Loading...
HomeMy Public PortalAbout04.18.94 VB MinutesPLA NFIEL V L GE OARD O T UST S REGULAR MEETING DATE: APRIL 18, 1994 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. DEMENT, J. HEIMERDINGER, M. LAMBERT, L. KELLY, R. ROCK, J. RAY. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J . HARVEY -- ATTORNEY H. HAMILTON - ENGINEER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson made two (2) Presidential Appointments to the Police Pension Board: Mr. Joseph James Ginejko and Laurie Roberts Hayes. He received a letter of appreciation and a Certificate of Accreditation from Mr. Donald Gould, Will County Emergency Management Office to Trustee Larry Ke11y for his work in ESDA, Plainfield. He spoke regarding a letter received from Sig Hjemvick, which was written on behalf of the Board of Fire and Police Commissioners stating that pursuant to statute they selected a Chairman, Sig Hjemvick; Secretary, Samuel Slocum; Board Liaison, Michael Nott. Public Comments: Mr. Rudy Junko, 16324 Winding Creek, Plainfield, Illinois. Spoke regarding a concern he had regarding backfill and final grading on his property. BUSINESS MEETING President Peterson asked for an Executive Session on personnel and to reconvene. ITEM 1 APPROVAL OF AGENDA M. Lambert moved to approve the Agenda with the Executive Session. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. TEM 2 CONSENT AGENDA L. Kelly moved the adoption of the Consent Agenda. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray,. yes; Rock, yes. 6 yes, 0 no. Motion carried. ~ 1 ~J PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 18, 1994 PAGE TWO ITEM #3 BUDGET 199 -199 Administrator Van Vooren explained the budget and it's projections over the next year to the Board. The Ways and Means Committee had no questions and thought overall it was good. J. Heimerdinger moved to adopt the 1994-1995 Budget. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. ITEM #4 HARVEST GLEN FINAL PLAT In Planner Waldock's absence, Village Engineer, Howard Hamilton spoke briefly on the Final Plat for Harvest Glen. The Final Plat for Unit One commences development in the southern portion of the development site. Unit One includes the establishment of Fescue Drive, Jordan Lane, Ranchland Drive, Madison Street, Savannah Drive and Michelle Drive. The Final Plat includes 84 Single-family homesites, and a large park site/storm detention area. Engineering review of this Final Plat as well as associated interceptor sewer extensions benefiting this project (as well as the Walker Grove Subdivision) are currently under way. The Plan Commission recommended the approval of the Final Plat subject to the following stipulations: Approval of the Engineering Plans by the Village Engineer; Compliance with provisions of the Plainfield Fire .District; Provision of satisfactory surety in the amount approved by the Village Engineer, and form approved by the Village Attorney. A brief discussion was had by the Board members. Trustee Lambert had concerns regarding the entrance sign and would it be permanent or something placed at the site for 4 or 5 years while the building was going on. He believes that subdivision entrance signs are not necessary and do not need to be permanent and that all areas should be identified as part of the community and not the subdivision that they live in. He spoke about the Boards need to control street names in subdivisions. The consensus was to go to the Developer and discuss the issue of the entrance sign, but not to hold up the Final Plat approval. M. Lambert moved to approve the Final Plat for Harvest Glen Subdivision subject to the Planning Commission stipulations. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. IT 5 RIVIERA ESTATES FINAL PLAT Village Engineer, Howard Hamilton spoke regarding the Final Plat for Riviera Estates. The subject site was annexed to the Village PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 18, 1994 PAGE THREE of Plainfield in November and the Preliminary Plat was approved at the same time. The site has a total land area of just under 11 acres. The Annexation Agreement provides for the subdivision of the site into 25 single-family homesites and an outlot for stormwater detention. The Final Plat for Riviera Estates provides the extension of Douglas Drive with access to the north property line. Riviera Drive extends south to Primrose Circle in Golden Meadows Estates Unit 4. The Riviera Estates Subdivision includes the offsite extension of sanitary sewer from the east