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HomeMy Public PortalAbout04.03.89 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES C~ REGULAR MEETING DATE: APRIL 3, 1989 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, L. KELLY, J. DEMENT, D. GULLICKSEN, J. BOOTZ, D. LEWIN, K. CALLANAN OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF At 7:38 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. J. Bootz moved to approve the New/old Business Section of the Agenda with the addition of an Executive Session on litigation, not to reconvene; also move items #8, #9, and #11 to the beginning of New Business. Seconded by D. Lewin. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda which included minutes of Regular Meeting of 2/6/89, Public Hearing of 2/20/89, Regular Meeting of 2/20/89, Continued Meeting from 2/20/89 to 2/27/89, Regular Meeting of 3/6/89. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Mr. Norene, Bond Consultant, spoke. stating the low bid on our banding was Northern Trust Company of Chicago at a rate of 7.43581. The bonds sold with insured bonds, meaning they sold with insurance AAA, It will cost roughly $210,000 per year of debt service. we are selling Alternate Bonds. We are selling General Obligation Bonds to be paid for from revenues from the system. Under that law, we must have rates sufficient to produce the 1.25 times ,coverage, a $1.25 available for debt service for every $1.00 of debt service. The rate increase, using the 6/30/88 audit, indicated an increase of 23~ for water purposes. Because of some changes, Mr. Hamilton (Engineer) found, there has been growth. Mr. Hamilton found a 15~ increase in water and sewer.. It will be sufficient. Mr. Norene stated, we did very well in the market place. It is our recommendation the Village Board accept the bid of the Northern Trust and adopt the Bond Ordinance and the Rate Increase Ordinance. Mayor Latta questioned regarding the G.O. Bonds. We have to give that information to the County Clerk and PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1989 PAGE TWO we must notify her before March 1st each year not to levy those taxes because we have the revenue to care far those bonds. Mr. Norene stated the abatement process is exactly the way you described. J. Dement questioned what will the cost be far the issuance of these bonds? Mr. Norene stated he cannot give actual costs but for the $2,125,000, it will cost approximately: the cost of insurance (approximately) $20,000, printing (approximately) $2,200; printing bands (approximately) $1,000; bond registrar (approximately) $700; summary advertisements (approximately) $800-$900. Mr. Norene stated this bonding ordinance that you are considering tonight is in lieu of the Revenue Bonds issuance in Ordinance No. 1173. D. Gullicksen stated he would like, in the futuxe, to pin point some of the tap-on fees and per acre charges to retire some of these bonds. It was the consensus of the Board to bring this item to the Workshop, Monday, April 10th for discussion. D. Gullicksen moved to accept the bid from Northern Trust Company for the Issuance of $2,125,000 General Obligation Bonds, Series 19$9 at an interest rate of 7.43581. Seconded by K. Callanan. Vote by roll call. Kelly, yes; Dement, no; Gullicksen, yes; Bootz, yes; Lewin, yes; Callanan, yes. 5 yes, l no. Motion carried. D. Gullicksen moved to adopt Ordinance No. 1215 Supplemental Ordinance Providing For The Issuance Of $2,125,000 General Obligation Bonds, Series, 1989, Of The Village Of Plainfield, Illinois. Seconded by L. Kelly. Vote by roll call. Kelly, yes; Dement, no; Gullicksen, yes; Bootz, yes; Lewin, yes; Callanan, yes. 5 yes, 1 no. Motion carried. D. Gullicksen moved to adopt Ordinance No. 1217 Amending Rates Or Charges For The Use Of And Service Supplied By The Combined Water Works And Sewerage System Of The Village Of Plainfield. Seconded by K. Callanan. Vote by roll call. Kelly, yes; Dement, no; Gullicksen, yes; Bootz, yes; Lewin, yes; Callanan, yes. 5 yes, 1 no. Motion carried. Engineer Gene Gordon (Deuchler & Associates) spoke to the Board stating the. project they designed for the expansion at the sewer treatment plant is now completed and Administrator Pusinelli is sending the paperwork to the E.P.A. for final approval and apply for money for the grant. The project ran about $$0.00 over the original awarded cost which was $550,000. He also stated Deuchler's has been the Village Engineers since 1953 and he personally since 1960. He stated they (Deuchler) were disappointed in not being contacted for the Village's present ~J PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1989 PAGE THREE expansion. If there are any projects in the future, we (Deuchler) are available to serve the Village. Mayor Latta stated that only an $$0.00 overage on $550,000 is amazing. Mayor Latta read a "Proclamation" proclaiming May 1, 1989 as "Law Day U.S.A.". Planner Waldock stated due to the Board only receiving the Annexation Agreement for Lakelands today, we recommend this project be tabled until Monday, April 17, 1989. The Board has not had the opportunity to review. L. Kelly moved to adopt Resolution No. 932 which formalizes a Legal Objection to the request of Raymond and Lynn Konieczny for rezoning of their property at Wheeler Road between County Line Road and Indian Boundary Line Road. Reason for objection: That adequate provisions for proper drainage of the property in question and the surrounding premises have not been formulated. Seconded by D. Gullicksen. Vote by roll call. Kelly, yes; Dement, yes; Gullicksen, yes; Bootz, yes; Lewin, yes; Callahan, yes. 6 yes, 0 no. Motion carried. Administrator Pusinelli reported are recommending for the 1989 MFT -Arnold Street from Route 59 -The alley north of Route 30 -Ottawa Street from Route 59 -Miles from Ottawa Street to Estimated cost $51,000. Also, repairs to sidewalks, potholes, portion of street maintenance. ~n the streets he and Ron Miller Road Work: to Route 126 to Miles Street Lockport Street we would set aside monies for and drains. This is the MFT J. Dement moved to direct Hamilton Engineering to compile the plans and specs and. go out for bids on the MFT work for 1989 as listed in the March 9, 1989 memo and it will include Arnold Street from Route 59 to Route ].26. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. D. Gullicksen moved to adopt Resolution No. 933 Authorizing The Execution Of An Easement Agreement Between The Village Of Plainfield And Commonwealth Edison Company. Seconded by L. Kelly. Vote by roll call. Kelly, yes; Dement, yes; Gullicksen, yes; Bootz, yes; Lewin, yes; Callanan, yes. 6 yes, 0 no. Motion carried. • PLATNFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1989 PAGE FOUR • i• Planner Waldock spoke in reference to Planning Case No. 205-217892. Applicant - First Midwest Bank of Illinois, Trust No. 2640; Craig Wright, agent., Location - Lot 1, Country Manors, First Addition just north of Mobil Station near the intersection of Route 126 and Route 59, across from White Hen Pantry, Nabby's and Twist and Shake and just east of residential. Request - Currently the site is zoned B-3. They are requesting B-4 Business designation to allow a drive-up window on the site. The purpose of the rezoning request is to accommodate construction of a fast food restaurant with drive-up window. The proposed development would include improvements to Route 59 to install left and right turn lanes to facilitate access to and from the site. Access to the site would be provided by a two-way driveway aligned with the intersection of Naperville/Plainfield Road with Route 59. An exit only drive, near the south lot line of the site is proposed. Route 59 will be widened, possibly to a three (3) lane expansion. D. Gullicksen stated his concern of the traffic and the width of the expansion of Route 59. J. Dement stated he would like a professional engineer to look into these plans. Planner Waldock stated the Plan Commission, by a unanimous vote, recommends approval of the rezoning from B-3 to B-4 with the following stipulations: 1) Provisions of improvements to Route 59 to include left and right turn lanes and limited access drives as proposed on plans dated 12/22/88, prepared by Rogina and Associates; and 2) Completion of full site plan review far approval by the Pian Commission and Village Board for specific development of the site with attention given screening and buffering for adjacent residential properties. Minimum grading and screening with a combination of berms, plantings and fencing to a height of 8 feet with 100 visual screen. The issue,. at this time, is the zoning and. land use. Administrator Pusinelli stated at the time, we receive the site plan, we can have a traffic engineer review the plans (reference to the road design) then he (traffic engineer) could comment to the Board of his findings. Planner Waldock stated the Board has received a written objection from adjacent property owners, which is approximately 20~ of the perimeter. Attorney Craig Wright spoke representing the land owners of the property in question. He stated the owners/trust have entered into an agreement with Eric and