HomeMy Public PortalAbout12.07.92 VB MinutesPLAINFTELD VILLAGE BOARD OF TRUSTEES
REGIILAR MEETING
DATE: DECEMBER 7, 1992 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, W. SHARP,
M. LAMBERT, R. ROCK, J. RAY, J. DEMENT.
OTHERS PRESENT: D.
V.
J.
P.
D.
H.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
HAMILTON - ENGINEER
At 7:31 p.m. Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, all members were present.
Mayor Latta made some corrections on the second page of the Agenda:
Dates - top of page (should be) December 7, 1992; #14 - Bills
payable (should be) December 7, 1992; #15 - Expenditure Report
(should be) November, 1992; #16 - Revenue Report (should be)
November, 1992.
W. Sharp moved to approve the New/Old Business Section of the
Agenda with corrections and the addition of an Executive Session
on personnel. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
J. Dement moved to approve the Consent Agenda to include minutes
of Regular Meeting of November 16, 1992 and of the continued
meeting of November 16, 1992 to November 30, 1992. Seconded by D.
Gullicksen. Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to adopt Ordinance No. 1473, ANNEXING PROPERTY OWNED
BY JOSEPH R. & PHYLLIS VERSHAY LOCATED AT 303 ROBERT AVENUE.
Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp,
yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, o no.
Motion carried.
W. Sharp moved to adopt Ordinance No. 1474, ANNEXING PROPERTY OWNED
BY GEORGE G . & BARBARA J . SCHOPPE LOCATED AT 10 0 BENSON AVENUE .
Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Sharp,
yes; Lambert, yes; Rock,. yes; Ray, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
• pLAINFIELD VILLAGE BOARD OF TRII8TEE3
DECEMBER 7, 1992
PAGE TWO
W. Sharp moved to adopt Ordinance No. 1475, ANNEXING PROPERTY OWNED
BY WILLIAM & LINDA RILEY LOCATED AT 106 BENSON AVENUE. Seconded
by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes;
Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, o no.
Motion carried.
W. Sharp moved to adopt Ordinance No. 1476, ANNEXING PROPERTY OWNED
BY JACK & CONNIE SWINFIN LOCATED AT 117 BENSON AVENUE. Seconded
by J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes;
Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
W. Sharp moved to adopt Ordinance No. 1477, ANNEXING PROPERTY OWNED
BY FREDERICK & LISA LEGLER LOCATED AT 119 BENSON AVENUE. Seconded
by J. Dement.. Vote by roll call. Gullicksen, yes; Sharp, yes;
Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
W. Sharp moved to adopt Ordinance No. 1478, ANNEXING PROPERTY OWNED
BY LENDELL & MARILYN QUINN LOCATED AT 147 FREDERICK. Seconded by
J. Dement. Vote by roll call. Gullicksen, yes; Sharp, yes;
Lambert, yes; Rock, yes; Ray,. yes; Dement, yes. 6 yes, 0 no.
Motion carried.
W. Sharp welcomed these new residents to the Village.
.Planner Waldock spoke in reference to Plan Commission Case No. 366-
110392TA. Applicant - Village of Plainfield. Location - Village
Wide. Rye .west - Text Amendment to Ordinance 674 commonly known as
the "Zoning Regulations" to permit bakeries with up to five (5)
employees without predominantly wholesale activity in the B-2
Business District. The Village Board of Trustees has requested
consideration of a Text Amendment to the permitted uses section of
B-2 Business District regulations. The amendment is a result of
an inquiry by Ms. Elaine Bice and Roxanne Bays. Ms. Bice has
proposed to operate a bakery at the True Value Plaza owned by Mr.
& Mrs Bays. The Village Planner had interpreted that B-2
regulations permitted Bakeries that baked fresh product daily as
long as there were no more than five (5) employees and that any
wholesale activity was incidental to the primary retail activity.
A neighboring owner (to True Value Plaza) objected to this
interpretation and appealed to the Village Board. A copy of the
current ordinance is also attached for your review. The Board felt
this matter was best addressed by amending the code. A consensus
of the Board Members suggested the language as proposed. Although
the proposed text is consistent with the Planner's interpretation,
the Board seeks the amendment to clarify the matter, particularly
as it relates to the wholesale aspect. The Text Amendment
PLAINFIELD VILLAGE BOARD OF TRU8TEE8
DECEMBER 7, 1992
PAGE THREE
addresses limited wholesale activity of small neighborhood
bakeries. However, it does not directly address onsite baking
activity.. Webster's definition of a "Bakery" is as follows: "A
place where bread, pastries, etc. are baked or sold." D.
Gullicksen stated his objections to this amendment. M. Lambert
stated most bakeries today have some type of wholesale operations.
