HomeMy Public PortalAbout02.20.89 VB MinutesPLAINFTELD VILLAGE BOARD OF TRUSTEES
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DATE: FEBRUARY 20, 1989
MEMBERS OF BOARD PRESENT:
OTHERS PRESENT:
REGULAR MEETING
MAYOR LATTA,
CALLANAN, J.
GULLICKSEN WAS
AT: VILLAGE HALL
D. LEWIN, L. KELLY, K.
DEEMNT, J. BOOTZ. D.
ABSENT.
M. PUSINELLI - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. COUNTRYMAN
R. MILLER
At 8:12 p.m. Mayor Latta opened the meeting with the pledge to
the flag.
Roll Call was taken, D. Gullicksen was absent.
J. Bootz moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session an pending
litigation and personnel - to consider information regarding the
appointment of employment of an employee or officer, to reconvene.
Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried.
K. Callanan moved to approve the Consent Agenda (Crime Stoppers
moved to the regular agenda at the request of Mayor Latta).
Seconded by J. Bootz. Voice vote. 5 yes, 0 no. Motion carried.
Mayor Latta read the Proclamation for Crime Stoppers of Will
County and proclaimed March 19$9 as "March On Crime Month".
Planner Waldock spoke in reference to Case No. 183-6888PP.
Request; Preliminary Plat of Lakeside Manor Unit III. Location
- adjacent and wet of Pheasant Chase Subdivision with Van Dyke
Road as the west boundary. Applicant - Robert Graha~~ Proposal ~~.
- The applicant proposes the subdivision of 44.86~a establish
84 single-family lots with public street and utility extensions.
Included with this proposal is the extension of Pheasant Chase
Drive, the establishment of four cul-de-sac streets and a loop
street system eventually interesting with Van Dyke Road. Storm
water management is proposed to utilize the existing retention
lake at the site. Minimum lot area is shown as 12,000 square
feet. Proposed improvements to Van Dyke Road will result in a
25 foot pavement width and curb and gutter only along the east
side of the street. Off-site road improvements to Van Dyke Road
are not proposed. The road surface is currently gravel at width
PLAINFIELD VILLAGE BOARD OF TRUSTEES
. FEBRUARY 20, 1989
PAGE TWO
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of about 20 feet. The bridge over the Norman Drain just south
of the subject site an Van Dyke Road is narrow also at a width
of about 20 feet. Additional traffic from Route 59 through
Pheasant Chase Drive is anticipated with construction of this
subdivision. As a result, it is felt necessary to provide turn
lanes from both north and southbound Route 59 onto Pheasant Chase
Drive. Route 59 improvements should be completed in accordance
with IDOT standards and approval and should be timed to coincide
with the initial phase of this subdivision. Beyond drainage and
Route 59 access, neighborhood residents have also voiced concerns
related to private covenants, minimum floor area and owners
association organization within Lakeside Manor III. Residents
are interested in development consistent with Pheasant Chase.
Engineer Djerf reviewed his letter to the Berard of July 28, 1988
which includes comments for Lakeside Manor III to come into
conformance to Village. subdivision regulations: 1) The revised
plat now indicates the required minimum section on Van Dyke Road
which includes paving an 11 foot traffic lane west of the
centerline. We believe the Village should consider replacement
of the existing narrow bridge at West Norman Drain if and when
Van Dyke Road is improved. 2) Water System: The revised plat
no longer indicates the proposed watermain on Van Dyke Road
being connected to the existing 10 inch watermain south of West
Norman Drain. As with other recent watermain extensions, we have
subjected the proposed design to computer modeling. The existing
system on Joseph Street and north is all served from one 6 inch
pipe. The proposed design cannot meet the 500 gpm fire flow plus
peak hour with 20 psi and additional looping of the system is
required, and we make the following recommendations: a) Woodchuck
Court and Morning Dove Court may be developed provided the 6 inch
lines to the south are looped to the existing 6 inch line at the
northwest corner of the lake; b) The balance of the. subdivision
may be developed only when the proposed 10 inch line on Van Dyke
Road is connected to the existing 10 inch line south of West
Norman Drain. We believe these connections are necessary to
provide adequate water pressure to both existing and proposed
development on Joseph Street and north and suggest the developer
utilize the recommendations in planning subdivision units or
phases for construction. 3) Sanitary Sewer System: We recommend
eg~~ oversizing of the sewer ~ing extended north along Van Dyke Road
`~~~ ~t 1$ i~nc '~~.iameter. Based on previous reports to the Village,
we would expect this oversizing to add approximately $10.00 per
lineal foot or approximately $10,000 to costs. 4) Storm Sewer
and Drainage: Previous concerns with off-site drainage have been
addressed and inlets are provided along the north property line.