Marlan Reishus. There plans are to develop the entire tract of land. Lot #1 is zoned B-3 properly for a Burger King, but a B-4 zoning would allow a drive-through facility. Eric Reishus spoke stating he is now running two (2) stores for the past three (3) years in Lockport and Palos Heights, Illinois. They are proposing to build a Burger King on lot #1 and develop the rest of the property into four (4) parcels on the north side. The northern parcel, lot #5 near the tracks, will be used to remove soil to build up the other lots, #3 and #4, out of PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1989 PAGE FIVE i• the flood way. Then we will have a 4 1/2 acre parcel (lot #5) to be leveled and seeded and we intend to give the parcel (lot #5) to the Park District for a park along the river. We are planning extensive improvements on Route 59. He stated their busy time is during lunch hour and dinner hour from approximately 5:30 p.m. to 6:30 p.m. We plan to adequately berm and screen lot #1 from residents with a two (2) foot earthen around and six (6) foot wood on wood fence. The speakers to be used are much better and volumne, is low. They intend to employ about 35 people, 5 of which will be full-time. Sales taxes will be approximately $50,000 to $52,000 per year and approximately $8,000 will be coming back to the Village. The real estate taxes will be approximately $12,000 per year. Mr. Reishus displayed a preliminary site plan which Burger King had drawn approximately two (2)~months ago. D. Gullicksen questioned how important is the drive-up window? Mr. Reishus stated that Burger King would not allow a restaurant without a drive-through. Approximately 53~ of the business is conducted at our drive-through windows. The hours of normal operations for summer: Sunday - 0:30 a.m, to 10:00 p.m., Monday through Thursday - 6:30 a.m. to 11:00 p.m., Friday and Saturday - 6:30 a,m. to 12 midnight. Winter hours, closing would be one (1) hour earlier. We have to start construction by July 1, 1989. Edward Schrader, 913 Penn Road, spoke of his concerns for him and his neighbors who are property owners adjacent to the Burger King property. He stated their concerns are the hours the facility will operate, seven (7) days a week, from early morning to late at night, noise, smell, lighting and housekeeping. This property adjoins backyards of five (5) single-family residences. He was also concerned o£ the space to drive fire emergency vehicles to the site and traffic which would use Michigan Street to get away from the intersection of Naperville Road and Route 59, Ed Woods, 905 Penn Road, spoke stating he objects because it will .affect everyone (on Penn Road) with their property backing up to the Burger King. There will be cars entering and exiting making noise. He is concerned with the retention pond at the north, will it be higher or lower than his property and who will have the maintenance on the pond? Mayor Latta stated some of your concerns would be resolved with the final engineering of the development. Mr. Reishus stated this would not be a retention pond. It will be a grassy park area that slopes to the river. There would be no standing water at this location, He stated they would be willing to channel the water through a concrete channel north from the end of the storm sewer at the end of Penn Road. There was much discussion on the screening at the rear of Burger King. D. Gullicksen stated his concerns for traffic coming from Naperville Road crossing Route 59 to get into Burger King because it will be some time before a traffic light is installed at the intersection. There was much discussion on the elevation. PLAINFIELD VILLAGE BOARD OF TRUSTEES • APRIL 3, 19$9 PAGE SIX K. Callanan moved to accept the Plan Commission recommendation and approve the rezoning of Lot 1, Country Manor First Additon from B-3 to B-4 with the following stipulations: 1) Provisions of improvements to north and south bound traffic lanes on Route 59 and limited access drives as proposed on plans dated 12/22/88 prepared by Raging and Associates; 2) Completion of full site plan review for approval by both the Plan Commission and Village Board for specific development of the site with attention given screening and buffering for adjacent residential properties; minimum grading and screening with a combination of berms,. plantings, trees and fencing to a 100 visual screen; 3) The south exit be designed for right turn only; 4) Review of width of main entrance as to being adequate for ease of turning; and 5) Stipulations #1, #2, #3, and #4 will be reviewed by a traffic