HomeMy Public PortalAbout04.18.94 VB MinutesPLA NFIEL V L GE OARD O T UST S
REGULAR MEETING
DATE: APRIL 18, 1994 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. DEMENT, J.
HEIMERDINGER, M. LAMBERT, L. KELLY,
R. ROCK, J. RAY.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLICE CHIEF
J . HARVEY -- ATTORNEY
H. HAMILTON - ENGINEER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. He then led the pledge to the
flag.
President Peterson made two (2) Presidential Appointments to the
Police Pension Board: Mr. Joseph James Ginejko and Laurie Roberts
Hayes. He received a letter of appreciation and a Certificate of
Accreditation from Mr. Donald Gould, Will County Emergency
Management Office to Trustee Larry Ke11y for his work in ESDA,
Plainfield. He spoke regarding a letter received from Sig
Hjemvick, which was written on behalf of the Board of Fire and
Police Commissioners stating that pursuant to statute they selected
a Chairman, Sig Hjemvick; Secretary, Samuel Slocum; Board Liaison,
Michael Nott.
Public Comments:
Mr. Rudy Junko, 16324 Winding Creek, Plainfield, Illinois. Spoke
regarding a concern he had regarding backfill and final grading on
his property.
BUSINESS MEETING
President Peterson asked for an Executive Session on personnel and
to reconvene.
ITEM 1 APPROVAL OF AGENDA
M. Lambert moved to approve the Agenda with the Executive Session.
Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
TEM 2 CONSENT AGENDA
L. Kelly moved the adoption of the Consent Agenda. Seconded by J.
Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Ray,. yes; Rock, yes. 6 yes, 0 no. Motion
carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 18, 1994
PAGE TWO
ITEM #3 BUDGET 199 -199
Administrator Van Vooren explained the budget and it's projections
over the next year to the Board. The Ways and Means Committee had
no questions and thought overall it was good.
J. Heimerdinger moved to adopt the 1994-1995 Budget. Seconded by
J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes;
Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
ITEM #4 HARVEST GLEN FINAL PLAT
In Planner Waldock's absence, Village Engineer, Howard Hamilton
spoke briefly on the Final Plat for Harvest Glen. The Final Plat
for Unit One commences development in the southern portion of the
development site. Unit One includes the establishment of Fescue
Drive, Jordan Lane, Ranchland Drive, Madison Street, Savannah Drive
and Michelle Drive. The Final Plat includes 84 Single-family
homesites, and a large park site/storm detention area. Engineering
review of this Final Plat as well as associated interceptor sewer
extensions benefiting this project (as well as the Walker Grove
Subdivision) are currently under way. The Plan Commission
recommended the approval of the Final Plat subject to the following
stipulations: Approval of the Engineering Plans by the Village
Engineer; Compliance with provisions of the Plainfield Fire
.District; Provision of satisfactory surety in the amount approved
by the Village Engineer, and form approved by the Village Attorney.
A brief discussion was had by the Board members. Trustee Lambert
had concerns regarding the entrance sign and would it be permanent
or something placed at the site for 4 or 5 years while the building
was going on. He believes that subdivision entrance signs are not
necessary and do not need to be permanent and that all areas should
be identified as part of the community and not the subdivision that
they live in. He spoke about the Boards need to control street
names in subdivisions. The consensus was to go to the Developer
and discuss the issue of the entrance sign, but not to hold up the
Final Plat approval.
M. Lambert moved to approve the Final Plat for Harvest Glen
Subdivision subject to the Planning Commission stipulations.
Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger,
yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
IT 5 RIVIERA ESTATES FINAL PLAT
Village Engineer, Howard Hamilton spoke regarding the Final Plat
for Riviera Estates. The subject site was annexed to the Village
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 18, 1994
PAGE THREE
of Plainfield in November and the Preliminary Plat was approved at
the same time. The site has a total land area of just under 11
acres. The Annexation Agreement provides for the subdivision of
the site into 25 single-family homesites and an outlot for
stormwater detention. The Final Plat for Riviera Estates provides
the extension of Douglas Drive with access to the north property
line. Riviera Drive extends south to Primrose Circle in Golden
Meadows Estates Unit 4. The Riviera Estates Subdivision includes
the offsite extension of sanitary sewer from the east property line
of Phase One of Golden Meadows Estates. This extension will extend
east along 135 St. to Rt. 59, then north along Rt. 59 to the north
property line of the subject site. Offsite extension costs are to
be shared between the Village of Plainfield and the developer.
Cost recaptures shall be available from benefiting land owners at
the time their properties develop. Annexation Agreement sets
specific criteria for cost recapture via established benefit areas .
Those benefit areas include the Hershel Peterson property along the
west side of Rt. 59 and the Farmingdale Estates Subdivision site
proposed for the east side of Rt. 59 just south of Graver Estates.
Also included, are benefiting areas within portions of graver
Estates Subdivision. The Village is in the process of securing
easements for the offsite sanitary sewer extension. Staff
. recommends approval for the Final Plat subject to the following
stipulations: Compliance with the requirements of the Village
Engineer; Compliance with provisions of the Plainfield Fire
District. Administrator Van Vooren spoke regarding talks that the
Staff has been having for the better part of a year with Mr.
Herschel Peterson in attempting to resolve the issue of locating
water and sewer lines along his property. In an effort to work
with Mr. Peterson, the Village could possibly waive 4 single-family
water/sewer connections valued at approximately $13,000 and up to
$1,000.00 in incurred legal fees, in consideration of the
additional right-of-way. Additionally, we have forwarded Easement
Agreements to the owners of the commercial property at the corners
of Rt. 59 and 135th Street. The consensus of the Board was to
direct the Staff to work out the location of the water and sewer
lines along the Herschel Peterson property and the waiver of tap-on
fees to the amount of $13, 000 and not to exceed $1, 000 legal fees.
M. Lambert moved to approve the Final Plat of Riviera Estates
Subdivision with the stipulations from the Planning Commission.
Seconded by R. Rock. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
ITEM 6 WINDING CREEK UNIT 7 SITE PLAN REVIEW
Village Engineer, Howard Hamilton, spoke regarding the Site Plan
Review for Winding Creek Unit 7. The application in this case
covers ten, 4 unit townhouse buildings in Winding Creek
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 18, 1994
PAGE FOUR
Subdivision, Unit 7. The subject site is located along the
Commonwealth Edison power lines, south of Judith Drive, between I-
55 and Winding Creek Drive. The building layouts are consistent
with previous site plans approved in June of 1993. The Landscaping
Plan has been enhanced by the addition of foundation planting on
either side of the end units. Larger trees and additional bushes
have been added for each unit. The Facade Plans indicate some new
ideas in terms of new ideas of building facades and unit
orientations. Plans now provide left and right orientations for
individual units. This provides greater deviation in facade styles
and driveway layouts. The Plan Commission recommends approval of
the Site Plan for Winding Creek Unit '7, subject to the following
stipulations: All exterior lighting shall be of pedestrian scale
consistent with standard Single-family dwellings; No trash
enclosures shall be required for this project. Trash pickup may be
accommodated at the curb adjoining each driveway on customary trash
pickup days.
The Soard had a lengthy discussion regarding this project. Trustee
Heimerdinger was against the layouts of the Townhomes, in
particular, too many doors. (front doors and garage doors) Trustee
Dement addressed the issue that he believes mare open spaces are
• needed in projects like this. Trustee Lambert felt that this
subdivision conforms with our regulations, but would have liked to
see different architectural treatments in building and facades.
We need to regulate design and quality control.
L. Kelly moved to approve the Site Plan for Winding Creek
Subdivision Unit #7 subject to the stipulations presented by the
Planning Commission. Seconded by J. Ray. Vote by roll call.
Dement, no; Heimerdinger, no; Kelly, yes; Lambert, abstain; Ray,
yes; Rock, no. 3 no, 2 yes, 1 abstain. The Site Plan approval of
Winding Creek Unit #7 fails.
ITEM 7 CLEAN-UP VISTA LANE
Administrator Van Vooren spoke regarding the Clean-Up project on
Vista Lane. The Village of Plainfield has been acting as agent for
the Illinois Department of Transportation in the acquisition of 10
lots along the DuPage River in the vicinity of Vista Lane. The
scope of this project included not only land acquisition, but also
some limited clean-up and restoration. The Village has acquired 9
lots and is still working with the property owner on the last lot.
Staff has solicited proposals from several vendors in town for the
removal of any and all construction debris, rough grading of the
excavating holes to facilitate the beginning of the clean-up. The
low bid was presented to the Village by Baish Excavating, Inc. in
the amount of $2,510.00 and would be eligible for reimbursement
from grant funds. Staff recommends that the Village President and
Board of Trustees engage the services of Baish Excavating, Inc. per
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 18, 1994
PAGE FIVE
the terms of their proposals to remove debris on Vista Lane. We
are hoping to acquire the last lot in the summer or early fall.
Once the final grading and seeding is completed we then seek
transfer of the lots from the Illinois Department of
Transportation, State of Illinois to the Park District, and have no
more maintenance responsibilities or acquisition or development of
the park in question. Kevin Myers, property owner on Vista Lane
spoke briefly. He would hope that instead of just rough grading
the property, that the Village would plant something to hold down
the dust. It was the consensus of the Board to pursue the final
grading and restoration immediately, to get a bid on the seeding of
the 9 lots, and not tv wait for the acquisition of the 10th lot, to
be done no later than September 15.
L. Kelly moved to approve the engagement of Baish Excavating to
remove debris on the nine lots on Vista Lane. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
ITEM 8 WELL HOUSE 5
Administrator Van Vooren spoke on bid review for the Well House #5.
Staff has recommended that the President and Board of Trustees
approve Three (3) Resolutions awarding the following: 1) a contract
to build We11 House #5 without softening addition to Kovilic
Construction Company in the amount of $572,585.00; 2) a contract
for pumps and motor, piping and installation to Layne-Western Co.
in the amount of $103,200.00; 3) contract for engineering services
with Baxter & Woodman for Well #5 in the amount not to exceed
$59,000.00. The grand total anticipated for Well #5 would be
$861,596.06. All funds would come from the Water and ewer Tap-On
Fund.
M. Lambert moved to adopt Resolutions 1065, 1066 and 1067 for
construction of Well #5 by omnibus vote. Seconded by L. Kelly.
Voice vote. 6 yes, 0 no. Motion carried.
M. Lambert moved to adopt Resolution 1065 AUTHORIZING THE EXECUTION
OF A CONTRACT BETWEEN THE VILLAGE OF PLAINFTELD AND KOVILIC
CONSTRUCTION COMPANY FOR THE BUILDING OF WELL HOUSE #5, Resolution
1066 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF
PLAINFIELD AND LAYNE-WESTERN CO. FOR THE PUMPS AND MOTOR, PIPING
AND INSTALLATION FOR WELL HOUSE #5, Resolution 1067 AUTHORIZING THE
EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF PLATNFIELD AND
BAXTER & WOODMAN FOR ENGINEERING SERVICES FOR WELL #5. Seconded by
L. Kelly. vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 18, 1994
PAGE SIX
9 WEST NORMAN STORMWATER DETENTION
Village Engineer, Howard Hamilton, responded to a request from
President Peterson to study the feasibility of constructing a
central stormwater detention lake west of Route 30. Tt was
suggested as an alternative to the small ponds created for storm
water detention in each subdivision. He stated that one
centralized lake would not be feasible, possibly a two or three
pond system could be constructed, but the cost for land acquisition
could be more than $1.6 million. It was the consensus of the Board
members to refer the idea of the above concept to the Planning and
Development Committee. M. Lambert also expressed that a similar
study could be done for the southwest area of the Village.
1 ORD NANC -AM NDING CHAPTER 8 OF THE COD OF O TNANCE OF TH
VILLAGE OF PLAINFI D
The Ordinance would be amending water and sewer connection charges.
L. Ke11y moved to adopt ORDINANCE N0. 1555 AMENDING CHAPTER 8 OF
THE CODE OF ORDINANCES OF THE VILLAGE OF PLAINFTELD and would
become effective May 1, 1994. Seconded by J. Dement. Vote by roll
• call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Ray, yes, Rock, yes. 6 yes, o no. Motion carried.
#11 RESOLUTION - SEXUAL HARASSMENT POLICY
Administrator Van Voaren spoke briefly about amending the Employee
Handbook to add an ANTI-HARASSMENT POLICY, which is necessary for
efficient personnel administration.
