HomeMy Public PortalAbout11.01.93 VB Minutes• pT.ATNFIELD VILLAGE BOARD O~ ~~tUSTEES
REGULAR MEETING
DATE: NOVEMBER 1, 1993 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, J.
DEMENT, L. KELLY, J. HETMERDINGER,
J. RAY, M. LAMBERT.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON _ ENGINEER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. Father VanDuren led the pledge
to the flag.
President Peterson announced that the second Community Council
Meeting will be held November 4, 1993 at the High School. The
American Planning Association, Illinois Chapter, is having it's
annual meeting at Galena, Illinois at Eagle Ridge this Friday. They
will be having a program on Historic Preservation in Illinois.
President Peterson proclaimed the week of November 14-20, 1993 as
WINTER STORM PREPAREDNESS WEEK in Plainfield, Illinois, and urged
all citizens to take measures to ensure safety and protection
during winter weather.
President Peterson spoke regarding an article in the Herald News
regarding the amount of professional fees that are paid by villages
and school districts throughout Will County and would recommend
that the Ways and Means Committee start a study of professional
fees that have been paid to see if we are in line with what is
being paid by other cities and villages in Will County.
Tonight's Agenda: Two (2) annexations involving Riviera Estates;
Golden Meadow Estate Unit 5 Plat approval; Walkers Grove Annexation
Agreement; Bed and Breakfast Ordinance presentation; local
Ordinance updating our traffic control.
ub s:
Father Bill Dewan of St. Mary's Church addressed the Board
regarding the review of the proposal for the sign on Rt. 59 for the
church., in which he brought up two concerns: One regarding the
size of the sign and the other regarding public safety. The
architect for the church, Cliff Bender also spoke regarding the
size of the sign. Planner Waldock clarified for the Board that the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1, 1993
PAGE TWO
consideration was for a Special Sign approval for a church facility
in a residential zoning district. The proposed sign is 32 square
feet, not counting the brick face, or architectural features. St.
Mary's Church had requested approval of the sign to be located
along Division Street at the last Board meeting. The request was
tabled for further review. The Planning Commission found no
objections to the sign. The Trustees further discussed the sign
and concerns that the sign was much larger than other church signs
within the Village.
R. Rock moved to approve the Special Sign Permit for St. Mary's
Church as presented. Seconded by J. Dement. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, no; Ray,
present; Rock, yes. 4 yes, 1 no, 1 present. Motion carried.
L. Kelly moved to approve the Agenda with an addition of an
Executive Session to talk about land acquisition and to reconvene.
Seconded by J. Dement. Voice vote. Byes, 0 no. Motion carried.
J. Dement moved to approve the Consent Agenda with an addition of
a bill from Metro Ag in the amount of $10,320.81. Seconded by L.
Kelly. Voice vote. 6 yes, 0 no. Motion carried.
• L. Kelly moved to adopt Ordinance No. 1524 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS AND DANIEL O'DONNELL. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, o no. Motion carried.
L. Kelly moved to adopt Ordinance No. 1525 ANNEXING PROPERTY OWNED
BY DANIEL O'DONNELL. Seconded by J. Ray. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke regarding Walker's Grove Annexation
Agreement. A personal signature of John Alan Fry as general
partner of the Walker's Grove Partnership was included in the
document and paragraphs dealing with the recapture of a portion of
the developer's costs of installing the "Interceptor Line" have
been revised. The Consensus of the Board was approval of the
Annexation Agreement in it's revised form and to send this document
to the village attorney to prepare ordinances to execute the
agreements.
Planner Waldock spoke regarding the Ordinance amending the Village
of Plainfield's Zoning Ordinance to allow Bed and Breakfast
establishments as a permitted use. Lengthy discussions were had
with regard to commercial activities in residential areas. Trustee
Heimerdinger proposed a stipulation to the ordinance that would
deny a Bed and Breakfast license if any contiguous property owner
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1, 1993
FAGE THREE
filed a written objection to the establishment of the Bed and
Breakfast. Trustee Dement also strongly objected to the ordinance
in regards to regulating someone from operating a low end business
renting rooms for $5.00 a night. The ordinance calls for semi-
annual inspections and re-licensing. Mrs. Jan Schrock, 210 West
Ottawa Street voiced serious objections against Bed and Breakfast
Establishments being allowed in a residential area.
M. Lambert moved to approve Ordinance No. 152E in it's present
form, AMENDING THE VILLAGE OF PLAINFIELD'S ZONING ORDINANCE (No.