The developer must provide engineering calculations to assure
that the ,existing retention lake has adequate storage capacity
for the existing subdivisions plus the proposed 84 lot Lakeside
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1989
PAGE THREE
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Manor. 5) Streets: The typical street section is acceptable with
the exception of bituminous concrete binder course at 1~ inches
thickness. We recommend the thickness be increased to 2 inches
in order to better withstand the required surface course delay
through winter and construction traffic. The 2 inch thickness
is consistent with that being provided by the other developments
in progress within the Village. 6) Previous concerns about traffic
impact at Route 59 and Pheasant Chase Drive should be satisfied
since the developer has noted on the plat that improvements will
be made to the Route 59 intersection as required by the Illinois
Department of Transportation. We believe the improvements should
be accomplished with the next unit of Lakeside Manor development
for the safety of all concerned. J. Dement questioned the time
frame for the Route 59 work? Mr. Graham stated he plans to
develop in two (2) units; 40 lots per unit and the Route 59 entry
area would be addressed with the first 401ots. Van Dyke Road
would be done when the remainder of the subdivision was done.
Mayor Latta voiced her concern of this development only
constructing one side of the road. Mr. Graham stated he would
hope if the west side of Van Dyke Road is developed, there could
be a joint venture for these road improvements. Mr. Djerf stated
the bridge is narrow and once this road has more traffic, it
should be considered for replacement. Mayor Latta stated if this
is conidered a collector road, it must have a specific width.
If the storm sewer is on one side and not the other, what could
it do to our storm sewer? Mr. Djerf stated if it is a collector
road (~ road) should be 18} feet with curb. Mayor Latta stated
our presidence in the past has been that the developer has done
the road improvements on both sides of the street. Also, half
streets are prohibited in our Subdivision Regulations. Mr. Graham
stated he is willing to blacktop 37 feet of road with curb on
the east side only (adjacent to his property). After much more
discussion, the Board agreed they will try to recapture part of
Graham's expense from other developers (to the west). J. Dania
stated there is a covenant for Pheasant Chase. We believe there
is a covenant for Lakeside manor Units I and II and we don't know
what the covenant will read for Lakeside III. Therefore, we would
like to work with Mr. Graham to combine both subdivisions into
one covenant for all units in Lakeside Manor and Pheasant Chase,
L. Kelly moved to concur with the recommendation of the Plan
Commission and approve the Preliminary Plat for Lakeside Manor
III subject to the following stipulations: 1) Provision of
improvements to Route 59 far right and left turn lanes onto
Pheasant Chase Drive; 2) Compliance with recommendations listed
in the Village Engineer's letter dated July 28, 19$$; 3) Increase
the pavement radius at cul-de-sacs through the subdivision in
conformance with Village Engineer's approval and in conjunction
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1989
PAGE FOUR
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with Fire District concerns, such radius shall be 49 feet; 4)
Dedication of lot #59 plus satisfactory fee to the Fark District;
5) Construction traffic ingress and egress be limited to Van Dyke
Road; 6) Van Dyke Road shall be paved with curbs and gutters to
a width of 37', recapture of cost of western half of road, curb
and gutter to be worked out with Village; and 7) Covenant covering
Pheasant Chase and Lakeside Manor (Units I, IT and III) to be
incorporated into one covenant. Seconded by J. Dement. Vote
by roll call. Lewin, yes; Kelly, yes; Callanan, yes; Dement,
yes; Bootz, yes. 5 yes, 0 no. Motion carried.
