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HomeMy Public PortalAbout10.05.92 VB Minutesp INFIELD VIL (~E BOARD OF TRIIS~.'EES REC;ULAR MEETINQr DATE: OCTOBER 5, 1992 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY D. GULLICKSEN, W. SHARP, J. RAY, J. DEMENT, M. LAMBERT, R. ROCK. M. LATTA WAS ABSENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT ~- POLICE CHIEF H. HAMILTON - ENGINEER R. MILLER - STREET FOREMAN At 7:00 p.m. the Village Clerk opened the meeting with the pledge to the flag. Ro11 call was. taken, Mayor Latta was absent. W. Sharp moved to appoint J. Dement as Mayor Pro-Tem, Seconded by R. Rock. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. Motion carried. D. Gullicksen moved to approve the New/Old Business Section of the Agenda with changes, remove Item #5 (Case No. 363-092592FP) at the request of the applicant and remove Item #12 (Electrical Code Ordinance) also, add an Executive Session on possible litigation, not to reconvene. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. D. Gullicksen moved to apprQVe the Consent Agenda. to include the minutes of the Regular Meeting of September 21, 1992. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to allow Plainfield Volunteer Firefighters Women's Association to place a lighted sign at 600 West Lockport Street, for approximately seven (7) days to advertise their Craft Show to be held at the Fire Station on Saturday, October 17, 1992. seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. D. Gullicksen moved to adopt Resolution No. 1023 Creating A Class "F" Liguor License for St. Mary's Church Pre-Christmas Dinner Dance. at the School Ha11 on December 11, 1992. Seconded by R. Rock. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rack, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OP TRIISTEEB OCTOBER 5, 1992 PAGE TWO W. Sharp moved to adopt Resolution No. 1024 Temporarily Closing A Portion Of U.S. 30 And Route 59 For Homecoming Parade Saturday, October 3, 1992. Seconded by M. Lambert. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 1411 Amending The Hours of. Operation For Class "B" Liquor License Holders (Sunday only - 10:00 a.m. until 12:00 midnight). Seconded by J. Ray. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. Item #5 Preliminary/Final Plat for Johnathon R. Re-Subdivision removed by applicant. Planner Waldock spoke in reference to Plan Commission County Case. Applicant -- Raymond A. Feeley, Attorney for Oak Park Sportsmen's Club owner. Locata,Qn - Adjacent and north of Four Seasons Park along the west side of I-55 in Plainfield Township. uest - Will County rezoning from A-1 Agricultural to C-6 Commercial Recreational District. The Oak Park Sportsmen's Club wishes to establish an indoor shooting range and an outdoor target range, including hand guns and skeet shooting. Will County C-6, Commercial Recreational District is intended to provide for uses of recreational entertainment and general public purposes. The Village's Comprehensive Plan accommodates recreational uses in the reclaimed gravel mining areas. The subject site in this case is within a former gravel mining area along the west side of I-55. The property owners are specifically prohibiting hunting from their property in order to address safety concerns due to proximity to the Plainfield Park District site. The applicants have offered a Pre--Annexation Agreement with regard to the subject property. The agreement would include provisions that annexation would occur prior to a change in uses or ownership for the subject property. In that way, the Village would be given an opportunity to control future Land Uses on the subject site. In the interim however, the land owners would be permitted to conduct their target shooting and fishing activities as desired. The Plan Commission was concerned with the subject sites proximity to Faur Seasons Park. They felt that strict Village control at the site would be necessary for safe site layout and use control. Without annexation to the Village at this time, site plans and layout would not be available. The site is adjacent to a busy public park and the Commission did not have the opportunity to review plans for the Oak Park Sportsmen's site. For these reasons, the Plan Commission recommends objection to the rezoning request. The Plan Commission recommends denial of the County rezoning request by the Oak Park Sportsmen's Club for the Will County rezoning from A-1, Agricultural to C-6, Commercial • PLAINFIELD VILLAGE BOARD Off' TRIISTSES OCTOBER 5, 1992 PAGE TSREE Recreational District, and suggests that the Village file formal objections regarding this case. J. Dement questioned, if they annexed to the Village, what would be allowed on the property? Planner Waldock stated they would be governed by an Annexation Agreement approved by the Village. W. Sharp moved to concur with the Plan Commission and recommended denial of the rezoning request by Oak Park Sportsmen's Club and to file a formal objection with the County. