HomeMy Public PortalAbout11.15.93 VB Minutes
PLAINFTELD VILLAGE BOARD OF STE
REGULAR MEETING
DATE: NOVEMBER 15, 1993
MEMBERS OF BOARD PRESENT:
AT: PLAINFTELD PUBLIC LIBRARY
PRESIDENT PETERSON,
DEMENT, L. KELLY, J.
RAY (arrived at
LAMBERT.
OTHERS PRESENT:
R. ROCK, J.
HEIMERDINGER, J.
9:0o p.m.), M.
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON - ENGINEER
D. BENNETT - POLICE CHIEF
At 7:03 p.m. President Peterson called the meeting to order. Roll
call was taken. J. Ray was absent, all other Trustees were present.
Andrew W. Gregory, Eagle Scout of Troop 82 B.S.A. Plainfield led
the pledge to the flag.
President Peterson presented Andrew W. Gregory, a Certificate of
Award and Commendation from the Village of Plainfield on his
achievement of attaining Eagle Scout.
Announcements: Ron Miller/Street Department was elected President
of the South Suburban Chapter of the American Public Works
Association. Larry Kelly/Trustee was named to the 1994 Conference
Committee on Mutual Aid of the Northeast Region of Emergency
Management Council and also elected Vice-President of the Wi11
County Emergency Services Mutual Aid Association. Donald Sennett,
Chief of Police has been appointed by the Illinois Police Chief's
Association to a task force to study Village Emergency Operations.
November 16th, 1993 Public Hearings on the new Comprehensive Zoning
Ordinance at 7:00 p.m. before the Zoning Commission. Appeal by J.
& S. Tap on the denial of the transfer of a Class A Liquor License
to the Plainfield Plaza. There will be a Public Hearing within the
next 30 days, and a news article in the paper informing the public
when it will be held.
Public CommPntss
There were no public comments.
L. Kelly expressed his thanks to Plainfield Public Library,
Amerifed, First Midwest, New Lenox State Banks, and Gerhke Foods
for making space available for distribution of literature for
WINTER ST4&M PREPAREDNESS WEEK. He also presented a Emergency
Services Plan ~p the village of Plainfield.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1993
PAGE TWO
J. Dement moved to approve the Agenda with an addition of an
Executive Session on personnel and to reconvene. Seconded by M.
Lambert. voice vote. 5 yes, 0 no.
L. Kelly moved to approve the Consent Agenda. seconded by J.
Dement. Voice vote. 5 yes, 0 no.
J. Dement moved to adopt Ordinance No. 1527 AUTHORIZING THE
EXECUTION OF AN AMENDED ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS, AND RUSSELL R. BREITWIESER, HARRIS BANK
NAPERVILLE, AS TRUSTEE UNDER TRUST #5].30, AND FIRST MIDWEST TRUST
COMPANY, AS TRUSTEE UNDER TRUST x`5181 AND JOHN ALAN FRY,
INDIVIDUALLY AND AS GENERAL PARTNER OF WALKER'S GROVE PARTNERS.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0
no, 1 absent. Motion carried.
J. Dement moved to adopt Ordinance No. 1528 ANNEXING PROPERTY OWNED
BY RUSSELL R. BREITWIESER, HARRIS BANK NAPERVILLE, AS TRUSTEE UNDER
TRUST #5130, AND FIRST MIDWEST TRUST COMPANY, AS TRUSTEE UNDER
TRUST #5181 AND JOHN ALAN FRY, INDIVIDUALLY AND AS GENERAL PARTNER
OF WALKER'S GROVE PARTNERS. Seconded by M. Lambert. Vote by roll
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Rock, yes. 5 yes, 0 no, 1 absent. Motion carried.
Planner Waldock spoke regarding the Final Plat Approval for
Walker's Grove Subdivision, Unit ,~1. Location: The northwest
corner of 135th Street (Filcher Road) and U. S. Rt. 30 just west of
Walker's Grove Elementary School. Applicant: John Fry, Realtors
and Roake and Associates, Engineers. The Plan Commission
recommends approval of the Final Plat for walker's Grove
Subdivision, subject to the following stipulations: Compliance with
the requirements of the Village Engineer; Compliance with
provisions of the Plainfield Fire District, Park District, and
School District; Satisfactory completion of the Annexation process.
