HomeMy Public PortalAbout09.20.93 VB MinutesP INF LD VILLA BO OF R ST
REGULAR MEETING
DATE: SEPTEMBER 20, 1993
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, R. ROCK, M.
LAMBERT, J. DEMENT, L. KELLY,
J. HEIMERDINGER, J. RAY.
OTHERS PRESENT:
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON - ENGINEER
D. BENNETT - POLICE CHIEF
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. Chief Bennett led the pledge to
the flag.
P said nt P ter on's omments:
President Peterson presented the Illinois 70~ Plus Safety Belt
Usage Honor Roll Award to Chief Bennett on behalf of the Village.
Proclaimed the week of September 17 through 23 as Constitution
Week, in the Village of Plainfield, and urged all our citizens to
pay special attention during that week to our Federal Constitution
and the advantage of American Citizenship. Spoke regarding the need
to contribute funds to a plan by Will County State's Atty. James
Glasgow to obtain a federal grant to fight the spread of gang crime
in the county.
Announcements:
October 16, 1993 Historic Preservation Work Shop - Lockport, I11.
Board of Trustees of the Plainfield Public Library District wishes
to inform all units of local government that the District will be
placing on the November ballot a question concerning raising the
District's annual operating tax.
Congratulations to Trustee Ke11y who was made a certified emergency
member of the National Coordinating Council of Emergency
Management.
Publ~c Co ents•
There were no public comments.
Trustee Kelly announced that the Village has received a grant of
$13, 000 for use in upgrading its outdoor warning system. The funds
will be used to purchase more tornado sirens.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 20, 1993
PAGE TWO
Trustee Dement spoke regarding his attendance at the Illinois
Municipal League Annual Conference. He attended seminars on zoning,
downtown development and impact fees, and they were very
informative. Drawings for the new well house #4 will be ready for
review sometime in December. We are hoping to review remodeling
projects for the Village Hall at the 1st Workshop meeting in
October.
President Announcemen~:_
September 23, 1993 Preliminary Meeting of the Community Council
held at Plainfield High School Auditorium at 7:00 p.m.
McDonald's Corporation has filed an application to build a
restaurant in Plainfield. At the Plan Commission Meeting of
October 5, the request will be considered. The proposed site is
the west side of Raute 59, north of Main Street and south of the EJ
&E viaduct.
Trustee Ray asked for a change to the Agenda of Employment of
Village Police Officer to be heard before the Public Hearing.
Trustee Heimerdinger added Item #12 Rt. 59 Traffic Enforcement
Plan. Trustee Kelly added (g) to the Consent Agenda - Payment
Request No. 2 1993-MFT Maintenance. President Peterson added Item
#13 Discussion of Community Council Meeting.
Administrator Van Vooren requested an Executive Session on
personnel and pending litigation and not to reconvene.
J. Dement moved to approve the Agenda with the requested additions.
Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried.
Trustee Ke11y spoke regarding Payment Request No. 2 for Harry W.
Kuhn Incorporated, an invoice in the amount of $4,676.40 to be
included on the Bills Payable for September 20, 1993.
J. Dement moved to approve the Consent Agenda with the requested
additions. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion
carried.
Chief Bennett recommended the employment of Troy Kivisto of Aurora
as a police officer effective October 1 at a salary of $21,420.00.
J. Ray moved that we approve the appointment of Troy Kivisto to the
position of Police Officer in Plainfield. Seconded by L. Kelly.
Voice vote. 6 yes, 0 no. Motion carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 20, 1993
PAGE THREE
J. Dement moved to adjourn the regular meeting to reconvene upon
the completion of the Public Hearing, and proceed to the Public
Hearing. Seconded by M. Lambert. Voice vote. 6 yes, 0 no.
Motion carried.
7:15 p.m.
7:36 p.m.
President Peterson reconvened the meeting at 7:36 p.m., September
20, 1993. All were present.
