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HomeMy Public PortalAboutP&RAC Minutes 1990 05/02PARKS AND RECREATION ADVISORY COMMITTEE NaNUTES May 2, 1990 Attending: Dean Martens, Vice Chairman Allen Muller Dr. Wayne Allen Max Williamson Also Attending: Bud Schmidt, City Administrator Craig R. Baker, Recreation Director Don Belts Scott Findley Belts & Associates Site Plan/Preliminary Cost Estimate Mr. Belts presented the committee with an updated prioritized preliminary cost estimate(phase one). Preliminary cost estimate(total development) outlines the preliminary costs that were prioritized to create preliminary cost estimate(phase one). Mr. Belts went on to inform the committee that the "*" costs may be reduced by the follawing(provided city does sane work); 1. Demolition/Site Preparation as much as $2000.00 2. Earthwork as much as $11,000.00 3. Landscape Improvements as much as $45,000.00 Total Deduction of $58,000.00 Mr. Belts then went on to inform the committee that he had talked with Jim Pulson and discovered that the U.S. House has passed and the Senate is considering a bill that would appropriate 1.5 million dollars of matching grant fiords to Idaho. Mr. Belts was very optimistic about this and felt that no park bond money should be spent before knowing if these fiords will be available. The Land and Water Conservation Fund is usually very interested in the 150,000 - 200,000 dollar matching fund range. It appears that applications for these funds will be done sometime around October and grants will be awarded before the end of the calendar year. Century 21 Land Trade Development Mr. Bud Schmidt informed the committee that he had spent the day working on the Century 21 land trade with representatives from the Idaho State Parks Department and the National Park Service. Mr. Schmidt is now very optimistic that the land trade will happen, although as a condition, the new park may be required to be connected/linked to Mall Park. In addition, the Transportation department is now involved and Federal Law will dictate how the trade happens, due to this process, Century 21 may legally be in their building all summer. In addition to the Century 21 land trade progress, Mr. Schmidt intoned the committee that negotiation with Mrs. Gentry have broken down and the City Council has requested an appraisal on the Gentry property so that it may be purchased. Finally, Mr. Schmidt interned the committee that there may be a question as to whether Mrs. Gentry actually owns the land as it is identified in plats to be a street right of away. After discussion Max Williamson moved the committee update City Council on the Century 21 acquisition, park budget, grants, connecting parks, and time frames. Furthermore, there should be a interpretive display erected at the park site and the chairperson should be interviewed by the local news paper to help inform the public of activities associated with the bond. Seconded by Allen Muller, unanimously passed. If City Council does not redirect, the committee will continue to work. The committee informed Mr. Baker to include with the meeting minutes a copy of the original budget, preliminary cost estimate, the new information Mr. Belts will send, and a copy of the general bond information sheet. These items will be included in a briefing packet for the City Council by Monday at 5pm. Other Items from Staff Mr. Scott Findly asked Mr. Schmidt where the budget now stands. Mr. Schmidt informed the committee and Mr. Findly that the Brown parcel came in on budget, but the Century 21 land trade is still undetermined as is the Gentry parcel. Meeting Adjourned 9:OOpm this__ day of May,_ 990. DEAN MARTENS Vice Chairman. SUMMARY COMMENTS 1. Final Plan and Preliminary Cost Estimate prepared by the Consultant Team and presented to the Parks and Recreation Advisory Committee on April 25, 1990 has been approved by the Committee. 2. Funds for total park development ($572,950.00) not immediately available. Phasing priorities are as follows: *Parking *Beach *Restrooms *Landscape Development (Planting and Irrigation) *Steps/Entry Plaza *Deckwork 3. Amount of funding dedicated for Phase One development is $168,000.00. Possibility of more funding available depending upon final land pur- chase/conversion costs. 4. Preliminary Phase One Cost Estimate is $258,830.00 which would include development of the top four priorities listed above: Parking, beach, restrooms, and landscape development. This would not include any development of the entry plaza area. This estimate of cost is $91,000.00 over the target $168,000.00. Participation by the City of McCall and additional phasing of landscape development could reduce the Phase One development cost by $58,000.00 which would be about $33,000.00 above the target figure. 5. There is renewed optimism concerning potential Land and Water Conser- vation Fund (LWCF) monies. Conversations with Idaho State Parks and Recreation (ISPR) staff indicate that Idaho has the best chance in some years to receive monies from that program. If the bill, as passed in the U.S. House of Representatives, passes the Senate and is signed by the President, Idaho could receive approximately $1.5 million. (Note: Senator Jim McClure is the Minority Leader of the Senate Committee that reviews the Housebill.) 6. If funding through LWCF does in fact pass the necessary hurdles; the deadline for applications would fall in October 1990 with development monies available as early as November or December of 1990. As a practical matter, if McCall's application for funding was approved, it would mean early spring (as soon as the snow melts) construction in 1991. There will be no dollar cap on applications. The ISPR has indicated that they would be looking for significant projects requesting LWCF monies in a range of at least $100,000.00 - $200,000.00. (i.e. $200,000.00 of matching money from the City of McCall would mean $400,000.00 for park development.) SUMMARY COMMENTS Page 2 7. It is the Consultant Teams belief that if the City of McCall were to apply for a LWCF Grant with development plans complete (Construction Documents) and matching monies available from the community, that it would stand an excellent chance of receiving approval. It is the kind of project they like to approve, because it can be built quickly and has the potential to become a "showpiece" project that sets a good example for the State. 