HomeMy Public PortalAbout10.05.92 VB Minutesp INFIELD VIL (~E BOARD OF TRIIS~.'EES
REC;ULAR MEETINQr
DATE: OCTOBER 5, 1992
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
D. GULLICKSEN, W. SHARP, J. RAY, J.
DEMENT, M. LAMBERT, R. ROCK. M. LATTA
WAS ABSENT.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT ~- POLICE CHIEF
H. HAMILTON - ENGINEER
R. MILLER - STREET FOREMAN
At 7:00 p.m. the Village Clerk opened the meeting with the pledge
to the flag.
Ro11 call was. taken, Mayor Latta was absent.
W. Sharp moved to appoint J. Dement as Mayor Pro-Tem, Seconded by
R. Rock. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray,
yes; Dement, yes; Lambert, yes; Rock, yes. Motion carried.
D. Gullicksen moved to approve the New/Old Business Section of the
Agenda with changes, remove Item #5 (Case No. 363-092592FP) at the
request of the applicant and remove Item #12 (Electrical Code
Ordinance) also, add an Executive Session on possible litigation,
not to reconvene. Seconded by M. Lambert. Voice vote. 6 yes, 0
no. Motion carried.
D. Gullicksen moved to apprQVe the Consent Agenda. to include the
minutes of the Regular Meeting of September 21, 1992. Seconded by
R. Rock. Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to allow Plainfield Volunteer Firefighters Women's
Association to place a lighted sign at 600 West Lockport Street,
for approximately seven (7) days to advertise their Craft Show to
be held at the Fire Station on Saturday, October 17, 1992.
seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to adopt Resolution No. 1023 Creating A Class
"F" Liguor License for St. Mary's Church Pre-Christmas Dinner Dance.
at the School Ha11 on December 11, 1992. Seconded by R. Rock.
Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes; Dement,
yes; Lambert, yes; Rack, yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OP TRIISTEEB
OCTOBER 5, 1992
PAGE TWO
W. Sharp moved to adopt Resolution No. 1024 Temporarily Closing A
Portion Of U.S. 30 And Route 59 For Homecoming Parade Saturday,
October 3, 1992. Seconded by M. Lambert. Vote by roll call.
Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to adopt Ordinance No. 1411 Amending The Hours of.
Operation For Class "B" Liquor License Holders (Sunday only - 10:00
a.m. until 12:00 midnight). Seconded by J. Ray. Gullicksen, yes;
Sharp, yes; Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes,
0 no. Motion carried.
Item #5 Preliminary/Final Plat for Johnathon R. Re-Subdivision
removed by applicant.
Planner Waldock spoke in reference to Plan Commission County Case.
Applicant -- Raymond A. Feeley, Attorney for Oak Park Sportsmen's
Club owner. Locata,Qn - Adjacent and north of Four Seasons Park
along the west side of I-55 in Plainfield Township. uest - Will
County rezoning from A-1 Agricultural to C-6 Commercial
Recreational District. The Oak Park Sportsmen's Club wishes to
establish an indoor shooting range and an outdoor target range,
including hand guns and skeet shooting. Will County C-6,
Commercial Recreational District is intended to provide for uses
of recreational entertainment and general public purposes. The
Village's Comprehensive Plan accommodates recreational uses in the
reclaimed gravel mining areas. The subject site in this case is
within a former gravel mining area along the west side of I-55.
The property owners are specifically prohibiting hunting from their
property in order to address safety concerns due to proximity to
the Plainfield Park District site. The applicants have offered a
Pre--Annexation Agreement with regard to the subject property. The
agreement would include provisions that annexation would occur
prior to a change in uses or ownership for the subject property.
In that way, the Village would be given an opportunity to control
future Land Uses on the subject site. In the interim however, the
land owners would be permitted to conduct their target shooting and
fishing activities as desired. The Plan Commission was concerned
with the subject sites proximity to Faur Seasons Park. They felt
that strict Village control at the site would be necessary for safe
site layout and use control. Without annexation to the Village at
this time, site plans and layout would not be available. The site
is adjacent to a busy public park and the Commission did not have
the opportunity to review plans for the Oak Park Sportsmen's site.
For these reasons, the Plan Commission recommends objection to the
rezoning request. The Plan Commission recommends denial of the
County rezoning request by the Oak Park Sportsmen's Club for the
Will County rezoning from A-1, Agricultural to C-6, Commercial
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PLAINFIELD VILLAGE BOARD Off' TRIISTSES
OCTOBER 5, 1992
PAGE TSREE
Recreational District, and suggests that the Village file formal
objections regarding this case. J. Dement questioned, if they
annexed to the Village, what would be allowed on the property?
