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HomeMy Public PortalAbout08.30.93 VB Minutes PLAINFTELD VILLAGE BOARD OF TRU~TEEB REGULAR MEETING DATE: AUGUST 30, 1993 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON - ENGINEER D. BENNETT - POLICE CHIEF OTHERS FRESENT: At 7:00 p.m. President Peterson called the meeting to order and led the pledge to the flag. Roll call was taken, all were present. resident Peterson's Comments: Received a letter from Daniel Kelly, Kiwanis Club of Plainfield asking that we Proclaim September 17 and 18, 1993 as Kiwanis Peanut Day in Plainfield. Money raised from the sale of peanuts will stay in Plainfield Community to help projects within our community. I also received a call from Mrs. Elizabeth Eichelberger, indicating that tonight the Plainfield School Board was having a regular meeting at which business involving labor contracts were being discussed, and that no member of the Board could attend tonight's meeting. Also I received a Press News Release from the Governor's Office indicating that Governor Edgar has halted the Fox Valley Expressway Study. There will be a meeting of all of the Plainfield Governmental bodies in what has been called the Plainfield Community Council Meeting on September 23, 1993 at the Plainfield High School Auditorium at 7:00 p.m. This meeting will be on Cable TV, as the first broadcast from Plainfield High School if facilities are ready. The format of the meeting will be that all of the agencies will have a table on the stage at the Plainfield Auditorium, that they will each make a 20 minute presentation one to the other about the areas that they feel that cooperation is necessary, and the areas where non-cooperation or exclusiveness is required. And finally, a discussion as to whether or not a Community Council should continue to meet on a regular basis to discuss issues of mutual concern. Public Comments: • There were no public comments. • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 PAGE TWO Trustee Dement spoke regarding the fact that our Board Meeting Agenda will now be on Cable TV starting with the Friday before the meeting. Residents will be able to see what the Village Board is going to be discussing, and if they have any questions, they can call us. Trustee Kelly spoke to three different offices in Grafton, Illinois. That is the community that has pretty much been eliminated by the flood waters. We are tentatively scheduling our excursion to assist them the week of the 13th of September. Due to the rains in Iowa, our time frame may possibly be delayed by a few weeks. Trustee Ray suggested that before the trip to bring this before the Board, for a full Board discussion as to what's involved and what it will cost. Trustee Heimerdinger added that on the Agenda there are some discussions that were previously held at the Plan Commission Meeting, and he continued to request minutes from the Plan Commission Meetings. M. Lambert moved to approve the Consent Agenda with additions of Engineer's Report and further discussion of community Council . Meeting and also requested an Executive Session to discuss personnel, land acquisition and pending litigation and to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Attorney Harvey asked for an amendment to the Minutes of the Board Meeting of August lfi, 1993, page six, second paragraph, we need to repeal rather than appeal the current curfew law. Trustee Rock also asked for an amendment to page nine, second to the last paragraph, change the word Attorney to show President Peterson. J. Dement moved to approve the Consent Agenda with the corrections to the Minutes of Regular Meeting of August 16, 1993. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Chief Bennett spoke regarding the Ordinance to Suppress Street Gang Activity in the Village of Plainfield. The Preliminary Draft of this Ordinance that was presented at the last Board Meeting has been codified by Attorney Harvey. Discussion was had regarding the curfew hours. J. Ray moved GANG ACTIVITY Seconded by Heimerdinger, fi yes, 0 no. hat we approve Ordinance No. 1520 TO SUPPRESS STREET IN THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS. L. Kelly. Vote by roll call. Dement, yes; yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 PAGE THREE Planner Waldock spoke regarding the Preliminary Plat approval for Vintage Harvest Subdivision. Location: The northwest corner of Fraser Road and Route 59. Applicant _ Michael Guinta, Developer. The subject site would involve approximately 63 acres out of a 72 acre total site. 9 acres would be dedicated for commercial use at a future time. Proposed with this plat tonight, is a subdivision that will establish 150 single family residential lots, located along the north side of Fraser Road west of Rt. 59 and east of the Commonwealth Edison Power Lines. The plan calls for establishment of all lots at 12,000 sq. ft. Lot frontages range from 80 ft. in width (for lots along Fraser Road) , to 90 feet for lots on Cabernet Lane and Vintage Drive. Lots along the 2.39 acre park area bordering the west property line of the subject site are 82.55 feet in width. Storm detention is provided in rear yard area behind