HomeMy Public PortalAbout11.02.92 VB MinutesPLAINFIELD VILLAGE BOARD OF TR[18TE_ES
REGIILAR MEETING
DATE: NOVEMBER 2, 1992 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF HOARD FRESENT: MAYOR LATTA, M, LAMBERT, J. RAY, W.
SHARP, J. DEMENT, R. ROCK. D.
GULLICKSEN WAS ABSENT.
OTHERS PRESENT: D.
V.
J.
P.
D.
H.
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT _ POLICE CHIEF
HAMILTON - ENGINEER
At 7:00 p.m. the Village Clerk opened the meeting with the pledge
to the flag.
Roll call was taken, Mayor Latta and D. Gullicksen were absent.
W. Sharp. moved to appoint Trustee Dement as Mayor Pro-tem in the
absence of Mayor Latta. Seconded by J. Ray. Voice vote. 5 yes,
0 no. Motion carried.
W. Sharp moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session on personnel and
possible litigation. Seconded by R. Rock. Voice vote. 5 yes, 0
no. Motion carried.
W. Sharp moved to approve the Consent Agenda to include the minutes
of the Public Hearing and Regular Meeting of October 19, 1992.
Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 360-081192FV.
A_bblicant - United Distillers. Location - 901 West 143rd Street.
Request - Variance to allow an eight foot (8') fence (including
barbed wire security top) along the front property line where a
fifty foot (50') setback is required. The Board of Trustees tabled
action on the Distillers Fence Variance request to answer the
question of fence color. Distillers has agreed to install a black
finished chain link fence with a barbed wire top eight foot (8')
from the property line as discussed by the Board. The Board felt
this would make the fence less visually obvious and the setback
would accommodate future street widening to forty feet (40') from
center (consistent with Quail Run). With this information the
Board may wish to approve the variance to allow an eight foot (8')
fence, including barbed wire with stipulation that the fence be
black in color.
PLAINFIELD VILLAC4E HOARD OF TRUSTEES
NOVEMBER 2, 1992
PAGE TWO
J. Ray moved to approve the set back on the fence variance for
United Distillers. Seconded by W. Sharp. Vote by roll call.
Lambert, yes; Ray, yes; Sharp, yes; Dement, yes; Rock, yes. 5 yes,
0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 3fi5-101692SSA.
A 'ca - First Midwest Bank. Location - 405 Chicago Street.
Request - Special sign approval. The applicants have constructed
a parking lot at the subject site. The parking lot is intended to
serve the bank employees. As such, the applicants wish to erect
an eight point one square foot (8.1') with a height of four foot
(4~) overall. The sign is a monument style ground mount located
five foot (5') from. the property line. The sign is internally
illuminated. The sign as proposed meets the applicable criteria
for the Central Sign District. For this reason, Staff has no
objection to the application as presented. The Plan Commission
recommends approval of a sign permit in the Central Sign District
for First Midwest Bank at 405 Chicago Street.
M. Lambert moved to concur with the recommendation of the Plan
• Commission for approval of the sign for First Midwest Bank.
Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes;
Sharp, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried.
Mayor Latta arrived at the meeting at 7:18 p.m.
Administrator Van Vooren spoke in reference to Illinois Route 59 -
Demonstration Monies $1,250,000. Please recall, that Congressman
George E. Sangmeister was successful in obtaining $1,250,000 of
Federal Demonstration Monies in the 1992 Highway Bill for replacing
the Viaduct over Illinois Route 59. However, the funds received
are insufficient, there exists a shortage of approximately
$10,000,000 to complete the necessary improvements on Illinois
Route 59 at the Viaduct. In that IDOT will not be able to fund the
Viaduct project improvements prior to the expiration of the Federal
Highway Bill 1998, IDOT wants to use the Demonstration Funds for
design engineering on the Viaduct. During my discussion with Mr.
Wally Kos, Bureau Chief of Programming IDOT and Ed Zak, Will County
Area Programmer, I firmly stated that Illinois Route 59 Viaduct
improvements are the most critical transportation issue confronting
Plainfield today. The Viaduct needs to be replaced, and if the
proposed substitution projects will not frustrate IDOT's ability
to fund the replacement of the Viaduct in the future, the Village
should consider alternate uses of these funds. I was assured that
TROT realizes the need also, and will continue to aggressively
pursue funding for the project. With that understood, T then began
to review the proposed projects for substitution. Upon further
discussion with Mr. Kos & Mr. Zak, I suggested the following
PLAINFIELD VILLAGE BOARD OF TRIISTEES
NOVEMBER 2, 1992
PAGE THREE
projects: 1) Signalization of Illinois Route 59 & Renwick Road.