W. Sharp moved to adopt Ordinance No. 1479 AMENDING THE VILLAGE
ZONING REGULATIONS WITH REGARD TO BAKERIES AS PERMITTED USES IN THE
b-2 BUSINESS DISTRICT (stating) "Bakeries employing not more than
five (5) people excluding predominantly wholesale operations").
Seconded by M. Lambert. Vote by roll call. Gullicksen, no; Sharp,
yes; Lambert, yes; Rock, no; Ray, yes; Dement, present (present
vote goes with the majority); Latta, yes. 5 yes, 2 no. Motion
carried.
Planner Waldock spoke in reference to the Annexation Agreement for
Golden Meadows Unit IV.
D. Gullicksen moved to adopt Ordinance No. 1480 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS, AND GOLDEN DEVELOPMENT, INC., AN ILLINOIS
CORPORATION. Seconded by M. Lambert. Vote by roll call.
Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes;
Dement, yes. 6 yes, 0 no. Motion carried.
Trustee R. Rock removed himself from the room.
Planner Waldock spoke in reference to Case No. 367-111192.
Antalicant - Arthur S. Weiner. Location - 516 Lockport Street.
Re,c„luest - Special sign approval for a twelve square foot (12')
project sign. The subject site, located at 516 Lockport Street is
within the Central Sign District. Projecting signs of up to twelve
square feet (12') in area are permissible. Such signs may not
project more than seven feet (7') from the building, nor be less
than nine feet (9') from the ground at the lowest point. The
applicants propose a projecting sign which meets these ordinance
parameters. The Plan Commission recommends that a special sign
approval be granted for Plainfield Foot and Ankle Center at 516
Lockport Street as requested.
J. Dement moved to concur with the Plan Commission and allow a
twelve square foot (12') projecting sign at 516 Lockport Street.
Seconded by M. Lambert. Vote by roll call. Gullicksen, yes;
Sharp, yes; Lambert, yes; Rock, absent; Ray, yes; Dement, yes. 5
yes, 1 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1992
PAGE FOUR
Planner Waldock spoke in reference to Case No. 372-111692SSA.
A licant - Mary Ann Waldorf. Location - 505 Lockport Street.
Reaues.t - Special Sign Approval for eleven point eight square foot
(11.8') projecting sign. The subject site, located at 505 Lockport
Street, is within the Central Sign District. Projecting signs of
up to twelve square feet (12') in area are permissible. Such signs
may not project more than seven feet (7') from the building, nor
be less than nine feet (9') from the ground at the lowest point.
The applicants propose a projecting sign which meets these
ordinance parameters. The Plan Commission recommends that a
special approval be granted for Gourmet Junction at 505 Lockport
Street as requested.
M. Lambert moved to approve the special sign requested for 505
Lockport Street with provision that the projection when sign is
mounted on building, it does not extend beyond the sidewalk.
Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 375-112492SSA.
Applicant - Deborah J. Dean. Location - 513 Lockport Street.
Reauest_ - Special Sign Approval for an eleven point twenty-five
square fOOt (11.25') projecting sign. The subject site, located
at 513 Lockport Street, is within the Central Sign District.
Projecting signs of up to twelve square feet (12') in area are
permissible. Such signs may not project more than seven feet (7')
from the building, nor be less than nine feet (9') from the ground
at the lowest point. The applicants propose a ,projecting sign
which meets these ordinance parameters. The Plan Commission
recommends that a special approval be granted for Pretty Crafty at
513 West Lockport Street as requested,
W. Sharp moved to concur with the Plan Commission and approve the
sign at 513 Lockport Street. Seconded by J. Dement. Voice vote.
6 yes, 0 no. Motion carried.
Administrator Van Vooren reported that recently the Village Board
has completed annexations for approximately sixty-five (65)
residential lots within Plainfield Acres Subdivision. With the
annexation of this existing subdivision the Village will have the
responsibility far street maintenance throughout the area. Funding
for street maintenance within Plainfield is usually provided by
State Motor Fuel Tax Funds. These funds are distributed on a per
capita basis and are approximately $21.00 per person per year.