674) TO ALLOW BED AND BREAKFAST ESTABLISHMENTS AS A USE PERMITTED
IN IDENTIFIED ZONING DISTRICTS UPON AUTHORIZATION OF THE BOARD OF
TRUSTEES AFTER A PUBLIC HEARING BY THE BOARD OF APPEALS. Seconded
by L. Kelly. Vote by roll call. Dement, no; Heimerdinger, no;
Kelly, yes; Lambert, yes; Ray, yes; Rock, no; Peterson, yes.
4 yes, 3 no. Motion carried.
Planner Waldock spoke regarding the Final Plat approval for Golden
Meadow Estates #5. Location: North of Golden Meadows Estates ~3
and west of Golden Meadow Estates ,~4, approximately 1/4 mile north
of 135th Street on the west side of Rt. 59. Applicant: Neumann
Homes Incorporated. The Final Plat for Golden Meadows Estates Unit
5 includes 33 single-family homesites. The Final Plat for Unit 5
is in substantial compliance with the provisions of the Preliminary
Plat approval. Previously at issue, had been the extension of the
un-named street between Lots 149 and 150. This issue has been
resolved by an agreement with Riviera Estates to complete this
improvement when the top-soil stock pile is removed from the right-
of-way. The Plan Commission recommends the approval of the Final
Plat for Golden Meadows Estates Unit 5 subject to the four
stipulations of the Planning Commission: Compliance with the
requirements of the Village Engineer; Compliance with provisions of
the Plainfield Fire District; Compliance with the provisions of the
Preliminary Plat approval; Remove any obstruction from the Right-
of-way between Lots 149 and 150 within thirty days notice of a
written request by the Village.
M. Lambert moved to approve the Final Plat for Golden Meadows
Estates Unit 5 subject to the four stipulations recommended by
Planning Commission. Seconded by L. Kelly. Vote by roll call.
Dement, no; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 5 yes, 1 no. Motion carried.
Planner Waldock spoke regarding the Site Plan Review for Todd's
Body Shop. Location: 23251 West Lincoln Highway. The site is
presently occupied as a tavern with associated parking and yard
areas. The tavern would be raised and proposed is the construction
of a 6,264 sq. ft. commercial body shop building. Proposal calls
for bituminous parking along the front and Chip and Seal for the
rear storage area. A 6 ft. screening fence would be provided
pLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1, 1993
PAGE FOUR
surrounding the storage area on the sides and rear. The subject
site requires 31 approved plant materials according to Village
ordinances. Exterior lighting for the site is provided via wall
mounted fixtures. The Plan Commission recommends approval for the
Site Plan for Todd's Body shop with stipulations: Increase the
masonry content of the facade to achieve a minimum of 1,180 sq.
ft.; the office area should include full face brick, or masonry on
all three walls, and including the front wall of the shop area
facing U. S. Rt. 30; provide stormwater detention if determined
necessary by the Village Engineer; provide a concrete pad for the
trash enclosure area; Provide paved parking areas for 5 more stalls
along either side of the subject site. This would achieve a total
of 10 paved parking spaces; the side and rear storage area may be
surfaced with Tar and Chip within the screening fence; screen and
direct all exterior lighting immediately to the ground; compliance
with the requirements of the Village Engineer; compliance with
provisions of the Plainfield Fire District.
J. Dement moved to approve the Site Plan for Todd's Body Shop with
the stipulations recommended by the Plan Commission. Seconded by
R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes;
Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
• Motion carried.
Chief Bennett discussed his Local Ordinance Update regarding stop
signs, weight limits, one-way streets and speed limits, parking
restrictions, criminal ordinance proposals and changes such as
unlawful possession and consumption of alcohol by persons under the
age of 21; sell or use of fireworks within the limits of the
Village and sale of tobacco to minors. The Board discussed any
changes or additions they might have in updating these ordinances.
They also discussed Van Dyke Road and the possibility of weight
limits on the road. It was suggested to send a memo to all
cigarette license holders in the Village reminding them that no
person or business shall sell, buy for, distribute samples or
furnish any cigar, cigarette, smokeless tobacco or tobacco in any
of it's forms to a person under 18 years of age.
Chief Bennett said that his Traffic Control program would be
targeted to start on Monday, November 8, 1993.
Administrator Van Vooren discussed a memo regarding the ongoing
efforts of the CHAMPS Association. Specific program discussed was
the Citizens Awareness Group- Community sponsored events. Received
information from Continental Cablevision informing us that
communities throughout the country now have the opportunity to seek
regulatory authority over the basic rate for cable franchises.
