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HomeMy Public PortalAbout11.01.93 VB Minutes• pT.ATNFIELD VILLAGE BOARD O~ ~~tUSTEES REGULAR MEETING DATE: NOVEMBER 1, 1993 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, J. DEMENT, L. KELLY, J. HETMERDINGER, J. RAY, M. LAMBERT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON _ ENGINEER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. Father VanDuren led the pledge to the flag. President Peterson announced that the second Community Council Meeting will be held November 4, 1993 at the High School. The American Planning Association, Illinois Chapter, is having it's annual meeting at Galena, Illinois at Eagle Ridge this Friday. They will be having a program on Historic Preservation in Illinois. President Peterson proclaimed the week of November 14-20, 1993 as WINTER STORM PREPAREDNESS WEEK in Plainfield, Illinois, and urged all citizens to take measures to ensure safety and protection during winter weather. President Peterson spoke regarding an article in the Herald News regarding the amount of professional fees that are paid by villages and school districts throughout Will County and would recommend that the Ways and Means Committee start a study of professional fees that have been paid to see if we are in line with what is being paid by other cities and villages in Will County. Tonight's Agenda: Two (2) annexations involving Riviera Estates; Golden Meadow Estate Unit 5 Plat approval; Walkers Grove Annexation Agreement; Bed and Breakfast Ordinance presentation; local Ordinance updating our traffic control. ub s: Father Bill Dewan of St. Mary's Church addressed the Board regarding the review of the proposal for the sign on Rt. 59 for the church., in which he brought up two concerns: One regarding the size of the sign and the other regarding public safety. The architect for the church, Cliff Bender also spoke regarding the size of the sign. Planner Waldock clarified for the Board that the PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1993 PAGE TWO consideration was for a Special Sign approval for a church facility in a residential zoning district. The proposed sign is 32 square feet, not counting the brick face, or architectural features. St. Mary's Church had requested approval of the sign to be located along Division Street at the last Board meeting. The request was tabled for further review. The Planning Commission found no objections to the sign. The Trustees further discussed the sign and concerns that the sign was much larger than other church signs within the Village. R. Rock moved to approve the Special Sign Permit for St. Mary's Church as presented. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, no; Ray, present; Rock, yes. 4 yes, 1 no, 1 present. Motion carried. L. Kelly moved to approve the Agenda with an addition of an Executive Session to talk about land acquisition and to reconvene. Seconded by J. Dement. Voice vote. Byes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda with an addition of a bill from Metro Ag in the amount of $10,320.81. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. • L. Kelly moved to adopt Ordinance No. 1524 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS AND DANIEL O'DONNELL. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, o no. Motion carried. L. Kelly moved to adopt Ordinance No. 1525 ANNEXING PROPERTY OWNED BY DANIEL O'DONNELL. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke regarding Walker's Grove Annexation Agreement. A personal signature of John Alan Fry as general partner of the Walker's Grove Partnership was included in the document and paragraphs dealing with the recapture of a portion of the developer's costs of installing the "Interceptor Line" have been revised. The Consensus of the Board was approval of the Annexation Agreement in it's revised form and to send this document to the village attorney to prepare ordinances to execute the agreements. Planner Waldock spoke regarding the Ordinance amending the Village of Plainfield's Zoning Ordinance to allow Bed and Breakfast establishments as a permitted use. Lengthy discussions were had with regard to commercial activities in residential areas. Trustee Heimerdinger proposed a stipulation to the ordinance that would deny a Bed and Breakfast license if any contiguous property owner PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1993 FAGE THREE filed a written objection to the establishment of the Bed and Breakfast. Trustee Dement also strongly objected to the ordinance in regards to regulating someone from operating a low end business renting rooms for $5.00 a night. The ordinance calls for semi- annual inspections and re-licensing. Mrs. Jan Schrock, 210 West Ottawa Street voiced serious objections against Bed and Breakfast Establishments being allowed in a residential area. M. Lambert moved to approve Ordinance No. 152E in it's present form, AMENDING THE VILLAGE OF PLAINFIELD'S ZONING