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HomeMy Public PortalAbout10.18.93 VB Minutes~~ ~r.ATNFTEL VILLAGE BOARD OF TRUSTE~$ REGULAR MEETING DATE: OCTOBER 18, 1993 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY, M. LAMBERT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. Edward Schrader led the pledge to the flag. President Peterson proclaimed Saturday, October 23, 1993 as "MAKE A DIFFERENCE" Day in the Village of Plainfield sponsored by united Way of Will County.' Introduced Joseph Formento, a representative of the Good Shepard Council Knights of Columbus who announced that Friday, October 22 and Saturday October 23 they will be conducting their Annual Tootsie Roll Drive to assist the Mentally Handicapped. The Community Council Meeting is scheduled for November 4, 1993 at 7;00 p.m. Trick or Treat Hours will be Sunday night, October 31, 1993 from 4 p.m. to 6 p.m. Announced items of public interest on tonight's Agenda: McDonald's Rezoning; presentation of Bed and Breakfast Ordinance and Arbor of Plainfield/Final Plat. e s• There were no public comments. Trustee Lambert of the Planning and Development Committee spoke regarding the Bed and Breakfast Ordinance that will be presented tonight and also concerning interest in our community regarding Historic Preservation and the Ordinance that was written in 1987 for Plainfield. That Ordinance was never adopted and we are going to bring it back to the Board tonight for comments. • PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 18, 1993 PAGE TWO Trustee Ke11y of the Public Safety Committee spoke relative to emergency services in flood areas, ie. the Village of Bellmeyer and Grafton, Illinois. These communities will be in the need of assistance in the Spring for volunteer labor and equipment. In 1991, the Will County office of Emergency Management, which is the County's name for ESDA, started a CAN program, Community Alert Network. This was designed to be an automatic phone call dialing system to residences within a specific radius and with refinement, this system could, county wide, alert individuals within other communities of other disasters. This system is now operational throughout the county. Trustee Heimerdinger announced that Chief Bennett's Traffic Plan will be presented at a Special Meeting of the Board of Trustees to be held on October 25, 1993. Trustee Kelly added Item ,~9 to the Agenda. The adoption of a Resolution authorizing the execution of a Grant Agreement relative to the Siren Funding awarded by FEMA, and also requested an Executive Session on land acquisition and not to reconvene. • L. Kelly moved to approve the amended Agenda. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. M. Lambert moved to approve the Consent Agenda. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding McDonald's Corporation rezoning of a 2.24 acre site from B-3, General Commercial District to B-4, Highway Business District. The application is intended to accommodate approvals for drive-up windows at a McDonald's restaurant. Development is proposed for a one acre lot along the west side of Rt. 59. The balance of the parcel is not proposed for development at the present time. McDonald's Corporation also owns the vacant property along Rt. 59 north of the subject site and south of the viaduct as well. Previously the subject site had received Village Board approval for a rezoning to B-4, Highway Business District to accommodate a Burger King Restaurant. The approval has now lapsed since the Burger King chose not to proceed with the Site Plans. Surrounding land uses include mixed residential dwellings, (one, two and multi-family units) along the west side of the subject site. Commercial uses are found south of the rezoning site. These include an attorney's office (in a converted residence) and the Mobile Gas Station. To the north, vacant commercial land, presently exists. The east, across Rt. 59 is the Twist and Shake carry-out and Nabby's restaurant along with White Hen Pantry, a hair stylist and a dry cleaner. The subject site fronts along the west side of Rt. 59 just south of the E. J. & E Tracks. Access is also provided on IL. Rt. 126 via a PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 18, 1993 PAGE THREE future driveway extension west of the Dunn, Martin & Miller office. The subject site is impacted by the DuPage River floodway fringe. The northwest corner of the development site is located with the flood fringe area. Any land use development on the subject site must take care to mitigate impacts on adjoining residential property. No residential property fronts directly to the rezoning site. There are however, six residential sites that back to the rezoning area. Ordinance ,1149, section 6-1-1 paragraph E, 4, requires that a solid fence of between 6' and 8' in height be erected along a rear or side lot line where such lot line represents the boundary between a commercial and residential district. The Plan Commission