Announced that Officer Jeffrey Drabek left our employment and has
since took employment with the Village of Bolingbrook. Our
employment agreement with Officer Drabek requires him to repay us
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1, 1993
PAGE FIVE
for his two year training period. Based on the agreement, Mr.
Drabek owes the Village approximately $6,600.00. He has proposed
and Staff will support, is that he will provide us with a lump sum
payment of approximately $1,800.00 leaving a balance of $4,800.00
of which he would pay back $200.00 per month over the next 24
months.
J. Dement moved to approve the payment of $6,600.00 due to the
Village of Plainfield with regard to Officer Jeffrey Drabek's
Employment Agreement in the following manner: lump sum payment of
$1,800.00 and $200.00 per month over the next 24 months. Seconded
by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren discussed the expiration of the lease for
the 1990 Ford Tempo that the Village leases for his use. Staff is
looking for direction, either talking with Avis for the extension
of the lease, or the direct purchase of vehicle. The consensus of
the Board was to refer to the Ways and Means Committee for further
review.
Village Engineer, Howard Hamilton, spoke regarding the Letter of
Credit reduction for Golden Meadows Unit 4. To date the storm
sewer, watermain (except for Route 59), and sanitary sewers have
been installed and properly tested. Work has also been completed
on street construction consisting of curbings, stone base, and
bituminous binder. The work has progressed satisfactorily on the
public improvements to justify the Letter of Credit reduction as
modified and recommend the reduction to an amount not less than
$181,914.00.
No Motion was entertained to reduce the above Letter of Credit for
Golden Meadows Unit 4.
H. Hamilton also spoke regarding the ITIP Application for the Vista
Lane/River Road Bridge Relocation, and the new date is November 22,
1993 for response from the state.
H. Hamilton also spoke regarding the Letters of Credit Reductions
for Arbor of Plainfield, Unit 1. Letter of Credit 1993-01 was
previously recommended and approved to be reduced to the 10$
maintenance requirement in the amount of $54,000. The developer
requests this be reduced to $0 and indicates a maintenance bond
will be provided. They also requested reduction in Letter of
Credit 1993-02 to $0. We believe the amount required for LC1993-02
remaining improvements to be $68,967.00, and therefore the
reduction is not acceptable. The question with regard to the
maintenance bond is that approval should be sought by Village
Attorney, J. Harvey, and then properly send the form and Power of
• Attorney documents to Mr. Harvey for his review.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1, 1993
PAGE STX
Administrator Van Vooren stated that Village Code stipulates that
Letters of Credit do not have to be reduced at any time, except
upon completion of those public improvements. We have in the past
cooperated with the developer relative to these Letters of Credit
and gave partial. releases as projects met completion and
inspection.
No Motion was entertained for the Reduction of the Letters of
Credit for Arbor of Plainfield, Unit 1.
Trustee Kelly spoke regarding the need to replace a radio for the
ESDA car. The cost would be $800.00. He had offered to forego his
trustee salary in order to pay for the radio which is not in the
current budget. Trustees would not consider his offer.
J. Ray moved to approve $800.00 to replace a radio for the ESDA
car. Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
Discussions were had as to the amount of money recently being spent
by the Board and not budgeted for.
Announcement from Helen Sprague of the Plainfield Access League of
Continental Cablevision that on November 17, 1993, 7:00 P.M. there
will be the Annual Academy Awards, titled "BEST OF VOLUNTEER VIDEO"
held by Continental Cablevision at Philip Lynch Theater at Lewis
University.
J, Dement moved to adjourn to Executive Session to discuss land
acquisition and to reconvene, and to take a five minute break.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
9:02 p.m. Adjourn to Executive Session.
9:35 p.m. Reconvene the regular meeting.
Roll call was taken, all were present.
L. Kelly moved that we enter into a lease with Rod Baker Ford for
the lease of their facility at U. S. 30 and Dillman Street
according to the terms stipulated in our discussions with them.
Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger,
no; Kelly, yes; Lambert, present; Ray, yes; Rock, no; Peterson,
yes.. 4 yes, 1 present, 2 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1, 1993
PAGE SEVEN
Officer Drabek is requesting the opportunity to retain his leather
gear, belt, holster, ammunition pouch, handcuffs as part of his
fee.
L. Kelly moved that we approve the allowance of officer Drabek to
retain his leather gear. Seconded by R. Rock. Voice vote. 6 yes,
0 no. Motion carried.
R. Rock moved to adjourn. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
9:46 p.m.
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S SAN J IK, VILLAGE CLERK
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