L. Kelly stated he is concerned about not having the 85 foot
cul-de-sacs that the Fire District requested. Maybe in future
developments, we can look at cul-de-sacs both for Fire District
and Village's snow plowing.
Planner Waldock spoke in reference to Foster Farm. If the Board
is inclined not to support the annexation of the Foster Farm due
to the use of septic and well development, he suggested the Board
consider making an objection at the County level and to ultimately
deny the annexation agreement rather than delaying the process.
After much more discussion....
L. Kelly moved to direct the attorney to draft a resolution
objecting to the rezoning of the Foster Farm property from A-1
agriculture to an R-2A. Objections based on the following:
inability to make arrangements far Village water and sewer
services; water drainage concerns; lack of roadway improvements
to Indian Boundary Road; non-compliance to the Village
Comprehensive Plan of development. Seconded by J. Dement. Vote
by roll call. Lewin, yes; Kelly, es; Callanan, yes; Dement, yes;
Bootz, yes. 5 yes, 0 no. Motion carried.
It was the consensus of the Board to continue this meeting to
7:00 p.m. Monday, February 27th for the purpose of acting upon
a resolution on Faster Farm.
Planner Waldock spoke in reference to Final Plat of Pine Cane
Woods, a twelve lot County Subdivision. Location - West of River
Road, south of Frazier Road in Plainfield Township. Applicant
- Jerald Papesh, agent for First National Bank of Joliet, Trust
No. 2767. Preliminary Plat approval was granted by the Village
in June, 1988. The plat features twelve single-family residential
lots. Access is provided by a proposed private street (Pine Cone
Lane) which will serve 10 of the lots. The remaining two parcels
are served by a private drive with access easements. The site
is located along the DuPage River and is impacted by a significant
amount of .flood plain area. Much of the site is wooded with
PLAINFTELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1989
PAGE FIVE
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nature trees. Development on the site will require fill to
achieve proper grades (above flood level). Compensitory storage
of flood water will be required to meet flood plain development
regulations. The Final Plat appears in substantial compliance
with the Preliminary Plat. A flood plain easement has been
provided to preserve open space and control development on site.
Mr. Papesh stated they have contacted both the School District
and Park District in regard to the donations required by
Ordinance. Also, they are in contact with IDOT in regard to their
requirements.
L. Kelly moved to concur with the recommendation of the Plan
Commission and approve the Final Plat of Pine Cone Woods
Subdivision with the provision that the School District and Park
District donations are paid according to Ordinances. Seconded
by D. Lewin. Vote by roll call. Lewin, yes; Kelly, yes;
Callanan, yes; Dement, yes; Bootz, yes. 5 yes, 0 no. Motion
carried.
Planner Waldock spoke on the property of Grover and Patricia
Criss. Request - Review of County Case for Special Use Permit
to authorize flood plain development. Location - 1706 South Lily
Cache Road, southeast of the corner of Lily Cache and Rolf Roads.