Planner Waldock spoke regarding RecLuest: Front yard fence variance
to allow a 4 ft. tall solid cedar fence in the front yard area
along Main Street. Location: 614 Main Street. Ant~licant: Gordon &
Sally Koch. The variance allows a four-foot tall solid fence
along the front of the lot east of the driveway. The subject site
is unique in terms of its geometric configuration. The unusual
configuration of the site does not allow full use of the rear
property for recreational purposes. The side yard area east of the
• driveway is the primary recreational area of this residence. A
four foot screening fence adjoining the Main Street right-of-way
would not provide a negative impact on the neighborhood.
M. Lambert suggested that we annually publish the permits that are
required for residential work and commercial work in the Village.
J. Heimerdinger moved to approve the variance for Gordon and Sally
Koch at 614 Main Street for a 48" tall solid type cedar fence
located one foot from the right-of-way along Main Street. Seconded
by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
Planner Waldock spoke regarding the Text Amendment regarding
garages in Residential Districts. The Ordinance provides for four
car garages, 1,100 square feet, for 3,000 square foot or larger
homes. Discussion was had regarding issues and concerns.
J. Dement moved to adopt Ordinance No. 1521 AMENDING THE VILLAGE
ZONING REGULATIONS REGARDING GARAGES IN RESIDENTIAL DISTRICTS.
Seconded by J. Heimerdinger. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, no; Lambert, present; Ray, yes; Rock, no.
4 yes, 2 no. Motion carried.
Planner Waldock. spoke regarding the Text Amendment to the
Subdivision Regulations regarding acceptance of public improvements
and surety reductions. The Ordinance now requires completion of all
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 20, 1993
PAGE FOUR
public improvements before surety can be released. Actual
procedure presently employed by the Village allows for partial
reductions for required Letters of Credit upon completion of major
phases of development of each subdivision. This Text Amendment to
the Ordinance allows for acceptance of underground utilities prior
to completion of public improvements above ground. It also provides
for reduction and acceptance of necessary improvements in two
phases. Phase one includes the underground improvements and Phase
Two involves the above ground improvements.
M. Lambert moved to adopt Ordinance No. 1522 AMENDING THE
SUBDIVISION CONTROL ORDINANCE OF THE VILLAGE OF PLAINFIELD.
Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
J. Dement moved to adapt Resolution No. 1047 AUTHORIZING THE
EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND
BAISH CONSTRUCTION COMPANY, FOR THE PLAINFIELD/NAPERVILLE ROAD
SEWER EXTENSION in the amount of $46,095.00. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
R. Rock moved to adopt Resolution No. 1048 AUTHORIZING THE
EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND
RED ROSE CONSTRUCTION, FOR THE 1993 SIDEWALK REPLACEMENT PROGRAM in
the amount of $6,662.00. Seconded by L. Ke11y. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to reject all bids regarding the repainting of the
Mi11 Street Elevated Water Storage Tank. Seconded by M. Lambert.
Voice vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke regarding the draft of the Comprehensive
Master Plan Request for Proposals. The Village desires to obtain
a Comprehensive Master Plan Proposal from Professional Planning
Consultants. The Village intends to conduct a community wide
participatory process, which will produce the primary planning
document to direct land use regulations and development activities
throughout the Village's 33 square mile planning area. The request
for proposal outlines the anticipated scope of the project,
consultant requirements, and a summary of the evaluation and
selection process. Consultants are encouraged to make
recommendations which would enhance the overall planning process.
Discussion was had and Trustees gave input ie. wording,(tone)
reflect more enthusiasm and creativeness, additional consultant
names to be added, additional advertising in the Illinois Municipal
Review Magazine. The Village has anticipated a cost in the range
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 20, 1993
PAGE FIVE
of $50,000 to $75,000 for this project. The consensus of the Board
was to make changes/additions/corrections and bring back to the
Board at the next regular meeting for their review.