Plainfield's population basis is determined by the Federal Census
and presently is accessed according to the 1990 Census number of
4557. The Village could amend its population base by conducting
• a special census. Doing so would result in greater per capita
revenues to the Village in the form of State Income Tax and Motor
PLAINFIELD VILLAGE BOARD OF TRU8TEE8
DECEMBER 7, 1992
PAGE FIVE
Fuel Tax. However, this process takes approximately nine (9)
months to a year and has a cost of about $20,000. Staff will be
pursuing this matter and I anticipate including the expenditure far
a special census in fiscal year 1993-94. In the meantime, Illinois
Department of Transportation does allow for a local census for
newly annexed areas. Plainfield Acres Subdivision will qualify for
said local census. To begin the process,. the Village must complete
the following: 1) Submit IDOT Form BLR-2100, an ordinance
providing for the taking of the census. 2) Submit IDOT Form BLR-
2101, an affidavit certifying to the passage of the ordinance. 3)
Submit IDOT Form BLR-2102, an affidavit identifying the date of the
census and the population contained in the new area. The procedure
is quite simple, first the Village adopts form BLR-2100 and
appoints a census taker. Census taker than completes the census
of the area determining the population. Upon the completion of the
census, the Village prepares form BLR-2102. When all forms are
completed they are to be forwarded to the Department of
Transportation along with a written request for an increase in
Motor Fuel Tax allocation. The whole process should take between
thirty (30) and sixty (60) days. Staff currently believes that a
. special census for Plainfield Acres Subdivision would increase the
Population of Plainfield approximately one hundred seventy-five
(1.'75) persons or $3,675 annually. (This is with regard to Motor
Fuel Tax Monies ONLY). Staff recommends that the Plainfield Board
of Trustees do the following: 1) Adopt ordinance authorizing a
special census, IDOT Form BLR-2100. 2) Appoint Mark Stofko as
special census taker for the Village to be compensated at regular
Village rates. 3) Authorize the Village President and Village
Clerk to execute an affidavit certifying to the passage of the
ordinance authorizing a special census. After some discussion, it
was the consensus of the Board to bring the ordinance back to the
Board for adoption after more of the Lots in Plainfield Acres have
been annexed (December 21, 1992).
W. Sharp moved to adopt Ordinance No. 1481 VARIATION TO ZONING
ORDINANCE NO. 674, GRANTED BY ACTION OF THE VILLAGE OF PLAINFIELD
BOARD OF TRUSTEES REGARDING 901 WEST 143RD STREET. (Fence
Variance, United Distillers). Seconded by J. Dement. Vote by roll
call. Gullicksen, no; Sharp, yes; Lambert, yes; Rnck, yes; Ray,
yes; Dement, yes. 5 yes, 1 no. Motion carried.
W. Sharp moved to authorize the Final Payout #14 to J. J. Henderson
& Sons for $9,955.00 (Sewer Treatment Plant Improvements).
Seconded by J. Dement. Vote by roll call. Gullicksen, no; Sharp,
yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 5 yes, 1 no.
Motion carried.
• PLAINFIELD yTLLAGE BOARD OF TRUSTEES
DECEMBER 7, 1992
PAGE SIX
W. Sharp moved to recess for a break. Seconded by M. Lambert.
Voice vote. 6 yes, 0 no. Motion carried.
8:15 p.m.
8:25 p.m.
W. Sharp moved to approve Change Order #25 for J.J. Henderson &
Sons in the amount of a decrease of $900. for Sewer Treatment Plant
Improvements. Seconded by M. Lambert. Vote by roll call.
Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes;
Dement, yes. 6 yes, 0 no. Motion carried.
Chief Bennett reported he has received a letter from Dr. Stanfield
in regard to parking restrictions around the High School. He and
Dr. Stanfield created a map of "No Parking During School Hours"
area. The area suggested is Pratt Lane, Highview Drive, Fort
Beggs, James Street, Commercial Street, James, Fox River and
DesPlaines Streets to Ottawa Street. Administrator Van Vooren
stated we must have a decision as to the school hours to post on
the signs and we need authorization from the Board as to what
streets, if any, the Board would support with regard to the "No
Parking Area". D. Gullicksen questioned how this would affect the
residents in the area? J. Ray suggested the residents in the area
have a ticket to place in their car window to identify them as a
resident (in front of their home). Mayor Latta stated the purpose
of this is to require the High School students to park in the High
School parking lot. After much discussion, it was the consensus
of the Board to bring this subject back to a Workshop. Chief
Bennett will talk to the school and bring the school's reaction to
the Board.
The Workshop for December 14, 1992 is cancelled.
W. Sharp moved to authorize the Village of President to sign and
the Village Clerk to attest to the Intergovernmental Agreement For
Recapture between the Village of Plainfield and the Plainfield
School District. Seconded by M. Lambert. Vote by roll call.
Gullicksen, yes; Sharp, yes; Lambert, yes; Rock, yes; Ray, yes;
Dement, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to adopt Ordinance No. 182, AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS, AND HELEN F. BIRKETT, individually, as to an
undivided one-half (1/2) interest, and WENDY D. SAUPE AND JOHN T.
. BIRKETT, as Trustees under the Reese L. Birkett Testamentary Trust
dated February 1, 1958, as to an undivided one-half (1/2) interest.
Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes;
Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes,
0 no. Motion carried.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1992
PAGE SEVEN
W. Sharp moved to adopt Ordinance No. 1483, ANNEXING PROPERTY OWNED
BY HELEN F. BIRKETT, individually, as to an undivided one-half
(1/2) interest, and WENDY D. SAUPE and JOHN T. BIRKETT, as Trustees
under the Reese L. Birkett Testamentary Trust dated February 1,
1958, as to an undivided one-half (1/2) interest. Seconded by M.
Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Lambert,
yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no. Motion
carried.
W. Sharp moved to adjourn into Executive Session to reconvene.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
8:40 p.m.
10:08 p.m.
W. Sharp moved to approve payment of the bills dated December 7,
1992. Seconded by J. Ray. Vote by roll call. Gullicksen, yes;
Sharp, yes; Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes,
0 no. Motion carried.
W. Sharp acknowledged receipt of the Revenue and Expenditure
Reports dated November 30, 1992.
D. Gullicksen questioned if anything is going to be done about air
purification when Hinsdale Farms rebuilds after their fire of
November 21, 1992? Administrator Van Vooren stated in order to
enforce any type of noxious odor fumes discharge, we must have a
standard that's definable and enforceable. Currently we accept
what is adopted by State requirements for IEPA. After some
discussion, it was the consensus that the Administrator will meet
with Hinsdale Farms and make it clear to them, if they do not try
to purify their fumes, the Village will adopt standards that will
force them to comply.
Mayor Latta reported we have received awards from Illinois
Emergency Management Agency to Larry Kelly and Brad Antink for the
successful completion of the Emergency Planning Workshop of
November 17, 1992.
Planner Waldock spoke in reference to the letter from "Homes R Us"
regarding John Walters requesting to build a home at 715 Commercial
Street. The home is a Warsaw Home, two (2) bedroom ranch style
home; the structure is 1116.5 square feet in area. The home would
be constructed on the existing foundation, if the foundation is
certified being sound by a registered engineer or qualified person.
The house is undersized to meet the thirteen hundred square foot
(1300') minimum floor area requirement for one (1) level house.
PLAINFIELD VILLAGE BOARD OF TRIISTEES
DECEMBER 7, 1992
PAGE EIGHT
D. Gullicksen questioned the lot size? Mr. Walters stated the lot
size is 75'x 155' and he produced a letter of approval from
neighbors surrounding the property. After much more discussion,
it was the consensus of most of the Board to revert back to the
policy set-forth after the tornado.
J. Dement moved to approve the variance in square footage from
1300' down to 1116.5 square feet for 715 Commercial Street with the
stipulation that the current foundation is certified and approved
by an engineer, this is in accordance wit the policy that the
Village set-forth for tornado damaged homes. (this relief is
subject to the foundation being suitable to be built on). Seconded
by W. Sharp. Vate by roll call. Gullicksen, yes; Sharp, yes;
Lambert, yes; Rock, yes; Ray, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
M. Lambert stated his concerns ow owner completion homes.
Administrator Van Vooren stated we will not issue a Certificate of
Occupancy until it is fully constructed.
W. Sharp moved to reduce the Letter of Credit far Winding Creek,
Unit I #548 from $467,000 to $46,700. Seconded by J. Ray. Voice
vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to reduce the Letter of Credit for Winding Creek,
Unit I #549 from $250,350 to $25,035. Seconded by J. Ray. Voice
vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to reduce the Letter of Credit #607. for Winding
Creek, Unit II from $179,300 to $17,930. Seconded by J. Ray.
Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to reduce the Letter of Credit #602 for Winding
Creek, Unit II from $134,900 to $26,690. Seconded by J. Ray.
Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to allow Neumann Homes to use lots #67, #68 and #31
as Model Homes in Golden Meadow Estates for a period of one (1)
year, and extension must come to the Board. Seconded by J. Ray.
Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to approve Christmas Bonuses per the December 3,
1992 memo ( thirty-two (32) full-time employees @ $50.00 each and
seven (7) part-time employees @ $30.00 each). Seconded by D.
Gullicksen. Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren reported we have received a tentative
schedule from E.J.&E Railroad for the construction of railroad
C~
PLAINFIELD VILLAGE HOARD OF TRUSTEES
DECEMBER 7, 1992
PAGE NINE
crossing signals on Center Street and gates on Van Dyke Road. They
plan to proceed with construction when weather permits and the
availability of materials.
Planner Waldock stated Mr. Richard Searls is in attendance in
regard to his request that he be allowed to redesign his
subdivision - Renwick Point. After some discussion, it was the
consensus of the Board that this request is too complicated to
discuss at this late hour and he should request to be put on an
Agenda in the near future.
W. Sharp moved to adjourn into Executive Session, not to reconvene.
Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion
carried.
11:10 p.m.
J
VERA KRNAC .. VZL GE CLERK
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