Planner Waldock stated they would be governed by an Annexation
Agreement approved by the Village.
W. Sharp moved to concur with the Plan Commission and recommended
denial of the rezoning request by Oak Park Sportsmen's Club and to
file a formal objection with the County. Seconded by D.
Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray,
yes;. Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion
carried.
W. Sharp stated he does not object to the Sportsmen's Club, but he
objects to it being contiguous and not being part of the Village.
Planner Waldock spoke in reference to Case No. 315-61291AZ -
Addendum to the Birkett property Annexation Agreement. The
Attorney's for Mrs. Birkett and the School District have now
reached agreement on recapture provisions for 135th Street
improvements. This was the last issue to be resolved prior to
execution of the Annexation Agreement for the Birkett Farm at the
southwest corner of 135th Street and Route 30. In July of 1991,
the Village Board, Mrs. Birkett, the School District and the Fry
family reached agreement on annexation provisions for subject
properties along 135th Street west of Route 30. The Board directed
that Mrs. Birkett and the School District work out acceptable
parameters for recapture of street improvement costs in order to
finalize the Birkett Annexation Agreement and execute annexation
of all properties involved. In recent months, the Birkett site has
generated interest from a residential developer. The developer has
discussed a PUD approach toward development of the property. The
development proposal may require amendments to the present language
of the Birkett agreement regarding density (2.7 units/acre vs 2.5
units/acre), and type of dwellings (both attached and single-family
vs only single-family). This may result in requests for amendments
to the agreement in the near future. Attorney Doug Slansky and
Mrs. Birkett were in attendance. Administrator Van Vooren reported
the Plainfield School District has authorized the execution of the
Recapture Agreement. Planner Waldock stated, if it is the Board's
pleasure, staff will begin drafting necessary ordinances and
documents to execute the annexation and Annexation Agreement.
Attorney Slansky stated he will be out of town for a period of
time. Attorney Harvey stated we will have the documents ready for
the first meeting in November (November 2, 1992).
. ~ PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 5, 1992
PAGE FOUR
W. Sharp moved to approve ordinance No. 1412 Variation of .Front
Setback for property at 1651 North Van Dyke Road. Seconded by M.
Lambert, Vote by roll call. Gullicksen, yes; Sharp, yes; Ray,
yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion
carried.
Administrator Van Vooren stated all Board Members received a copy
of the 1991/92 Audit. We would like to have a Workshop on the
Audit on October 12, 1992. Mr. Marty Friedman of Veatch, Rich &
Nadler, Chtd. will be present to answer any questions.
Planner Waldock spoke in reference to Zoning Board of Appeals Case
No. 360-081192FV. Aonlicant - United Distillers, owner. ocation
- 901 West 143rd Street. Request _ Variance to allow an eight foot
(8') tall fence (including barbed wire security top) along the
front property line where a fifty foot (50') setback is required.
The subject site in this case is an existing Distiller, the site
is improved with an industrial facility. The applicant wishes to
erect a six foot (6') chain link fence above which three (3)
strands of barbed wire would be installed. The fence would be
placed along the Van Dyke Road right-of-way, a distance of seven
hundred eighty five feet (785') extending north from 143rd Street.
The application states that the reason for the variance relates to
interference from existing mature trees in the fence path if placed
at the required setback. In this case, the building is more than
one hundred feet (100') from Van Dyke Road, placement of the fence
at a reduced setback from the property line can still provide a
substantial security perimeter. Since placement at fifty feet
(50') interferes with trees and pavement on site. The Zoning Board
of Appeals intended to approve the fence location to avoid existing
tree line. The twenty foot (20') setback they had recommended was
to achieve this goal. Distillers informed the Village last week
that twenty feet (20') would still not miss the trees. After much
more discussion, it was the consensus of the Board that the fence
should have a dark colored finish and they would allow an eight
foot (8') setback with barbed wire at the top.
D. Gullicksen moved to table the variance request from Distillers
until they have been notified that the Board agrees to eight feet
(8') and they must have a darkened colored finish. Seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
J. Ray moved to adopt Resolution No. 1025 Authorizing The Execution
Of A Certain Agreement Between The Village Of Plainfield, Illinois
And The County Of Wi11, Illinois For A 1992 Recycling Grant.
($2,275.00). Seconded by D. Gullicksen. Vote by roll call.
Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
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PLAINFIELD VILLAGE BOARD OF TRQSTEES
OCTOBER 5, 1992
PAGE FIVE
Item #12, Ordinance Amending Electrical Code has been removed.