Lots 18-21 and 135 & 136. A detention area is also located north of Lot 6 slang Burgundy Drive. Due to grade considerations, and lack of existing storm sewers available to the area, a dry well system is proposed for use in the detention areas. A dry well system, other wise known as a "French Drain System" uses water percolation into the ground to evacuate water from storm detention holding areas. Adjoining owners along Fraser Road have indicated • a desire to have Vintage Drive access at Fraser Raad, relocated east on the subject site. The concern that they have expressed relates to headlight glare from traffic from Vintage Drive facing their homes and possible safety hazards with intersection collisions that may involve their property. At the Plan Commission's direction, the developer has submitted sketches of two r~i al+~crnatA ;ntEar~Pr_tion alignments for Vintaae Drive at Fraser Road. The alternate provided on Exhibit "B" causes unusual lot configurations for Lots D, E and C. Lots D and E may be difficult to properly site a building. Lot D may not meet minimum lot area requirements. Exhibit "C" provides a short street not likely to have any houses fronting on it (at a 186.93' length) that ends in a "T" at Chardonnay Lane. This does not allow optimal traffic movement, it causes street naming and directional problems and reduces the separation between intersections at Fraser Road. Staff recommends the Preliminary Plat approval for Vintage Harvest Subdivision subject to the stipulations as follows: Re-name the east-west leg of Vintage Drive to avoid confusion with the north- south leg of Vintage Drive; lots 33-45 and 141-150 are acceptable at the lot widths presented. Lots 7-11 should be increased to 85 feet minimum width; compliance with the requirements of the Village Engineer's report; compliance with provisions of the Plainfield Fire District;' all lots shall be designed to achieve a 12,000 square foot minimum area; re-evaluate intersection of Vintage Drive and Fraser Road in an effort to address concerns by neighbors and maintain necessary access; Plan Commission has a desire that Fraser Road be constructed to urban profile neighborhood collector street in accordance with proposed Transportation Plan. . PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 PAGE FOUR Engineer Howard Hamilton talked about his letter of August loth, 1993 and the response thereto from Paul K. Morris, Engineer for Vintage Harvest. A11 issues have been addressed, except the one item which we are still working on which is whether or not Fraser Road can be designed to urban status with curb and gutter. Trustee Dement brought up discussion regarding a dry well system, otherwise known as a "French Drain System" which is proposed for use in the detention areas. Trustee Heimerdinger stated that as a goint of operation, the Board should have access to the minutes from the Planning Commission when issues are brought before the Board. A woman from the audience expressed concern over school crowding. She is concerned that we're not thinking ahead, and that we should slow the process down. Trustee Heimerdinger agreed and stated that if getting the minutes of the Plan Commission slows the process down, he has no objection. Village President Peterson disagreed, arguing that such an administrative procedure would conflict with the legal rights of the property owners. Trustee Lambert proposed a compromise. Planner Waldock's reports will also include a record of the vote and the reasons behind any "no" votes. J. Ray moved to approve the Preliminary Plat for Vintage Harvest Subdivision with the 7 (seven) stipulations recommended by the Planning Commission plus recommend accepting Exhibit B modified, (intersection alignments for Vintage Drive at Fraser Road), moving Vintage 33 ft. to the west (as shown on Exhibit B of the report). Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, present; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, b no. Motion carried. Planner Waldock spoke regarding Vintage Harvest Annexation Agreement. The agreement includes changes as a result of the July Village Board review of this case. The developer is in agreement with provisions specified by the Village including the following; impact fee - $325/Unit; line charge for the Route 59 Sewer/Water Extensions -- $364/Unit; provisions for off-site Fraser Road improvements and applicable surety. Mr. Guinta, the Developer spoke regarding his concerns about the drainage in the subdivision and assured everyone that they will address the stormwater management system in their engineering. • • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 PAGE FIVE Planner Waldock spoke regarding the Lot Split for Winding Creek Subdivision, Unit 6. Loc tion: The southeast corner of the intersection of Judith Drive and Bussey Drive. Ax~plica~~~ Timberview Development Corporation. Lot 50 was the only Multi- family building site in Unit 2. The re-plat requested with this application would simply divide the lot into four (4) townhouse ownership lots. The site is fully developed, the developer is seeking a subdivision which would separate the townhouse units for individual sale of the plot of land that they rest upon, as well as the unit itself. Staff recommends approval of Winding Creek Subdivision, Unit 5, by unanimous approval, a re-subdivision of Lot 50 of Winding Creek Unit 2, as proposed. M. Lambert moved that we approve the Final Plat from Winding Creek Subdivision Unit 6 that represents the re-plat of Lot 50. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. J. Dement moved that we approve Resolution No. 1045 TEMPORARILY CLOSING A PORTION OF U. S. ROUTE 30 AND ROUTE 59 IN THE VILLAGE OF PLAINFTELD FOR THE PURPOSE OF THE PLAINFIELD HOMECOMING PARADE TO • BE HELD SATURDAY, SEPTEMBER 25, 1993. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding his draft of the Transportation Study Request for Proposals. The RFP includes issues identified by staff which are appropriate to be included in the study. Included is a brief background of the Village of Plainfield and its highway systems. Traffic study issues are included in the RFP. Important features of the plan should be integration of the Transportation Study with the Village Transportation Committee Report. Data collection and analysis including traffic counts as necessary; traffic projections; solutions and alternatives; and, evaluation of current street and road systems in the Village are also suggested for inclusion in this study. September 30, 1993 has been selected as the cut-off date. We are looking for a practical plan of action to solve existing and expected congestion regarding public safety concerns and meeting future transportation needs. The study should focus on Rt. 59 with key elements regarding U. S. Rt. 30 and its potential rerouting. The study should consider a wide range of alternative solutions including: physical modifications of existing roadways; intersection improvements; signalization, signage, parking improvements; and transit service alternatives. I suggest that three (3) references be provided and that they provide five (5) copies of the proposal. Staff seeks comments from the Village Board on the RFP as presented. Trustee Lambert made suggestions regarding the proposal, as far as wording. Page 1, second sentence, would like it to read "at the crossroads PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 PAGE SIX of several transportation routes, which later became U. S. State and Local Highways". Page 1, second paragraph, would like to see the words "nearly at its center" removed. Page 2, would like to see the word Primary changed to read "Major Focus on Rt. 59". I would also like to see an addition "Potential far an arterial roadway that would service our western area". Page 4, Scope of Work, we are looking for a period of implementation, this should be a 5/10/20 year plan. A lengthy discussion was had regarding the contents of the request and the proposed list of traffic engineers who will receive the request for proposal traffic study, and a budget as to what we would be willing to pay for the study. , It was the consensus of the Board that the Transportation Study would cost approximately $25,000.00 or a reasonable amount to accomplish our goals. The selected consultant will be required to work with other consultants the Village may hire in its planning process, so that they will be aware that it should be communicated with someone else so that their reports are going in the same direction. We should also have complete resumes of all key individuals for a particular firm who will be employed an this study. A reference time frame should also be inserted in the proposal, looking somewhere around 5 to 7 months. Administrator Van Vooren will request the Staff to make the changes which were discussed today, get the changes back to the Trustees this week, and if there are no written comments or phone comments to Mr. Waldock by the end of the week, we will place the direct mail ads in next week, which should coincide with the September 30th deadline. M. Lambert moved that we approve Resolution No. 1046 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND BAISH CONSTRUCTION COMPANY, FOR THE VISTA AVENUE WATERMAIN EXTENSION. Seconded by J. Dement. Vote by roll call, Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.' 6 yes, 0 no. Motion carried. H. Hamilton, Engineer, spoke regarding the fact that the Will County Governmental League will be taking more STP applications until September 15 and we are looking at several projects. Considered projects are: Improving Van Dyke Road from Rt. 30 to 143rd Street; Lights at Renwick Rd. and Rt. 59; and Ft. Beggs Realignment. On Lockport Street Lighting, IDOT has approved another Laminare. We need to sit down with the Board and have factory representatives or have the light fixtures here so that you can each look at them and make recommendations. We are looking for approval some time in the middle of October. There will be sixty- seven (67) light fixtures installed in the ornamental Lockport • Street Lighting Plan. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 PAGE SEVEN Trustee Lambert spoke regarding the pursuit of funding for handicap accessibility in our downtown. President Peterson suggested the possibility of establishing a Human Rights Committee. He spoke to Ken Lambert and he has agreed to assist us in identification of problems for people in wheel chairs. H. Hamilton spoke regarding the Letter of Credit reduction request from Arbor of Plainfield, Inc. Unit. No. 1. The total reduction on Letter No. 1 is $54,000.00. Letter of Credit No. 2 reduced to $251,186.00. Letters of Credit for Unit 3 and 4 will remain the same. Total Letters of Credit for the project then become $421,186.00. J. Dement moved that we concur with the Engineers Letter in which they request a reduction in the four (4) separate Letters Of Credit to reflect the remaining improvements at $421,186.00. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. President Peterson continued discussion on the Community Council Meeting to be held on September 23, 1993. The Village will have only twenty (20) minutes to make its presentation. In order to be sure we consider all possibilities, T am requesting the Trustees to write me a letter to identify those issues and topics they think ought to be considered and included in the village presentation. ie. Public Works (cooperative ventures with buildings, joint personnel); Public Safety (Public Building Commission); Gang problems; police ordinances; bus routes; use of the school; ESDA, storm warnings; Ways and Means (joint funding of projects, impact fees, purchasing, home rule); Planning and Development (growth). Administrator Van Vooren spoke regarding correspondence from ,john Schwarz of the Illinois Department of Transportation. He is responding to my letter of August 3, 1993, in which I requested review of speed limits and no passing zones along Illinois Rt. 126 and the Whispering Creek Subdivision. They will review our request and let us know of the results of the investigation as soon as it is completed. Chief Bennett and I, along with various members of the Board have attended meetings of "CHAMPS" with like representatives from the Villages of Channahon, Minooka and Shorewood in an effort to develop a pro_active plan to combat gangs in our communities. "CHAMPS" has developed an informational letter to be sent out to all Village residents. The consensus of the Board was to prepare the informational letter and to send direct mail to all Village residents. Administrator Van Vooren spoke regarding the countywide Stormwater Management plant. I feel that the countywide Stormwater Management Plant is imperative. This Board has taken an active position • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 PAGE EIGHT of objecting to county subdivisions in our mile and a half areas, specifically north and northwest that do not have any indication relative to stormwater management, however, I did voice concerns relative to the makeup of this stormwater management plant. They created it on 6 districts and they created them on township basis, sometimes not taking into consideration the drain sheds that impact the areas. I will continue to make comments at the next Wi11 County Land Use Committee Meeting approving of the concept of the stormwater Management Plant for the county, but disapproving of the setup at the present time. We opened bids for the painting of the Mill Street Elevator Water Storage Tower. We will probably bring forward at the next appropriate meeting a recommendation to reject all bids. Highest price/$248,OD0.00; Reasonable bid/$120,000's. We may be looking at cleaning the tower and painting and doing the interior sandblasting and leaving the exterior on a scrub and paint process, and bid it again in the Spring. Planner Waldock spoke regarding authorization from the Village Board to draw on a Letter of Credit should it be necessary prior to the next Village Board Meeting, September 20, 1993 for Golden Meadows. We expect that the improvements would be completed prior to that time, but in the event that something goes wrong, it is a precautionary measure. J. Dement moved to approve the authorization to draw on a Letter of Credit for Golden Meadows should it be necessary prior to the next Village Board Meeting. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Chief Bennett spoke regarding Safe School Zone Signs. It would require the placement of Safe School Zone signs in and around the four schools within the Village of Plainfield. They allow the general public to know that within 1, 000 ft. of any school complex, certain crimes are increased by statute. The cost of the signs are approximately $125.00. J. Ray moved to authorize the purchase and the placement of Safe School Zone Signs. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren discussed the scheduling of the Workshop on September 13, 1993. Items for discussion at this workshop would be Village Hall Remodeling and Zoning update. J. Dement moved to adjourn to Executive Session to discuss personnel, pending litigation and land acquisition and to take a five minute break. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. C7 PLATNFIELD VILLAGE BOARD OF TRUSTEES AUGUST 30, 1993 FAGE NINE 9:00 p.m. Adjourn to Executive Session. 9:48 p.m. Reconvene the Regular Meeting. Roll ca11 was taken, all were present. R. Rock moved to adjourn. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 9:50 p.m. c: ~.t.~i S AN JANIK, LLAGE CLERK L