Loading...
HomeMy Public PortalAbout11.02.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TR[18TE_ES REGIILAR MEETING DATE: NOVEMBER 2, 1992 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF HOARD FRESENT: MAYOR LATTA, M, LAMBERT, J. RAY, W. SHARP, J. DEMENT, R. ROCK. D. GULLICKSEN WAS ABSENT. OTHERS PRESENT: D. V. J. P. D. H. VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT _ POLICE CHIEF HAMILTON - ENGINEER At 7:00 p.m. the Village Clerk opened the meeting with the pledge to the flag. Roll call was taken, Mayor Latta and D. Gullicksen were absent. W. Sharp. moved to appoint Trustee Dement as Mayor Pro-tem in the absence of Mayor Latta. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on personnel and possible litigation. Seconded by R. Rock. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the Consent Agenda to include the minutes of the Public Hearing and Regular Meeting of October 19, 1992. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 360-081192FV. A_bblicant - United Distillers. Location - 901 West 143rd Street. Request - Variance to allow an eight foot (8') fence (including barbed wire security top) along the front property line where a fifty foot (50') setback is required. The Board of Trustees tabled action on the Distillers Fence Variance request to answer the question of fence color. Distillers has agreed to install a black finished chain link fence with a barbed wire top eight foot (8') from the property line as discussed by the Board. The Board felt this would make the fence less visually obvious and the setback would accommodate future street widening to forty feet (40') from center (consistent with Quail Run). With this information the Board may wish to approve the variance to allow an eight foot (8') fence, including barbed wire with stipulation that the fence be black in color. PLAINFIELD VILLAC4E HOARD OF TRUSTEES NOVEMBER 2, 1992 PAGE TWO J. Ray moved to approve the set back on the fence variance for United Distillers. Seconded by W. Sharp. Vote by roll call. Lambert, yes; Ray, yes; Sharp, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 3fi5-101692SSA. A 'ca - First Midwest Bank. Location - 405 Chicago Street. Request - Special sign approval. The applicants have constructed a parking lot at the subject site. The parking lot is intended to serve the bank employees. As such, the applicants wish to erect an eight point one square foot (8.1') with a height of four foot (4~) overall. The sign is a monument style ground mount located five foot (5') from. the property line. The sign is internally illuminated. The sign as proposed meets the applicable criteria for the Central Sign District. For this reason, Staff has no objection to the application as presented. The Plan Commission recommends approval of a sign permit in the Central Sign District for First Midwest Bank at 405 Chicago Street. M. Lambert moved to concur with the recommendation of the Plan • Commission for approval of the sign for First Midwest Bank. Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes; Sharp, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. Mayor Latta arrived at the meeting at 7:18 p.m. Administrator Van Vooren spoke in reference to Illinois Route 59 - Demonstration Monies $1,250,000. Please recall, that Congressman George E. Sangmeister was successful in obtaining $1,250,000 of Federal Demonstration Monies in the 1992 Highway Bill for replacing the Viaduct over Illinois Route 59. However, the funds received are insufficient, there exists a shortage of approximately $10,000,000 to complete the necessary improvements on Illinois Route 59 at the Viaduct. In that IDOT will not be able to fund the Viaduct project improvements prior to the expiration of the Federal Highway Bill 1998, IDOT wants to use the Demonstration Funds for design engineering on the Viaduct. During my discussion with Mr. Wally Kos, Bureau Chief of Programming IDOT and Ed Zak, Will County Area Programmer, I firmly stated that Illinois Route 59 Viaduct improvements are the most critical transportation issue confronting Plainfield today. The Viaduct needs to be replaced, and if the proposed substitution projects will not frustrate IDOT's ability to fund the replacement of the Viaduct in the future, the Village should consider alternate uses of these funds. I was assured that TROT realizes the need also, and will continue to aggressively pursue funding for the project. With that understood, T then began to review the proposed projects for substitution. Upon further discussion with Mr. Kos & Mr. Zak, I suggested the following PLAINFIELD VILLAGE BOARD OF TRIISTEES NOVEMBER 2, 1992 PAGE THREE projects: 1) Signalization of Illinois Route 59 & Renwick Road. 2) Signalization of Illinois Route 59 & 135th Street. 