M. Lambert moved to approve the Final Plat for Walker's Grove
Subdivision, Unit #1 subject to the stipulations of the Planning
Commission. Seconded by L. Kelly. Vote by roll call, Dement,
yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5
yes, 0 no, 1 absent. Motion carried.
L. Kelly moved to adopt Resolution No. 1051 AUTHORIZING THE
EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD,
ILLINOIS AND METROPOLITAN ALLIANCE OF POLICE PLAINFIELD CHAPTER
,~93. Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0
no, 1 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1993
PAGE THREE
L. Kelly moved to adopt Resolution No. 1052 AUTHORIZING THE
EXECUTION OF AN INDUSTRIAL BUILDING LEASE BETWEEN THE VILLAGE OF
PLAINFIELD AND RODERICK F. BAKER AND OLGA BAKER. Seconded by
J. Dement. Vote by roll call. Dement, yes; Heimerdinger, no;
Kelly, yes; Lambert, yes; Rock, no; Peterson, yes. 4 yes, 2 no, 1
absent. Motion carried.
J. Heimerdinger moved to adopt Resolution No. 1053 AUTHORIZING THE
EXECUTION OF A TRAFFIC ENGINEERING AGREEMENT BETWEEN VILLAGE OF
PLAINFIELD, ILLINOIS AND MERIDIAN ENGINEERS & PLANNERS, INC.
Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0
no, 1 absent. Motion carried.
Planner waldock spoke regarding the Vintage Harvest Annexation
Agreement. Agreement includes the $325.00 per lot impact fee, plus
a utility line charge of $361.50 per lot based on a total recapture.
fee of $54, 225.55 divided by 150 lots. The owners have added a
section regarding development parameters. Also added to the
Agreement were provisions for temporary sales trailers. Ms. Cindy
McFadden, owner of property on Fraser Road, expressed her concern
as to Fraser Road also being annexed into the Village. Discussion
was had regarding the annexation of all of the property under
control by Mr. Guinta. Staff requests authorization to prepare
ordinances for adoption of the agreement and annexation of the
territory. Developer, Mr. Guinta has requested a Special Meeting
of the Board on November 22, 1993, of which he is willing to pay a
reasonable fee to consider the adoption of the Ordinance, execution
of the Annexation Agreement and the annexation of the physical
property, and final plat of Unit ,~1. Additionally, Staff has one
other developer that would like consideration of a Special Meeting
relative to the Preliminary Plat on the Birkett Farm.
M. Lambert moved to approve a Special Meeting on Monday, November
22, 1993 for the purpose of completing the annexation on Vintage
Harvest and Preliminary Plat on Birkett Farm. Seconded by L.
Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion
carried.
P. waldock, Village Planner spoke regarding Letters of Credit
Reduction for Golden Meadow Estates ,~1, 2, 3 & 4. The work on
Pilcher Road has been completed for the required one-year
maintenance period and all work remains in satisfactory condition.
There is no objection to release of the full $21,900 Letter of
Credit for work on Pilcher Road. Reductions for the following
units:
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1.993
PAGE FOUR
~1 $50,500
#~2 $39, 950
~3 $12,500
along with $1,000 cash or escrow deposits each for lots 26 and 28
to secure sidewalk and trees. Work has progressed satisfactorily
on the public improvements for Golden Meadows Estates Unit 4 to
justify the Letter of Credit reduction to an amount not less than
$181,914.
D. Rock moved to approve the Letter of Credit reductions for Golden
Meadows Unit 1,2,3 and 4 and also removal of Letter of Credit for
Pilcher Road. Seconded by M. Lambert. Vote by roll call. Dement,
yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5
yes, 0 no, 1 absent. Motion carried.