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes;. Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. W. Sharp stated he does not object to the Sportsmen's Club, but he objects to it being contiguous and not being part of the Village. Planner Waldock spoke in reference to Case No. 315-61291AZ - Addendum to the Birkett property Annexation Agreement. The Attorney's for Mrs. Birkett and the School District have now reached agreement on recapture provisions for 135th Street improvements. This was the last issue to be resolved prior to execution of the Annexation Agreement for the Birkett Farm at the southwest corner of 135th Street and Route 30. In July of 1991, the Village Board, Mrs. Birkett, the School District and the Fry family reached agreement on annexation provisions for subject properties along 135th Street west of Route 30. The Board directed that Mrs. Birkett and the School District work out acceptable parameters for recapture of street improvement costs in order to finalize the Birkett Annexation Agreement and execute annexation of all properties involved. In recent months, the Birkett site has generated interest from a residential developer. The developer has discussed a PUD approach toward development of the property. The development proposal may require amendments to the present language of the Birkett agreement regarding density (2.7 units/acre vs 2.5 units/acre), and type of dwellings (both attached and single-family vs only single-family). This may result in requests for amendments to the agreement in the near future. Attorney Doug Slansky and Mrs. Birkett were in attendance. Administrator Van Vooren reported the Plainfield School District has authorized the execution of the Recapture Agreement. Planner Waldock stated, if it is the Board's pleasure, staff will begin drafting necessary ordinances and documents to execute the annexation and Annexation Agreement. Attorney Slansky stated he will be out of town for a period of time. Attorney Harvey stated we will have the documents ready for the first meeting in November (November 2, 1992). . ~ PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 5, 1992 PAGE FOUR W. Sharp moved to approve ordinance No. 1412 Variation of .Front Setback for property at 1651 North Van Dyke Road. Seconded by M. Lambert, Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren stated all Board Members received a copy of the 1991/92 Audit. We would like to have a Workshop on the Audit on October 12, 1992. Mr. Marty Friedman of Veatch, Rich & Nadler, Chtd. will be present to answer any questions. Planner Waldock spoke in reference to Zoning Board of Appeals Case No. 360-081192FV. Aonlicant - United Distillers, owner. ocation - 901 West 143rd Street. Request _ Variance to allow an eight foot (8') tall fence (including barbed wire security top) along the front property line where a fifty foot (50') setback is required. The subject site in this case is an existing Distiller, the site is improved with an industrial facility. The applicant wishes to erect a six foot (6') chain link fence above which three (3) strands of barbed wire would be installed. The fence would be placed along the Van Dyke Road right-of-way, a distance of seven hundred eighty five feet (785') extending north from 143rd Street. The application states that the reason for the variance relates to interference from existing mature trees in the fence path if placed at the required setback. In this case, the building is more than one hundred feet (100') from Van Dyke Road, placement of the fence at a reduced setback from the property line can still provide a substantial security perimeter. Since placement at fifty feet (50') interferes with trees and pavement on site. The Zoning Board of Appeals intended to approve the fence location to avoid existing tree line. The twenty foot (20') setback they had recommended was to achieve this goal. Distillers informed the Village last week that twenty feet (20') would still not miss the trees. After much more discussion, it was the consensus of the Board that the fence should have a dark colored finish and they would allow an eight foot (8') setback with barbed wire at the top. D. Gullicksen moved to table the variance request from Distillers until they have been notified that the Board agrees to eight feet (8') and they must have a darkened colored finish. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. J. Ray moved to adopt Resolution No. 1025 Authorizing The Execution Of A Certain Agreement Between The Village Of Plainfield, Illinois And The County Of Wi11, Illinois For A 1992 Recycling Grant. ($2,275.00). Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. r 1 LJ PLAINFIELD VILLAGE BOARD OF TRQSTEES OCTOBER 5, 1992 PAGE FIVE Item #12, Ordinance Amending Electrical Code has been removed. Planner Waldock spoke in reference to the Intergovernmental Agreement between Will County and the Village. This was discussed by the Board earlier this year, and they directed changes be made to the text of the agreement, the changes have been made. Article #7, Termination Of Agreement has been added. The Plan Commission has reviewed this agreement and is recommending approval. D. Gullicksen moved to execute the Intergovernmental Agreement between Will County and the Village of Plainfield. Seconded by R. Rock. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. ~ yes, 0 no. Motion carried. Please recall, that in July of 1992 the existing Executive Director of the Will County Municipal League, Dick Curran retired. His retirement provided the League the opportunity to complete a self evaluation. Over the past several months the Executive Committee of the League has discussed the desired direction for the League to pursue. The results of this process is the drafting of a new set of by-laws for the organization. Z have attached said by-laws for your review. These by-laws are modeled after the South Suburban and DuPage County .Leagues. They establish several standing committees which would pursue and establish recommendations for the League. Plainfield is naw being requested to vote on the new by-laws. The most significant change is the establishment of the Transportation Committee. This committee will take over the responsibilities of the Joliet Council of Mayors in administering the old FAUS road program. The 1992 Federal Transportation Act established a new road program. entitled STP, which will run from July 1, 1992 thru June 30, 1999. This new program is open to all Municipalities in Will County and will be responsible for administering and selecting road projects within Will County funded by this program over the next six (6) years. Under the past program, Plainfield has been successful in obtaining funds for James Street and Fort Beggs Drive, as well as downtown street lighting, As for the continuation of funding, the Village will have to again submit projects and all County projects will be evaluated based upon written criteria established by the Transportation Committee. This process, I believe, is an improvement over the past practices of the Joliet Council and above all complies with Federal Act requirements. Finally, the League is currently in the process of selecting a new Executive Director to replace Mr. Curran. This process should be completed by November 1, 1992 and is being conducted by subcommittee of the League. Staff is prepared to discuss the by-laws in detail at your convenience. However, the Will County League is looking for a response to the by-law question, for or against, as soon as possible. PLAINFIELD VILLAGE BOARD OF TRUSTEES ~~ OCTOBER 5, 199a PAGE SIS D. Gullicksen moved to approve the Will County Municipal League By- Laws. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Trustee Dement stated he feels the Board Members should have a greater roll in the Municipal League. Administrator Van Vooren stated he will relay these comments. Village Clerk, Vera Krnac informed the Board she appointed Barbara Kujath, Deputy Clerk for the period of October 13, 1992 through and including October 28, 1992.. Administrator Van Vooren spoke in reference to the 1992/93 Snow Removal Bids. Annually, the Village of Plainfield advertises for suppliers of snow plow equipment to assist the Village crews in removing snow in the winter season. on September 8, 1.992 the Village opened and publicly read all bids received. This year the Village received four (4) bids, which are outlined on the attached bid tabulation. In order to make a comparison of the proposals submitted, I used the actual 1991 hours for equipment usage. From the bid tab, the apparent low bidder is John Green Excavating Company. It should be noted that not all equipment was comparable, end loaders vary by size of bucket or Tength of plow blade and no adjust was given. Mr. Miller has inspected all equipment from the three (3) major vendors. His only comment was that the Shreve Service equipment is stationed in several locations adjacent to the Village. Additionally, the Village has used John Green Excavating for the past several years with no problems with dependability. Staff suggests that the Board of Trustees award the 1992 Snow Plow Contract to John Green Excavating. R. Rock moved to award the 1992/93 Snow Removal Contract to John Green Excavating. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Purchase - Additional Parkway Trees. Over the past several years the street department has removed several street trees because of health. In an effort to keep street trees within the parkways, the Village staff has budgeted monies in the 1992/93 Budget for replanting of street trees. We do not anticipate the installation of a street tree on every lot in town. However, we desire to begin an annual program for the reforestation of the parkways in a managed program. We anticipate that the trees selected will be of multiple varieties for health reasons and fit the location. By "fit the location" staff means where constrained by utilities certain types of trees will be selected. The current Budget in the Street Department for PLAINFIELD VILLAGE HOARD OF TRIISTSES OCTOBER S, 1992 PAdE BEVEN tree replacement has an unexpended balance of $2,495.00. Staff has been working with Mr. Gargrave of the Illinois Department of Conservation to coordinate this program. Mr. Gargrave has indicated that October is a good time for planting. Based upon this, staff has contacted Neumann's Nursery regarding the purchase of approximately eight (8) trees with species and prices to be obtained. Staff recommends that the Board authorize the purchase of eight (8) trees from Neumann's Nursery in the amount of, not to exceed $220.00 per tree on average. It was the consensus of the Board to approve the purchase of the trees. D. Gullicksen moved to approve Payout Request ~#1 - James Fiala Paving Company in the amount of $62,791.69 for 1992 Street Maintenance Contract. Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rack, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the eight feet (8') to ten feet (10') of sidewalk on Eastern Avenue at the railroad track that has not been completed. The E.J.&E has submitted an approximate cost for them to install the sidewalk of $1,002 within their right-of-way. We will inform the E.J.&E. Railroad to install the sidewalk as soon as possible. W. Sharp moved to pay the Bills dated October 5, 1992. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Expenditure and Revenue Reports for September, 1992. J. Ray reported Community Cable T.V. recorded the Homecoming Parade and Football Game Saturday, October 3, 1992. Cable T.V. is in the process of a fund raiser to purchase a transmitter for the High School at an approximate cost of $3500.00 so we can broadcast live, M. Lambert supplied all Board Members with a memo for feedback. His memo from Plainfield Transportation Committee, response to IDOT questions regarding Route 59 dated September 30, 1992. It was the consensus of the Board to bring this discussion to the October 12, 1992 Workshop. Administrator Van Vooren reported: we received a letter September 25, 1992 from Commonwealth Edison stating the Village will receive credit of $2,524.28 for traffic lights; there will be a meeting of 'the Will County Municipal League Saturday,. October 10, 1992; as you are aware, recently the Will County Forest Preserve acquired . PLAINFIELD VILLAGE BOARD OF TRIISTEEB OCTOBER S, 1992 PAGE EIGHT several adjacent properties to Lake Renwick. As a requirement to obtaining a property tax exemption, the District must notify Taxing Districts of said request. After some discussion, it was the consensus it could be very expensive to object; we have received a notice from Board of Review that four (4) companies in Plainfield are requesting a change in the assessed value of their property. It was the consensus not to follow-up on these petitions; received a letter from John Weber, Will County Treasurer in reference to delinquent Special Assessments - the Village has none; have had a request from Hinsdale Farms for four (4) more reserved parking spaces in the DesPlaines Street Parking Lot. It was the consensus to approve, but to maintain six (6) to eight (8) parking spaces for the public. Planner Waldock spoke in reference to a request for a reduction of a Letter of Credit for Golden Meadow Estates, Units #1, #2, #3 and Pilcher Road. We have received a letter dated September 16, 1992 from Engineer D j erf who concurs with the request and recommends the total Letter of Credit to be reduced to $24fi,780. This would include 10$ maintenance requirements. W. Sharp moved to reduce the Letter of Credit 'for Golden Meadow Estates, Unit #1, #2, #3 and Pilcher Road to $246,780.00. Seconded by J. Ray. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion carried. Planner Waldock reported the Truck Sign Ordinance and Subdivision Sign Ordinance will come to the Board at the October 19th meeting; we have received a County Zoning request by Dale Coyne, the site is located on the east side of I-55 north of 135th Street, it is within a mile and one half of the Village, but on the east side of I-55, no longer in our jurisdiction. Mrs. Dorothy Carey, in the audience, stated that gravel trucks are traveling up and down Lockport Street. Chief Bennett will look into this problem. W. Sharp moved to adjourn into Executive Session on possible litigation, not to reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 8:51 p.m. L ~ . ~~ ~ VERA K AC - V LLAGE CLERK