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HomeMy Public PortalAbout10.04.93 VB Minutes• T LD L BO OF USTE REGULAR MEETING DATE: OCTOBER 4, 1993 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY. M. LAMBERT WAS ABSENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H» HAMILTON - ENGINEER D. BENNETT - POLICE CHIEF At 7:00 p.m. President Peterson called the meeting to order, and led the pledge to the flag. Roll call was taken, M. Lambert was absent. re ent to on' o ts• Plainfield's Lions Club Annual Candy Day Friday, October 8 and Saturday, October 9, 1993. Knights of Columbus will be holding their Annual Tootsie Ro11 Days on Friday, October 22 and Saturday, October 23, 1993. Announcing the formation of a BUMAN RI(3HT8 COMMITTEE. Trustees Heimerdinger and Rock have agreed to chair that committee. The purpose of this committee is to identify the needs of our special populations and to bring back to the Village ideas and suggestions of what we can do to assist those populations. Planning Commission Agenda-Tuesday, October 5, 1993, 7:00 p.m. 1) Proposed McDonald's Restaurant 2) Final Plat approval for Arbor Subdivision Presentation from Will County State's Attorney, James W. Glasgow regarding a plan to obtain a federal grant to fight the spread of gang crime in the county and that they are seeking to obtain matching funds from local municipalities and the community. 7:25 p.m. Trustee Lambert arrived. Mr. John Weiffenbach and Mr. Bob Raymond gave a presentation explaining the work that the Lions Club of Plainfield is involved in. They also talked about their Annual Candy Day Sale which will be held on Friday, October 8 and Saturday, October 9, 1993. bli omme ts: There were no public comments. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 4, 1993 PAGE TWO Trustee Kelly spoke regarding the meeting he attended in Springfield of the Illinois Emergency Services Management Association which contained issues describing that the municipalities will be charged with the responsibilities of seeing that there is a protection plan for the community as well as family protection program instituted. He also addressed the issue of the flooding. President Peterson requested an Executive Session to discuss land acquisition, pending litigation and personnel and to reconvene. J. Dement moved to approve the amended Agenda. Seconded by R. Rock. Voice vote. 6 yes, o no. Motion carried. L. Kelly moved to approve the Consent Agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren introduced Mr. Martin Friedman of Veach, Rich & Nader who presented a short summary of the Village Audit. The general fund showed a surplus of $52,001.00. The water/sewer fund showed a profit of $21,883.00. The Village has approximately two years to allocate a $227, 777.00 balance in the capital projects fund. The fund was created in 1988 when $2 million in general obligation bonds were issued to expand the sewer and water plant. Chief Bennett spoke regarding the Rt. 59, Joliet Rd. and Lockport Street Traffic Plan which he developed at the Board's request. Trustee Heimerdinger moved to approve the first step of the chief's plan which will cost $4,000.00 to run a 90 day test. The Board denied the motion and asked that we table the discussion until they would have time to look over at next week's workshop session. Planner Waldock spoke regarding the Walker's Grove Annexation Agreement Amendment. The Annexation Agreement as submitted addresses the issues associated with Walker's Grove Subdivision, including provisions for 477 Single-family residential sites on 196 acres. A fourteen acre farmstead owned by Russell Brietwieser has previously been included on the original Annexation Agreement. Since this acreage is not included in the Preliminary Plat, the Amendment to the Agreement excludes this fourteen acre area from annexation and the Annexation Agreement. The Amended Agreement provides for cost recapture of off site improvements for storm sewers that effect the Birkett property. The Agreement further includes provisions for the Village extension of a sanitary sewer interceptor line from U. S. Rt. 30 along the West Norman Drain and north to the subject site. A recapture fee of $1,174.00 per lot is included. This fee is based upon the estimated cost of off site sewer extensions in the amount of $560,000.00. This cost is to be incurred by the Village when constructing the interceptor sewer ..r line to extend north to the subject site. The intent of the PLAINFTELD VILLAGE BOARD OF TRUSTEES OCTOBER 4, 1993 PAGE THREE Agreement is to provide a 100$ recapture to the Village of Plainfield on all costs incurred in