2) Signalization of Illinois Route 59 & 135th Street. 3)
Resurfacing of Illinois Route 126, I--55 to U.S. 30. 4)
Resurfacing of U.S. 3D from Illinois Route 59 to Renwick Road. 5)
Installation of Plainfield's Downtown Street Lighting Plan. b)
Resurfacing of Naperville Road from Illinois Route 59 to 2.88
Miles North East. After further discussions, Mr. Kos has proposed
the following list of projects: 1) Resurfacing Y1linois Route
126, T-55 to U.S. 3D. 2) Resurfacing Naperville Road from
Illinois 59 to 2.88 North East. 3) Resurfacing U.S. 30 from
Illinois Route 59 to Renwick Road. 4) Supplemental Funding, with
the use of the Village's currently approved FADS Grant for the
installation of Plainfield's Downtown Street Lighting Plan,
condition upon the Village's acceptance of Naperville Road from
Illinois Route 59 North East to Village limits. As for the traffic
signals, the signal at 111inois Route 59 and 135th Street currently
does not meet warrants, but the signal at Renwick is scheduled for
construction in late 1994 or early 1995. I relayed my concern with
a construction schedule of late 1994 for Renwick Road. As with any
project, there exists several phases, design, Land Acquisition, and
construction before the project is completed. However, Mr. Kos did
indicate staff would review the traffic numbers, and if there
existed sufficient support, would work towards the installation of
temporary signals. I stressed the need for the signal due to the
soon to be opened High School as well as existing traffic and
accident data. Construction of these projects, if accepted by
Plainfield, would be completed over several building seasons and
would tie together if possible, current YDOT projects. Funding for
downtown lighting would be available after July 1, 1993 and must
be completed by June 30, 1994. Additionally, Naperville Road would
also be completed during that same time period. Although the
Demonstration Funds is insufficient to complete the Viaduct they
do provide an opportunity to complete other badly needed projects.
The funding of downtown lighting is a significant benefit but it
must be weighed against Naperville Road. I believe the
jurisdictional exchange of Naperville Road makes sense from a local
control standpoint and should be considered. However, funding of
the downtown lights also brings about a second need, sidewalks.
Within the 500 block, sidewalks need to be addressed. Funding will
be required and a potential source could be donations. Each
donation ($500-$75D would result in an acknowledgement on a Street
Light Pole. This type of program was successful in Naperville and
could work in Plainfield also. It would allow the downtown
merchants and local residents the opportunity of ownership in the
program. Springfield has approved the funds for this project and
they are waiting for a commitment from the Village on the use of
these Demonstration Funds. After some discussion, the Board
agreed.
. PLAINFIELD VILLAGE BOARD OF TRIISTEES
NOVEMBER Z, 1992
PAGE FOIIR
R. Rock moved to send a letter to the State (TOOT) accepting
projects one (1) through four (4) of Administrator Van Vooren's
memo dated July 13, 1992, page two (2), Subject - Illinois Route
59 - Demonstration Monies $1,250,000. Seconded by J. Dement.
Voice vote. 5 yes, 0 no. Motion carried.
The Board directed Administrator Van Vooren to compile a sidewalk
funding program for the Downtown Area and bring it to the Board in
the near future.
Planner Waldock read a letter dated October 27, 1992 from Mr. John
Lohmar stating his objections to the proposed bakery in True Value
Plaza. Mrs. Roxanne Says sent us a letter on August 28, 1992
requesting an interpretation of the Zoning Code, to determine if
a bakery, as proposed by Mrs. Evelyn Bice would be acceptable in
the B-2 Zoning. District. The bakery would prepare fresh baked
goods on the premises daily; they would employ five (5) people;
they would provide some wholesale bakery to the local White Hen
Pantry and one (1) other customer. In response to that letter, my
interpretation was presented in a letter to Mrs. Bays dated
September 3, 1992. It was my conclusion the B-2 Zoning District
would provide for bakeries with less than six (6) employees and
would provide for retail sales goods produced on site. In my memo
to the Board dated October 28, 1992, I explained that the B-2
District had previously been the zoning in which "Top Of The
Morning Bakery" had operated in the past. There was some
confusion, is it a bakery if you cannot bake on the premises? Mrs.
Bice, owner of the proposed bakery spoke explaining the process
that she would operate the bakery, After some discussion in
reference to hours, Mrs. Bice agreed she would not open until S:Op
a.m. and close at 7:00 p.m. After much more discussion, it was the
consensus of most of the Board that the ordinance is confusing and
it should be changed to bring B-2 Zoning up-to-date.