ORDINANCE (No. 674) TO ALLOW BED AND BREAKFAST ESTABLISHMENTS AS A USE PERMITTED IN IDENTIFIED ZONING DISTRICTS UPON AUTHORIZATION OF THE BOARD OF TRUSTEES AFTER A PUBLIC HEARING BY THE BOARD OF APPEALS. Seconded by L. Kelly. Vote by roll call. Dement, no; Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, no; Peterson, yes. 4 yes, 3 no. Motion carried. Planner Waldock spoke regarding the Final Plat approval for Golden Meadow Estates #5. Location: North of Golden Meadows Estates ~3 and west of Golden Meadow Estates ,~4, approximately 1/4 mile north of 135th Street on the west side of Rt. 59. Applicant: Neumann Homes Incorporated. The Final Plat for Golden Meadows Estates Unit 5 includes 33 single-family homesites. The Final Plat for Unit 5 is in substantial compliance with the provisions of the Preliminary Plat approval. Previously at issue, had been the extension of the un-named street between Lots 149 and 150. This issue has been resolved by an agreement with Riviera Estates to complete this improvement when the top-soil stock pile is removed from the right- of-way. The Plan Commission recommends the approval of the Final Plat for Golden Meadows Estates Unit 5 subject to the four stipulations of the Planning Commission: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Fire District; Compliance with the provisions of the Preliminary Plat approval; Remove any obstruction from the Right- of-way between Lots 149 and 150 within thirty days notice of a written request by the Village. M. Lambert moved to approve the Final Plat for Golden Meadows Estates Unit 5 subject to the four stipulations recommended by Planning Commission. Seconded by L. Kelly. Vote by roll call. Dement, no; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 no. Motion carried. Planner Waldock spoke regarding the Site Plan Review for Todd's Body Shop. Location: 23251 West Lincoln Highway. The site is presently occupied as a tavern with associated parking and yard areas. The tavern would be raised and proposed is the construction of a 6,264 sq. ft. commercial body shop building. Proposal calls for bituminous parking along the front and Chip and Seal for the rear storage area. A 6 ft. screening fence would be provided pLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1993 PAGE FOUR surrounding the storage area on the sides and rear. The subject site requires 31 approved plant materials according to Village ordinances. Exterior lighting for the site is provided via wall mounted fixtures. The Plan Commission recommends approval for the Site Plan for Todd's Body shop with stipulations: Increase the masonry content of the facade to achieve a minimum of 1,180 sq. ft.; the office area should include full face brick, or masonry on all three walls, and including the front wall of the shop area facing U. S. Rt. 30; provide stormwater detention if determined necessary by the Village Engineer; provide a concrete pad for the trash enclosure area; Provide paved parking areas for 5 more stalls along either side of the subject site. This would achieve a total of 10 paved parking spaces; the side and rear storage area may be surfaced with Tar and Chip within the screening fence; screen and direct all exterior lighting immediately to the ground; compliance with the requirements of the Village Engineer; compliance with provisions of the Plainfield Fire District. J. Dement moved to approve the Site Plan for Todd's Body Shop with the stipulations recommended by the Plan Commission. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. • Motion carried. Chief Bennett discussed his Local Ordinance Update regarding stop signs, weight limits, one-way streets and speed limits, parking restrictions, criminal ordinance proposals and changes such as unlawful possession and consumption of alcohol by persons under the age of 21; sell or use of fireworks within the limits of the Village and sale of tobacco to minors. The Board discussed any changes or additions they might have in updating these ordinances. They also discussed Van Dyke Road and the possibility of weight limits on the road. It was suggested to send a memo to all cigarette license holders in the Village reminding them that no person or business shall sell, buy for, distribute samples or furnish any cigar, cigarette, smokeless tobacco or tobacco in any of it's forms to a person under 18 years of age. Chief Bennett said that his Traffic Control program would be targeted to start on Monday, November 8, 1993. Administrator Van Vooren discussed a memo regarding the ongoing efforts of the CHAMPS Association. Specific program discussed was the Citizens Awareness Group- Community sponsored events. Received information from Continental Cablevision informing us that communities throughout the country now have the opportunity to seek regulatory authority over the basic rate for cable franchises. Announced that Officer Jeffrey Drabek left our employment and has since took employment with the Village of Bolingbrook. Our employment agreement with Officer Drabek requires him to repay us • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1993 PAGE FIVE for his two year training period. Based on the agreement, Mr. Drabek owes the Village approximately $6,600.00. He has proposed and Staff will support, is that he will provide us with a lump sum payment of approximately $1,800.00 leaving a balance of $4,800.00 of which he would pay back $200.00 per month over the next 24 months. J. Dement moved to approve the payment of $6,600.00 due to the Village of Plainfield with regard to Officer Jeffrey Drabek's Employment Agreement in the following manner: lump sum payment of $1,800.00 and $200.00 per month over the next 24 months. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren discussed the expiration of the lease for the 1990 Ford Tempo that the Village leases for his use. Staff is looking for direction, either talking with Avis for the extension of the lease, or the direct purchase of vehicle. The consensus of the Board was to refer to the Ways and Means Committee for further review. Village Engineer, Howard Hamilton, spoke regarding the Letter of Credit reduction for Golden Meadows Unit 4. To date the storm sewer, watermain (except for Route 59), and sanitary sewers have been installed and properly tested. Work has also been completed on street construction consisting of curbings, stone base, and bituminous binder. The work has progressed satisfactorily on the public improvements to justify the Letter of Credit reduction as modified and recommend the reduction to an amount not less than $181,914.00. No Motion was entertained to reduce the above Letter of Credit for Golden Meadows Unit 4. H. Hamilton also spoke regarding the ITIP Application for the Vista Lane/River Road Bridge Relocation, and the new date is November 22, 1993 for response from the state. H. Hamilton also spoke regarding the Letters of Credit Reductions for Arbor of Plainfield, Unit 1. Letter of Credit 1993-01 was previously recommended and approved to be reduced to the 10$ maintenance requirement in the amount of $54,000. The developer requests this be reduced to $0 and indicates a maintenance bond will be provided. They also requested reduction in Letter of Credit 1993-02 to $0. We believe the amount required for LC1993-02 remaining improvements to be $68,967.00, and therefore the reduction is not acceptable. The question with regard to the maintenance bond is that approval should be sought by Village Attorney, J. Harvey, and then properly send the form and Power of • Attorney documents to Mr. Harvey for his review. • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1993 PAGE STX Administrator Van Vooren stated that Village Code stipulates that Letters of Credit do not have to be reduced at any time, except upon completion of those public improvements. We have in the past cooperated with the developer relative to these Letters of Credit and gave partial. releases as projects met completion and inspection. No Motion was entertained for the Reduction of the Letters of Credit for Arbor of Plainfield, Unit 1. Trustee Kelly spoke regarding the need to replace a radio for the ESDA car. The cost would be $800.00. He had offered to forego his trustee salary in order to pay for the radio which is not in the current budget. Trustees would not consider his offer. J. Ray moved to approve $800.00 to replace a radio for the ESDA car. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Discussions were had as to the amount of money recently being spent by the Board and not budgeted for. Announcement from Helen Sprague of the Plainfield Access League of Continental Cablevision that on November 17, 1993, 7:00 P.M. there will be the Annual Academy Awards, titled "BEST OF VOLUNTEER VIDEO" held by Continental Cablevision at Philip Lynch Theater at Lewis University. J, Dement moved to adjourn to Executive Session to discuss land acquisition and to reconvene, and to take a five minute break. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 9:02 p.m. Adjourn to Executive Session. 9:35 p.m. Reconvene the regular meeting. Roll call was taken, all were present. L. Kelly moved that we enter into a lease with Rod Baker Ford for the lease of their facility at U. S. 30 and Dillman Street according to the terms stipulated in our discussions with them. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, no; Kelly, yes; Lambert, present; Ray, yes; Rock, no; Peterson, yes.. 4 yes, 1 present, 2 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1993 PAGE SEVEN Officer Drabek is requesting the opportunity to retain his leather gear, belt, holster, ammunition pouch, handcuffs as part of his fee. L. Kelly moved that we approve the allowance of officer Drabek to retain his leather gear. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. R. Rock moved to adjourn. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 9:46 p.m. . , _~ - ~~ S SAN J IK, VILLAGE CLERK •