HomeMy Public PortalAbout10.04.93 VB Minutes•
T LD L BO OF USTE
REGULAR MEETING
DATE: OCTOBER 4, 1993
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, R. ROCK, J.
DEMENT, L. KELLY, J. HEIMERDINGER,
J. RAY. M. LAMBERT WAS ABSENT.
OTHERS PRESENT:
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H» HAMILTON - ENGINEER
D. BENNETT - POLICE CHIEF
At 7:00 p.m. President Peterson called the meeting to order, and
led the pledge to the flag. Roll call was taken, M. Lambert was
absent.
re ent to on' o ts•
Plainfield's Lions Club Annual Candy Day Friday, October 8 and
Saturday, October 9, 1993. Knights of Columbus will be holding
their Annual Tootsie Ro11 Days on Friday, October 22 and Saturday,
October 23, 1993. Announcing the formation of a BUMAN RI(3HT8
COMMITTEE. Trustees Heimerdinger and Rock have agreed to chair
that committee. The purpose of this committee is to identify the
needs of our special populations and to bring back to the Village
ideas and suggestions of what we can do to assist those
populations.
Planning Commission Agenda-Tuesday, October 5, 1993, 7:00 p.m.
1) Proposed McDonald's Restaurant
2) Final Plat approval for Arbor Subdivision
Presentation from Will County State's Attorney, James W. Glasgow
regarding a plan to obtain a federal grant to fight the spread of
gang crime in the county and that they are seeking to obtain
matching funds from local municipalities and the community.
7:25 p.m. Trustee Lambert arrived.
Mr. John Weiffenbach and Mr. Bob Raymond gave a presentation
explaining the work that the Lions Club of Plainfield is involved
in. They also talked about their Annual Candy Day Sale which will
be held on Friday, October 8 and Saturday, October 9, 1993.
bli omme ts:
There were no public comments.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 4, 1993
PAGE TWO
Trustee Kelly spoke regarding the meeting he attended in
Springfield of the Illinois Emergency Services Management
Association which contained issues describing that the
municipalities will be charged with the responsibilities of seeing
that there is a protection plan for the community as well as family
protection program instituted. He also addressed the issue of the
flooding.
President Peterson requested an Executive Session to discuss land
acquisition, pending litigation and personnel and to reconvene.
J. Dement moved to approve the amended Agenda. Seconded by R.
Rock. Voice vote. 6 yes, o no. Motion carried.
L. Kelly moved to approve the Consent Agenda. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren introduced Mr. Martin Friedman of Veach,
Rich & Nader who presented a short summary of the Village Audit.
The general fund showed a surplus of $52,001.00. The water/sewer
fund showed a profit of $21,883.00. The Village has approximately
two years to allocate a $227, 777.00 balance in the capital projects
fund. The fund was created in 1988 when $2 million in general
obligation bonds were issued to expand the sewer and water plant.
Chief Bennett spoke regarding the Rt. 59, Joliet Rd. and Lockport
Street Traffic Plan which he developed at the Board's request.
Trustee Heimerdinger moved to approve the first step of the chief's
plan which will cost $4,000.00 to run a 90 day test. The Board
denied the motion and asked that we table the discussion until they
would have time to look over at next week's workshop session.
Planner Waldock spoke regarding the Walker's Grove Annexation
Agreement Amendment. The Annexation Agreement as submitted
addresses the issues associated with Walker's Grove Subdivision,
including provisions for 477 Single-family residential sites on 196
acres. A fourteen acre farmstead owned by Russell Brietwieser has
previously been included on the original Annexation Agreement.
