granted for Plainfield Foot and Ankle Center at 516 Lockport Street as requested. J. Dement moved to concur with the Plan Commission and allow a twelve square foot (12') projecting sign at 516 Lockport Street. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, absent; Ray, yes; Dement, yes. 5 yes, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1992 PAGE FOUR Planner Waldock spoke in reference to Case No. 372-111692SSA. A licant - Mary Ann Waldorf. Location - 505 Lockport Street. Reaues.t - Special Sign Approval for eleven point eight square foot (11.8') projecting sign. The subject site, located at 505 Lockport Street, is within the Central Sign District. Projecting signs of up to twelve square feet (12') in area are permissible. Such signs may not project more than seven feet (7') from the building, nor be less than nine feet (9') from the ground at the lowest point. The applicants propose a projecting sign which meets these ordinance parameters. The Plan Commission recommends that a special approval be granted for Gourmet Junction at 505 Lockport Street as requested. M. Lambert moved to approve the special sign requested for 505 Lockport Street with provision that the projection when sign is mounted on building, it does not extend beyond the sidewalk. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 375-112492SSA. Applicant - Deborah J. Dean. Location - 513 Lockport Street. Reauest_ - Special Sign Approval for an eleven point twenty-five square fOOt (11.25') projecting sign. The subject site, located at 513 Lockport Street, is within the Central Sign District. Projecting signs of up to twelve square feet (12') in area are permissible. Such signs may not project more than seven feet (7') from the building, nor be less than nine feet (9') from the ground at the lowest point. The applicants propose a ,projecting sign which meets these ordinance parameters. The Plan Commission recommends that a special approval be granted for Pretty Crafty at 513 West Lockport Street as requested, W. Sharp moved to concur with the Plan Commission and approve the sign at 513 Lockport Street. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren reported that recently the Village Board has completed annexations for approximately sixty-five (65) residential lots within Plainfield Acres Subdivision. With the annexation of this existing subdivision the Village will have the responsibility far street maintenance throughout the area. Funding for street maintenance within Plainfield is usually provided by State Motor Fuel Tax Funds. These funds are distributed on a per capita basis and are approximately $21.00 per person per year. Plainfield's population basis is determined by the Federal Census and presently is accessed according to the 1990 Census number of 4557. The Village could amend its population base by conducting • a special census. Doing so would result in greater per capita revenues to the Village in the form of State Income Tax and Motor PLAINFIELD VILLAGE BOARD OF TRU8TEE8 DECEMBER 7, 1992 PAGE FIVE Fuel Tax. However, this process takes approximately nine (9) months to a year and has a cost of about $20,000. Staff will be pursuing this matter and I anticipate including the expenditure far a special census in fiscal year 1993-94. In the meantime, Illinois Department of Transportation does allow for a local census for newly annexed areas. Plainfield Acres Subdivision will qualify for said local census. To begin the process,. the Village must complete the following: 1) Submit IDOT Form BLR-2100, an ordinance providing for the taking of the census. 2) Submit IDOT Form BLR- 2101, an affidavit certifying to the passage of the ordinance. 3) Submit IDOT Form BLR-2102, an affidavit identifying the date of the census and the population contained in the new area. The procedure is quite simple, first the Village adopts form BLR-2100 and appoints a census taker. Census taker than completes the census of the area determining the population. Upon the completion of the census, the Village prepares form BLR-2102. When all forms are completed they are to be forwarded to the Department of Transportation along with a written request for an increase in Motor Fuel Tax allocation. The whole process should take between thirty (30) and sixty (60) days. Staff currently believes that a . special census for Plainfield Acres Subdivision would increase the Population of Plainfield approximately one hundred seventy-five (1.'75) persons or $3,675 annually. (This is with regard to Motor Fuel Tax Monies ONLY). Staff recommends that the Plainfield Board of Trustees do the following: 1) Adopt ordinance authorizing a special census, IDOT Form BLR-2100. 2) Appoint Mark Stofko as special census taker for the Village to be compensated at regular Village rates. 3) Authorize the Village President and Village Clerk to execute an affidavit certifying to the passage of the ordinance authorizing a special census. After some discussion, it was the consensus of the Board to bring the ordinance back to the Board for adoption after more of the Lots in Plainfield Acres have been annexed (December 21, 1992). W. Sharp moved to adopt Ordinance No. 1481 VARIATION TO ZONING ORDINANCE NO. 674, GRANTED BY ACTION OF THE VILLAGE OF PLAINFIELD BOARD OF TRUSTEES REGARDING 901 WEST 143RD STREET. (Fence Variance, United Distillers). Seconded by J. Dement. Vote by roll call. Gullicksen, no; Sharp, yes; Lambert, yes; Rnck, yes; Ray, yes; Dement, yes. 5 yes, 1 no. Motion carried. W. Sharp moved to authorize the Final Payout #14 to J. J. Henderson & Sons for $9,955.00 (Sewer Treatment Plant Improvements). Seconded by J. Dement. Vote by roll call. Gullicksen, no; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 5 yes, 1 no. Motion carried. • PLAINFIELD yTLLAGE BOARD OF TRUSTEES DECEMBER 7, 1992 PAGE SIX W. Sharp moved to recess for a break. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 8:15 p.m. 8:25 p.m. W. Sharp moved to approve Change Order #25 for J.J. Henderson & Sons in the amount of a decrease of $900. for Sewer Treatment Plant Improvements. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. Chief Bennett reported he has received a letter from Dr. Stanfield in regard to parking restrictions around the High School. He and Dr. Stanfield created a map of "No Parking During School Hours" area. The area suggested is Pratt Lane, Highview Drive, Fort Beggs, James Street, Commercial Street, James, Fox River and DesPlaines Streets to Ottawa Street. Administrator Van Vooren stated we must have a decision as to the school hours to post on the signs and we need authorization from the Board as to what streets, if any, the Board would support with regard to the "No Parking Area". D. Gullicksen questioned how this would affect the residents in the area? J. Ray suggested the residents in the area have a ticket to place in their car window to identify them as a resident (in front of their home). Mayor Latta stated the purpose of this is to require the High School students to park in the High School parking lot. After much discussion, it was the consensus of the Board to bring this subject back to a Workshop. Chief Bennett will talk to the school and bring the school's reaction to the Board. The Workshop for December 14, 1992 is cancelled. W. Sharp moved to authorize the Village of President to sign and the Village Clerk to attest to the Intergovernmental Agreement For Recapture between the Village of Plainfield and the Plainfield School District. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 182, AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, AND HELEN F. BIRKETT, individually, as to an undivided one-half (1/2) interest, and WENDY D. SAUPE AND JOHN T. . BIRKETT, as Trustees under the Reese L. Birkett Testamentary Trust dated February 1, 1958, as to an undivided one-half (1/2) interest. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1992 PAGE SEVEN W. Sharp moved to adopt Ordinance No. 1483, ANNEXING PROPERTY OWNED BY HELEN F. BIRKETT, individually, as to an undivided one-half (1/2) interest, and WENDY D. SAUPE and JOHN T. BIRKETT, as Trustees under the Reese L. Birkett Testamentary Trust dated February 1, 1958, as to an undivided one-half (1/2) interest. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adjourn into Executive Session to reconvene. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 8:40 p.m. 10:08 p.m. W. Sharp moved to approve payment of the bills dated December 7, 1992. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Revenue and Expenditure Reports dated November 30, 1992. D. Gullicksen questioned if anything is going to be done about air purification when Hinsdale Farms rebuilds after their fire of November 21, 1992? Administrator Van Vooren stated in order to enforce any type of noxious odor fumes discharge, we must have a standard that's definable and enforceable. Currently we accept what is adopted by State requirements for IEPA. After some discussion, it was the consensus that the Administrator will meet with Hinsdale Farms and make it clear to them, if they do not try to purify their fumes, the Village will adopt standards that will force them to comply. Mayor Latta reported we have received awards from Illinois Emergency Management Agency to Larry Kelly and Brad Antink for the successful completion of the Emergency Planning Workshop of November 17, 1992. Planner Waldock spoke in reference to the letter from "Homes R Us" regarding John Walters requesting to build a home at 715 Commercial Street. The home is a Warsaw Home, two (2) bedroom ranch style home; the structure is 1116.5 square feet in area. The home would be constructed on the existing foundation, if the foundation is certified being sound by a registered engineer or qualified person. The house is undersized to meet the thirteen hundred square foot (1300') minimum floor area requirement for one (1) level house. PLAINFIELD VILLAGE BOARD OF TRIISTEES DECEMBER 7, 1992 PAGE EIGHT D. Gullicksen questioned the lot size? Mr. Walters stated the lot size is 75'x 155' and he produced a letter of approval from neighbors surrounding the property. After much more discussion, it was the consensus of most of the Board to revert back to the policy set-forth after the tornado. J. Dement moved to approve the variance in square footage from 1300' down to 1116.5 square feet for 715 Commercial Street with the stipulation that the current foundation is certified and approved by an engineer, this is in accordance wit the policy that the Village set-forth for tornado damaged homes. (this relief is subject to the foundation being suitable to be built on). Seconded by W. Sharp. Vate by roll call. Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion carried. M. Lambert stated his concerns ow owner completion homes. Administrator Van Vooren stated we will not issue a Certificate of Occupancy until it is fully constructed. W. Sharp moved to reduce the Letter of Credit far Winding Creek, Unit I #548 from $467,000 to $46,700. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to reduce the Letter of Credit for Winding Creek, Unit I #549 from $250,350 to $25,035. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to reduce the Letter of Credit #607. for Winding Creek, Unit II from $179,300 to $17,930. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to reduce the Letter of Credit #602 for Winding Creek, Unit II from $134,900 to $26,690. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to allow Neumann Homes to use lots #67, #68 and #31 as Model Homes in Golden Meadow Estates for a period of one (1) year, and extension must come to the Board. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to approve Christmas Bonuses per the December 3, 1992 memo ( thirty-two (32) full-time employees @ $50.00 each and seven (7) part-time employees @ $30.00 each). Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren reported we have received a tentative schedule from E.J.&E Railroad for the construction of railroad C~ PLAINFIELD VILLAGE HOARD OF TRUSTEES DECEMBER 7, 1992 PAGE NINE crossing signals on Center Street and gates on Van Dyke Road. They plan to proceed with construction when weather permits and the availability of materials. Planner Waldock stated Mr. Richard Searls is in attendance in regard to his request that he be allowed to redesign his subdivision - Renwick Point. After some discussion, it was the consensus of the Board that this request is too complicated to discuss at this late hour and he should request to be put on an Agenda in the near future. W. Sharp moved to adjourn into Executive Session, not to reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 11:10 p.m. J VERA KRNAC .. VZL GE CLERK ~~