HomeMy Public PortalAbout03.21.94 VB Minutes•
PLATNFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: MARCH 21, 1994
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. DEMENT, J.
HEIMERDINGER, M. LAMBERT, J. RAY,
L. KELLY, R. ROCK.
OTHERS PRESENT:
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT -- POLICE CHIEF
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON - ENGINEER
At 7:02 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. He then led the pledge to the
flag.
President Peterson made his announcements. The Illinois Liquor
Commission has sustained my claims as Liquor Commissioner governing
the J. & S. Tap and they will not be allowed to move into the
Plainfield Plaza with a tavern operation. Also stated that he
received a large amount of correspondence from owners in Whispering
Creek and Indian oaks Subdivision in reference to a development of
townhouses on Indian Boundary Road and Rt. 126. He will make sure
that public notice is given and public announcements made because
of the public's particular interest in this project.
Public Comments:
Mr. Rudy Junko who resides at 16324 Winding Creek Road in the
Hearthside Development of Homes voiced his concerns regarding the
size of his lot, and what he was led to believe he was purchasing.
He had questions regarding his easements on his lot, and the
placement of his shed on his lot.
J. Heimerdinger requested that we remove Item d on the Consent
Agenda until further information is provided. He also asked that
we add Item 13 Policy on the Appointment of the Police Commission.
President Peterson also requested an Executive Session on personnel
and land acquisition, and to reconvene the meeting.
L. Kelly moved to approve the Amended Agenda as modified. Seconded
by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
PLATNFIELD VILLAGE BOARD OF TRUSTEES
MARCH 21, 1994
PAGE TWO
J. Dement moved to approve the Consent Agenda as modified.
Seconded by L. Kelly. Vote by roll call.. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
ITEM 3 AMENDED ANNEXATION AGREEMENT - BIRKETT FARM
Administrator Van Vooren discussed the changes that were addressed
in the amended Annexation Agreement for the Birkett Farm. The
amended agreement was brought about by Maser Enterprise's proposed
development for approximately 105 residentially zoned acres, also
referred to as "Harvest Glen". He addressed issues dealing with
Brett Street Cul-de-Sacs and the elimination of same with the total
number of Lots remaining at 240; Construction of the West Norman
Interceptor Sewer and Future Relief Sewer and the developers of
Harvest Glen have agreed to grant the easement and construct the
whole interceptor across their property and that the cost of the
interceptor excluding that portion from the east side of U. S.
Route 30 to the west side of U. S. Route 30 is recapturable from
the defined benefit area; 135th Street Improvements and that
Developer of Harvest Glen is required to contribute 1/2 of the cast
to fully improve 135th Street, this funding is in addition to
• Walkers Grove funding of 100 of 135th Street, therein the Village
upon development of both subdivisions and completion of 135th
Street receive in cash 1/2 the cost of the road improvement. This
contribution is estimated at $85/foot for 1135 feet which equals
$96,475.00; Impact Fees paid at time of building permit issuance
$325.00 per lot; Cross Walk which will be funded by developers; and
School Contribution Fees provided in lieu of land to the School
which will be established at each platting. Additionally, the
Developer agrees to pay any impact fee if one is formally adopted
district wide. Staff recommends the approval of the amended
Annexation Agreement.
It was the consensus of the Board to bring an ordinance back at our
next meeting, April 4, for adoption of the Amended Annexation
Agreement far the Birkett Farm.
M. Lambert excused himself from Item #4 and Item #5.
ITEM #4 - REZONING FOR 819 NORTH EASTERN AVENUE
Planner Waldock spoke regarding the request from re-zoning from T-1
Industrial to Res. A-2, Multi-family residential for a 3 acre
parcel located at 819 North Eastern Avenue. The site is located
along the east side of Eastern Avenue approximately 97 ft. north of
Spring Hill Lane. The Planning Commission recommended approval of
the rezoning request subject to stipulations: Site Plan Approval
required and the preservation and rehabilitation of the existing
residence on site.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 21, 1994
PAGE THREE
The Board members voiced concerns with the number of townhouse
units that could possibly be placed on the three acres, but in all
they agreed it was a good idea of changing the Industrial Zoning.
Homeowners in Spring Hill Estates were present and expressed
concerns, but in general, they would rather see a development of
townhomes instead of what could be built there under the present
zoning. Carl Roppollo, developer of Spring Hill Estates, stated
that he is the owner of 20~ of the adjoining property. He has
given a formal written objection to the proposed rezoning. He
stated that he would be willing to withdraw his objection if the
developer, Bernard Kubinski, would consider buffering the entrance
tv the subdivision with 3 single family homes and tying that
together with the townhomes. The Milliron's were present,
surrounding property owners, and expressed a desire to work with
Mr. Kubinski in developing the 3 single family homes at the
entrance. Susan Prock, owner in Spring Hill estates also spoke
with her concerns. Everyone gave a vote of confidence to the
developers and builders, Bernard Kubinski and Janet Lange. It was
the consensus of the Board to give support to the project.
