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HomeMy Public PortalAbout03.21.94 VB Minutes• PLATNFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MARCH 21, 1994 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. DEMENT, J. HEIMERDINGER, M. LAMBERT, J. RAY, L. KELLY, R. ROCK. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT -- POLICE CHIEF J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON - ENGINEER At 7:02 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson made his announcements. The Illinois Liquor Commission has sustained my claims as Liquor Commissioner governing the J. & S. Tap and they will not be allowed to move into the Plainfield Plaza with a tavern operation. Also stated that he received a large amount of correspondence from owners in Whispering Creek and Indian oaks Subdivision in reference to a development of townhouses on Indian Boundary Road and Rt. 126. He will make sure that public notice is given and public announcements made because of the public's particular interest in this project. Public Comments: Mr. Rudy Junko who resides at 16324 Winding Creek Road in the Hearthside Development of Homes voiced his concerns regarding the size of his lot, and what he was led to believe he was purchasing. He had questions regarding his easements on his lot, and the placement of his shed on his lot. J. Heimerdinger requested that we remove Item d on the Consent Agenda until further information is provided. He also asked that we add Item 13 Policy on the Appointment of the Police Commission. President Peterson also requested an Executive Session on personnel and land acquisition, and to reconvene the meeting. L. Kelly moved to approve the Amended Agenda as modified. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. PLATNFIELD VILLAGE BOARD OF TRUSTEES MARCH 21, 1994 PAGE TWO J. Dement moved to approve the Consent Agenda as modified. Seconded by L. Kelly. Vote by roll call.. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. ITEM 3 AMENDED ANNEXATION AGREEMENT - BIRKETT FARM Administrator Van Vooren discussed the changes that were addressed in the amended Annexation Agreement for the Birkett Farm. The amended agreement was brought about by Maser Enterprise's proposed development for approximately 105 residentially zoned acres, also referred to as "Harvest Glen". He addressed issues dealing with Brett Street Cul-de-Sacs and the elimination of same with the total number of Lots remaining at 240; Construction of the West Norman Interceptor Sewer and Future Relief Sewer and the developers of Harvest Glen have agreed to grant the easement and construct the whole interceptor across their property and that the cost of the interceptor excluding that portion from the east side of U. S. Route 30 to the west side of U. S. Route 30 is recapturable from the defined benefit area; 135th Street Improvements and that Developer of Harvest Glen is required to contribute 1/2 of the cast to fully improve 135th Street, this funding is in addition to • Walkers Grove funding of 100 of 135th Street, therein the Village upon development of both subdivisions and completion of 135th Street receive in cash 1/2 the cost of the road improvement. This contribution is estimated at $85/foot for 1135 feet which equals $96,475.00; Impact Fees paid at time of building permit issuance $325.00 per lot; Cross Walk which will be funded by developers; and School Contribution Fees provided in lieu of land to the School which will be established at each platting. Additionally, the Developer agrees to pay any impact fee if one is formally adopted district wide. Staff recommends the approval of the amended Annexation Agreement. It was the consensus of the Board to bring an ordinance back at our next meeting, April 4, for adoption of the Amended Annexation Agreement far the Birkett Farm. M. Lambert excused himself from Item #4 and Item #5. ITEM #4 - REZONING FOR 819 NORTH EASTERN AVENUE Planner Waldock spoke regarding the request from re-zoning from T-1 Industrial to Res. A-2, Multi-family residential for a 3 acre parcel located at 819 North Eastern Avenue. The site is located along the east side of Eastern Avenue approximately 97 ft. north of Spring Hill Lane. The Planning Commission recommended approval of the rezoning request subject to stipulations: Site Plan Approval required and the preservation and rehabilitation of the existing residence on site. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 21, 1994 PAGE THREE The Board members voiced concerns with the number of townhouse units that could possibly be placed on the three acres, but in all they agreed it was a good idea of changing the Industrial Zoning. Homeowners in Spring Hill Estates were present and expressed concerns, but in general, they would rather see a development of townhomes instead of what could be built there under the present zoning. Carl Roppollo, developer of Spring Hill Estates, stated that he is the owner of 20~ of the adjoining property. He has given a formal written objection to the proposed rezoning. He stated that he would be willing to withdraw his objection if the developer, Bernard Kubinski, would consider buffering the entrance tv the subdivision with 3 single family homes and tying that together with the townhomes. The Milliron's were present, surrounding property owners, and expressed a desire to work with Mr. Kubinski in developing the 3 single family homes at the entrance. Susan Prock, owner in Spring Hill estates also spoke with her concerns. Everyone gave a vote of confidence to the developers and builders, Bernard Kubinski and Janet Lange. It was the consensus of the Board to give support to the project. ITEM #5 ORDINANCE... VARIATION TO ZONING FOR 201 BOY STREET J. Ray moved to adopt Ordinance No. 1550 VARIATION OF MINIMUM LOT SIZE REQUIREMENTS FOR PROPERTY AT 201 AMBOY STREET, OWNED BY JAMES PHELPS. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. Let the record show that Trustee Lambert returned to the meeting. ITEM #6 ORDINANCE ABATING THE 1993 TAX LEVIES J. Dement moved to adopt Ordinance No. 1551 ABATING THE 1993 TAX LEVIES FOR THE $2,125,000.00 GENERAL OBLIGATION BONDS, SERIES 1989 AND THE GENERAL REFUNDING OBLIGATION BONDS, SERIES 1993B, OF THE VILLAGE OF PLAINFTELD, ILLINOIS. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. ITEM 7 AUDIT PROPOSALS Administrator Van Vooren summarized audit proposals received by the Village for the 1993-94 fiscal year. Staff would suggest that the Village of Plainfield engage the services of Knutte, Krueger and Smits, P.C. to complete the 1993-1994 fiscal audits for the Village of Plainfield at a cost not to exceed $7,500.00. Additionally, Staff would like to publicly thank Veatch, Rich & Nadler Chtd. and Mr. Marty Freidman for their assistance to the Village over the last four years. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 21, 1994 PAGE FOUR J. Dement moved to approve the engagement of services of Knutte, Krueger and Smits, P.C. to complete the 1993-1994 fiscal audits at a cost not to exceed $7,500.00. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. ITEM #8 JOINT AGREEMENT IDOT-NAPERVILLE/,,.PLAINFLELD_RD. Administrator Van Vooren discussed a letter received from the Chamber of Commerce wherein they expressed a desire to work with the Village and affected property owners in offering ideas, support and aid to enhance the natural attraction of improvements made along Lockport Street in Downtown Plainfield. M. Lambert moved to authorize the execution by Village President of an Agreement between IDOT and the Village of Plainfield for the improvement and jurisdictional transfer of Napervile/Plainfield Road in exchange for the completion of the Downtown Lighting Project. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. M. Lambert moved to adopt Ordinance No. 1552 JURISDTCTTONAL TRANSFER OF NAPERVILLE/PLAINFIELD ROAD. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. ITEM 9 1994 STREET MAINTENANCE PROGRAM M. Lambert moved to adopt Resolution 1063 FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE. To give authorization for Village President and Clerk to sign the Engineering contract and municipal estimate to complete the program. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. ITEM 10 CABLE TV RATE REGULATIONS The Village of Plainfield has the ability through recently authorized Federal Legislation to review Continental Cablevisian rates as they relate to basic service. In order to review these rates, the Village must file an application with the F.C.C. to be certified. This procedure is by no means a simple task and if certified, could require detailed financial analysis of Continental's rate forms to determine the basic rate levels. In that Continental is the principle provider of cable TV in Will County, the Will County Governmental League is seeking to form a consortium to assist in rate regulations and possible franchise renewals. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 21, 1994 PAGE FIVE IT 11 SID FOR WELL HOUSE 5 We opened bids last week, and the Water and Sewer Committee are in the process of evaluating the results and we will be coming back with a recommendation to the Board. ITEM 12 AGENDA Trustee Heimerdinger proposed that we change the day of the delivery of the packet of information and the makeup of the Agenda, to advance it so that it would be delivered to Trustees at least 7 days before the meeting. The advantage would be that we would have more time to review the data, and would give us the possibility of discussing same with the Staff. The Board all agreed and directed the Staff to prepare and deliver 7 days before the meeting. ITEM #13 POLICY ON POLICE COMMISSION Attorney Harvey spoke briefly that upon the official count of the Special Census, the population of the Village of Plainfield was 5,672 on March 10, 1994 and within 30 days there should be an appointment of three (3) commissioners to the Village of Plainfield Police and Fire Commission which is required by statute. The appointments should be made by the President with the advise and consent of the Village Trustees. The purpose of the Police Commission is to promote, discipline and handle all matters that we as a Board presently do in regards to the Police Department. President Peterson sent a letter to the Board with nominees for the three (3) commissioners to be appointed. Discussion took place regarding the nominees. The Board can either approve or reject the appointments. ADMINISTRATO..R~S REPORT Administrator Van Vooren discussed some concern with regard to the Northwestern University Traffic Institute regarding the Tri-River Training Board and its failure to pay outstanding training invoices. Annual Will County Municipal League