engineer of the Village's choice. Seconded by J. Bootz. Vote by roll call. Kelly, yes; Dement, yes; Gullicksen, yes; Baotz, yes; Lewin, yes; Callanan, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to the Zoning Ordinance (No. 674) to repeal residential land uses as permitted in B-1, B-2 and B-3 Business Districts. The Village Board has directed staff to proceed with amendment of the Business zoning classifications to address concerns aver residential uses now permitted in B-1, B-2 and B-3 zoning districts. A review of surrounding communities regulations reveals that most do not include residential developments as permitted uses in Business zones. As a result of the anticipation of more business zoning areas soon to be established through annexation and zoning amendments, this issue comes to your attention at this time. Although staff feels that there may be some merit to allowing residential dwellings in the Central Business District and perhaps in the mast limited Business zone, these mix use categories should be considered in„conjunction with the new Zoning Ordinance. At the present time, it is advisable to simply remove residential uses from the list of permitted uses in the Business Zoning Districts. J. Dement questioned the existing residential in the downtown area. Planner Waldock stated the existing residential structures would be grandfathered after this ordinance was amended. There can be an argument in favor of having residential units in the historic type of downtown area. The Board directed Attorney Harvey to draft an ordinance amending Ordinance No. 674 to repeal residential land uses as permitted uses in the B-1, B-2 and B-3 Business Districts. • • • PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 19$9 PAGE SEVEN Mayor Latta reported we have received a letter from Will County Municipal. League stating they would like to raise our dues from $900 to $2,700 per year. D. Gullicksen stated we have not been participating lately and we have not been receiving much service from them. It was the consensus of the Board to invite a representative from the Municipal League to come to a Board meeting to explain the reason for increasing the dues. Mayor Latta reported we have received a letter from the Northern Illinois Planning Commission (NIPC) requesting dues of $245 be included in our 1989/90 budget. This sum will be included in the budget. L. Kelly moved to approve the plat of Indian Oaks Units #5 received from Larry Capista: -Iroquois to Illini Drive -MacKinaw to Arrowhead Court -Nakomis to Robin Court -Kewanee to Prairie Drive -Pawnee will remain Pawnee Seconded by J. Bootz. Voice D. Gullicksen moved to through April 4, 1989. Kelly, yes; Dement, ye Callahan, yes. 6 yes, J. Bootz acknowledged March 31, 1989. following street name changes on the and #6 as requested in the letter vote. 6 yes, 0 no. Motion carried. pay the bills Seconded by s; Gullicksen, 0 no. Motion receipt of t far period of April 1, 1989 J. Bootz. Vote by roll call. yes; Bootz, yes; Lewin, yes; carried. he Expenditures Report as of K. Callahan stated in the past, she had requested $2,000 to have an attorney from Chicago, who specializes in Historic Preservation ordinances, review our proposed ordinance. D. Lewin will include this (line item) in the budget. She was also concerned of when the Downtown Development Committee will meet, again. Mayor Latta recommended K. Callahan set up a meeting, then J. Dement can bring back the results of the committee meeting back to the Board after the new Board has been seated. J. Dement reported the Parking Committee is ready with proposals to come to the Workshop. Also, the loader/backhoe has been delivered. L. Kelly reported each Board member received a copy of the Plan Commission agenda. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1989 PAGE EIGHT D. Lewin reported Sergeant William Martin has completed the Financial Investigation Techniques Course, March 13-17, 1989 at DesPlaines, Illinois. Mayor Latta appointed David A. Hulbert as an Auxiliary Police Officer for the Village of Plainfield. D. Gullicksen reported the Water Department had a transformer blow out at Well #3, a problem with the .transformer at the lift station an James Street and the air-rater at the sewer plant. Commonwealth Edison is out and they are working on the problems. Mayor Latta directed the Clerk to send agenda's (Regular Board Meeting) to the Fire District and Cable T.V. J. Bootz moved to adjourn into executive session, not to reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 10:28 p,m. Vera Krnac - Vi lage lark i•