8. It is the Consultant Team's recommendation that the City of McCall apply for a LWCF Grant this October to augment existing development monies. If Congress fails to approve the LWCF appropriation, Phase One Development as outlined in paragraphs 2 and 4 will be implemented. 9. Further, the Consultant Team recommends that the construction document phase of the Lakefront Park Project be completed in time for the LWCF Grant application in October. Construction documents must be flexible enough to be able to respond to the approved level of funding. 10. It should be noted that a preliminary time schedule submitted to the Committee had proposed a late fall 1990 Phase One (as described above) construction completion. Realistically, with the Century 21/Mill Park property conversion process most likely extending well into summer, construction of any significant part of the park this construction season is not practical. Therefore, we have not lost any construction time by waiting to see if the Land and Water Conservation Fund proves to be a viable funding source for the project this fall. CONSULTANT DIRECTION Once the Consultant Team receives approval of the Final Site Development Plan and permission to begin Project Development Task (Construction Document Phase) for the Project we will submit to the City of McCall: * A final colored rendering of the project for public display (part of Work Order One) * A Scope of Services, Fee Schedule, and Time Schedule for Construction Document Preparation (Work Order Two) for review and approval by the City of McCall. * An application strategy for the Land and Water Conservation Fund. * A tenetive time schedule for Project Construction. SUMMARY COMMENTS Page 3 We consider this adjustment in procedure to be a positive move and are hopeful our efforts will be fruitful. Respectfully Submitted, Consultant Team Leader Jensen—B-1 s Associates Donald S. :elts ,Jr. ASLA DB:rb PRELIMINARY COST ESTIMATE (TOTAL DEVELOPMENT) 7 May 1990 Demolition/Site Preparation Subtotal $ 4,500.00 Earthwork Subtotal 15,800.00 Paving & Surfacing Walks (asphalt) Plaza (concrete unit pavers) Parking Subtotal 114,100.00 Utlities Power Sewer Water Drainage Subtotal 25,000.00 Landscape Improvements Irrigation Planting Subtotal 94,500.00 Site Improvements Site furnishings (tables, benches, waste receptacles) Flagpoles Handrails Bollards Log boom Swimming platform Subtotal 30,500.00 Cast -In -Place Concrete Steps Walls Planters Subtotal 37,500.00 Site Lighting Pole lights Step lights Accent lighting Subtotal 45,600.00 PRELIMINARY COST ESTIMATE (TOTAL DEVELOPMENT) Deck Area Subtotal $ 22,750.00 Restroom/Shelter Subtotal 105,000.00 Entry Pavillion Subtotal 13,900.00 Pumphouse Rehab Subtotal 11,700.00 Total $ 520,850.00 10% Contingency. . 52,100.00 Balance $ 572,950 A0 PRELIMINARY COST ESTIMATE (PHASE ONE) 7 May 1990 *Demolition/Site Preparation Subtotal $ 4,500.00 *Earthwork Subtotal 22,050.00 Utilities Subtotal 5,000.00 Paving & Surfacing Parking Walks Curbs Subtotal 36,850.00 *Landscape Improvements Planting & Irrigation Subtotal 94,500.00 Restroom Subtotal 70,000.00 Beach Subtotal 2,400.00 Total 235,300.00 10% Contingency . 23,530.00 Balance $258,830.00 *Areas where further reductions are possible with City participation in work. INFORMATION SHEET City of McCall General Obligation Bond Election June 6, 1989 Bond Amount: $1,100,000.00 for Park and Recreational facility improvements. Projects to be Accomplished: A. Lakefront Park: All land between the Sportsman Restaurant i and the City Water Station on the lake side of Lake Street would be acquired for a City park. Land Costs: Brown Parcel Century 21 Parcel $325,000.00 75,000.00 Total Land Costs $400,000.00 In addition, certain developments would be made to the land, including public restrooms, a walkway, turf, and other amenities. Restroom Other Improvements $ 70,000.00 50,000.00 B. Railroad Parkway, Third Street to Dienhard Lane: This project would require land acquisition, including the following: Railroad right-of-way, First street to Third Street (between the Fire Station and the Senior Citizens Center) $150,000.00 Chitwood Section, Third Street to Stibnite 20,000.00 State Section, Stibnite to Dienhard 20,000.00 The railbed would be paved for year round recreational access. Paving 90,000.00 C. Recreational Parkway, Dienhard to Boydstun Lane: This leg of the Parkway would provide year round recreational access to the west side of the Payette River. The City already holds sufficient land from the railroad parkway and Dienhard intersection to the Payette River (on the east side of the river). To make this access useful, access on the west side must be secured and a bridge connecting the lands erected. Stein Land Purchase Bridge 30,000.00 5,000.00 D. Other Improvements 1. Tennis Courts: Renovation and resurfacing of the public tennis courts at the school will be completed. 7,500.00 2. Library courtyard: Creating a park area at the end of Lenora Street is included in the project. 7,000.00 3. Picnic Shelter, Mill Park: Removal of the sawdust burner and replacing it with a picnic shelter is included. 20,000.00 4. Bikepath Paving: This fund would be used to pave, mark, and sign, and for amenities to the walkways and bikeways from the water station to Mill Park and other connecting links. 114,000.00 5. Purchase existing Golf Clubhouse site, to remain in city ownership with potential uses for public parking, and park/recreation facilities. 100,000.00 E. Other Expenses: Bond counsel, printing, fiscal agent, issuance costs: 16,500.00 Authority: Indebtness for a public agency in Idaho can only be incurred by a vote of the people. For this issue, two—thirds (2/3) of the voters casting ballots in the election must approve the bond. Repayment: This issue will be repaid by an additional property assessment on all taxable property in the incorporated limits of the City of McCall. An estimate of the tax impacts are as follows: