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PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: APRIL 4, 1994
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. DEMENT, J.
HEIMERDINGER, M. LAMBERT, L.
KELLY, R. ROCK. J. RAY WAS ABSENT.
OTHERS PRESENT:
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLICE CHIEF
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON - ENGINEER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, J. Ray was absent, all others were present. He
then led the pledge to the flag.
President Peterson made his announcements. April 12, 1994 from
5:00 p.m. to 9:00 Mrs. Joy Schaad from Meridian Engineers will be
holding a Public Session at the Plainfield High School Cafeteria
for people to come and give their comments concerning the traffic
problems in Plainfield, and any ideas that they might have to
express about how they can be resolved. Also, on April 21, 1994,
Comprehensive Planner, Lane Kendig, will be at the Plainfield High
School Cafeteria from 5:00 p.m. to 9:00 p.m. to meet with the
public to hear and discuss the Comprehensive Plan and to get ideas
from the public about what should develop in our Village.
President Peterson Proclaimed April 17-April 23, 1994 as Organ and
Tissue Donor Awareness Week in Plainfield and he urged everyone to
seriously consider organ donation at this time and to contact the
Regional Organ Bank of Illinois for information on this life saving
gift.
President Peterson also Proclaimed the month of April as National
Child Abuse Prevention Month and the importance of all citizens
recognizing and helping to prevent child abuse.
Public Comments:
There were no public comments.
L. Kelly moved to adjourn to the Public Hearing on the Birkett
Annexation Agreement. Seconded by M. Lambert. Voice vote. 5 yes,
0 no, 1 absent. Motion carried.
7:09 p.m. Public Hearing
7:19 p.m. Recovene the Regular Meeting
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 4, 1994
PAGE TWO
Trustee Dement thanked Dr. Edward Wardzala, the Plainfield High
School Principal and Officers Beard, Greco and Police Chief Bennett
for their excellent Gang Awareness Program held at the school.
President Peterson requested that Item #6 Appointments to Police
Commission be moved up to Item #3 on the Agenda.
L. Kelly moved to approve the amended Agenda. Seconded by M.
Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
L. Kelly moved to approve the Consent Agenda. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Ke11y, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent.
Motion carried.
ITEM #3 APPOINTMENTS TO POLICE COMMISSION
President Peterson introduced to the Board the three (3) nominees.
Mr. Samuel J. Slocum, Mr. Michael R. Nott and Sigurd J. Hjemvick.
J. Heimerdinger moved that we approve the three nominees for the
. Board of Fire and Police Commission. Seconded by L. Kelly. Vote
by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Rock, yes, 5 yes, 0 no, 1 absent.
President Peterson then appointed the three (3) nominees. Mr.
Samuel J. Slocum, Mr. Michael R. Nott and Sigurd J. Hjemvick,
The three (3) commissioners stepped forward and Clerk Janik gave
the Oath of Office to Samuel J. Slocum, Michael R. Nott and Sigurd
J. Hjemvick.
#4 HARDEES SITE PLAN REVIEW
Planner Waldock spoke regarding the Site Plan Approval for Hardee's
Restaurant. The subject site is approximately 1.97 acres in area,
The site is vacant, and has no mature trees or other significant
vegetation. Access to the site is provided via Rt. 59 along the
west. A proposed driveway extension across an adjoining lot to
Robert Avenue has been eliminated in accordance with the Plan
Commission directions. The lighting plan has been modified to
accommodate a fixture design which is parallel to the ground rather
than tilted. The building facade, landscaping, parking and trash
enclosure all appear to meet ordinance requirements. Additional
fencing has been provided along the storm detention area. Fence
height along the entire east and south property line is to be 8 ft.
The Plan Commission recommends Site Plan approval for Aurora Fast
Food Incorporated (Hardee's Restaurant at 107 Division Street with
the following 6 stipulations. 1) Compliance with the requirements
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 4, 1994
PAGE THREE
of the Village Engineer; 2) Compliance with provisions of the
Plainfield Fire District; Provide verification of IDOT approval of
access on to Illinois Rt. 59; 4) All major planting along the south
and east property lines must be 8 ft. tall. 5) Trash enclosure
should be the same materials as the facade. 6) Eliminate the exit
to Robert Avenue.