property line of Phase One of Golden Meadows Estates. This extension will extend east along 135 St. to Rt. 59, then north along Rt. 59 to the north property line of the subject site. Offsite extension costs are to be shared between the Village of Plainfield and the developer. Cost recaptures shall be available from benefiting land owners at the time their properties develop. Annexation Agreement sets specific criteria for cost recapture via established benefit areas . Those benefit areas include the Hershel Peterson property along the west side of Rt. 59 and the Farmingdale Estates Subdivision site proposed for the east side of Rt. 59 just south of Graver Estates. Also included, are benefiting areas within portions of graver Estates Subdivision. The Village is in the process of securing easements for the offsite sanitary sewer extension. Staff . recommends approval for the Final Plat subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Fire District. Administrator Van Vooren spoke regarding talks that the Staff has been having for the better part of a year with Mr. Herschel Peterson in attempting to resolve the issue of locating water and sewer lines along his property. In an effort to work with Mr. Peterson, the Village could possibly waive 4 single-family water/sewer connections valued at approximately $13,000 and up to $1,000.00 in incurred legal fees, in consideration of the additional right-of-way. Additionally, we have forwarded Easement Agreements to the owners of the commercial property at the corners of Rt. 59 and 135th Street. The consensus of the Board was to direct the Staff to work out the location of the water and sewer lines along the Herschel Peterson property and the waiver of tap-on fees to the amount of $13, 000 and not to exceed $1, 000 legal fees. M. Lambert moved to approve the Final Plat of Riviera Estates Subdivision with the stipulations from the Planning Commission. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. ITEM 6 WINDING CREEK UNIT 7 SITE PLAN REVIEW Village Engineer, Howard Hamilton, spoke regarding the Site Plan Review for Winding Creek Unit 7. The application in this case covers ten, 4 unit townhouse buildings in Winding Creek PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 18, 1994 PAGE FOUR Subdivision, Unit 7. The subject site is located along the Commonwealth Edison power lines, south of Judith Drive, between I- 55 and Winding Creek Drive. The building layouts are consistent with previous site plans approved in June of 1993. The Landscaping Plan has been enhanced by the addition of foundation planting on either side of the end units. Larger trees and additional bushes have been added for each unit. The Facade Plans indicate some new ideas in terms of new ideas of building facades and unit orientations. Plans now provide left and right orientations for individual units. This provides greater deviation in facade styles and driveway layouts. The Plan Commission recommends approval of the Site Plan for Winding Creek Unit '7, subject to the following stipulations: All exterior lighting shall be of pedestrian scale consistent with standard Single-family dwellings; No trash enclosures shall be required for this project. Trash pickup may be accommodated at the curb adjoining each driveway on customary trash pickup days. The Soard had a lengthy discussion regarding this project. Trustee Heimerdinger was against the layouts of the Townhomes, in particular, too many doors. (front doors and garage doors) Trustee Dement addressed the issue that he believes mare open spaces are • needed in projects like this. Trustee Lambert felt that this subdivision conforms with our regulations, but would have liked to see different architectural treatments in building and facades. We need to regulate design and quality control. L. Kelly moved to approve the Site Plan for Winding Creek Subdivision Unit #7 subject to the stipulations presented by the Planning Commission. Seconded by J. Ray. Vote by roll call. Dement, no; Heimerdinger, no; Kelly, yes; Lambert, abstain; Ray, yes; Rock, no. 3 no, 2 yes, 1 abstain. The Site Plan approval of Winding Creek Unit #7 fails. ITEM 7 CLEAN-UP VISTA LANE Administrator Van Vooren spoke regarding the Clean-Up project on Vista Lane. The Village of Plainfield has been acting as agent for the Illinois Department of Transportation in the acquisition of 10 lots along the DuPage River in the vicinity of Vista Lane. The scope of this project included not only land acquisition, but also some limited