M. Lambert moved to update the Zoning Ordinance in regard to B-2
District and bakeries to eliminate the words "retail sales only"
and adding "predominately wholesale operations prohibited".
Seconded by J. Ray. Due to a discussion, this motion rests.
J. Dement moved to table Trustee M. Lambert's motion. Seconded by
R. Rock. Vote by roll call. Lambert, no; Ray, no; Sharp, no;
Dement, yes; Rock., yes. 3 no, 2 yes. Motion denied.
M. Lambert moved to amend the Zoning Ordinance to allow bakeries
in B-2, but eliminate the words " retail sales only" and add
"predominately wholesale bakery operations would be prohibited".
Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes;
Sharp, yes; Dement, present, Rock, no. 3 yes, 1 present, 1 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TR118TEE8
NOVEMBER 2, 1992
PAGE FIVE
Mayor Latta stated there are three (3) trustees in favor and I have
stated that the Zoning Ordinance needed to be amended. Attorney
Harvey stated that is the majority of the Board.
Administrator Van Vooren spoke in reference to the Tax Levy.
Annually, the Village of Plainfield is required to file a Tax Levy.
This levy becomes the document by which tax rates far property
within Plainfield are established, and by law must be approved by
the last Tuesday in December. Another component of the process is
the truth in taxation law requiring the Village to publish a notice
should the aggregate levy for 1992 exceed 105$ of 1991. I have
attached for your review, the memo forwarded to me on October 19,
1992. Additionally, I have prepared an estimated Tax Levy for your
review. This levy anticipates the following: 1) 1991 Equalized
Assessed Value would increase by 7$. 2) That New Growth in 1992
will increase by $5,000,000 of EAV. 3) That New .Annexation in
1992 will increase by $1,842,500 of EAV. Attorney Harvey has
prepared a memo in reference to the Truth in Taxation Act (dated
October 19, 1992). The Village Board must make a determination
that their proposed Tax Levy Ordinance would be in excess of 105,
. then the Village Board must conduct a Public Hearing. We must
publish a notice of the hearing not less than seven (7) days nor
more than fourteen (14) days prior to the Public Hearing. He
stated he has proposed an ordinance which incorporates 3.1$ Tax Cap
on existing property in the Village; new growth - $5,500,000 EAV;
new annexations - $.1,842,000 EAV. Village Staff is proposing to
levy a tax of $.60 which would be a Total 1992 Extension $455,927
or 14.1 increase over 1991. He recommended we publish so we can
have the Tax Hearing in late November and the adoption of the Tax
Levy at the second meeting in December 1992. W. Sharp stated our
tax rate for 1991 was $.94 per $100 EAV and the rate for 1992 will
be $.87, even though we are increasing in total dollars, if the
individual home did not raise in appraisal their taxes would lower.
After some discussion, it was the consensus of the Board to publish
for the Public Hearing.
At the request of the applicants for #6 - Annexation Golden
Meadows, Unit IV to be removed from Agenda and to be placed on the
November 16, 1992 Agenda.
M. Lambert moved to adopt Ordinance No. 1414 Amending The Village
Sign Regulations Regarding Temporary Subdivision Project Signs.
Seconded by J. Ray. Vote by roll call. Lambert, yes; Ray, yes;
Sharp, yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion, carried.
W. Sharp moved to pay the bills dated November 2, 1992. Seconded
by M. Lambert. Vote by roll call. Lambert, yes; Ray, yes; Sharp,
yes; Dement, yes; Rock, yes. 5 yes, 0 no. Motion carried.
J. Ray acknowledged receipt of the Cable Television Report.
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PLAINFIELD VILLAGE BOARD OF TRQSTEEB
NOVEMBER 2, 1992
PAGE 8Ix
Chief Bennett reported that Crossing Guard, Patty Massie Boto is
resigning due to her husband being transferred after Thanksgiving,
therefore, we will be looking for a new Crossing Guard.
Administrator Van Vooren reported: - we received a letter from a
resident complaining of the odor from Hinsdale Farms, also their
truck parking; we have given a copy of the letter to Chief Bennett
to look into the odor problem per our ordinances; - the Will County
Municipal League will meet for a dinner meeting at Bruns on
November 12, 1992; - on December 10, 1992 the Will County
Governmental League will have its Christmas Party.
J. Dement moved to adjourn into Executive Session. Seconded by R.
Rock. Voice vote. 5 yes, 0 no. Motion carried.
8:55 p.m.
VERA KRNAC ~- LLAGE CLERK
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