Thomas North, the owner of the Hardee's Franchise for that location
was present and answered some questions. He also asked for the
Board's approval for a variation in the plan that would move a
fence from the north side of the Hardee's site to the south side of
an adjacent lot behind the tillage Square. Ed Branich, Dorothy
Carey and Dawn Mitchell, residents from the surrounding properties
were also present and participated in the discussion. There was
concern as to the replacement of the above mentioned fence and they
also expressed to Board Members their desire that the restaurant
not be granted access to Roberts Road.
The Board members had a lengthy discussion along with Chief Bennett
who discussed the realignment of Roberts Ave. and Ft. Beggs Drive
and safety concerns.
M. Lambert moved to approve the Site Plan for Hardee's Restaurant
as submitted with the six (6) stipulations of the Plan Commission.
Seconded by J. Heimerdinger. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0
no, 1 absent. Motion carried.
ITEM #5 ANNEXATION AGREEMENT FOR BIRKETT
M. Lambert moved to adopt Ordinance No. 1553 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS AND HELEN F. BIRKETT, INDIVIDUALLY AND WENDY
D. SAUPE AND JOHN T. BIRKETT, AS CO-TRUSTEES, AND MOSER
ENTERPRISES, INC. Seconded by J. Dement. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock,
yes. 5 yes, 0 no, 1 absent. Motion carried.
ITEM POLICE T FFIC AGREEM NT
Chief Sennett discussed the need for an agreement to enforce
traffic laws and handle accidents within the Lakelands.
L. Kelly moved to adopt Ordinance No. 1554 AUTHORIZING THE
ENFORCEMENT OF THE ILLINOIS VEHICLE CODE ON PRIVATE ROADS WITHIN
THE LAKELANDS SUBDIVISION BY THE VILLAGE OF PLAINFIELD. Seconded
by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 4, 1994
PAGE FOUR
ITEM #7 RE..PAYMENT LAKELANDS OFF-SITE UTILITIES
Administrator Van Vooren discussed the Village's outstanding
financial obligations for the oversizing of the off-site utilities
to the Lakelands Subdivision. This obligation is part of the
Annexation Agreement with the Lakelands Corporation dated August
23, 1989. The Annexation Agreement anticipated that the repayment
of this oversizing of utilities would be obtained from a defined
recapture area. This area consisted of three parcels referred to
as River Ridge Subdivision, Weinhold parcel and the Kemmerer parcel
which all totals 292.94 acres. Further, the Annexation Agreement
stipulated that the Village was to pay interest to the Lakelands at
the highest allowable rate on the balance outstanding. The Village
accepted the off-site utilities on June 21, 1993 and is being
assessed an interest charge of 9$ per day. The Village currently
has sufficient monies in its Connection Fund to meet its current
and budgeted needs with surplus left to repay the Lakelands
Corporation. Village has also received to date 31 connection fees
totaling approximately $93,000.00 from the Lakelands Subdivision
and anticipates receiving approximately $1000.00 per Lot on each
permit issued in River Ridge Subdivision for a total of $80, 407.00.
Staff would recommend that the President and Board of Trustees
repay the Lakelands Corporation upon receipt of appropriate
releases from Lakelands Corporation and their lender for the
oversizing of the off-site water/sewer utilities. This cost
totaling $161,537.72 would be paid from the Connection Fund and
reimbursed through the recapture area. They also recommended that
the Village also approve the Resolution establishing the cost basis
for the Lakelands recapture area.
J. Dement moved to approve repayment of $161,537.72 to the
Lakelands Corporation and their lenders for oversizing of the off-
site water/sewer utilities, which will be recaptured through future
tap-on fees, and to authorize the Connection Fund to reimburse the
Water/Sewer Fund. Seconded by R. Rock. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, abstain; Rock,
yes. 4 yes, 1 abstain, 1 absent. Motion carried.
L. Kelly moved to adopt Resolution No. 1064 DETERMINING THE VILLAGE
OF PLAINFIELD'S ACTUAL COST TO EXTEND SEWER AND WATER TO THE
NORTHERN BOUNDARY OF THE LAKELANDS SUBDIVISION. Seconded by R.
Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Rock, yes. 5 yes, 1 absent, 0 no. Motion
carried.
#8 FT. BEGGS ROAD - WILL COUNTY STP PROJECT
Administrator Van Vooren spoke regarding a request submitted to the
Wi11 County Governmental League Transportation Committee last
September for funding the proposed Fort Beggs Drive, Roberts
PLATNFIELD VILLAGE BOARD OF TRUSTEES
APRIL 4, 1994
PAGE FIVE
Road connection. The project would eliminate the "T" intersections
at Fort Beggs and Route 59, and at Roberts Road and Route 59. It
would also include installation of a traffic light at the
intersection. The cost of the project is estimated at $984,000.
The Village would have to pay approximately $331,200 of that cost.
Tf approved by the Committee, federal funding would be made
available for the remainder of the cost. The request was
resubmitted to the Committee April 1. The project ranked very
high with the committee and recommended the Board could strengthen
its chances of approval by expressing its commitment to the project
and approving a resolution to fund its share of the cost.
Administrator Van Vooren recommended obtaining the funding by
implementing a utility tax.
Trustee Jeff Dement recommended waiting for completion of the
transportation plan before committing to any road improvement
projects. He expressed his objection to any form of tax increase.
Trustee Larry Ke11y was also against a utility tax, but did suggest
that if and when we passed Home Rule, a transfer tax would be an
excellent way to fund these types of projects. Trustee Lambert
said the utility tax might not be the right way to fund the
project, but it needs to go through. It is a primary concern far
the School District. The project would provide-major benefits: it
would provide a safety valve for east/west traffic and the more
traffic signals placed on Rt. 59, the sooner the truckers are going
to find a natural bypass. Trustee Heimerdinger stated his
approval of the project and moved to approve a resolution to
provide funding for the project. There was no second on the
motion. Motion failed. The consensus of the Board was that they
thought application for the federal funding should be ongoing, but
more discussion was needed on how the local funding would be
generated. The matter was tabled for further review.
M. Lambert moved to retroactively approve the submission of the Ft.
Beggs Street project to the Wi11 County Governmental League
Transportation Committee. Seconded by L. Kelly. Voice vote. 5
yes, 0 no, 1 absent. Motion carried.
ADMINISTRATORS REPORT
L. Kelly moved to approve the payment of legal fees and land
planner fees to Attorney Martin for his work on the Kelly- Weinhold
property annexation in the amount of $11,997.25. Seconded by J,
Dement. Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
Some discussion was had on the Community Sign program. Discussed
items to include in the scheduled Workshop for next Monday, April
11, Update Zoning Ordinance and Capital Improvement Program.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 4, 1994
PAGE SIX
PLANNER'S REPORT
The Board briefly discussed a letter from Attorney Graham which was
submitted on behalf of Joan McGowan, the prospective Bed and
Breakfast applicant. She asked the Board to reconsider its semi-
annual license fee of $275.00 per room. Mrs. McGowan feels that
the fee is excessive. The Board denied her request, in that two
committees had been involved in studying and assessing the fee.
Planner Waldock discussed a letter received from Clyde Spencer,
P.E. of Rogina and Associates. The letter requests extension of
Final Plan approval for River Ridge Estates, Unit One to allow
processing of IEPA permits. The Final Plat was approved on July
12, 1993 and an extension until April ]., 1994 was granted. Staff
recommends approval of a 90 day extension of the Final Plat
approval for River Ridge Estates Subdivision Unit One.
L. Kelly moved to approve a 90 day extension of the Final Plat for
River Ridge Estates Subdivision, Unit One. Seconded by R. Rock.
Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
Planner Waldock also spoke regarding the RFP that was sent out last
week for proposals for Historic Preservation not to exeed $3,000.00
in cost.
Chief Bennett spoke briefly regarding the long awaited WBBM
(Channel 2) Doppler Radar has finally arrived.
M. Lambert moved to adjourn to Executive Session to discuss land
acquisition and not to reconvene. Seconded by L. Ke11y. Voice
vote. 5 yes, 0 no, 1 absent. Motion carried.
9:02 p.m. Adjourn to Executive Session after taking a 5 minute
break.
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US JANIK, V GE CLERK
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