Trustee Heimerdinger urged the Village Board to direct Police Chief
Bennett to develop a traffic enforcement plan for Route 59, Route
30 and Lockport Street. I think this is a major problem and the
community deserves action. I believe this plan should be a "low or
zero tolerance traffic enforcement program on Route 59
immediately". Discussion was held.
J. Heimerdinger moved to ask Chief Bennett to bring a traffic
control plan emphasizing low tolerance policy in the downtown area
and in the populated areas on Lockport Street, Division Street and
Joliet Road to the October 4 Board meeting. Seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
President Peterson spoke regarding the Community Council Meeting
which is to be held on Thursday, September 23, 7:00 p.m. at the
High School Auditorium. Discussion was had regarding the important
issues that will be brought up at this meeting by the Trustees.
Principle concerns being growth and intergovernmental cooperation.
I would like to see more specific issues of growth, ie. location of
public facilities; planning out streets, parks, items of this
nature discussed.
Administrator Van Vooren spoke regarding Snowplow Bids. He prepared
a bid booklet and has discussed same with the street, sidewalk
committee of Public Works. He also discussed a copy of a petition
he received regarding an assessment complaint on an industrial
property. The Board of Review has been contacted for further
information. President Peterson suggested that the School Board be
approached to check what direction they want to take. He also
spoke regarding the acceptance of a Maintenance Bond from a
reputable insurance company in lieu of the Letter of Credit for the
offsite sewer and water for the Lakelands Corporation. That
process has come to completion. Additionally, he has received
correspondence relating to the Abatement ordinances regarding the
two refinance bonds. He will be forwarding these Abatement
Ordinances to Mr. Harvey for review, and if acceptable, they will
be placed on a later agenda. This abates the previously approved
1988 and 1989 tax ordinances that were approved by either
referendum or by the Village Board, therefore, leaving that portion
that was refinanced off of the tax process.
Discussion was had regarding the Village Participation in
Homecoming Parade this coming weekend.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 20, 1993
PAGE SIX
H. Hamilton, Village Engineer, spoke regarding updates on the
Transportation Grants which we have applied for.
The Ottawa Street Sidewalk was turned down.
Still awaiting word on our ITEP Application for the River Road
Bridge.
Van Dyke Road is not eligible for the STP program.
Signalization of Rt. 59/Renwick is scheduled for 1995.
Fort Beggs realignment application has been filed, and must go
through the proper channels before decisions would be arrived
at, but it looks like a possibility.
Discussion was had regarding a donation from the Village of
Plainfield to a matching fund for a $150,000 grant from the U. S.
Department of Justice. Those funds would be used to establish a
countywide network of gang intelligence and law enforcement
strategies. It was the consensus of the Board to ask Chief Bennett
to invite Will County State's Attorney James Glasgow to speak at
our next Board Meeting to provide further information regarding
this Grant Award.
Planner Waldock reminded the Trustees that he would be looking for
volunteers for the Business Expo in October, 1993. He informed the
• Board that a street light is out in an unaccepted area, still under
the maintenance responsibility of the developer (Quail Run
Subdivision). We have not been able to reach the developer. He is
looking for authorization to fix the light and send the bill to the
developer. It was the consensus of the Board to get the light
fixed and bill the developer. He also talked about the Boundary
Agreement revision process between the City of Joliet and
Plainfield on our southern boundary. NYPSY has tabled the City of
Joliet's FPA Amendment with regard to the Leopold property. The
Boundary Agreement with Joliet allows the Leopold property to
choose which side of the boundary they prefer to remain on.
Ultimately, they have a sales contract with a developer and would
life to go to Joliet. Joliet is processing a FPA Amendment
involving that property.
M. Lambert moved to adjourn to Executive Session to discuss
personnel and pending litigation and to also take a five minute
break, and not to reconvene. Seconded by J. Ray. Vote by roll
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
8:56 P.M. Adjourn to Executive Session
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S SAN JANI , VILLAGE CLERK