L. Kelly moved for consideration of Ordinances No. 1529, 1530,
1531, 1532, 1533, 1534 and 1535 be adopted by a single vote.
Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0
no, 1 absent. Motion carried.
L. Kelly moved to adopt the omnibus vote for Ordinances 1529, 1530,
1531, 1532, 1533, 1534 and 1535. Seconded by J. Dement. Vote by
roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried.
_ Administrator Van Vooren stated that the amended Ordinance with
regard to the sale and distribution of cigarettes will be sent to
all businesses currently holding cigarette licenses.
Planner Waldock spoke briefly regarding the Rezoning of property
owned by McDonalds Corporation. After a lengthy discussion by the
Board on the status of the IDOT traffic determination for the site,
it was the consensus of the Board to adopt the Ordinance for the
rezoning of the property for McDonalds,
M. Lambert moved to adopt Ordinance No. 1536 AMENDMENT TO ZONING
ORDINANCE NO. 674, REZONING OF PROPERTY OWNED BY MCDONALD'S
CORPORATION, LOCATED 220 FEET NORTH OF THE NORTHWEST CORNER OF
ROUTE 59 AND ILLINOIS ROUTE 126, PLAINFIELD, WILL COUNTY, ILLINOIS.
Seconded by J. Heimerdinger. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0
no, 1 absent. Motion carried.
Planner Waldock spoke regarding the Site Plan Review for a fast
food restaurant with drive-up facility. Location: along the west
side of Division Street (Rt. 59) north of Main Street (Rt. 126).
Applicant: McDonald's Corporation, owner. Attorney Philipchuck
was present contribut~ad in the discussions. It was the
consensus of th+s stee~.~aot to act on the site plan presented by
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1993
PAGE FIVE
McDonald's Corporation. Trustees followed the recommendation of
the Plan Commission that the site plan not be approved until the
Village has seen IDOT's requirements for access into the site from
Routes 59 and 126. Trustees did discuss the site plan and
expressed general approval. However, they disagreed with the Plan
Commission regarding the size of a second sign to be placed at the
Route 126 driveway. This is considered a secondary entrance by
McDonald's. The main entrance and largest sign will be on Route
59. Trustee M. Lambert expressed concern that the sign on Route
126 was too large and intense and was not compatible with the
surrounding area. McDonald's representative, Jerry Elrich, and
Attorney Philipchuck spoke informing us that visibility was a main
factor on the sizes of the signs. The Board directed McDonalds to
check out the issues of the signage, possibly some relief on the
sign at Rt. 126. We are waiting on the ability to review IDOT's
permit process and the traffic report.
L. Kelly moved to adopt Resolution No. 1054 CREATING A CLASS "F"
LIQUOR LICENSE TO BE ISSUED TO PLAINFIELD FIRE PROTECTION DISTRICT
FOR THE SALE OF ALCOHOLIC BEVERAGES AT THE PLAINFIELD FIRE STATION,
FOR THE TURKEY RAFFLE HELD ON NOVEMBER 20, 1993. Seconded by J.
Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes;
Ke11y, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Administrator Van Vooren spoke regarding correspondence from IDOT
on "No Passing Zones" past the intersection of Meadow Lane and
Illinois Route 126. Announced that Will County Governmental
League will be having a Christmas Party on December 9th at Harrahs'
Landing Pavilion starting at 5:45 p.m. A memorandum was
distributed on Ornamental Street Lighting for Lockport Street, in
which the Trustees were asked to come to the Village Hall to view
the fixtures. Will County Governmental League will conduct it's
annual monthly meeting on Thursday, November 18. Both President
Peterson and I have other commitments on that day, and we are
looking to have a Trustee sit in for President Peterson at that
particular meeting.
M. Lambert moved to approve Trustee Lawrence L. Ke11y to
participate in any and all voting matters at the November 18, 1993
Wi11 County Governmental Meeting. Seconded by J. Dement. Voice
vote. 5 yes, 0 no, 1 absent. Motion carried.
Administrator Van Vooren spoke regarding his memorandum on building
activity by builder in the last four or five years. He is also
working closely with Planner Waldock on preparing a developmental
memorandum monthly to inform the Board Members what development
activity„the Village is currently experiencing. It will indicate
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1993
PAGE SIX
a listing of the current status, if they are in plan review, sketch
plan, final plat, annexation and new properties. A general
overview of the Development Department's activity with regard to
building related matters. J. Heimerdinger suggested on Permits to
Contractors, adding which subdivision these builders are in. J.
Dement would also like to see a document showing some indication of
where we are having commercial development and by who, so that we
could have some idea of what is creating sales tax dollars.
H. Hamilton, Engineer, spoke regarding a Letter of Credit Reduction
for Arbor of Plainfield. The Letter of Credit 1993-02 required
would be $68,967 of which remaining improvements are street lights
and a couple of stop signs. Total Letters of Credit for this
development are required in an amount not less than $238,967:
J. Dement moved to reduce the Letter of Credit 1992-02 for Arbor of
Plainfield to $68,967. Seconded by M. Lambert. vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock,
yes. 5 yes, 0 no, 1 absent. Motion carried.
Administrator Van Vooren stated that Mr. Koop had submitted a
request to substitute a Maintenance Bond for a Letter of Credit.
. Mr. Koop spoke that it was his understanding that a Maintenance
Bond could be used for the last 10$, so they could disburse to the
contractors and still have their Maintenance Bond for the 10~ for
the one year period. We have submitted the Bond to Mr. Waldock for
review. It was suggested to send the Maintenance Bond to Mr.
Harvey for his review.
Trustee J. Ray arrived at 9:00 p.m.
Planner Waldock spoke regarding the submission of the Planning
Commission Annual Report for the Boards review. It is a summary of
the activities of the Planning Commission. Also, for the Boards
review is the continuation of the Re-approval of the Final Plat of
River Ridge Subdivision. Applicants are seeking continuation of
the approval for another 90 days.
M. Lambert moved to provide the continuation of approval for the
Final Plat of River Ridge Subdivision to April 1, 1994. Seconded
by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried.
D. Bennett, Chief of Police, submitted reports to the Board of
Police Operations for October, 1993, Dare Car Use and Selective
Enforcement Program f or traffic control .
President Peterson announced that the Kiwanis Club of Plainfield
made a donation of $500 to the DARE Program.
PLAINFIELD BOARD OF TRUSTEES
NOVEMBER 15, 1993
PAGE SEVEN
The Plainfield Area Chamber of Commerce requested that they be
included on the list of people receiving the Agenda for the Board
Meetings.
Mr. ,lack Lohman questioned the Board as to who would be paying for
the cost of the Ornamental lighting on Lockport Street.
Administrator Van Vooren answered his question in providing that
the funding of the Street Lighting in the amount of $225,000 would
be provided by IDOT, based on a jurisdictional transfer of
maintenance on Naperville/Plainfield Road.
L. Kelly moved to adjourn to Executive Session to discuss personnel
and to reconvene, and to take a five minute break. Seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
9:20 p.m. Adjourn to Executive Session.
9:45 p.m. Reconvene the regular meeting.
Roll call was taken, all were present.
J. Dement moved that Sergeant Perkins be given a five (5) day
suspension with regard to the Police Committee's recommendation.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
Attorney Harvey indicated that the Vintage Harvest Annexation
Agreement may contain language that would be difficult to enforce
in regard to the granting of a fast food variance. Under current
B-3 zoning we cannot grant a variance. To resolve the issue,
Applicant asked for all B-4 on the commercial site, Planning
Commission said no, only one fast food restaurant. We could
possibly ask the applicant to select a reasonable location on that
7.5 acres commercial site to support one fast food restaurant and
zone a portion B-4. It was the consensus of the Board to draft an
extra paragraph in the Annexation Agreement, ask the developer to
select the site that he wants B-4, and put some language that
indicates that it is for fast food only.
R. Rock moved to adjourn. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
9:53 p.m.
`.
. SUSAN J K, VILLAGE CLERK