3) Resurfacing of Illinois Route 126, I--55 to U.S. 30. 4) Resurfacing of U.S. 3D from Illinois Route 59 to Renwick Road. 5) Installation of Plainfield's Downtown Street Lighting Plan. b) Resurfacing of Naperville Road from Illinois Route 59 to 2.88 Miles North East. After further discussions, Mr. Kos has proposed the following list of projects: 1) Resurfacing Y1linois Route 126, T-55 to U.S. 3D. 2) Resurfacing Naperville Road from Illinois 59 to 2.88 North East. 3) Resurfacing U.S. 30 from Illinois Route 59 to Renwick Road. 4) Supplemental Funding, with the use of the Village's currently approved FADS Grant for the installation of Plainfield's Downtown Street Lighting Plan, condition upon the Village's acceptance of Naperville Road from Illinois Route 59 North East to Village limits. As for the traffic signals, the signal at 111inois Route 59 and 135th Street currently does not meet warrants, but the signal at Renwick is scheduled for construction in late 1994 or early 1995. I relayed my concern with a construction schedule of late 1994 for Renwick Road. As with any project, there exists several phases, design, Land Acquisition, and construction before the project is completed. However, Mr. Kos did indicate staff would review the traffic numbers, and if there existed sufficient support, would work towards the installation of temporary signals. I stressed the need for the signal due to the soon to be opened High School as well as existing traffic and accident data. Construction of these projects, if accepted by Plainfield, would be completed over several building seasons and would tie together if possible, current YDOT projects. Funding for downtown lighting would be available after July 1, 1993 and must be completed by June 30, 1994. Additionally, Naperville Road would also be completed during that same time period. Although the Demonstration Funds is insufficient to complete the Viaduct they do provide an opportunity to complete other badly needed projects. The funding of downtown lighting is a significant benefit but it must be weighed against Naperville Road. I believe the jurisdictional exchange of Naperville Road makes sense from a local control standpoint and should be considered. However, funding of the downtown lights also brings about a second need, sidewalks. Within the 500 block, sidewalks need to be addressed. Funding will be required and a potential source could be donations. Each donation ($500-$75D would result in an acknowledgement on a Street Light Pole. This type of program was successful in Naperville and could work in Plainfield also. It would allow the downtown merchants and local residents the opportunity of ownership in the program. Springfield has approved the funds for this project and they are waiting for a commitment from the Village on the use of these Demonstration Funds. After some discussion, the Board agreed. . PLAINFIELD VILLAGE BOARD OF TRIISTEES NOVEMBER Z, 1992 PAGE FOIIR R. Rock moved to send a letter to the State (TOOT) accepting projects one (1) through four (4) of Administrator Van Vooren's memo dated July 13, 1992, page two (2), Subject - Illinois Route 59 - Demonstration Monies $1,250,000. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. The Board directed Administrator Van Vooren to compile a sidewalk funding program for the Downtown Area and bring it to the Board in the near future. Planner Waldock read a letter dated October 27, 1992 from Mr. John Lohmar stating his objections to the proposed bakery in True Value Plaza. Mrs. Roxanne Says sent us a letter on August 28, 1992 requesting an interpretation of the Zoning Code, to determine if a bakery, as proposed by Mrs. Evelyn Bice would be acceptable in the B-2 Zoning. District. The bakery would prepare fresh baked goods on the premises daily; they would employ five (5) people; they would provide some wholesale bakery to the local White Hen Pantry and one (1) other customer. In response to that letter, my interpretation was presented in a letter to Mrs. Bays dated September 3, 1992. It was my conclusion the B-2 Zoning District would provide for bakeries with less than six (6) employees and would provide for retail sales goods produced on site. In my memo to the Board dated October 28, 1992, I explained that the B-2 District had previously been the zoning in which "Top Of The Morning Bakery" had operated in the past. There was some confusion, is it a bakery if you cannot bake on the premises? Mrs. Bice, owner of the proposed bakery spoke explaining the process that she would operate the bakery, After some discussion in reference to hours, Mrs. Bice