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HomeMy Public PortalAbout12.06.93 VB MinutesC7 IN IELD VIL GE BO OF TRUSTE S REGULAR MEETING r 1 LJ L~ DATE: DECEMBER 6, 1993 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY. M. LAMBERT WAS ABSENT. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON - ENGINEER D. BENNETT - POLICE CHIEF H. COUNTRYMAN - WATER/SEWER DEPT. At 7:03 p.m. President Peterson called the meeting to order. Roll call was taken. M. Lambert was absent, all other Trustees were present. County Berard member, Karen Callanan led the pledge to the flag. President Peterson announced that tomorrow night is the Public Hearing by IDOT from 3:00 p.m. to 8:00 p.m. It will include IDOT's plans for the proposed expansion of Rt. 59 through the Village of Plainfield. Also informed the public that at the Public Hearing last week on the J & S Tap denial of transfer of liquor license to a unit at Plainfield Plaza, he again denied the application. Helen Sprague, Secretary of Plainfield Community Television spoke regarding their volunteer work. On December 17, 1993, Plainfield Community Television won four (4) awards at the Volunteer Video Award Presentation sponsored by Continental Cablevision which was held at the Philip Lynch Theater, Lewis University. First place - Music video; Third place - Music video; Third place - Sports; First place - Public Affairs. is Comments• Mr. James M. Whitson of 193 Creekside Drive, Plainfield, expressed his opinion on the Police Department's selected enforcement program. "I was given a traffic ticket for a Stop Sign Violation. I was told that I was ticketed during a city wide program to discourage speeding and stop sign violations. I am completely innocent of the alleged Stop Sign Violation. One of the police officers told me that the Village Board had directed the police department to enforce ~ no exception - selected enforcement policy in selected areas. ~ way one of many cars stopped on Indian Boundary where you ~o~~~d' see the almost continuous flashing of PLATNFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1993 PAGE TWO police car lights up until 6:00 p.m. when the selected enforcement detail was ended. I believe that the police officers were attempting to generate a large number of tickets to prove to the Board of Trustees that they were actively enforcing Traffic Laws. Trustee Heimerdinger gave a comment regarding the policy issue for Selected Enforcement Traffic Program.. Z realize that there will be controversy regarding selected enforcement, and I think there will be a lot of people who will be angry about tickets. This is the first time that the Board has ever asked the Police Chief to come up with a Selected Enforcement Program that has some continuity and this is the first time that the Board has authorized additional expense so that we could have this Selected Enforcement Program and Z think it is working. I think the Selected Enforcement Program is one of the few things that is in control of the Village. L. Ke11y moved to approve the Agenda with an addition of an Executive Session on personnel and land acquisition and to reconvene. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. L. Kelly moved to approve the Consent Agenda. Seconded by J. Dement. Voice vote. 5 yes, 0 no, Motion carried. J. Dement moved to adopt Ordinance No. 1537 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS AND THE ESTATE OF MELVIN H. BROWN, DECEASED. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. L. Ke11y moved to adopt Ordinance No. 153$ ANNEXING PROPERTY OWNED BY THE ESTATE OF MELVIN H. BROWN, DECEASED. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no, ~ absent. Motion carried. L. Kelly moved to adopt Ordinance No. 1539 AMENDING TO ZONING ORDINANCE NO. 674, REZONING OF PROPERTY OWNED BY THE ESTATE OF MELVIN H. BROWN, DECEASED, LOCATED WEST OF ROUTE 59 ALONG THE NORTHSIDE OF FRASER ROAD TN WILL COUNTY, ILLINOIS TO B-3. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Ray, yes; Rock, yes. 5 yes, 0 no. 1 absent. Motion carried. Planner Waldock spoke regarding the Final Plat for Vintage Harvest Subdivision Unit 1. Location: Along the north side of Fraser Road west of Rt. 59. Applicant: Michael Guinta, Developer. The Final Plat for Vintage Harvest Unit 1 contains 32 single-family home sites, one out lot and the establishment of portions of Burgundy, Silo and Chablis Drives. The Plan Commission recommends approval PLATNFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1993 PAGE THREE of the Final Plat for Vintage Harvest Subdivision Phase One subject to stipulations as follows: Comply with all requirements of the Village Engineer; Comply with the requirements of the Plainfield Fire District; Comply with the stipulations of the Preliminary Plat approval; Lots 7-11 are acceptable at lot widths of 80 ft. minimum. The surrounding neighbors were present and stated that they had only one concern about the water run off problem, otherwise everything else was acceptable to them. H. Hamilton, Engineer spoke telling them that the road that goes in will have curb and gutter on it and any water that comes from the site will be kept from your property line. Elizabeth Eichelberger, representative from the School Board spoke briefly about problems that we might have with the crowding of the schools in the next few years and also that they are still working on impact fees. J. Heimerdinger moved to approve the Final Plat for Vintage Harvest Subdivision Unit 1 subject to the stipulations of the Planning Commission. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Michael Guinta stepped forward and thanked the Board for their cooperation over the last six months. The homes will range in the area of $160,000/$225,000 in value. He looks forward to continued cooperation in the Plainfield area, and 'he advised the Board that he will be relocating his family to Plainfield. Administrator Van Vooren talked in regards to the Village's design of the proposed Melody Lane sanitary sewer extension and the advertisement for bids. On October 15, 1993, the Staff opened all bids received. They had anticipated that the cost of the sewer extension per lot served would be approximately $3,000 payable by the property owner upon award of the contract. Based upon the bids, Staff allocated the costs per each lot was approximately $5,000. I then contacted the interested property owners and three out of the four property owners have chosen not to participate. Staff therefore recommends that the Village Board reject all bids for the Melody Lane sanitary sewer extension. Staff will continue to work with the property owners in this area to obtain sewer service. R. Rock moved to reject all bids for the Melody Lane sanitary sewer extension. Seconded by L. Ke11y. Voice vote. 5 yes, 0 no, 1 absent. Motion carried, • • PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1993 PAGE FOUR Administrator Van Vooren stated that Ms. Mailloux, Census Coordinator, has tentatively estimated Plainfield's population at 5669. Appearing in Wednesday's Enterprise will be a Notice that we would like anyone who believes they were not counted relative to our census, to contact the individual stated on the Notice tv make sure that the Village receives an accurate and current account of all of it's residences within the corporate limits of Plainfield. For each individual the Village receives State Income Taxes on a per capita basis equivalent to $48.00 per year. The Village also receives approximately $21.00 per capita for Motor Fuel Tax receipts. Upon certification of the population, in that it exceeds 5,000, the State Statutes require certain action of the Village. The most critical item would be the creation of the Board of Fire and Police Commissioners to oversee employment and promotion activities for Sworn Police Personnel. There may also exist other similar responsibilities in the statues due to our growth that I am unaware of at this time. Staff recommends that the President and Board of Trustees authorize Attorney Harvey to prepare a memorandum outlining those items in the State Statutes Plainfield is required to commence upon reaching a population over 5,000. Staff has prepared a Letter to Duane P. Carlson of IDOT and the . purpose of this letter is to ask IDOT to allow Plainfield an opportunity to complete its internal process and provide feedback to IDOT through this internal process with regard to their Rt. 59 Plan. President Peterson will hand deliver this letter to IDOT during the December 7th, 1993 Public Hearing being held at the Plainfield High School in which IDOT will show plans for the proposed expansion of Rt. 59 through the Village of Plainfield. H. Hamilton, Engineer spoke regarding an update on the Renwick Road bridge and bike path. Originally, the State was going to make a decision whether that was grant fundable in October. The date has now been changed to an undefined date. Planner Waldock mentioned to the Board that tomorrow's Planning Commission is a continuation of the Public Hearing on Zoning Ordinance Update. Two subdivisions for discussions on their Preliminary Plat are Spangler Farm and Unit 3 Lakelands. Notice was also given of the Plainfield Plan Commission 1994 Meeting Schedule. Notice of Plainfield Village Board of Trustees Meetings for 1994 was presented. The Board members amended the dates of the meetings that would be scheduled on holidays and advised the clerk to notify the public of these scheduled meetings. Administrator Van Vooren spoke regarding a Community Hazard Waste pick-up through the IEPA sometime in early 1994. • PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1993 PAGE FIVE L. Kelly moved to adjourn to Executive Session to discuss personnel and land acquisition and to reconvene, and to take a five minute break. Seconded by J. Dement. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 8:23 p.m. Adjourn to Executive Session. *Noted. J. Heimerdinger left during the Executive Session. 9:26 p.m. Reconvene the regular meeting. Roll call was taken. M. Lambert and J. Heimerdinger were absent, all other Trustees were present. L. Kelly moved to approve the employment of Mr. Biermann as a Wastewater Plant Employee at a rate of $10.20/hour pending formal passage of the Village physical. Seconded by J. Ray. Voice vote. 4 yes, 0 no, 2 absent. Motion carried. L. Kelly moved to approve the acquisition of 602 Vista Lane, owned • by Gerald and Diane Berniet at a price of $18,500.00. Seconded by J. Ray. Vote by roll call. Dement, yes; Kelly, yes; Ray, yes, Rock, yes. 4 yes, 2 absent, 0 no. Motion carried. J. Ray moved to adjourn. Seconded by J. Dement. Voice vote. 4 yes, 2 absent, 0 no. Motion carried. 9:36 p.m. SUSAN J IK, VILLAGE CLERK •