ITEM #5 ORDINANCE... VARIATION TO ZONING FOR 201 BOY STREET
J. Ray moved to adopt Ordinance No. 1550 VARIATION OF MINIMUM LOT
SIZE REQUIREMENTS FOR PROPERTY AT 201 AMBOY STREET, OWNED BY JAMES
PHELPS. Seconded by L. Kelly. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no.
Motion carried.
Let the record show that Trustee Lambert returned to the meeting.
ITEM #6 ORDINANCE ABATING THE 1993 TAX LEVIES
J. Dement moved to adopt Ordinance No. 1551 ABATING THE 1993 TAX
LEVIES FOR THE $2,125,000.00 GENERAL OBLIGATION BONDS, SERIES 1989
AND THE GENERAL REFUNDING OBLIGATION BONDS, SERIES 1993B, OF THE
VILLAGE OF PLAINFTELD, ILLINOIS. Seconded by L. Kelly. Vote by
roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
ITEM 7 AUDIT PROPOSALS
Administrator Van Vooren summarized audit proposals received by the
Village for the 1993-94 fiscal year. Staff would suggest that the
Village of Plainfield engage the services of Knutte, Krueger and
Smits, P.C. to complete the 1993-1994 fiscal audits for the Village
of Plainfield at a cost not to exceed $7,500.00. Additionally,
Staff would like to publicly thank Veatch, Rich & Nadler Chtd. and
Mr. Marty Freidman for their assistance to the Village over the
last four years.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 21, 1994
PAGE FOUR
J. Dement moved to approve the engagement of services of Knutte,
Krueger and Smits, P.C. to complete the 1993-1994 fiscal audits at
a cost not to exceed $7,500.00. Seconded by L. Kelly. Voice vote.
6 yes, 0 no. Motion carried.
ITEM #8 JOINT AGREEMENT IDOT-NAPERVILLE/,,.PLAINFLELD_RD.
Administrator Van Vooren discussed a letter received from the
Chamber of Commerce wherein they expressed a desire to work with
the Village and affected property owners in offering ideas, support
and aid to enhance the natural attraction of improvements made
along Lockport Street in Downtown Plainfield.
M. Lambert moved to authorize the execution by Village President of
an Agreement between IDOT and the Village of Plainfield for the
improvement and jurisdictional transfer of Napervile/Plainfield
Road in exchange for the completion of the Downtown Lighting
Project. Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
M. Lambert moved to adopt Ordinance No. 1552 JURISDTCTTONAL
TRANSFER OF NAPERVILLE/PLAINFIELD ROAD. Seconded by J. Dement.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
ITEM 9 1994 STREET MAINTENANCE PROGRAM
M. Lambert moved to adopt Resolution 1063 FOR MAINTENANCE OF
STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY
CODE. To give authorization for Village President and Clerk to sign
the Engineering contract and municipal estimate to complete the
program. Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
ITEM 10 CABLE TV RATE REGULATIONS
The Village of Plainfield has the ability through recently
authorized Federal Legislation to review Continental Cablevisian
rates as they relate to basic service. In order to review these
rates, the Village must file an application with the F.C.C. to be
certified. This procedure is by no means a simple task and if
certified, could require detailed financial analysis of
Continental's rate forms to determine the basic rate levels. In
that Continental is the principle provider of cable TV in Will
County, the Will County Governmental League is seeking to form a
consortium to assist in rate regulations and possible franchise
renewals.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 21, 1994
PAGE FIVE
IT 11 SID FOR WELL HOUSE 5
We opened bids last week, and the Water and Sewer Committee are in
the process of evaluating the results and we will be coming back
with a recommendation to the Board.
ITEM 12 AGENDA
Trustee Heimerdinger proposed that we change the day of the
delivery of the packet of information and the makeup of the Agenda,
to advance it so that it would be delivered to Trustees at least 7
days before the meeting. The advantage would be that we would have
more time to review the data, and would give us the possibility of
discussing same with the Staff. The Board all agreed and directed
the Staff to prepare and deliver 7 days before the meeting.
ITEM #13 POLICY ON POLICE COMMISSION
Attorney Harvey spoke briefly that upon the official count of the
Special Census, the population of the Village of Plainfield was
5,672 on March 10, 1994 and within 30 days there should be an
appointment of three (3) commissioners to the Village of Plainfield
Police and Fire Commission which is required by statute. The
appointments should be made by the President with the advise and
consent of the Village Trustees. The purpose of the Police
Commission is to promote, discipline and handle all matters that we
as a Board presently do in regards to the Police Department.
President Peterson sent a letter to the Board with nominees for the
three (3) commissioners to be appointed. Discussion took place
regarding the nominees. The Board can either approve or reject the
appointments.
ADMINISTRATO..R~S REPORT
Administrator Van Vooren discussed some concern with regard to the
Northwestern University Traffic Institute regarding the Tri-River
Training Board and its failure to pay outstanding training
invoices. Annual Will County Municipal League Drive Down to
Springfield will be Wednesday, April 13, ].994. Our ISTEA Grant for
the relocation of Renwick Bridge and the Pedestrian Bicycle Access
and the Beautification of Vista Park has not received funding.
