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HomeMy Public PortalAbout02.21.94 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: FEBRUARY 21, 1994 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. DEMENT, J. HEIMERDINGER, M. LAMBERT, J. RAY, L. KELLY. R. ROCK WAS ABSENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY _ ATTORNEY P. WALDOCK - PLANNER H. HAMILTON -- ENGINEER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, R. Rock was absent, all other Trustees were present. Mr. Jim Sobkoviak, led the pledge to the flag. Public Comments_ There were no public comments. Trustee Dement spoke about the concerns that residents had wha live at Golden Meadows Estates. These concerns center around the Staff, Village Inspections, and the developer of that subdivision. Trustee Lambert recommended that we move Item #3 to Item #12 - Resolution discouraging routing a major roadway through Wallin and Spangler Farm. The Board agreed. President Peterson stated that we needed an Executive Session on land acquisition and personnel, not to reconvene. Trustee Dement spoke regarding the need for a discussion on a letter sent by President Peterson to the Trustees regarding policy issues. It was suggested to place this as Item #13 if time permits. J. Dement moved to approve the Agenda as amended. Seconded by J. Heimerdinger. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. J. Heimerdinger moved to approve the Consent Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. 1 absent. Motion carried. Administrator Van Vooren spoke regarding Continental Cablevision's request that the franchise agreement be amended so that they are not required to carry the FM signal. Mr. Roger Connor of Continental Cablevision was present to discuss this request. Staff recommends that the President and Board of Trustees approve the PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 21, 1994 PAGE TWO Ordinance amending the Cable TV franchise to eliminate FM service. J. Ray moved to approve Ordinance No. 1.546 REVISING THE NON- EXCLUSIVE CABLE TELEVISION FRANCHISE GRANTED TO CONTINENTAL CABLEVISION OF WILL COUNTY, L. P. TO REMOVE THE "FM SERVICE" AND REPLACE IT WITH VIDEO SERVICES. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. 1 absent. Motion carried. Planner Waldock spoke regarding the Preliminary Plat approval for a 7-Lot Commercial Subdivision. Location: Along the west side of Rt. 59 south of Wedgewood Court. Applicant: J.E.C. Properties, Incorporated. Current Zoning: B-3, General Business District. The site was annexed into the Village in 1989 as part of the expansion activity occurring at that time. Sewer and water are accessible to the site via the Annexation Agreement and existing sewer and water lines extended along the east side of Rt. 59. No specific development is proposed for this commercial subdivision at this time. The subdivision proposal includes development of seven commercial lots and the establishment of Dayfield Drive. Lot sizes range from 1 acre to 5.5 acres in area. The Plan Commission heard comments from residents of Wedgewood Court. The discussion was • regarding fencing and/or landscaping buffering along the common property line separation between the two subdivisions. Mr. Lichtenwalter has agreed to landscaping along this property to address this issue. Further, the developer has offered to provide a landscape contribution of $4.00/lineal foot to each adjoining owner to supplement the neighbors own landscaping and act as a buffer. The Plan Commission recommends that Village Board approve the Preliminary Plat for the seven-lot Commercial Subdivision known as J.E.C. Subdivision along the west side of Rt. 59 south of Wedgewood Court, subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Fire District; Provide detailed landscaping plans for the area adjoining the north property line of the subject site and the west property line and storm water detention area. Landscaping Plans should also provide detail for the materials used for the median strip of Dayfield Drive; Coordinate utility designs to utilize Vintage Harvest Lift Station, assuming Vintage Harvest develops first; Dedicate adequate additional right-of-way to meet the needs of the Illinois Department of Transportation, establish a no access easement along Rt. 59; The berm should be established at the time of Subdivison grading, with ground cover planted on it. The landscaping is to be completed at the time of the development; Sidewalks shall be required along Dayfield Drive on the side of the street where development occurs. Sidewalk installation shall be completed within two years from the date of occupancy of the first structure; A berm is to be constructed between the site and adjacent landowners at the time of installation of initial improvements. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 21, 1994 PAGE THREE J. Ray moved to approve the preliminary plat for J.E.C. Subdivision, a commercial subdivision on the west side of Route 59 south of Wedgewood Court, with the eight (8) recommendations from the Plan Commission plus the revision of the north property line landscape plan. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes. 5 yes, o no, 1 absent. Motion carried. M. Lambert excused himself from the meeting during the next discussion because of a business interest. Planner Waldock spoke regarding the rezoning from B-2, General Business District to B-4, Highway Business District. Location: 902 N. Michigan Avenue. Applicant: Michael Vitullo, Proprietor of Nabby's Restaurant. The applicants desire to operate a drive-up window at their present restaurant location. The business at present offers carry-out and self service dine-in restaurant services. The business presently has a liquor license for consumption at the tables or an the out door deck dining area. The restaurant is about 2,250 sq. ft. in area. Parking is provided for 45 cars. Proposed zoning is consistent with the site's highway location. The concept plans indicate that a drive-up window could be constructed to provide stacking for seven cars and parking for 24. This is sufficient to meet ordinance standards and would appear to function adequately. The establishment currently offers liquor (by the glass at the tables). This may conflict with current policy of not allowing a mix of liquor with auto related businesses. No harmful impacts on surrounding land uses are anticipated. The Plan Commission recommends the approval to rezone Nabby's Restaurant at 902 N. Michigan Avenue from B-2, General Business to B-4, Highway Business with the following stipulations: Resolve liquor sales concerns; complete full Site Plan review process including compliance with commercial development codes for signage, landscaping, lighting and buffering; the zoning would not be effective if the Site Plan is not approved at a future date. Trustees voiced some opposition to a drive-up window in an establishment with a liquor license. It was suggested that the liquor issue be addressed later when the site plan is considered. After discussion, J. Heimerdinger moved to approve a rezoning from B-2 to B-4 for Nabby's Restaurant, instructing Staff to prepare an Ordinance for same, taking into consideration the exceptions of the Planning Commission. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes. 4 yes, 1 abstain, 1 absent. Motion carried. For the record, Trustee Lambert returned to the meeting. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 21, 1994 PAGE FOUR Planner waldock spoke regarding the receipt of a letter from D. R. Horton and the developer of the Arbors of Plainfield, requesting consideration of a large directional sign (billboard) located on Rt. 59 on the Fritz Farm site. This is an off-premises sign, not customarily provided for by ordinance. Matter of fact, off- premises signs generally are prohibited from the Village sign ordinance regulation. Developer, Howard Koop, spoke briefly on the need of the large billboard directing traffic to the site, and described the landscaping that would be surrounding the sign. It was the consensus of the Board that the issue of the sign should be directed to the Commerce Committee and Development Committee at this time. J. Dement moved to adopt Ordinance 1547 REZONING OF PROPERTY OWNED BY MARK SOAVE, LOCATED ON LOT 6, RIVERVIEW ESTATES SUBDIVISION, WEST OF NAPERVILLE/PLAINFIELD ROAD AT MILL STREET. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes. 5 yes, 0 no, 1 absent. Motion carried. M. Lambert moved to adopt Resolution No. 1061 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS AND LANE KENDIG, INC. FOR PROFESSIONAL SERVICES TO COMPLETE A COMPREHENSIVE MASTER PLAN FOR THE VILLAGE OF PLAINFIELD. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, no. 4 yes, 1 no, 1 absent. Motion carried. Item ,~10, Appointment of Debra Bostjancic on the Police Committee was deferred until further notice. Sam Slocum, member of the Police Committee spoke regarding his recommendation that some action be taken on the Fire and Police Commission soon, because we are in the process of testing for a Police Officer and establishing an eligibility list and that list is in jeopardy of being null and void, if the Fire and Police Commission is voted in. Administrator Van Vooren stated that he has since asked Attorney Harvey to provide an opinion relative to Mr. Slocum's question. Mr. Harvey will provide the information at the next meeting. Administrator Van Vooren spoke regarding the annual purchase of Public Officials Liability Policy. Again this year I have sought proposals for like coverage. I would recommend that Staff be authorized to execute on behalf of the Village an insurance application and policy for General Star Indemnity Co. written through Arthur J. Gallagher & Company. L. Kelly moved to approve the authorization for Staff to execute on behalf of the Village an insurance application and policy with • General Star Indemnity Company. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 21, 1994 PAGE FIVE yes; Ray, yes. 5 yes, 1 absent, U no. Motion carried. Discussion was had on Annexation of Well #5 Site. Attorney Harvey explained that he will prepare an Ordinance for the Annexation of this property, and bring back at the next meeting. The Petition does not need to be signed. Discussion on Resolution to discourage routing a Major Roadway through parcel of land known as the Wallin Farm and the Spangler Farm. This discussion comes after months of debate on the issue in the pages of "The Enterprise" between President Peterson and Trustee Heimerdinger. Before any discussion of the resolution, President Peterson read statements from the Park District and Township Board, and Library District and these are attached as Exhibit A, B & C. These letters suggest that the Village Board wait until the traffic plan is completed. The Library board said they would consider the issue if presented with more information. Mr. John Eichelberger appeared before the board to read a statement from the Fire Board requesting that the Trustees leave all options open. The Board decided to hear the public comments on the proposed bypass and the proposed resolution