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HomeMy Public PortalAbout04.04.94 VB Minutes• • • PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: APRIL 4, 1994 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. DEMENT, J. HEIMERDINGER, M. LAMBERT, L. KELLY, R. ROCK. J. RAY WAS ABSENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON - ENGINEER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, J. Ray was absent, all others were present. He then led the pledge to the flag. President Peterson made his announcements. April 12, 1994 from 5:00 p.m. to 9:00 Mrs. Joy Schaad from Meridian Engineers will be holding a Public Session at the Plainfield High School Cafeteria for people to come and give their comments concerning the traffic problems in Plainfield, and any ideas that they might have to express about how they can be resolved. Also, on April 21, 1994, Comprehensive Planner, Lane Kendig, will be at the Plainfield High School Cafeteria from 5:00 p.m. to 9:00 p.m. to meet with the public to hear and discuss the Comprehensive Plan and to get ideas from the public about what should develop in our Village. President Peterson Proclaimed April 17-April 23, 1994 as Organ and Tissue Donor Awareness Week in Plainfield and he urged everyone to seriously consider organ donation at this time and to contact the Regional Organ Bank of Illinois for information on this life saving gift. President Peterson also Proclaimed the month of April as National Child Abuse Prevention Month and the importance of all citizens recognizing and helping to prevent child abuse. Public Comments: There were no public comments. L. Kelly moved to adjourn to the Public Hearing on the Birkett Annexation Agreement. Seconded by M. Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 7:09 p.m. Public Hearing 7:19 p.m. Recovene the Regular Meeting • PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 4, 1994 PAGE TWO Trustee Dement thanked Dr. Edward Wardzala, the Plainfield High School Principal and Officers Beard, Greco and Police Chief Bennett for their excellent Gang Awareness Program held at the school. President Peterson requested that Item #6 Appointments to Police Commission be moved up to Item #3 on the Agenda. L. Kelly moved to approve the amended Agenda. Seconded by M. Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. L. Kelly moved to approve the Consent Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. ITEM #3 APPOINTMENTS TO POLICE COMMISSION President Peterson introduced to the Board the three (3) nominees. Mr. Samuel J. Slocum, Mr. Michael R. Nott and Sigurd J. Hjemvick. J. Heimerdinger moved that we approve the three nominees for the . Board of Fire and Police Commission. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes, 5 yes, 0 no, 1 absent. President Peterson then appointed the three (3) nominees. Mr. Samuel J. Slocum, Mr. Michael R. Nott and Sigurd J. Hjemvick, The three (3) commissioners stepped forward and Clerk Janik gave the Oath of Office to Samuel J. Slocum, Michael R. Nott and Sigurd J. Hjemvick. #4 HARDEES SITE PLAN REVIEW Planner Waldock spoke regarding the Site Plan Approval for Hardee's Restaurant. The subject site is approximately 1.97 acres in area, The site is vacant, and has no mature trees or other significant vegetation. Access to the site is provided via Rt. 59 along the west. A proposed driveway extension across an adjoining lot to Robert Avenue has been eliminated in accordance with the Plan Commission directions. The lighting plan has been modified to accommodate a fixture design which is parallel to the ground rather than tilted. The building facade, landscaping, parking and trash enclosure all appear to meet ordinance requirements. Additional fencing has been provided along the storm detention area. Fence height along the entire east and south property line is to be 8 ft. The Plan Commission recommends Site Plan approval for Aurora Fast Food Incorporated (Hardee's Restaurant at 107 Division Street with the following 6 stipulations. 1) Compliance with the requirements . PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 4, 1994 PAGE THREE of the Village Engineer; 2) Compliance with provisions of the Plainfield Fire District; Provide verification of IDOT approval of access on to Illinois Rt. 59; 4) All major planting along the south and east property lines must be 8 ft. tall. 5) Trash enclosure should be the same materials as the facade. 6) Eliminate the exit to Robert Avenue. Thomas North, the owner of the Hardee's Franchise for that location was present and answered some questions. He also asked for the Board's approval for a variation in the plan that would move a fence from the north side of the Hardee's site to the south side of an adjacent lot behind the tillage Square. Ed Branich, Dorothy Carey and Dawn Mitchell, residents from the surrounding properties were also present and participated in the discussion. There was concern as to the replacement of the above mentioned fence and they also expressed to Board Members their desire that the restaurant not be granted access to Roberts Road. The Board members had a lengthy discussion along with Chief Bennett who discussed the realignment of Roberts Ave. and Ft. Beggs Drive and safety concerns. M. Lambert moved to approve the Site Plan for Hardee's Restaurant as submitted with the six (6) stipulations of the Plan Commission. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. ITEM #5 ANNEXATION AGREEMENT FOR BIRKETT M. Lambert moved to adopt Ordinance No. 1553 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS AND HELEN F. BIRKETT, INDIVIDUALLY AND WENDY D. SAUPE AND JOHN T. BIRKETT, AS CO-TRUSTEES, AND MOSER ENTERPRISES, INC. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. ITEM POLICE T FFIC AGREEM NT Chief Sennett discussed the need for an agreement to enforce traffic laws and handle accidents within the Lakelands. L. Kelly moved to adopt Ordinance No. 1554 AUTHORIZING THE ENFORCEMENT OF THE ILLINOIS VEHICLE CODE ON PRIVATE ROADS WITHIN THE LAKELANDS SUBDIVISION BY THE VILLAGE OF PLAINFIELD. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 4, 1994 PAGE FOUR ITEM #7 RE..PAYMENT LAKELANDS OFF-SITE UTILITIES Administrator Van Vooren discussed the Village's outstanding financial obligations for the oversizing of the off-site utilities to the Lakelands Subdivision. This obligation is part of the Annexation Agreement with the Lakelands Corporation dated August 23, 1989. The Annexation Agreement anticipated that the repayment of this oversizing of utilities would be obtained from a defined recapture area. This area consisted of three parcels referred to as River Ridge Subdivision, Weinhold parcel and the Kemmerer parcel which all totals 292.94 acres. Further, the Annexation Agreement stipulated that the Village was to pay interest to the Lakelands at the highest allowable rate on the balance outstanding. The Village accepted the off-site utilities on June 21, 1993 and is being assessed an interest charge of 9$ per day. The Village currently has sufficient monies in its Connection Fund to meet its current and budgeted needs with surplus left to repay the Lakelands Corporation. Village has also received to date 31 connection fees totaling approximately $93,000.00 from the Lakelands Subdivision and anticipates receiving approximately $1000.00 per Lot on each permit issued in River Ridge Subdivision for a total of $80, 407.00. Staff would recommend that the President and Board of Trustees repay the Lakelands Corporation upon receipt of appropriate releases from Lakelands Corporation and their lender for the oversizing of the off-site water/sewer utilities. This cost totaling $161,537.72 would be paid from the Connection Fund and reimbursed through the recapture area. They also recommended that the Village also approve the Resolution establishing the cost basis for the Lakelands recapture area. J. Dement moved to approve repayment of $161,537.72 to the Lakelands Corporation and their lenders for oversizing of the off- site water/sewer utilities, which will be recaptured through future tap-on fees, and to authorize the Connection Fund to reimburse the Water/Sewer Fund. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, abstain; Rock, yes. 4 yes, 1 abstain, 1 absent. Motion carried. L. Kelly moved to adopt Resolution No. 1064 DETERMINING THE VILLAGE OF PLAINFIELD'S ACTUAL COST TO EXTEND SEWER AND WATER TO THE NORTHERN BOUNDARY OF THE LAKELANDS SUBDIVISION. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 1 absent, 0 no. Motion carried. #8 FT. BEGGS ROAD - WILL COUNTY STP PROJECT Administrator Van Vooren spoke regarding a request submitted to the Wi11 County Governmental League Transportation Committee last September for funding the proposed Fort Beggs Drive, Roberts PLATNFIELD VILLAGE BOARD OF TRUSTEES APRIL 4, 1994 PAGE FIVE Road connection. The project would eliminate the "T" intersections at Fort Beggs and Route 59, and at Roberts Road and Route 59. It would also include installation of a traffic light at the intersection. The cost of the project is estimated at $984,000. The Village would have to pay approximately $331,200 of that cost. Tf approved by the Committee, federal funding would be made available for the remainder of the cost. The request was resubmitted to the Committee April 1. The project ranked very high with the committee and recommended the Board could strengthen its chances of approval by expressing its commitment to the project and approving a resolution to fund its share of the cost. Administrator Van Vooren recommended obtaining the funding by implementing a utility tax. Trustee Jeff Dement recommended waiting for completion of the transportation plan before committing to any road improvement projects. He expressed his objection to any form of tax increase. Trustee Larry Ke11y was also against a utility tax, but did suggest that if and when we passed Home Rule, a transfer tax would be an excellent way to fund these types of projects. Trustee Lambert said the utility tax might not be the right way to fund the project, but it needs to go through. It is a primary concern far the School District. The project would provide-major benefits: it would provide a safety valve for east/west traffic and the more traffic signals placed on Rt. 59, the sooner the truckers are going to find a natural bypass. Trustee Heimerdinger stated his approval of the project and moved to approve a resolution to provide funding for the project. There was no second on the motion. Motion failed. The consensus of the Board was that they thought application for the federal funding should be ongoing, but more discussion was needed on how the local funding would be generated. The matter was tabled for further review. M. Lambert moved to retroactively approve the submission of the Ft. Beggs Street project to the Wi11 County Governmental League Transportation Committee. Seconded by L. Kelly. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATORS REPORT L. Kelly moved to approve the payment of legal fees and land planner fees to Attorney Martin for his work on the Kelly- Weinhold property annexation in the amount of $11,997.25. Seconded by J, Dement. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. Some discussion was had on the Community Sign program. Discussed items to include in the scheduled Workshop for next Monday, April 11, Update Zoning Ordinance and Capital Improvement Program. . PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 4, 1994 PAGE SIX PLANNER'S REPORT The Board briefly discussed a letter from Attorney Graham which was submitted on behalf of Joan McGowan, the prospective Bed and Breakfast applicant. She asked the Board to reconsider its semi- annual license fee of $275.00 per room. Mrs. McGowan feels that the fee is excessive. The Board denied her request, in that two committees had been involved in studying and assessing the fee. Planner Waldock discussed a letter received from Clyde Spencer, P.E. of Rogina and Associates. The letter requests extension of Final Plan approval for River Ridge Estates, Unit One to allow processing of IEPA permits. The Final Plat was approved on July 12, 1993 and an extension until April ]., 1994 was granted. Staff recommends approval of a 90 day extension of the Final Plat approval for River Ridge Estates Subdivision Unit One. L. Kelly moved to approve a 90 day extension of the Final Plat for River Ridge Estates Subdivision, Unit One. Seconded by R. Rock. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. Planner Waldock also spoke regarding the RFP that was sent out last week for proposals for Historic Preservation not to exeed $3,000.00 in cost. Chief Bennett spoke briefly regarding the long awaited WBBM (Channel 2) Doppler Radar has finally arrived. M. Lambert moved to adjourn to Executive Session to discuss land acquisition and not to reconvene. Seconded by L. Ke11y. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 9:02 p.m. Adjourn to Executive Session after taking a 5 minute break. .-C~-,~ !yc...-~~ US JANIK, V GE CLERK •