Planner Waldock spoke in reference to the Intergovernmental
Agreement between Will County and the Village. This was discussed
by the Board earlier this year, and they directed changes be made
to the text of the agreement, the changes have been made. Article
#7, Termination Of Agreement has been added. The Plan Commission
has reviewed this agreement and is recommending approval.
D. Gullicksen moved to execute the Intergovernmental Agreement
between Will County and the Village of Plainfield. Seconded by R.
Rock. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray, yes;
Dement, yes; Lambert, yes; Rock, yes. ~ yes, 0 no. Motion
carried.
Please recall, that in July of 1992 the existing Executive Director
of the Will County Municipal League, Dick Curran retired. His
retirement provided the League the opportunity to complete a self
evaluation. Over the past several months the Executive Committee
of the League has discussed the desired direction for the League
to pursue. The results of this process is the drafting of a new
set of by-laws for the organization. Z have attached said by-laws
for your review. These by-laws are modeled after the South
Suburban and DuPage County .Leagues. They establish several
standing committees which would pursue and establish
recommendations for the League. Plainfield is naw being requested
to vote on the new by-laws. The most significant change is the
establishment of the Transportation Committee. This committee will
take over the responsibilities of the Joliet Council of Mayors in
administering the old FAUS road program. The 1992 Federal
Transportation Act established a new road program. entitled STP,
which will run from July 1, 1992 thru June 30, 1999. This new
program is open to all Municipalities in Will County and will be
responsible for administering and selecting road projects within
Will County funded by this program over the next six (6) years.
Under the past program, Plainfield has been successful in obtaining
funds for James Street and Fort Beggs Drive, as well as downtown
street lighting, As for the continuation of funding, the Village
will have to again submit projects and all County projects will be
evaluated based upon written criteria established by the
Transportation Committee. This process, I believe, is an
improvement over the past practices of the Joliet Council and above
all complies with Federal Act requirements. Finally, the League
is currently in the process of selecting a new Executive Director
to replace Mr. Curran. This process should be completed by
November 1, 1992 and is being conducted by subcommittee of the
League. Staff is prepared to discuss the by-laws in detail at your
convenience. However, the Will County League is looking for a
response to the by-law question, for or against, as soon as
possible.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
~~ OCTOBER 5, 199a
PAGE SIS
D. Gullicksen moved to approve the Will County Municipal League By-
Laws. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion
carried.
Trustee Dement stated he feels the Board Members should have a
greater roll in the Municipal League. Administrator Van Vooren
stated he will relay these comments.
Village Clerk, Vera Krnac informed the Board she appointed Barbara
Kujath, Deputy Clerk for the period of October 13, 1992 through and
including October 28, 1992..
Administrator Van Vooren spoke in reference to the 1992/93 Snow
Removal Bids. Annually, the Village of Plainfield advertises for
suppliers of snow plow equipment to assist the Village crews in
removing snow in the winter season. on September 8, 1.992 the
Village opened and publicly read all bids received. This year the
Village received four (4) bids, which are outlined on the attached
bid tabulation. In order to make a comparison of the proposals
submitted, I used the actual 1991 hours for equipment usage. From
the bid tab, the apparent low bidder is John Green Excavating
Company. It should be noted that not all equipment was comparable,
end loaders vary by size of bucket or Tength of plow blade and no
adjust was given. Mr. Miller has inspected all equipment from the
three (3) major vendors. His only comment was that the Shreve
Service equipment is stationed in several locations adjacent to the
Village. Additionally, the Village has used John Green Excavating
for the past several years with no problems with dependability.
Staff suggests that the Board of Trustees award the 1992 Snow Plow
Contract to John Green Excavating.
R. Rock moved to award the 1992/93 Snow Removal Contract to John
Green Excavating. Seconded by D. Gullicksen. Vote by roll call.
Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to Purchase -
Additional Parkway Trees. Over the past several years the street
department has removed several street trees because of health. In
an effort to keep street trees within the parkways, the Village
staff has budgeted monies in the 1992/93 Budget for replanting of
street trees. We do not anticipate the installation of a street
tree on every lot in town. However, we desire to begin an annual
program for the reforestation of the parkways in a managed program.
We anticipate that the trees selected will be of multiple varieties
for health reasons and fit the location. By "fit the location"
staff means where constrained by utilities certain types of trees
will be selected. The current Budget in the Street Department for
PLAINFIELD VILLAGE HOARD OF TRIISTSES
OCTOBER S, 1992
PAdE BEVEN
tree replacement has an unexpended balance of $2,495.00. Staff has
been working with Mr. Gargrave of the Illinois Department of
Conservation to coordinate this program. Mr. Gargrave has
indicated that October is a good time for planting. Based upon
this, staff has contacted Neumann's Nursery regarding the purchase
of approximately eight (8) trees with species and prices to be
obtained. Staff recommends that the Board authorize the purchase
of eight (8) trees from Neumann's Nursery in the amount of, not to
exceed $220.00 per tree on average. It was the consensus of the
Board to approve the purchase of the trees.
D. Gullicksen moved to approve Payout Request ~#1 - James Fiala
Paving Company in the amount of $62,791.69 for 1992 Street
Maintenance Contract. Seconded by W. Sharp. Vote by roll call.
Gullicksen, yes; Sharp, yes; Ray, yes; Dement, yes; Lambert, yes;
Rack, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the eight feet (8')
to ten feet (10') of sidewalk on Eastern Avenue at the railroad
track that has not been completed. The E.J.&E has submitted an
approximate cost for them to install the sidewalk of $1,002 within
their right-of-way. We will inform the E.J.&E. Railroad to install
the sidewalk as soon as possible.
W. Sharp moved to pay the Bills dated October 5, 1992. Seconded
by D. Gullicksen. Vote by roll call. Gullicksen, yes; Sharp, yes;
Ray, yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
W. Sharp acknowledged receipt of the Expenditure and Revenue
Reports for September, 1992.
J. Ray reported Community Cable T.V. recorded the Homecoming Parade
and Football Game Saturday, October 3, 1992. Cable T.V. is in the
process of a fund raiser to purchase a transmitter for the High
School at an approximate cost of $3500.00 so we can broadcast live,
M. Lambert supplied all Board Members with a memo for feedback.
His memo from Plainfield Transportation Committee, response to IDOT
questions regarding Route 59 dated September 30, 1992. It was the
consensus of the Board to bring this discussion to the October 12,
1992 Workshop.
Administrator Van Vooren reported: we received a letter September
25, 1992 from Commonwealth Edison stating the Village will receive
credit of $2,524.28 for traffic lights; there will be a meeting of
'the Will County Municipal League Saturday,. October 10, 1992; as you
are aware, recently the Will County Forest Preserve acquired
. PLAINFIELD VILLAGE BOARD OF TRIISTEEB
OCTOBER S, 1992
PAGE EIGHT
several adjacent properties to Lake Renwick. As a requirement to
obtaining a property tax exemption, the District must notify Taxing
Districts of said request. After some discussion, it was the
consensus it could be very expensive to object; we have received
a notice from Board of Review that four (4) companies in Plainfield
are requesting a change in the assessed value of their property.
It was the consensus not to follow-up on these petitions; received
a letter from John Weber, Will County Treasurer in reference to
delinquent Special Assessments - the Village has none; have had a
request from Hinsdale Farms for four (4) more reserved parking
spaces in the DesPlaines Street Parking Lot. It was the consensus
to approve, but to maintain six (6) to eight (8) parking spaces for
the public.
Planner Waldock spoke in reference to a request for a reduction of
a Letter of Credit for Golden Meadow Estates, Units #1, #2, #3 and
Pilcher Road. We have received a letter dated September 16, 1992
from Engineer D j erf who concurs with the request and recommends the
total Letter of Credit to be reduced to $24fi,780. This would
include 10$ maintenance requirements.
W. Sharp moved to reduce the Letter of Credit 'for Golden Meadow
Estates, Unit #1, #2, #3 and Pilcher Road to $246,780.00. Seconded
by J. Ray. Vote by roll call. Gullicksen, yes; Sharp, yes; Ray,
yes; Dement, yes; Lambert, yes; Rock, yes. 6 yes, 0 no. Motion
carried.
Planner Waldock reported the Truck Sign Ordinance and Subdivision
Sign Ordinance will come to the Board at the October 19th meeting;
we have received a County Zoning request by Dale Coyne, the site
is located on the east side of I-55 north of 135th Street, it is
within a mile and one half of the Village, but on the east side of
I-55, no longer in our jurisdiction.
Mrs. Dorothy Carey, in the audience, stated that gravel trucks are
traveling up and down Lockport Street. Chief Bennett will look
into this problem.
W. Sharp moved to adjourn into Executive Session on possible
litigation, not to reconvene. Seconded by D. Gullicksen. Voice
vote. 6 yes, 0 no. Motion carried.
8:51 p.m.
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VERA K AC - V LLAGE CLERK