L. Kelly moved to adopt Resolution No. 1068 AMENDING THE PERSONNEL
RULES AND REGULATIONS, COMMONLY KNOWN AS THE EMPLOYEE HANDBOOK FOR
THE VILLAGE OF PLA.INFIELD. Seconded by M. Lambert. Vote by roll
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
12 COMP INT FORMS
Administrator Van Vooren spoke about the newly developed
Complaint/Contact Form the Village has instituted. The form has a
bottom section that requires someone at the Village Hall to contact
the individual initiating the request when work/action has been
completed. All forms received by the Staff will be made available
at least monthly to the Board.
ADMINISTRATOR'S REPORT
The Board of Trustees approved a $1,000 donation for financial
support to the Senior Services Center of will County and directed
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 18, 1994
PAGE SEVEN
Staff to pay after May 1, 1994.
L. Kelly moved to approve the purchase of parkway trees to be
generally placed in Whispering Creek Subdivision area in the amount
of $3,282.00. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
Attorney Harvey spoke brief 1y regarding the inquiry of the Attorney
General on the Village's Administrative ticket process and found
that it was acceptable.
Administrator Van Vooren spoke regarding the need for the Board to
review the Heating and Ventilation for the Village Hall, and he
will be placing on the Agenda for the upcoming Ways and Means
Committee Meeting for their review. Last June, the Village Board
authorized the grouting of certain manholes along the DuPage River,
interceptor sewer. JoMar Telegrouting, Inc. of Plainfield has
indicated a price not to exceed $7,500 to fill all the cracks and
to kill the roots that are protruding through the interceptor
lines. Staff is looking for authorization to proceed under a
contract not to exceed $7,500 with JoMar Telegrouting, Inc. of
Plainfield.
L. Kelly moved to approve a contract with JaMar Telegrouting, Inc.
of Plainfield for a price not to exceed $7, 500. Seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
Additionally, Administrator Van Vooren spoke briefly regarding the
revised Liquor License Ordinance and asked for the Board's review
and comment, and also permission to send to all holders of current
Liquor Licenses. Current licenses expire June 30, 1994. We are
looking to hold a Village Wide Auction sometime in May for the
disposal of surplus property and will be asking Attorney Harvey to
prepare a Resolution.
Administrator Van Vooren spoke regarding the need at this time to
enter into a contract to purchase rock salt for snow removal
through the State. Staff is proposing that we increase the tonnage
from 350 tons to 400 tons.
L. Kelly moved to approve the purchase of 400 tons of rock salt
through the State Bid. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
The Board members held a discussion on the Wallin Woods Development
Project Status.
Village Engineer, Howard Hamilton, spoke regarding possible ISTEA
Funding for Smart Traffic Sign. He also spoke about IDOT being out
and watching traffic in the A.M. at the Winding Creek Subdivision
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 18, 1994
PAGE EIGHT
entrance on Rt. 30. They expressed that they did not see anything
that would warrant a traffic signal, and in fact, thought that a
traffic signal would not be needed for at least 5 years.
L. Kelly moved to adjourn to Executive Session. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
10:04 p.m. Adjourn to Executive Session after taking a 5 minute
break and to reconvene.
10:30 p.m. Reconvene the Meeting.
J. Ray moved to go out of Executive Session and return to meeting.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
J. Dement moved to approve the Appointments of Joseph James Ginejko
for the rest of Mr. Rays' term until May, 1995 and Laurie Roberts
Hayes for a two year term from May, 1994 to May, 1996. Seconded by
J. Ray. Voice vote. 6 yes, 0 no. Motion carried.
L. Kelly moved to approve the employment of William Churwick as a
permanent employee of the Village, having passed his probation
period, at a salary of $9,68 per hour. Seconded by J. Ray. Voice
vote. 6 yes, 0 no. Motion carried.
J. Ray moved to adopt Ordinance No. 1556 AMENDING THE CODE OF
ORDINANCES OF THE VILLAGE OF PLAINFIELD, ILLINOIS, AS IT PERTAINS
TO THE ESTABLISHMENT AND ADMINISTRATION OF A BOARD OF FIRE AND
POLICE COMMISSIONERS. Seconded by L. Kelly. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
J. Ray moved to adopt Resolution No. 1069 ESTABLISHING A ROLE OF
FULL-TIME SWORN LAW ENFORCEMENT OFFICERS. Seconded by L. Kelly.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
L. Kelly moved to adjourn the meeting. Seconded by M. Lambert.
Voice vote. 6 yes, 0 no. Motion carried.
10:35 p.m. Adjourned.
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• SUSAN JANIK,,f`' ILLAGE CLERK