this construction. A recapture fee unposed upon the Birkett property applies to the extension of a storm sewer line which benefits the Birkett property. A cap on the total cost of that line is set at $250,000. The recapture amount may not exceed this figure, however, should costs be less than $250,000 the recapture fee will be accordingly reduced. This fee is payable upon platting of individual phases of Final Plats on the Birkett property. The Annexation Agreement provides for an impact fee of $325.00 per Single-family lot as previously discussed and agreed. The term of the agreement is for 20 years. The term of the recapture period is ten years from the time the storm sewer line on the Birkett property is placed in service or accepted by the Village. No time limit has been affixed to the Village's ability to recapture its costs for the sanitary sewer extension. The Annexation Agreement appears to be in substantial compliance with previous discussions and the Preliminary Plat. Staff seeks discussion and comments of the Village Board. The terms of the agreement would have the Village installing the sewer and fronting the cost which will be recaptured from the developer on a per lot basis. In exchange, the village would agree to reserve water and sewer capacity for the development. Trustee Dement stated that he did not want the Village to incur any up front costs in regards to the cost of off site sewer extensions. He would like the Board to consider an agreement which would ask the developer to install the lines and then collect from future developments that will also be served by the utilities. A lengthy discussion was had between developer, A11en Fry, his attorney, Richard Selfridge and the Board. It was the consensus of the Board to refer the annexation agreement to the Planning and Development Committee to work out a possible compromise and then to bring it back for discussions at next Monday's workshop. The committee will also consider increasing the $325.00 per lot impact fee which the Village recently began assessing. Allen Persons of the water and Sewer Department spoke regarding aeration cleaning and sludge removal. The Village of Plainfield's Wastewater Treatment Plant is currently in need of sludge and grit removal from aeration tanks $1 and #2. The Wastewater Plant is also in need of sludge removal from all three digesters. Staff recommends that the Village Board waive the bidding process and authorize Metro-Ag Inc. to clean aeration tanks #1 and ,~`2 and to remove 200, 000 gallons sludge from the digester with a .price not to exceed $10,500.00. r 1 PLATNFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 4, 1993 PAGE FOUR J. Dement moved to waive the bidding process for the cleaning of the aeration tanks and the removal of sludge from the digesters. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 no. Motion carried. J. Dement moved that we authorize Metro-Ag Inc. to clean aeration tanks #1 and #2 and to remove approximately 200,000 gallons of sludge from the digester for the price of $10,500.00. Seconded by M. Lambert. Voice by roll call. Dement, yes; Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 no. Motion carried. Allen Persons of the Water and Sewer Department also spoke regarding a new water meter reading system. The Staff has discussed possible ways of improving the current water meter reading system and has inspected several new meter reading systems that can help reduce the amount of time that our current system requires. Under the new proposed meter reading system the water department personnel will field enter all water meter readings into a handheld notebook computer. After a meter reading route is completed personnel will deliver the handheld notebook computer to • the billing clerk. The billing clerk's computer will then automatically read and save the information on the handheld computer. This system will significantly reduce the amount of time the billing clerk spends manually entering meter readings into the billing computer. The Village has received quotes from two of the meter system suppliers, Water Resources Inc. (Neptune/ Schlumberger) System $11,550.00 and Water Pro Corp. (Sensus) System $8,245.00. The Village Staff has inspected both of the above listed systems and we are convinced that the Sensus (Water Pro) system will best serve the Village's current and future meter reading needs. I am requesting that the village Board authorize Staff to purchase the above listed Sensus System from Water Pro Corp. with a price not to exceed $8,245.00. J. Dement moved to authorize Staff to purchase the Sensus Model SRII Water Meters with ECR type (Touchread) Automated Reading and Billing System from Water Pro Corp. for a price of $8,245.00. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 no. Motion carried. L. Kelly spoke regarding disposition of Federal Surplus Property and that the Board approve with the addition of the name and titles to be added of those who can act as representatives of the Village in inspecting, selecting, signing and obligating necessary funds to pay service charge for property to be utilized by the Village. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 4, 1993 PAGE FIVE L. Kelly moved to authorize the Village President to execute the application for Eligibility, Certificate and Agreement, Donee Authorization and Discrimination Assurance. Seconded by J. Ray. Vote by voice vote. 6 yes, 0 no. Motion carried. President Peterson spoke regarding the Community Council Meeting and that it will be scheduled for Wednesday, October 20, 1993. He will be attending the first meeting and Trustee Ray will also be attending. M. Lambert moved to adopt Ordinance No. 1523 A VARIATION OF A FRONT YARD FENCE REQUIREMENTS FOR PROPERTY AT 614 MAIN STREET, OWNED BY GORDON AND SALLY KOCH. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Ray moved to pass Resolution No. 1049 CREATING A CLASS "F" LIQUOR LICENSE FOR ST. MARY' S CHURCH PRE--CHRTSTMAS DINNER DANCE FOR THE SALE OF ALCOHOLIC BEVERAGES AT ST. MARY'S SCHOOL HALL ON DECEMBER 10, 1993. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no, Motion carried. President Peterson, who is also Liquor Commissioner, denied the transfer of a liquor license for the J. & S. Tap Tavern located on Lincoln Highway. The tavern operator wishes to relocate in the Plainfield Plaza shopping center. Peterson cited the reason for the denial was the close proximity to the high school and the young adult clientele. Administrator Van Vooren spoke regarding the receipt of a letter from the Library Board in which they asked for participation in the Library's Local Units of Government Focus Group held on Saturday, October 16, 1993 at 1:00 p.m. Additionally, he has received a letter from IDOT in which they approved the reduction of the speed limit on Route 126 along the Indian Boundary and Whispering Creek subdivisions. The speed limit will be reduced five mph to 50 mph. IDOT denied a request to extend the no passing lanes along the full frontage of the residential area. The consensus of the Board was for the Village Staff to pursue a greater reduction in the speed limit and to again request the extension of the no passing lanes. Discussion was had regarding the status of the petition for 15 mph traffic speed at the pool and park sites. State law prohibits a municipality of lowering the speed limit below 20 mph. • PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 4, 1993 PAGE SIX J. Dement moved to install "15 mph/children at play" signs at the pool and park sites on Ottawa Street. Seconded by J. Heimerdinger. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding Arbor of Plainfield and the placement of Sales Trailer on Lot 49 and a paved parking lot on Lot 48. L. Ke11y moved to approve installation of the sales trailer for Arbor of Plainfield and the placement on Lot 49 and a paved parking lot on Lot 48. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. President Peterson spoke regarding the for next Monday, 1) Zoning Ordinance (PUD) 2) Fry Annexation Agreement 3) Chief Bennett's Traffic Plan 4) Village Hall Remodeling Workshop Agenda and items L. Kelly moved that we approve a $2, 000 donation to the Will County Multijurisdictional Gang Reduction Strategy. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes, Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried, J. Dement spoke regarding Unfunded Mandates. If the Board would be interested in supporting that, we could bring a Resolution to the Board for discussion and passage. M. Lambert moved to adjourn to Executive Session to discuss personnel, pending litigation and land acquisition and to take a five minute break, and to reconvene. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, o no. Motion carried. 9:40 P.M. Adjourn to Executive Session. 10:51 P.M. Reconvene the Regular Meeting. Roll call was taken, all were present. L. Kelly moved that we hire William E. Churwick as a full-time employee in the Street Department at $8.50 per hour plus benefits subject to all the stipulations in the Employee Manual. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 4, 1993 PAGE SEVEN L. Kelly moved to adjourn. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 11:01 P.M. !cJ SUSAN JANIK, VI GE CLERK •