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HomeMy Public PortalAbout10.25.93 VB Special Mtg MinutesC~ PLAINFTELD VILLAGE. BOARD OF TRUSTEES _, SPECIAL MEETING DATE: OCTOBER 25, 1993 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY, M. LAMBERT. OTHERS PRESENT: D. S. J. P. H. D. VAN VOOREN - ADMINISTRATOR JANIK - CLERK HARVEY - ATTORNEY WALDOCK - PLANNER HAMILTON - ENGINEER BENNETT - POLICE CHIEF At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. president Peterson's. Comments • The main purpose of tonight's meeting is to interview consultants to provide a traffic plan for the Village. Announced Trick or Treat hours on Sunday, October 31 from 4 p.m. to 6 p.m. and then everyone is invited to his home at 213 Ottawa Street for a Halloween Bonfire. Evening Business: Discussion of traffic problems in Plainfield. Appointment of Zoning Commission. Appointment of Lieutenant for Police Department. Ratification of the Arbitrators Award. Interview of four consultants for traffic plan. L. Kelly asked for an Executive Session not to reconvene for land acquisition. L. Kelly moved to amend the Agenda to include an Executive Session. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Trustee Ray spoke regarding the Police Committee's Recommendation for traffic problems. 1) Radar System (Smart System) to be used for 2 weeks in November. 2) Radar control signs will be posted along Rt. 59. 3) Community Service Patrol Officer. 4) Buy Back system authorizing $4,000.00 to cover the cost of the officer's overtime. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 25, 1993 PAGE TWO The 90 day trial run will include increased enforcement in high complaint areas, unmanned cars as a speed deterrent and a speed display sign. The portable sign flashes drivers' speeds as they pass. The sign will be available to the Village on a free trial basis. Chief Bennett also discussed the need to make the public aware of our program. J. Heimerdinger moved to authorize the expenditure of $4, 000.00 for additional overtime for the Police Department to initiate Chief Bennett's traffic control program as a test program for the next 90 days. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. M. Lambert moved that we authorize President Peterson to appoint the current Planning Commission members as Zoning Commission Members. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. President Peterson appointed the Planning Commission members to act as Zoning Commission members. The Zoning Commission ceases to exist upon adoption of the Zoning Ordinance. J. Ray spoke regarding the recommendation of the Police Committee to appoint Mark Eiting as our new lieutenant, effective November 8, 1993 at a salary of $41,000 annually. J. Ray moved to appoint Mr. Mark Eiting as our new lieutenant effective November 8, 1993 at a salary of $41,000 annually. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Ray spoke regarding the ratification of the arbitrators' award which settles the patrol officers' contract dispute with the Village. On August 11, 1992, the Plainfield Patrol Officer's exercised their rights under existing state law to seek representation for collective bargaining. The Patrol Officer's selected the Metropolitan Alliance of Police as its negotiator and the Village began collective bargaining in November of 1992. During this time, the Village and the Union could not reach final agreement on all items to be included in the first contract, and as provided for in the collective bargaining process sought binding arbitration to complete the contract. Ratification of the arbitrators award ends a collective bargaining process which began a year ago. J. Dement moved that we ratify the arbitration award. Seconded by J. Ray, Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 25, 1993 PAGE THREE 7:36 p.m. The Board took a five minute break. TRUSTEES INTERVIEWED FOUR CONSULTING FIRMS. All the proposals would have completed the plan for the $25,000 budgeted by the board. 7:45 p.m. BARYON - ASCHMAN ASSOCIATES, INC. This firm was represented by Mr. Foster De La Houssaye, Principal in Charge; Mr. Robert Olson, Project Manager; Luay Aboona and Neil Kenig. The Board questioned them regarding the length of the project and projected time limit; a study on the destination of the traffic; and the use of our Staff for data collection; the possibility of having community meetings; and projection out into the future. 8:10 p.m. BELING CONSULTANTS. This firm was represented by Mr. John P. Cross; Mr. Dan Rice; Mr. F. D. Musselman, P.E. and George Butxer. The Board questioned them regarding if they work for the adjoining Villages of Joliet and Crest Hill in traffic areas, and if that might pose a potential conflict; issues concerning public safety and police; and projected time scope. 8:45 p.m. METRO TRANSPORTATION GROUP, INC. This firm was represented by Mr. Rolf P. Kilian, Director. The Board questioned Mr. Kilian regarding the hours of the principal; and has their firm ever been employed by IDOT in Will County. 9:2Q p.m. MERIDIAN ENGINEERS & PLANNERS, INC. This firm was represented by Mr. Thomas L. Jester and Project Manager, Joy Schaad. The Board questioned Joy Schaad regarding if they would use a committee or other group of people for public input. Discussions were had regarding the Boards selection of a firm to develop the Village's Transportation Plan. The Trustees agreed that Meridian Engineers and Planners, Inc. of Chicago were forceful, professional, had objectivity and felt that they could bring us the expertise we need. They all expressly liked the fact that Project Manager, Joy Schaad had worked for IDOT and for the Council of Mayors. • PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 25, 1993 PAGE FOUR L. Kelly moved to adjourn to Executive Session to discuss land acquisition and not to reconvene. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 10:01 p.m. Adjourn to Executive Session ..Vc~~ -<Iyu~~ SU AN JANIK, VILLAGE CLERK • r1 ~J