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HomeMy Public PortalAbout09.20.93 VB MinutesP INF LD VILLA BO OF R ST REGULAR MEETING DATE: SEPTEMBER 20, 1993 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON - ENGINEER D. BENNETT - POLICE CHIEF At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. Chief Bennett led the pledge to the flag. P said nt P ter on's omments: President Peterson presented the Illinois 70~ Plus Safety Belt Usage Honor Roll Award to Chief Bennett on behalf of the Village. Proclaimed the week of September 17 through 23 as Constitution Week, in the Village of Plainfield, and urged all our citizens to pay special attention during that week to our Federal Constitution and the advantage of American Citizenship. Spoke regarding the need to contribute funds to a plan by Will County State's Atty. James Glasgow to obtain a federal grant to fight the spread of gang crime in the county. Announcements: October 16, 1993 Historic Preservation Work Shop - Lockport, I11. Board of Trustees of the Plainfield Public Library District wishes to inform all units of local government that the District will be placing on the November ballot a question concerning raising the District's annual operating tax. Congratulations to Trustee Ke11y who was made a certified emergency member of the National Coordinating Council of Emergency Management. Publ~c Co ents• There were no public comments. Trustee Kelly announced that the Village has received a grant of $13, 000 for use in upgrading its outdoor warning system. The funds will be used to purchase more tornado sirens. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 20, 1993 PAGE TWO Trustee Dement spoke regarding his attendance at the Illinois Municipal League Annual Conference. He attended seminars on zoning, downtown development and impact fees, and they were very informative. Drawings for the new well house #4 will be ready for review sometime in December. We are hoping to review remodeling projects for the Village Hall at the 1st Workshop meeting in October. President Announcemen~:_ September 23, 1993 Preliminary Meeting of the Community Council held at Plainfield High School Auditorium at 7:00 p.m. McDonald's Corporation has filed an application to build a restaurant in Plainfield. At the Plan Commission Meeting of October 5, the request will be considered. The proposed site is the west side of Raute 59, north of Main Street and south of the EJ &E viaduct. Trustee Ray asked for a change to the Agenda of Employment of Village Police Officer to be heard before the Public Hearing. Trustee Heimerdinger added Item #12 Rt. 59 Traffic Enforcement Plan. Trustee Kelly added (g) to the Consent Agenda - Payment Request No. 2 1993-MFT Maintenance. President Peterson added Item #13 Discussion of Community Council Meeting. Administrator Van Vooren requested an Executive Session on personnel and pending litigation and not to reconvene. J. Dement moved to approve the Agenda with the requested additions. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. Trustee Ke11y spoke regarding Payment Request No. 2 for Harry W. Kuhn Incorporated, an invoice in the amount of $4,676.40 to be included on the Bills Payable for September 20, 1993. J. Dement moved to approve the Consent Agenda with the requested additions. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. Chief Bennett recommended the employment of Troy Kivisto of Aurora as a police officer effective October 1 at a salary of $21,420.00. J. Ray moved that we approve the appointment of Troy Kivisto to the position of Police Officer in Plainfield. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. r~ PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 20, 1993 PAGE THREE J. Dement moved to adjourn the regular meeting to reconvene upon the completion of the Public Hearing, and proceed to the Public Hearing. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 7:15 p.m. 7:36 p.m. President Peterson reconvened the meeting at 7:36 p.m., September 20, 1993. All were present. Planner Waldock spoke regarding RecLuest: Front yard fence variance to allow a 4 ft. tall solid cedar fence in the front yard area along Main Street. Location: 614 Main Street. Ant~licant: Gordon & Sally Koch. The variance allows a four-foot tall solid fence along the front of the lot east of the driveway. The subject site is unique in terms of its geometric configuration. The unusual configuration of the site does not allow full use of the rear property for recreational purposes. The side yard area east of the • driveway is the primary recreational area of this residence. A four foot screening fence adjoining the Main Street right-of-way would not provide a negative impact on the neighborhood. M. Lambert suggested that we annually publish the permits that are required for residential work and commercial work in the Village. J. Heimerdinger moved to approve the variance for Gordon and Sally Koch at 614 Main Street for a 48" tall solid type cedar fence located one foot from the right-of-way along Main Street. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding the Text Amendment regarding garages in Residential Districts. The Ordinance provides for four car garages, 1,100 square feet, for 3,000 square foot or larger homes. Discussion was had regarding issues and concerns. J. Dement moved to adopt Ordinance No. 1521 AMENDING THE VILLAGE ZONING REGULATIONS REGARDING GARAGES IN RESIDENTIAL DISTRICTS. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, no; Lambert, present; Ray, yes; Rock, no. 4 yes, 2 no. Motion carried. Planner Waldock. spoke regarding the Text Amendment to the Subdivision Regulations regarding acceptance of public improvements and surety reductions. The Ordinance now requires completion of all PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 20, 1993 PAGE FOUR public improvements before surety can be released. Actual procedure presently employed by the Village allows for partial reductions for required Letters of Credit upon completion of major phases of development of each subdivision. This Text Amendment to the Ordinance allows for acceptance of underground utilities prior to completion of public improvements above ground. It also provides for reduction and acceptance of necessary improvements in two phases. Phase one includes the underground improvements and Phase Two involves the above ground improvements. M. Lambert moved to adopt Ordinance No. 1522 AMENDING THE SUBDIVISION CONTROL ORDINANCE OF THE VILLAGE OF PLAINFIELD. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adapt Resolution No. 1047 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND BAISH CONSTRUCTION COMPANY, FOR THE PLAINFIELD/NAPERVILLE ROAD SEWER EXTENSION in the amount of $46,095.00. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. R. Rock moved to adopt Resolution No. 1048 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND RED ROSE CONSTRUCTION, FOR THE 1993 SIDEWALK REPLACEMENT PROGRAM in the amount of $6,662.00. Seconded by L. Ke11y. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Dement moved to reject all bids regarding the repainting of the Mi11 Street Elevated Water Storage Tank. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding the draft of the Comprehensive Master Plan Request for Proposals. The Village desires to obtain a Comprehensive Master Plan Proposal from Professional Planning Consultants. The Village intends to conduct a community wide participatory process, which will produce the primary planning document to direct land use regulations and development activities throughout the Village's 33 square mile planning area. The request for proposal outlines the anticipated scope of the project, consultant requirements, and a summary of the evaluation and selection process. Consultants are encouraged to make recommendations which would enhance the overall planning process. Discussion was had and Trustees gave input ie. wording,(tone) reflect more enthusiasm and creativeness, additional consultant names to be added, additional advertising in the Illinois Municipal Review Magazine. The Village has anticipated a cost in the range PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 20, 1993 PAGE FIVE of $50,000 to $75,000 for this project. The consensus of the Board was to make changes/additions/corrections and bring back to the Board at the next regular meeting for their review. Trustee Heimerdinger urged the Village Board to direct Police Chief Bennett to develop a traffic enforcement plan for Route 59, Route 30 and Lockport Street. I think this is a major problem and the community deserves action. I believe this plan should be a "low or zero tolerance traffic enforcement program on Route 59 immediately". Discussion was held. J. Heimerdinger moved to ask Chief Bennett to bring a traffic control plan emphasizing low tolerance policy in the downtown area and in the populated areas on Lockport Street, Division Street and Joliet Road to the October 4 Board meeting. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. President Peterson spoke regarding the Community Council Meeting which is to be held on Thursday, September 23, 7:00 p.m. at the High School Auditorium. Discussion was had regarding the important issues that will be brought up at this meeting by the Trustees. Principle concerns being growth and intergovernmental cooperation. I would like to see more specific issues of growth, ie. location of public facilities; planning out streets, parks, items of this nature discussed. Administrator Van Vooren spoke regarding Snowplow Bids. He prepared a bid booklet and has discussed same with the street, sidewalk committee of Public Works. He also discussed a copy of a petition he received regarding an assessment complaint on an industrial property. The Board of Review has been contacted for further information. President Peterson suggested that the School Board be approached to check what direction they want to take. He also spoke regarding the acceptance of a Maintenance Bond from a reputable insurance company in lieu of the Letter of Credit for the offsite sewer and water for the Lakelands Corporation. That process has come to completion. Additionally, he has received correspondence relating to the Abatement ordinances regarding the two refinance bonds. He will be forwarding these Abatement Ordinances to Mr. Harvey for review, and if acceptable, they will be placed on a later agenda. This abates the previously approved 1988 and 1989 tax ordinances that were approved by either referendum or by the Village Board, therefore, leaving that portion that was refinanced off of the tax process. Discussion was had regarding the Village Participation in Homecoming Parade this coming weekend. • PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 20, 1993 PAGE SIX H. Hamilton, Village Engineer, spoke regarding updates on the Transportation Grants which we have applied for. The Ottawa Street Sidewalk was turned down. Still awaiting word on our ITEP Application for the River Road Bridge. Van Dyke Road is not eligible for the STP program. Signalization of Rt. 59/Renwick is scheduled for 1995. Fort Beggs realignment application has been filed, and must go through the proper channels before decisions would be arrived at, but it looks like a possibility. Discussion was had regarding a donation from the Village of Plainfield to a matching fund for a $150,000 grant from the U. S. Department of Justice. Those funds would be used to establish a countywide network of gang intelligence and law enforcement strategies. It was the consensus of the Board to ask Chief Bennett to invite Will County State's Attorney James Glasgow to speak at our next Board Meeting to provide further information regarding this Grant Award. Planner Waldock reminded the Trustees that he would be looking for volunteers for the Business Expo in October, 1993. He informed the • Board that a street light is out in an unaccepted area, still under the maintenance responsibility of the developer (Quail Run Subdivision). We have not been able to reach the developer. He is looking for authorization to fix the light and send the bill to the developer. It was the consensus of the Board to get the light fixed and bill the developer. He also talked about the Boundary Agreement revision process between the City of Joliet and Plainfield on our southern boundary. NYPSY has tabled the City of Joliet's FPA Amendment with regard to the Leopold property. The Boundary Agreement with Joliet allows the Leopold property to choose which side of the boundary they prefer to remain on. Ultimately, they have a sales contract with a developer and would life to go to Joliet. Joliet is processing a FPA Amendment involving that property. M. Lambert moved to adjourn to Executive Session to discuss personnel and pending litigation and to also take a five minute break, and not to reconvene. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 8:56 P.M. Adjourn to Executive Session ~~a~ ~ S SAN JANI , VILLAGE CLERK