agreed she would not open until S:Op a.m. and close at 7:00 p.m. After much more discussion, it was the consensus of most of the Board that the ordinance is confusing and it should be changed to bring B-2 Zoning up-to-date. M. Lambert moved to update the Zoning Ordinance in regard to B-2 District and bakeries to eliminate the words "retail sales only" and adding "predominately wholesale operations prohibited". Seconded by J. Ray. Due to a discussion, this motion rests. J. Dement moved to table Trustee M. Lambert's motion. Seconded by R. Rock. Vote by roll call. Lambert, no; Ray, no; Sharp, no; Dement, yes; Rock., yes. 3 no, 2 yes. Motion denied. M. Lambert moved to amend the Zoning Ordinance to allow bakeries in B-2, but eliminate the words " retail sales only" and add "predominately wholesale bakery operations would be prohibited". Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes; Sharp, yes; Dement, present, Rock, no. 3 yes, 1 present, 1 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TR118TEE8 NOVEMBER 2, 1992 PAGE FIVE Mayor Latta stated there are three (3) trustees in favor and I have stated that the Zoning Ordinance needed to be amended. Attorney Harvey stated that is the majority of the Board. Administrator Van Vooren spoke in reference to the Tax Levy. Annually, the Village of Plainfield is required to file a Tax Levy. This levy becomes the document by which tax rates far property within Plainfield are established, and by law must be approved by the last Tuesday in December. Another component of the process is the truth in taxation law requiring the Village to publish a notice should the aggregate levy for 1992 exceed 105$ of 1991. I have attached for your review, the memo forwarded to me on October 19, 1992. Additionally, I have prepared an estimated Tax Levy for your review. This levy anticipates the following: 1) 1991 Equalized Assessed Value would increase by 7$. 2) That New Growth in 1992 will increase by $5,000,000 of EAV. 3) That New .Annexation in 1992 will increase by $1,842,500 of EAV. Attorney Harvey has prepared a memo in reference to the Truth in Taxation Act (dated October 19, 1992). The Village Board must make a determination that their proposed Tax Levy Ordinance would be in excess of 105, . then the Village Board must conduct a Public Hearing. We must publish a notice of the hearing not less than seven (7) days nor more than fourteen (14) days prior to the Public Hearing. He stated he has proposed an ordinance which incorporates 3.1$ Tax Cap on existing property in the Village; new growth - $5,500,000 EAV; new annexations - $.1,842,000 EAV. Village Staff is proposing to levy a tax of $.60 which would be a Total 1992 Extension $455,927 or 14.1 increase over 1991. He recommended we publish so we can have the Tax Hearing in late November and the adoption of the Tax Levy at the second meeting in December 1992. W. Sharp stated our tax rate for 1991 was $.94 per $100 EAV and the rate for 1992 will be $.87, even though we are increasing in total dollars, if the individual home did not raise in appraisal their taxes would lower. After some discussion, it was the consensus of the Board to publish for the Public Hearing. At the request of the applicants for #6 - Annexation Golden Meadows, Unit IV to be removed from Agenda and to be placed on the November 16, 1992 Agenda. M. Lambert moved to adopt Ordinance No. 1414 Amending The Village Sign Regulations Regarding Temporary Subdivision Project Signs. Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes; Sharp, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion, carried. W. Sharp moved to pay the bills dated November 2, 1992. Seconded by M. Lambert. Vote by roll call. Lambert, yes; Ray, yes; Sharp, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried. J. Ray acknowledged receipt of the Cable Television Report. .7 • PLAINFIELD VILLAGE BOARD OF TRQSTEEB NOVEMBER 2, 1992 PAGE 8Ix Chief Bennett reported that Crossing Guard, Patty Massie Boto is resigning due to her husband being transferred after Thanksgiving, therefore, we will be looking for a new Crossing Guard. Administrator Van Vooren reported: - we received a letter from a resident complaining of the odor from Hinsdale Farms, also their truck parking; we have given a copy of the letter to Chief Bennett to look into the odor problem per our ordinances; - the Will County Municipal League will meet for a dinner meeting at Bruns on November 12, 1992; - on December 10, 1992 the Will County Governmental League will have its Christmas Party. J. Dement moved to adjourn into Executive Session. Seconded by R. Rock. Voice vote. 5 yes, 0 no. Motion carried. 8:55 p.m. VERA KRNAC ~- LLAGE CLERK •