Current Zoning - R-2A under Will County jurisdiction. This
property is just under four (4) acres and is currently a storm
water detention pond which serves Van Horn Estates and is occupied
by a single-family dwelling, Their request is to alter the
grading on site to develop three (3) additional lots and regrade
to accommodate the existing storm water capacity for Van Horn
Estates. The applicant has provided additional engineering data
to assure the Village that storm control would be maintained for
Van Horn Estates and the newly created subdivision. The Plan
Commission has reviewed and recommends the approval of this
request. The development would be under County R-2A standards
and Schaal and Park donations would apply. Mayor Latta questioned
if there were provisions provided for the Township Road. Planner
Waldock stated he had suggested to the petitioner of a possible
donation of the Township Roads and he (the petitioner) indicated
he did not object,
L. Kelly moved to concur with the Plan Commission and not object
to the Grover Criss request for Special Use Permit to authorize
flood plain development, with the following stipulations: 1)
Design of grading and storm water management plans in a manner
acceptable to the Village Engineer; 2) Provisions of Park
donations per lot in accordance with the Will County Forest
Preserve Ordinance whether or not they are required; 3) Provision
of School donations per lot in accordance with Plainfield School
District requirements; 4) Provision for donation to the Township
Road Commissioner for road improvements in the amount of $500.00
per lot. Seconded by J. Bootz. Vote by roll call. .Lewin, yes;
Kelly, yes; Callanan, yes; Dement, yes; Bootz, yes. 5 yes, 0
no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• FEBRUARY 20, 1989
PAGE SIX
Administrator Pusinelli spoke in refexenc~ to "Alternate Bonds".
Initially we were recommending $2,635,000. Instead we are
recommending $2,300,000 due to the difference in capitalized
interest (less money would have to be borrowed). If the Board
passed this ordinance tonight, you would not be borrowing money,
you would be setting forth the timetable by which the ordinance
would be advertised and the 21 days would begin for people to
object to the use of this method far borrowing money. This
ordinance would show the intention of the Board to sell $2,300,000
in General Obligation Bonds with a Bid Bond Opening on Monday,
April 3, 1989 contigent upon that there is insufficient amount
of objections to the sale of the Bonds.. Staff's recommendation
is that the Board approve the Alternate Bond Ordinance in the
amount of $2,300,000 and instruct the staff and R.V. Norene and
Associates to prepare the necessary information. This would be
published in the newspaper on March 1, 1989. J. Dement spoke
stating he would like to go with the first phase now and fund
that with funds on hand. Mr. Dement went over possible projected
revenues and expenses for 1989 and 1990. He objected to this
borrowing. Administrator Pusinelli stated this approval does
not say we have to go out for $2,300,000 in bonds. The Board
might decide to go for less or none at all. This is only an
authorization. We are not deciding on a rate increase. The Board
agreed they would like the Administrator to put these figures,
that Mr. Dement has compiled, into a memo so they could have a
concept of his projection.
K. Callanan moved to adopt Ordinance No. 1204 Authorizing The
Issuance Of $2,300,000 General Obligation Bonds Of The Village
Of Plainfield, Illinois and to direct staff and R.V. Norene to
prepare the necessary documents. Seconded by D. Lewin. Vote
by roll call. Lewin, yes; Kelly, yes; Callanan, yes; Dement,
no; Bootz, yes. 4 yes, 1 no. Motion carried.
J. Dement moved to approved Resolution No. 929 For Maintenance
Of Streets And Highways For The Appropriated Sum Of $34,000 (from
January 1, 1989 to December 31, 1989). Seconded by J. Bootz.
Vote by roll call. Lewin, yes; Kelly, yes; Callanan, yes; Dement,
yes; Bootz, yes. 5 yes, 0 no. Motion carried.
J, Bootz acknowledged receipt of the January, 1989 Treasurer's
Report,
J. Bootz moved to approve payment of the bills for the period
of February 9th thru February 2$, 1989. Seconded by L, Kelly,
Vote by roll call. Lewin, yes; Kelly, yes; Callanan, yes, Dement,
yes; Bootz, yes. 5 yes, 0 no. Motion carried.
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PLAINFTELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 19$9
FAGE SEVEN
J. Dement moved to authorize Payout #2 to Crown-Trygg for the
work of resurfacing Corbin Street, Union Street (from Route 30
to Corbin) and Lockport Street (from Center to the EJ&E Railroad
Tracks) in the amount of $7,697.57, which will be charged to
General (Streets) and Motor Fuel Tax as listed on the memo of
February 16, 1989. Seconded by J. Bootz. Vote by roll call.