Since this acreage is not included in the Preliminary Plat, the
Amendment to the Agreement excludes this fourteen acre area from
annexation and the Annexation Agreement. The Amended Agreement
provides for cost recapture of off site improvements for storm
sewers that effect the Birkett property. The Agreement further
includes provisions for the Village extension of a sanitary sewer
interceptor line from U. S. Rt. 30 along the West Norman Drain and
north to the subject site. A recapture fee of $1,174.00 per lot is
included. This fee is based upon the estimated cost of off site
sewer extensions in the amount of $560,000.00. This cost is to be
incurred by the Village when constructing the interceptor sewer
..r line to extend north to the subject site. The intent of the
PLAINFTELD VILLAGE BOARD OF TRUSTEES
OCTOBER 4, 1993
PAGE THREE
Agreement is to provide a 100$ recapture to the Village of
Plainfield on all costs incurred in this construction. A recapture
fee unposed upon the Birkett property applies to the extension of
a storm sewer line which benefits the Birkett property. A cap on
the total cost of that line is set at $250,000. The recapture
amount may not exceed this figure, however, should costs be less
than $250,000 the recapture fee will be accordingly reduced. This
fee is payable upon platting of individual phases of Final Plats on
the Birkett property. The Annexation Agreement provides for an
impact fee of $325.00 per Single-family lot as previously discussed
and agreed. The term of the agreement is for 20 years. The term of
the recapture period is ten years from the time the storm sewer
line on the Birkett property is placed in service or accepted by
the Village. No time limit has been affixed to the Village's
ability to recapture its costs for the sanitary sewer extension.
The Annexation Agreement appears to be in substantial compliance
with previous discussions and the Preliminary Plat. Staff seeks
discussion and comments of the Village Board.
The terms of the agreement would have the Village installing the
sewer and fronting the cost which will be recaptured from the
developer on a per lot basis. In exchange, the village would agree
to reserve water and sewer capacity for the development.
Trustee Dement stated that he did not want the Village to incur any
up front costs in regards to the cost of off site sewer extensions.
He would like the Board to consider an agreement which would ask
the developer to install the lines and then collect from future
developments that will also be served by the utilities.
A lengthy discussion was had between developer, A11en Fry, his
attorney, Richard Selfridge and the Board. It was the consensus of
the Board to refer the annexation agreement to the Planning and
Development Committee to work out a possible compromise and then to
bring it back for discussions at next Monday's workshop. The
committee will also consider increasing the $325.00 per lot impact
fee which the Village recently began assessing.
Allen Persons of the water and Sewer Department spoke regarding
aeration cleaning and sludge removal. The Village of Plainfield's
Wastewater Treatment Plant is currently in need of sludge and grit
removal from aeration tanks $1 and #2. The Wastewater Plant is
also in need of sludge removal from all three digesters. Staff
recommends that the Village Board waive the bidding process and
authorize Metro-Ag Inc. to clean aeration tanks #1 and ,~`2 and to
remove 200, 000 gallons sludge from the digester with a .price not to
exceed $10,500.00.
r 1
PLATNFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 4, 1993
PAGE FOUR
J. Dement moved to waive the bidding process for the cleaning of
the aeration tanks and the removal of sludge from the digesters.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
5 yes, 1 no. Motion carried.
J. Dement moved that we authorize Metro-Ag Inc. to clean aeration
tanks #1 and #2 and to remove approximately 200,000 gallons of
sludge from the digester for the price of $10,500.00. Seconded by
M. Lambert. Voice by roll call. Dement, yes; Heimerdinger, no;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 no.
Motion carried.
Allen Persons of the Water and Sewer Department also spoke
regarding a new water meter reading system. The Staff has
discussed possible ways of improving the current water meter
reading system and has inspected several new meter reading systems
that can help reduce the amount of time that our current system
requires. Under the new proposed meter reading system the water
department personnel will field enter all water meter readings into
a handheld notebook computer. After a meter reading route is
completed personnel will deliver the handheld notebook computer to
• the billing clerk. The billing clerk's computer will then
automatically read and save the information on the handheld
computer. This system will significantly reduce the amount of time
the billing clerk spends manually entering meter readings into the
billing computer. The Village has received quotes from two of the
meter system suppliers, Water Resources Inc. (Neptune/
Schlumberger) System $11,550.00 and Water Pro Corp. (Sensus) System
$8,245.00. The Village Staff has inspected both of the above
listed systems and we are convinced that the Sensus (Water Pro)
system will best serve the Village's current and future meter
reading needs. I am requesting that the village Board authorize
Staff to purchase the above listed Sensus System from Water Pro
Corp. with a price not to exceed $8,245.00.
J. Dement moved to authorize Staff to purchase the Sensus Model
SRII Water Meters with ECR type (Touchread) Automated Reading and
Billing System from Water Pro Corp. for a price of $8,245.00.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5
yes, 1 no. Motion carried.
