HomeMy Public PortalAbout02.06.89 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
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REGULAR MEETING
DATE: FEBRUARY 6, 19$9
AT; VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. DEMENT, K. CALLANAN,
D. GULLICKSEN, L. KELLY, D. LEWIN.
J. BOOTZ WAS ABSENT.
OTHERS PRESENT: M.
V.
J.
P.
D.
H.
R.
PUSTNELLT - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
COUNTRYMAN
MILLER
Mayor Latta opened the meeting at 8:13 p.m. with the pledge to
the flag.
Ro11 call was taken, J. Bootz was absent.
D. Gullicksen moved to approved the New/Old Business Section of
the Agenda with the addition of an Executive Session on
litigation, not to reconvene. Seconded by D. Lewin. Voice vote.
5 yes, 0 no. Motion carried.
D. Gullicksen moved to approve the Consent Agenda which includes
minutes of Public Hearing of November 21, 1988, minutes of Regular
Board Meetings of November 21, 1988, December 5, 1988 and December
19, 1988; request for solicitation -- Salvation Army and "Campaign
For Toxic Safety" (in the letter of approval they are to be
notified that the time for solicitation can only be from 4:00
p.m. to 6:00 p.m. - not until 9:00 p.m.). Seconded by J. Dement.
Voice vote. 5 yes, 0 no. Motion carried.
Mr. Rogina, engineer for Indian Oaks, spoke in reference to the
last two phases of Indian Oaks Subdivision - Units 5 & 6. There
are two parcels donated to Plainfield Park District; the storm
water detension area is on lot #173 in Unit #5 and rear of lot
#46 in Unit #6. The intend is to develop Unit #5 now and also
to construct the sewer and water in Unit #6. Also, the recording
of Unit #6 could take place a little later this year. It will
depend on how the bids come in for this project. Planner Waldock
stated there was discussion at the Flan Commission of the radius
of the cul-de-sacs. This Final Plat is in compliance with the
Fire District prior to their new code. Also, they are in
compliance with Village codes. J. Dement questioned if our
engineers letter dated January 13, 19$9 regarding comments (3)
lift station pump, is this generator automatic that's involved
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 6, 1989
PAGE TWO
with the lift station? Mr. Rogina stated it will be a portable
generator. J. Dement stated he would rather have an alarm hooked
up to our dispatcher station and with a permanent generator that
would be automatic as a source of back-up power for the lift
station. Mayor Latta questioned how would we know the lift
station was not working? Mr. Rogina stated an alarm would sound
and a flashing light would go on, After much more discussion,
Mr. Charles Sharp agreed to install a lift station (permanent)
with an automatic alarm to our dispatcher at the Police Station.
It was agreed the estimate of costs for improvement for the lift
station (with the automatic lift station) should increase $15,000
to $123,711.
L, Kelly moved to approve the Final Plat of Indian Oaks Units
#5 and #6, subject to engineering review, for acceptance of the
necessary emergency generator for use in the lift station in Unit
#5. Seconded by J. Dement. Vote by roll call. Dement, yes;
Callanan, yes; Gullicksen, yes; Kelly, yes; Lewin, yes. 5 yes,
0 no. Motion carried.
L. Kelly moved to adopt Ordinance No. 1203 Variation Of Maximum
Sign Size Requirements For Phillips 66 Company. Seconded by D.
- Gullicksen. Vote by roll call. Dement, no; Callanan, yes;
Gullicksen, yes; Kelly, yes; Lewin, yes. 4 yes, 1 no. Motion
carried.
Administrator Pusinelli reported we received a letter from
Hamilton Engineering dated February 1, 1989 providing us with
a proposal to upgrade and revise our Facility Plan for Wastewater
Treatment Systems to provide sewerage services which the proposal
would. be in two (2) parts: 1) first part would be due in 30 days,
it would lay out the plans as to how the Village would be able
to serve the South end of the area; and 2) more detailed
information regarding existing sanitary lines. The total cost
of these proposals will be $13,000. Mr. Hamilton stated the
southern area would be around Howard, Peerless, Lily Cache; around
St. Mary's Church, and the area of McClellan and the area on
Renwick over to Route 30. There will be two lift stations
involved in this project. A southern service area keyed on the
Renwick Road trunk sewer to be roughly bounded by the DuPage
River, Route 30 and Lily Cache Creek except in the vicinity of
Route 30. A limited eastern zone roughly along
Lockpart-Plainfield Road. A northeastern zone to be served by
a trunk sewer following the east bank of the DuPage River.. A
northwest zone roughly served by trunks following the west bank
of the DuPage 'and West Norman Drain. A western zone roughly
served by the Lockport Road west trunk sewer with a sub-trunk
generally along Springhole Creek. Mayor Latta stated we should
also address Fond-du-lac Subdivision. Mr. Hamilton stated the
first portion will be based upon filed information which we have
collected and can be completed within 30 days, The remainder
PLAINFIELD
FEBRUARY 6,
PAGE THREE
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VILLAGE BOARD OF TRUSTEES
19$9
to be submitted separately as part 2 and it may take until early
summer for completion. D. Lewin stated he would like a definite
time for completion such as first phase March 1st, second phase
should be July 1, 1989. Mr. Hamilton agreed.