Drive Down to Springfield will be Wednesday, April 13, ].994. Our ISTEA Grant for the relocation of Renwick Bridge and the Pedestrian Bicycle Access and the Beautification of Vista Park has not received funding. Spoke briefly regarding a letter from Mr. and Mrs. Robert Rogers addressed to Larry See, Highway Commissioner, asking for help in correcting a stormwater management problem relative to a County Subdivision. Some of the stormwater that comes through their subdivision passes through Village of Plainfield property (Rt. 30 Business District). I responded with a letter to Larry See letting them know of our willingness to work with them in attempting to develop a program to address the areas drainage concerns. Additionally, I have worked up a price to redo the Village Hall • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 21, 1994 PAGE SIX Plans at a price of $2,600.00 with the firm of Cody Sr?~n. There is also a second proposal to do mechanical investigation and review for the heating and air-conditioning in the amount of $1,000.00. L. Kelly moved to approve $2, 600.00 to Cody Br ~.un for plans for the Village Ha11, along with an additional amount possibly in the amount of $1,000.00 for proposal on investigation and review of heating and air-conditioning. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT H. Hamilton spoke regarding FEMA Floodplain Map Revisions for the West Norman Drain, Lily Cache Creek and other tributaries to the DuPage River. The new maps will impact homes in Pheasant Chase Subdivision and perhaps Quail Run. We have been informed by FEMA that the formal 90 day review period has started as of March 2, 1994. Staff recommends that affected individual owners be notified of the new Federal Flood plain limits; and the Village should coordinate efforts to have the West Norman Drain culverts enlarged at 143rd Street and Rt. 59. • PLANNER'S REPORT Planner Waldock updated the Board of the Development Committee activity with regard to Golden Meadows. They met last Friday, and those present were Attorney James Harvey, myself, Inspector Tu11os, and Trustee Ray and Dement, as well as the Administrator, David Van Vooren. We had an opportunity to discuss the issues involved in regard to the problems the homeowners are experiencing. The meeting resulted in discussion of how to approach the legal issues involved. Staff reported that we also met with three (3) owners that expressed safety concerns with regard to their structural conditions. The Building Inspector and Electrical Inspector visited those three (3) sites and reported results of their findings. We have not found any specific safety items that are of immediate concern. There are some structural and code related items on the lists, and we have received 20 lists of items. We are exploring the topics of increasing code standards for architectural certification of construction plans that come in. We are looking at acquiring the use of dumpsters on each new construction site, and we discussed at some length the issue of the penalty bond for temporary occupancy issuances. I was asked by the Committee to set up a meeting with Mr. Ken Neumann for later this week to commence the discussions of the problems and concerns and to begin to see that they are addressed. There were roughly 300 items of the 20 letters received that related to quality or warranty issues. 13~ of the items were related to codes or structural categories, 6~ . fell under miscellaneous category. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 21, 1994 PAGE SEVEN The Board discussed the activities of Lane Kendig who visited Plainfield last Tuesday and his interviews with them, members of the Planning Commission and other officials and residents. Mr. Kendig has submitted a second letter requesting information ie. obtaining comprehensive plans from surrounding communities, FEMA base maps, and has cleared April 12 for a Transportation Public Meeting which we will be advertising in the newspaper. In the next month we will be scheduling a series of additional public meetings, which we will advertise and invite the public. H. Hamilton briefly spoke on his discussion with Mr. Ken Neuman regarding the pond and the sidewalks leading into same at Golden Meadows Estates. He made some observations and possibly some conclusions to the concerns raised by the homeowners and this information was passed on to the Development Committee. R. Rock moved to adjourn to Executive Session to discuss personnel and land acquisition and to reconvene. Seconded by J. Dement. Voice vote. 6 yes, o no. Motion carried. 9:30 p.m. Five minute break 10:10 p.m. Reconvene President Peterson nominated for the Police Commission Mr. Roger Rickman, Mr, Sigurd Hjemvick and Mr. Michael Cross. The Board voted individually on each named appointee. Mr. Roger Rickman. Vote by roll call. Dement, no; Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, no. 3 yes, 3 no. Appointment failed. Mr, Sigurd Hjemvick. Vote by roll call. Dement, yes; Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, no; Rock, no. 3 yes, 3 no. Appointment failed. Mr. Michael Cross. Vote by roll call. Dement, no; Heimerdinger, no; Kelly, no; Lambert, no; Ray, no; Rock, no. 0 yes, 6 no. Appointment failed. J. Ray moved to adjourn the meeting. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 10:15 p.m. ~~~~ SUSAN J IK, VILLAGE CLERK