Spoke briefly regarding a letter from Mr. and Mrs. Robert Rogers
addressed to Larry See, Highway Commissioner, asking for help in
correcting a stormwater management problem relative to a County
Subdivision. Some of the stormwater that comes through their
subdivision passes through Village of Plainfield property (Rt. 30
Business District). I responded with a letter to Larry See letting
them know of our willingness to work with them in attempting to
develop a program to address the areas drainage concerns.
Additionally, I have worked up a price to redo the Village Hall
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 21, 1994
PAGE SIX
Plans at a price of $2,600.00 with the firm of Cody Sr?~n. There
is also a second proposal to do mechanical investigation and review
for the heating and air-conditioning in the amount of $1,000.00.
L. Kelly moved to approve $2, 600.00 to Cody Br ~.un for plans for the
Village Ha11, along with an additional amount possibly in the
amount of $1,000.00 for proposal on investigation and review of
heating and air-conditioning. Seconded by M. Lambert. Voice
vote. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
H. Hamilton spoke regarding FEMA Floodplain Map Revisions for the
West Norman Drain, Lily Cache Creek and other tributaries to the
DuPage River. The new maps will impact homes in Pheasant Chase
Subdivision and perhaps Quail Run. We have been informed by FEMA
that the formal 90 day review period has started as of March 2,
1994. Staff recommends that affected individual owners be notified
of the new Federal Flood plain limits; and the Village should
coordinate efforts to have the West Norman Drain culverts enlarged
at 143rd Street and Rt. 59.
• PLANNER'S REPORT
Planner Waldock updated the Board of the Development Committee
activity with regard to Golden Meadows. They met last Friday, and
those present were Attorney James Harvey, myself, Inspector Tu11os,
and Trustee Ray and Dement, as well as the Administrator, David Van
Vooren. We had an opportunity to discuss the issues involved in
regard to the problems the homeowners are experiencing. The
meeting resulted in discussion of how to approach the legal issues
involved. Staff reported that we also met with three (3) owners
that expressed safety concerns with regard to their structural
conditions. The Building Inspector and Electrical Inspector
visited those three (3) sites and reported results of their
findings. We have not found any specific safety items that are of
immediate concern. There are some structural and code related
items on the lists, and we have received 20 lists of items. We are
exploring the topics of increasing code standards for architectural
certification of construction plans that come in. We are looking
at acquiring the use of dumpsters on each new construction site,
and we discussed at some length the issue of the penalty bond for
temporary occupancy issuances. I was asked by the Committee to set
up a meeting with Mr. Ken Neumann for later this week to commence
the discussions of the problems and concerns and to begin to see
that they are addressed. There were roughly 300 items of the 20
letters received that related to quality or warranty issues. 13~
of the items were related to codes or structural categories, 6~
. fell under miscellaneous category.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 21, 1994
PAGE SEVEN
The Board discussed the activities of Lane Kendig who visited
Plainfield last Tuesday and his interviews with them, members of
the Planning Commission and other officials and residents. Mr.
Kendig has submitted a second letter requesting information ie.
obtaining comprehensive plans from surrounding communities, FEMA
base maps, and has cleared April 12 for a Transportation Public
Meeting which we will be advertising in the newspaper. In the next
month we will be scheduling a series of additional public meetings,
which we will advertise and invite the public.
H. Hamilton briefly spoke on his discussion with Mr. Ken Neuman
regarding the pond and the sidewalks leading into same at Golden
Meadows Estates. He made some observations and possibly some
conclusions to the concerns raised by the homeowners and this
information was passed on to the Development Committee.
R. Rock moved to adjourn to Executive Session to discuss personnel
and land acquisition and to reconvene. Seconded by J. Dement.
Voice vote. 6 yes, o no. Motion carried.
9:30 p.m. Five minute break
10:10 p.m. Reconvene
President Peterson nominated for the Police Commission Mr. Roger
Rickman, Mr, Sigurd Hjemvick and Mr. Michael Cross. The Board
voted individually on each named appointee.
Mr. Roger Rickman. Vote by roll call. Dement, no; Heimerdinger,
no; Kelly, yes; Lambert, yes; Ray, yes; Rock, no. 3 yes, 3 no.
Appointment failed.
Mr, Sigurd Hjemvick. Vote by roll call. Dement, yes;
Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, no; Rock, no. 3
yes, 3 no. Appointment failed.
Mr. Michael Cross. Vote by roll call. Dement, no; Heimerdinger,
no; Kelly, no; Lambert, no; Ray, no; Rock, no. 0 yes, 6 no.
Appointment failed.
J. Ray moved to adjourn the meeting. Seconded by J. Dement. Voice
vote. 6 yes, 0 no. Motion carried.
10:15 p.m.
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SUSAN J IK, VILLAGE CLERK