K. Callanan moved to
Facility Plan for the
with the Comprehensive
for a figure not to
Seconded by J. Dement.
yes; Gullicksen, yes;
Motion carried.
direct Hamilton Engineering to revise the
Wastewater Treatment System in accordance
Plan per their letter of February 1, 1989,
exceed $13,000 for the study and report.
Vote by roll call. Dement, yes; Callanan,
Kelly, yes; Lewin, yes. 5 yes, 0 no.
Mr. Hamilton spoke in reference
January 19, 1989 in regard to
physically opening and closing
to flow to the lagoon when rain
requires refrigerated sampling,
packed in ice.
o their (Hamilton's) letter dated
monitoring weather reports and
proper gates to allow effluent
appears likely. Also, the E.F.A.
therefore, the samples .will be
Administrator Pusinelli reported the Will County Sheriff's
Department has requested use of one office in the Village Hall.
Staff recommends the Will County Sheriff's Department be given
permission to use the Village Hall as a sub-station for its
Plainfield Township Patrol Office.
K. Callanan moved to allow Will County Sheriff's Department to
utilize an office in the Plainfield Village Hall, lower level,
for the purpose of a Will County Sheriff's Department sub-station.
Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried.
D. Gullicksen moved to approve the payment of the bills for
February 1st through February 8, 1989. Seconded by J. Dement.
Voice vote. 5 yes, 0 no. Motion carried.
J. Dement read a memo from Ron Miller, Street Department Foreman,
commending Dispatcher Gail Matsui for her assistance on Sunday,
February 5, 1989 when our snow plow stalled on the EJ&E tracks.
J. Dement moved to authorize Village staff to purchase a GMC
one-ton dump truck from Coffman Brothers of Aurora in the amount
of $19,412.00 per Coffman Brothers' quote dated January 23, 1989;
that the President and Board of Trustees waive the bidding
procedure for a one-ton dump truck for the Street Department and
the amount be charged to Street Department Account No.
0108-91-0625. Seconded by L. Kelly. Vote by roll call. Dement,
yes; Callanan, yes; Gullicksen, yes; Kelly, yes; Lewin, yes. 5
yes, 0 no. Motion carried.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 6, 19$9
PAGE FOUR
J. Dement commended the Street Department for the good job they
did in clearing the snow from the streets during and after the
2~ day snow fall.
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D. Gullicksen reported Harry Countryman and his staff in the Water
and Sewer Department has compiled their Annual Report on the
operations of the sewer/water facilities in Plainfield for 1988.
He commended Mr. Countryman, Harold Pennington, A11en Persons
and Mark Stofko for putting together an excellent report.
Administrator Pusinelli reported we have received memos from Mark
Stofko and Harry Countryman regarding dark Stofko's request for
the Board's approval of his returning to work at Caterpillar from
February 1st to May 15, 1989 (a new contract which takes effect
May 1, 1989 lowers the requirement of time incurred from 10 years
to 5 years to "lock-in" a pension). While working far Caterpillar
Tractor, he will continue to work full-time for the Village. Both
Administrator Pusinelli and Harry Countryman are in full agreement
with this request.
K. Callanan moved to grant permission to Mark Stofko to fullfil
the `"'request of Mark Stofko's memo dated January 27, 1989.
Seconded by D. Gullicksen.
L. Kelly stated all Board Members received a copy of the Plan
Commission meeting tomorrow evening (2-7-89). Also, Cable T.V.
are still looking for volunteers.
D. Lewin reported Police Department has rehired former Dispatcher
Jane xwasigrach as a part-time Dispatcher in Communications
Department at starting salary of $6.36 per hour effective January
19, 1989. Also, Gail Matsui has been employed since July 15,
1988 and has performed her duties very effectively.
D. Lewin moved to award Gail Matsui a salary increase of $.25
per hour (to $6.61 per hour) effective with this pay period.
Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion
carried. (Also, this is the same Dispatcher that received a
commendation from the Street Department).
D. Lewin moved to hire Grace M. Hoyt as full-time Dispatcher as
a salary of $6.36 per hour effective February 7, 1989. Seconded
by J. Dement. Vote by roll call. Dement, yes; Callanan, yes;
Gullicksen, yes; Kelly, yes; Lewin, yes. 5 yes, 0 no. Motion
carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 0, 19$9
PAGE FIVE
D. Lewin read a letter from Phoenix Developers commending our
Police Officers for the arrest in Indian Oaks Subdivision relating
to vandalism. Chief Bennett stated this was Officers Deering
and Reisenberg involved in this arrest.
D. Gullicksen moved to adjourn into Executive Session to
reconvene. Seconded by D. Lewin. Voice vote. 5 yes, 0 no.
Motion carried.
9:20 p.m.
9:37 p.m.
Due to no action to be taken, J. Dement moved to adjourn.
Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried.
9:38 p.m.
Vera Krnac - village Clerk
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