stated various concerns regarding the rezoning request. Some of the concerns listed were: Rt. 59 improvements and the impact of these improvements on providing sufficient access to the site; the screening fence and plantings along the west property line were a concern; the large percentage (51$ to 55$) of McDonald's total business conducted at the drive- through window; there was some feeling that there were better places for this type of use; proper access design to protect traffic movements into and out of the site was very important. There were approximately 25 people in the audience during the Planning Commission meeting. Several people spoke against the request during the public comments session. A letter of objection signed by 28 local residents, property owners, tenants or neighboring business operators was submitted. Various concerns are listed in the letter. (See copy of Objection Letter attached to the minutes and incorporated therein) By a vote of 4 yes and 2 no, the Plan Commission. recommends denial of the rezoning. Also, the Planning Commission has tabled the Site Plan Review Application pending the outcome of the rezoning hearings. If the rezoning is approved, the following stipulations are recommended by Staff. A six foot solid screening fence shall be required along the west property line of the rezoning boundary; provisions of the Village development regulations must be met at the site; Site Plan Approval shall be required. McDonald's attorney, John Philipchuck, answered questions regarding traffic concerns, talked about increasing the height of the fence that will be located behind the restaurant and down along the back of the residences homes from a Eft. fence to an 8ft. fence; take access driveway and put a curve to it to try to pull it a little further away from the residences; year round screening of pines; they will try and not provide areas for trucks and the possibility of posting a " No trucks or buses" sign; possible participation required by law for signalization going into restaurant. McDonald's engineer, Al Daniels, answered questions regarding the existing flood plain. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 18, 1993 PAGE FOUR John D'Arcy, John Cockrell, Sharon Hart and Dick Vaughn, who are residents of The Village of Plainfield expressed their support for McDonald's. There was a show of hands, (about 20) in favor of McDonald's. Edward Schrader, resident of Penn Road spoke regarding concerns of property devaluation, noise, litter and traffic congestion. Resident, Matt Marcheniak also spoke pointing out hia concerns. There was a show of hands, (about 7) who were not in favor of McDonald's. Lengthy discussion was had regarding the pros and cons of allowing McDonald's to bring their restaurant, along with a drive-in window to our community. Some concerns raised were: IDOT access on Rt. 126, and turning lanes on Rt. 59; flooding problems under viaduct; spot zoning; car stacking on Rt. 59 and providing of left turn storage into facility; flood plain area. Trustee Lambert spoke in favor of the rezoning from a planning and a historical preservationist perspective. "Anyone striving to keep the small town character knows it is best to scatter businesses • through out the community". Trustee Heimerdinger also spoke in favor of the rezoning and the additional tax revenues it could raise. Trustee Dement moved to table the request until McDonald's received IDOT's approval for access to Route 59. The motion failed for lack of a second. J. Heimerdinger moved to approve the rezoning from a B-3 General Business District to a B-4 Highway District with the stipulations recommended by Staff with the addition of an 8ft. fence for screening instead of 6 ft. fence. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, o no. Motion carried. Planner Waldock spoke regarding an update on Riviera Estate Annexation Agreement. The site is a 10 acre vacant parcel north of Golden Meadows Estates Unit 4 & 5 located along the west side of Rt. 59 and involves the development of the 10 acre tract as a single family residential subdivision creating 26 lots, 25 new homesites and one existing homesite. The Annexation Agreement provides for the extension of sewer and water from it's present terminus along 135th Street at the east edge of the Golden Meadows Development along the perimeter of the vacant commercial site at that corner and up to the subject site. The anticipated cost of this extension will be approximately $80,000.00. Of which, the Village would be responsible for $40,000.00 approximately. Golden PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 18, 199 PAGE FIVE Meadows Estates would be responsible for the costs along their own frontage. Riviera would be responsible for the costs along their own frontage, and Property Concepts, owners of the vacant commercial property, would be obligated to pay recapture fees to both the Village and Riviera Developers at the time their site develops. The Hershel Peterson frontage would be the cost responsibility of Riviera Estates initially. Easements across the Hershel Peterson property should be the responsibility of the applicant. Due to the recent developments with negotiations concerning road extensions through Golden Meadows Estates, Unit,~5, the developers in this case have agreed to extend road improvements to connect the two developments. In exchange for the offsite extension of this road improvement, Riviera has sought to receive waivers of the $325.00 per lot impact fee. Discussions were had by the Board regarding the annexation agreement and terms. The developer from Riviera spoke as far as cost. The total cost is $].10,000.00. 