clean-up and restoration. The Village has acquired 9 lots and is still working with the property owner on the last lot. Staff has solicited proposals from several vendors in town for the removal of any and all construction debris, rough grading of the excavating holes to facilitate the beginning of the clean-up. The low bid was presented to the Village by Baish Excavating, Inc. in the amount of $2,510.00 and would be eligible for reimbursement from grant funds. Staff recommends that the Village President and Board of Trustees engage the services of Baish Excavating, Inc. per PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 18, 1994 PAGE FIVE the terms of their proposals to remove debris on Vista Lane. We are hoping to acquire the last lot in the summer or early fall. Once the final grading and seeding is completed we then seek transfer of the lots from the Illinois Department of Transportation, State of Illinois to the Park District, and have no more maintenance responsibilities or acquisition or development of the park in question. Kevin Myers, property owner on Vista Lane spoke briefly. He would hope that instead of just rough grading the property, that the Village would plant something to hold down the dust. It was the consensus of the Board to pursue the final grading and restoration immediately, to get a bid on the seeding of the 9 lots, and not tv wait for the acquisition of the 10th lot, to be done no later than September 15. L. Kelly moved to approve the engagement of Baish Excavating to remove debris on the nine lots on Vista Lane. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. ITEM 8 WELL HOUSE 5 Administrator Van Vooren spoke on bid review for the Well House #5. Staff has recommended that the President and Board of Trustees approve Three (3) Resolutions awarding the following: 1) a contract to build We11 House #5 without softening addition to Kovilic Construction Company in the amount of $572,585.00; 2) a contract for pumps and motor, piping and installation to Layne-Western Co. in the amount of $103,200.00; 3) contract for engineering services with Baxter & Woodman for Well #5 in the amount not to exceed $59,000.00. The grand total anticipated for Well #5 would be $861,596.06. All funds would come from the Water and ewer Tap-On Fund. M. Lambert moved to adopt Resolutions 1065, 1066 and 1067 for construction of Well #5 by omnibus vote. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. M. Lambert moved to adopt Resolution 1065 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF PLAINFTELD AND KOVILIC CONSTRUCTION COMPANY FOR THE BUILDING OF WELL HOUSE #5, Resolution 1066 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF PLAINFIELD AND LAYNE-WESTERN CO. FOR THE PUMPS AND MOTOR, PIPING AND INSTALLATION FOR WELL HOUSE #5, Resolution 1067 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF PLATNFIELD AND BAXTER & WOODMAN FOR ENGINEERING SERVICES FOR WELL #5. Seconded by L. Kelly. vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 18, 1994 PAGE SIX 9 WEST NORMAN STORMWATER DETENTION Village Engineer, Howard Hamilton, responded to a request from President Peterson to study the feasibility of constructing a central stormwater detention lake west of Route 30. Tt was suggested as an alternative to the small ponds created for storm water detention in each subdivision. He stated that one centralized lake would not be feasible, possibly a two or three pond system could be constructed, but the cost for land acquisition could be more than $1.6 million. It was the consensus of the Board members to refer the idea of the above concept to the Planning and Development Committee. M. Lambert also expressed that a similar study could be done for the southwest area of the Village. 1 ORD NANC -AM NDING CHAPTER 8 OF THE COD OF O TNANCE OF TH VILLAGE OF PLAINFI D The Ordinance would be amending water and sewer connection charges. L. Ke11y moved to adopt ORDINANCE N0. 1555 AMENDING CHAPTER 8 OF THE CODE OF ORDINANCES OF THE VILLAGE OF PLAINFTELD and would become effective May 1, 1994. Seconded by J. Dement. Vote by roll • call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes, Rock, yes. 6 yes, o no. Motion carried. #11 RESOLUTION - SEXUAL HARASSMENT POLICY Administrator Van Voaren spoke briefly about amending the Employee Handbook to add an ANTI-HARASSMENT POLICY, which is necessary for efficient personnel administration. L. Kelly moved to adopt Resolution No. 1068 AMENDING THE PERSONNEL RULES AND REGULATIONS, COMMONLY KNOWN AS THE EMPLOYEE HANDBOOK FOR THE VILLAGE OF PLA.INFIELD. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 12 COMP INT FORMS Administrator Van Vooren spoke about the newly developed Complaint/Contact Form the Village has instituted. The form has a bottom section that requires someone at the Village Hall to contact the individual initiating the request when work/action has been completed. All forms received by the Staff will be made available at least monthly to the Board. ADMINISTRATOR'S REPORT The Board of Trustees approved a $1,000 donation for financial support to the Senior Services Center of will County and directed PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 18, 1994 PAGE SEVEN Staff to pay after May 1, 1994. L. Kelly moved to approve the purchase of parkway trees to be generally placed in Whispering Creek Subdivision area in the amount of $3,282.00. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Attorney Harvey spoke brief 1y regarding the inquiry of the Attorney General on the Village's Administrative ticket process and found that it was acceptable. Administrator Van Vooren spoke regarding the need for the Board to review the Heating and Ventilation for the Village Hall, and he will be placing on the Agenda for the upcoming Ways and Means Committee Meeting for their review. Last June, the Village Board authorized the grouting of certain manholes along the DuPage River, interceptor sewer. JoMar Telegrouting, Inc. of Plainfield has indicated a price not to exceed $7,500 to fill all the cracks and to kill the roots that are protruding through the interceptor lines. Staff is looking for authorization to proceed under a contract not to exceed $7,500 with JoMar Telegrouting, Inc. of Plainfield. L. Kelly moved to approve a contract with JaMar Telegrouting, Inc. of Plainfield for a price not to exceed $7, 500. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Additionally, Administrator Van Vooren spoke briefly regarding the revised Liquor License Ordinance and asked for the Board's review and comment, and also permission to send to all holders of current Liquor Licenses. Current licenses expire June 30, 1994. We are looking to hold a Village Wide Auction sometime in May for the disposal of surplus property and will be asking Attorney Harvey to prepare a Resolution. Administrator Van Vooren spoke regarding the need at this time to enter into a contract to purchase rock salt for snow removal through the State. Staff is proposing that we increase the tonnage from 350 tons to 400 tons. L. Kelly moved to approve the purchase of 400 tons of rock salt through the State Bid. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. The Board members held a discussion on the Wallin Woods Development Project Status. Village Engineer, Howard Hamilton, spoke regarding possible ISTEA Funding for Smart Traffic Sign. He also spoke about IDOT being out and watching traffic in the A.M. at the Winding Creek Subdivision PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 18, 1994 PAGE EIGHT entrance on Rt. 30. They expressed that they did not see anything that would warrant a traffic signal, and in fact, thought that a traffic signal would not be needed for at least 5 years. L. Kelly moved to adjourn to Executive Session. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 10:04 p.m. Adjourn to Executive Session after taking a 5 minute break and to reconvene. 10:30 p.m. Reconvene the Meeting. J. Ray moved to go out of Executive Session and return to meeting. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Appointments of Joseph James Ginejko for the rest of Mr. Rays' term until May, 1995 and Laurie Roberts Hayes for a two year term from May, 1994 to May, 1996. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to approve the employment of William Churwick as a permanent employee of the Village, having passed his probation period, at a salary of $9,68 per hour. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. J. Ray moved to adopt Ordinance No. 1556 AMENDING THE CODE OF ORDINANCES OF THE VILLAGE OF PLAINFIELD, ILLINOIS, AS IT PERTAINS TO THE ESTABLISHMENT AND ADMINISTRATION OF A BOARD OF FIRE AND POLICE COMMISSIONERS. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Ray moved to adopt Resolution No. 1069 ESTABLISHING A ROLE OF FULL-TIME SWORN LAW ENFORCEMENT OFFICERS. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. L. Kelly moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 10:35 p.m. Adjourned. ~-~ ,f'7 • SUSAN JANIK,,f`' ILLAGE CLERK