before the Board's discussion. We heard from Mr. Arten, Tracy Price, Kevin Meyers, Ricky Peterson, Cindy McFadden and Pat Sores of Coilplus. Residents attending the meeting unanimously supported President Peterson's call to stop development on the farms along the possible bypass right-of-way. Their consensus was they were against any move that eliminates any options until they have heard from the professionals. The Board then started their discussion. Trustee Heimerdinger stated that his Resolution was not intended to discount any of the opinions stated to date, but was stating the opinion of the Board. Trustee Lambert, Dement, Ray and Kelly spoke about their feelings on the Bypass Route, and they all agreed that we need a network of roads and types of roads, the location was debated. It was agreed that the language of the last phrase in the resolution was final and could possibly be construed to eliminate the possibility of the traffic consultant giving any consideration at all to the bypass. They then agreed to st-tike the phrase which said " and should not be considered as part of a through traffic concept". Prior to vote, President Peterson announced his intention to bring a resolution to the next board meeting that provides that the Planning Commission and the Village Board not approve the final subdivision plats for the property known as the Wallin Farm and the Spangler Farm until after the Traffic plan has been received from Meridian Engineers and approved by the Village Board and the Comprehensive plan is received from Lane Kendig and Associates and PLAINFTELD VILLAGE BOARD OF TRUSTEES FEBRUARY 21, 1994 PAGE SIX approved by the Village Board. Before voting on the Resolution the public was again given time for comments. Leonard Kubinski, Jim Sobkoviak, Robert Hintzsche, Ray Smolich, Clayton Olson, and John Eichelberger spoke with ideas on bypassing traffic, other types of roadways that need to be considered. Trustee Dement asked the Board if,in fact, the Resolution was adopted, did it mean that we were to stop all development until Meridian Engineers finishes their Traffic Study. Attorney Harvey stated that when you talk about development, you will have to review certain parcels individually, because certain of these parcels we have discussed have annexation agreements, parcels that don't, might have different considerations. If we have an annexation agreement, we have certain legal requirements that we have to comply with. Trustee Lambert stated for the record his opinion an the Bypass is that there are other solutions that need to be looked at for this roadway, and T think that the idea of a major roadway running through the Wallin and Spangler Farms should be put at the bottom of the list. J. Heimerdinger moved to adopt Resolution No. 1062 DISCOURAGING ROUTING A MAJOR ROADWAY THROUGH PARCEL OF LAND KNOWN AS THE WALLIN FARM AND THE SPANGLER FARM as amended. Seconded by M, Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, no; Lambert, yes; Ray, yes, 4 yes, 1 no, 1 absent. Motion carried. 10:00 p.m. 5 minute break 10:05 p.m. Reconvene the meeting Administrator Van Vooren spoke regarding correspondence from the Illinois Department of Conservation regarding the Village's recognition of TREE CITY USA for 1993 and the award ceremony on March 24, 1994 to be held at the Morton Arboretum in Lisle, Illinois. Announced that he submitted to Will County Governmental League a request for eight (8) different locations for bike racks within Plainfield, which were coordinated between the School District and Park District. Discussion was had regarding the Joint Agreement -IDOT & Village of Plainfield for road improvements (re-surfacing and the jurisdictional transfer of Plainfield /Naperville Road) and the funding of street lighting on Lockport Street. Trustee Lambert asked that we direct Staff to speak to Mr. Ed yak of IDOT to investigate the possibility of closing off Naperville/ Plainfield Rd. at Rt. 59 and following the traffic down on Michigan Avenue. Spoke briefly on Water/Sewer connection fees PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 21, 1994 PAGE SEVEN and the determination if the fees need to be increased to cover construction costs. Authorization was given for Planner Waldock to attend the American Planning Association National Conference in San Francisco scheduled from April 16 through April 20, 1994. Authorization for agreement work for $928.37 from Commonwealth Edison to began the process of running the power feeds to new transformer was given. Discussion was brought up regarding the remodeling of the Village Hall. The consensus of the Board was to authorize the Village Administrator to prepare plans and specifications to accomplish the remodeling for a fee not to exceed $3,000.00. Planner Waldock spoke brief 1y regarding a request from Mr. and Mrs . VanDuyne and the possibility of constructing a temporary Farm Stand on their property. The Development Committee has discussed this issue, and have found that the property is not immediately contiguous to Rt. 126, and therefore, would be inappropriate far a farm stand operation. M. Lambert moved that we authorize Staff to sign and submit a Tree Grant Application. We are asking for a matching grant fund and we would be eligible for about $7,000 fvr our tree program. Seconded by J. Dement. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. M. Lambert moved to adjourn to Executive Session to discuss land acquisition and personnel and not to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 10:45 p.m. /,~~'"~ SUS JANIK, LAGE CLERK •