50~ would be absorbed by Golden Meadows, so instead of $40,000.00, we would be talking about $27,000.00 each. It was the consensus of the Board that Staff is directed to proceed and bring back the Annexation Agreement at the November board meeting. Planner Waldock spoke regarding the Final Plat approval for Arbor . of Plainfield Re-subdivision, a Re-subdivision of Outlot D which is located along the west side of Arbor Drive south of Renwick Road. The applicants have proposed to re-subdivide Outlot D into 15 single-family homesites. The subject site is a vacant nine acre tract along the west side of Arbor of Plainfield Subdivision. The replat of Outlot D is consistent with the development on the adjoining properties east of the subject site. The Plan Commission found the re-subdivision to comply with the Comprehensive Plan. They recommend approval of the Final Plat for Arbor of Plainfield Re-subdivision with the following stipulations: Compliance with the requirements of the Village Engineer; amend the current Letter of Credit to also include public improvements required in this plat. M. Lambert moved to approve the Final Plat for Arbor of Plainfield Re-subdivision with the stipulations of the Planner's recommendations. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. ~ yes, 0 no. Motion carried. Planner Waldock spoke regarding an Ordinance amending the Village of Plainfield's Zoning Ordinance (No. 674) to allow Bed and Breakfast Establishments. The Ordinance would establish Bed and Breakfast's as a special use, which make an application for a Bed and Breakfast subject to a public hearing process. The process would require that all neighbors be notified of the public hearing so they may voice any objections. The ordinance also limits the number of Bed and Breakfast rooms within the Village to 1/2 of 1 percent of the Village population at the latest census. It also • PLAINFTELD VILLAGE BOARD OF TRUSTEES OCTOBER 18, 1993 PAGE SIX requires a semiannual licensing process which includes an inspection. The ordinance is effective Village wide and does not limit itself to historic buildings, it could be permissible in any single-family residential dwelling within the Village. Trustees had lengthy discussions on this ordinance. The consensus of the Board was to vote on a final draft of the ordinance next month. These was mention from J. Dement about incorporating into the ordinance the request for a 2/3rd vote by the Board members. It was also suggested that the public be notified when we will be discussing the final draft of the ordinance. Administrator Van Vooren spoke regarding Snow Plow Bids. The Village advertises for equipment rental in the removing of snow during the winter. Again, this year the Village opened bids for rental equipment which occurred on Tuesday, October 12, 1993. Village received two bids. Based upon the bids submitted, the low bidder is Baish Excavating, Inc. in the amount of $12,435.00. Staff recommends that the 1993-94 snow removal equipment rental be awarded to Baish Excavating, Inc. L. Kelly moved to award the 1993-94 snow removal equipment rental to Baish Excavating, Inc. Seconded by M. Lambert. Vote by roll • call. Dement, yes; Heimerdinger, absent; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. Planner Waldock spoke regarding a special sign approval for St. Mary's Church. St. Mary's Church has requested approval of a 40 square foot free standing sign to be located along Division Street. The sign is 10 feet, 5 inches tall, and 10 feet wide, measuring the architectural structure. The sign face itself is 40 square feet area. The Planning Commission has considered this Special Sign Approval. The Commission found no objections to the sign. They felt that the sign was intended to compliment and mimic the architectural design of the school building. They did not object to the brick and roof structure surrounding the sign face. The Planning Commission recommends approval of the Special Sign Permit for St. Mary's Church as presented. Trustees had discussions on the size of the sign and they expressed concerns that the sign was too large in comparison tv other church signs approved by the Village. M. Lambert moved that we table decision of the Special Sign Approval for St. Mary's Church until Planner Waldock has time to confer with the architect. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 18, 1993 PAGE SEVEN L. Kelly moved that we pass Resolution No. 1050 AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND STATE OF ILLINOIS FOR WARNING AND COMMUNICATION SYSTEMS PROJECTS. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, o no. Motion carried. Administrator Van Vooren reported on the refunding documents received regarding refinancing of the 1988 and 1989 issues. It is an order that requires the execution of the Village Treasurer and it will be filed with the County Treasurer and County Clerk. Also received correspondence from the Mayor of Mokena with regard to the PACE budget. PACE is being asked to accept a significant cut in services and are conducting a public hearing to outline the service cuts that would be required, as well as, rate increases. The Will County Municipal League will be conducting an educational seminar on Thursday, October 21, 1993 at New Lenox. The seminar will deal with presentations on family leave; cable TV; administrative tickets; and several other topics of interest. Also received was the 11th draft of the Intergovernmental Agreement for the proposed Will County Land Fill. They are indicating that this draft is getting to the final stages and are requesting written comments, of which I will forward to Attorney Harvey for his response. Additionally, we have received information relative to the relocation of the post office mail box. Requirements are that the mail boxes be located on Chicago Street about half way between Illinois and Fox River Streets. Chicago Street, in that one block area, become a one-way street traveling west and the placement of the mail boxes would be on the south side of Chicago Street. Staff is looking for the purchase of a computer in conjunction with a software upgrade for the utility billing process. Inacomp/Joliet bid is for $2,590.00. L. Kelly moved that we approve authorization for the purchase of a computer from Inacomp/Joliet in the amount of $2,590.00. Seconded by M. Lambert. Voice vote. byes, 0 no. Motion carried. The Public Works Committee (Streets) would like to upgrade their equipment. At the present time the department utilizes a small John Deere washer and would like to up-grade to a high pressure hot/cold with steam option devise, which will greatly improve the removal of mud as well as salt and also allow for the steam cleaning of the truck engines. L. Kelly moved to authorize the purchase of the ALKOTA Model Number 3102 from Blackhawn Cleaning Equipment Company in the amount of $2,256.00. Seconded by R. Rock. Voice vote. byes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 18, 1993 PAGE EIGHT Trustee Lambert stated that he has received numerous complaints about garbage being placed on the public sidewalks on garbage pickug day. We have an ordinance that prohibits obstructing public ways. Trustee Ray recognized the Police Report for September, 1993. Planner Waldock spoke regarding a letter received from Steve Oblinsky who lives on Bussey Drive in winding Creek who is asking that a parkway tree not be installed in front of his dwelling. This would not conform with subdivision regulations or the Village Tree Ordinance. Mr. Oblinsky wished to appeal to the Village Board regarding this matter. The consensus of the Soard was that the Village, in keeping with their Tree Ordinance, would not issue a waiver for a parkway tree, and to enforce the Ordinance. Planner Waldock also spoke regarding a Notice seeking applicants for qualified Census takers. This Notice will be published in the newspaper and placed in businesses in the area. The Special Census will take about 30 days and we are looking to hire about 10 people. Planner Waldock spoke regarding the Village Historic Preservation Ordinance which has been drafted since 1987 and recently we have identified some renewed interest in historical preservation. Trustee Lambert suggested conducting a survey of the Village to determine where the historic district or districts should be. The survey should be conducted by qualified Preservation Planners whose names would be submitted through the Illinois Preservation Agency and seek bids. The survey would cost $3,500.00 to $5,500.00. The consensus of the Board was to seek bids for a study to identify historical preservation areas. Administrator Van Vooren announced a Special Meeting of the Board on October 25, 1993. The purpose of the meeting is to interview proposed consultants for the traffic plan. we will also have a recommendation from the Police Committee relative to the traffic problem, and hiring of lieutenant for the Police Department. L. Kelly moved to adjourn to Executive Session to discuss land acquisition and not to reconvene, and to take a five minute break. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 10:30 p.m. Adjourn to Executive Session. SAN JANI VILLAGE CLERK •