Lewin, yes; Kelly, yes; Callanan, yes; Dement, yes; Bootz, yes.
5 yes, 0 no. Motion carried.
At last Board meeting (February 6, 1989), the Board approved the
low bid on the one-ton 4x4 dump truck from Coffman in Aurora.
They stated there was an error on the quote, therefore, the next
lowest bid was brought to the Board.
J. Dement moved to approve the purchase of a 1989 Chevrolet
One-Ton 4x4 Dump Truck from Bill Jacobs Chevrolet/Olds, Plainfield
for the sum of $21,486.00. We will waive the bidding procedure
and the amount be charged to #01-08-91-0625, not to exceed
$22,000.00. .Also recind previous Board action. Seconded by D.
Lewin. Vote by roll call. Lewin, yes; Kelly, yes; Callanan,
yes; Dement, yes; Bootz, yes. 5 yes, 0 no. Motion carried.
K. Callanan moved to waive bidding procedure far pick-up truck
for Water/Sewer Department and they are authorized to purchase
a 198.9 Chevrolet Pick-Up Truck from Bill Jacobs Chevrolet/Olds,
Plainfield in the amount not to exceed $11,000.00 and shall be
charged to Water and Sewer (#02-10-91-0501 and #02-11-91-0501.)
Accounts. Seconded by J. Bootz. Vote by roll call. Lewin, yes;
Kelly, yes; Callanan, yes; Dement, yes; Bootz, yes. 5 yes, 0
no. Motion carried.
Planner Waldock reported the Plan Commission meeting Tuesday,
February 21, 1989 will hold a Public Hearing on "Site Plan Review
Ordinance".
D. Lewin reported a letter of resignation has been received by
the Police Department from Dispatcher Cynthia Jones.
D. Lewin moved to authorize the Police Department to purchase
two (2) 1989 Chevrolet Caprice police vehicles from S & K
Chevrolet, Inc. of Peoria, per State of Illinois Contract #0188AA
at a cost of $24,145.76. These vehicles would be ordered on
February 21, 1989 for delivery after July 1, 1989, during the
1989/90 Budget year. Seconded by L. Kelly. Vote by roll call.
Lewin, yes; Kelly, yes; Callanan, yes; Dement, yes; Bootz, yes.
5 yes, 0 no. Motion carried.
D. Lewin acknowledged receipt of the Police Operations for
January, 1989.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1989
PAGE EIGHT
D. Lewin read a letter of commendation from Aurora Police
Department commending Officers Andru Vanderlei and James Shroba
in their assistance in a recent investigation.
D. Lewin reported Karen Jenneman has successfully completed the
requirements of Management Of Police Records System - a 24 hour
course.
D. Lewin reported commendations have been awarded to Officers
Thomas Deering and Steven Reisenberg for the arrests of three
(3) people for attempted burglary in Indian Oaks Subdivision.
Attorney Harvey reported in reference to recapture in Lakeside
Subdivision. After reviewing the Statutes, it would be difficult
to recapture for streets, gutters and curbs.
L. Kelly moved to adjourn into Executive Session, to reconvene.
Seconded by D. Lewin. Voice vote. 5 yes, 0 no. Motion carried.
9:55 p.m.
10:38 p.m.
J. Dement moved to hire David Countryman to the Street Department
at $6.50 per hour plus benefits, effective March 6th, assuming
he passes his physical and will be a 6 month probationary period.
Seconded by D. Lewin. Vote by roll call. Lewin, yes; Kelly,
yes; Callanan, yes; Dement, yes; Bootz, yes. 5 yes, 0 no. Motion
carried.
L. Kelly moved to adjourn to continue this meeting to February
27, 19$9 at 7:00 p.m. Seconded by J. Bootz. Voice vote. 5 yes,
0 no. Motion carried.
10:40 p.m.
era Krnac - V'llage Clerk
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