L. Kelly spoke regarding disposition of Federal Surplus Property
and that the Board approve with the addition of the name and titles
to be added of those who can act as representatives of the Village
in inspecting, selecting, signing and obligating necessary funds to
pay service charge for property to be utilized by the Village.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 4, 1993
PAGE FIVE
L. Kelly moved to authorize the Village President to execute the
application for Eligibility, Certificate and Agreement, Donee
Authorization and Discrimination Assurance. Seconded by J. Ray.
Vote by voice vote. 6 yes, 0 no. Motion carried.
President Peterson spoke regarding the Community Council Meeting
and that it will be scheduled for Wednesday, October 20, 1993. He
will be attending the first meeting and Trustee Ray will also be
attending.
M. Lambert moved to adopt Ordinance No. 1523 A VARIATION OF A FRONT
YARD FENCE REQUIREMENTS FOR PROPERTY AT 614 MAIN STREET, OWNED BY
GORDON AND SALLY KOCH. Seconded by J. Ray. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
J. Ray moved to pass Resolution No. 1049 CREATING A CLASS "F"
LIQUOR LICENSE FOR ST. MARY' S CHURCH PRE--CHRTSTMAS DINNER DANCE FOR
THE SALE OF ALCOHOLIC BEVERAGES AT ST. MARY'S SCHOOL HALL ON
DECEMBER 10, 1993. Seconded by R. Rock. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no, Motion carried.
President Peterson, who is also Liquor Commissioner, denied the
transfer of a liquor license for the J. & S. Tap Tavern located on
Lincoln Highway. The tavern operator wishes to relocate in the
Plainfield Plaza shopping center. Peterson cited the reason for
the denial was the close proximity to the high school and the young
adult clientele.
Administrator Van Vooren spoke regarding the receipt of a letter
from the Library Board in which they asked for participation in the
Library's Local Units of Government Focus Group held on Saturday,
October 16, 1993 at 1:00 p.m. Additionally, he has received a
letter from IDOT in which they approved the reduction of the speed
limit on Route 126 along the Indian Boundary and Whispering Creek
subdivisions. The speed limit will be reduced five mph to 50 mph.
IDOT denied a request to extend the no passing lanes along the full
frontage of the residential area. The consensus of the Board was
for the Village Staff to pursue a greater reduction in the speed
limit and to again request the extension of the no passing lanes.
Discussion was had regarding the status of the petition for 15 mph
traffic speed at the pool and park sites. State law prohibits a
municipality of lowering the speed limit below 20 mph.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 4, 1993
PAGE SIX
J. Dement moved to install "15 mph/children at play" signs at the
pool and park sites on Ottawa Street. Seconded by J. Heimerdinger.
Voice vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke regarding Arbor of Plainfield and the
placement of Sales Trailer on Lot 49 and a paved parking lot on Lot
48.
L. Ke11y moved to approve installation of the sales trailer for
Arbor of Plainfield and the placement on Lot 49 and a paved parking
lot on Lot 48. Seconded by J. Ray. Voice vote. 6 yes, 0 no.
Motion carried.
President Peterson spoke regarding the
for next Monday,
1) Zoning Ordinance (PUD)
2) Fry Annexation Agreement
3) Chief Bennett's Traffic Plan
4) Village Hall Remodeling
Workshop Agenda and items
L. Kelly moved that we approve a $2, 000 donation to the Will County
Multijurisdictional Gang Reduction Strategy. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes, Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried,
J. Dement spoke regarding Unfunded Mandates. If the Board would be
interested in supporting that, we could bring a Resolution to the
Board for discussion and passage.
M. Lambert moved to adjourn to Executive Session to discuss
personnel, pending litigation and land acquisition and to take a
five minute break, and to reconvene. Seconded by J. Ray. Vote by
roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert,
yes; Ray, yes; Rock, yes. 6 yes, o no. Motion carried.
9:40 P.M. Adjourn to Executive Session.
10:51 P.M. Reconvene the Regular Meeting.
Roll call was taken, all were present.
L. Kelly moved that we hire William E. Churwick as a full-time
employee in the Street Department at $8.50 per hour plus benefits
subject to all the stipulations in the Employee Manual. Seconded
by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion
carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 4, 1993
PAGE SEVEN
L. Kelly moved to adjourn. Seconded by M. Lambert. Voice vote.
6 yes, 0 no. Motion carried.
11:01 P.M.
!cJ
SUSAN JANIK, VI GE CLERK
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