HomeMy Public PortalAbout08.30.93 VB Minutes
PLAINFTELD VILLAGE BOARD OF TRU~TEEB
REGULAR MEETING
DATE: AUGUST 30, 1993
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, R. ROCK, M.
LAMBERT, J. DEMENT, L. KELLY,
J. HEIMERDINGER, J. RAY.
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON - ENGINEER
D. BENNETT - POLICE CHIEF
OTHERS FRESENT:
At 7:00 p.m. President Peterson called the meeting to order and led
the pledge to the flag. Roll call was taken, all were present.
resident Peterson's Comments:
Received a letter from Daniel Kelly, Kiwanis Club of Plainfield
asking that we Proclaim September 17 and 18, 1993 as Kiwanis Peanut
Day in Plainfield. Money raised from the sale of peanuts will stay
in Plainfield Community to help projects within our community. I
also received a call from Mrs. Elizabeth Eichelberger, indicating
that tonight the Plainfield School Board was having a regular
meeting at which business involving labor contracts were being
discussed, and that no member of the Board could attend tonight's
meeting. Also I received a Press News Release from the Governor's
Office indicating that Governor Edgar has halted the Fox Valley
Expressway Study.
There will be a meeting of all of the Plainfield Governmental
bodies in what has been called the Plainfield Community Council
Meeting on September 23, 1993 at the Plainfield High School
Auditorium at 7:00 p.m. This meeting will be on Cable TV, as the
first broadcast from Plainfield High School if facilities are
ready. The format of the meeting will be that all of the agencies
will have a table on the stage at the Plainfield Auditorium, that
they will each make a 20 minute presentation one to the other about
the areas that they feel that cooperation is necessary, and the
areas where non-cooperation or exclusiveness is required. And
finally, a discussion as to whether or not a Community Council
should continue to meet on a regular basis to discuss issues of
mutual concern.
Public Comments:
• There were no public comments.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
PAGE TWO
Trustee Dement spoke regarding the fact that our Board Meeting
Agenda will now be on Cable TV starting with the Friday before the
meeting. Residents will be able to see what the Village Board is
going to be discussing, and if they have any questions, they can
call us.
Trustee Kelly spoke to three different offices in Grafton,
Illinois. That is the community that has pretty much been
eliminated by the flood waters. We are tentatively scheduling our
excursion to assist them the week of the 13th of September. Due to
the rains in Iowa, our time frame may possibly be delayed by a few
weeks. Trustee Ray suggested that before the trip to bring this
before the Board, for a full Board discussion as to what's involved
and what it will cost.
Trustee Heimerdinger added that on the Agenda there are some
discussions that were previously held at the Plan Commission
Meeting, and he continued to request minutes from the Plan
Commission Meetings.
M. Lambert moved to approve the Consent Agenda with additions of
Engineer's Report and further discussion of community Council
. Meeting and also requested an Executive Session to discuss
personnel, land acquisition and pending litigation and to
reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
Attorney Harvey asked for an amendment to the Minutes of the Board
Meeting of August lfi, 1993, page six, second paragraph, we need to
repeal rather than appeal the current curfew law. Trustee Rock
also asked for an amendment to page nine, second to the last
paragraph, change the word Attorney to show President Peterson.
J. Dement moved to approve the Consent Agenda with the corrections
to the Minutes of Regular Meeting of August 16, 1993. Seconded by
M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
Chief Bennett spoke regarding the Ordinance to Suppress Street Gang
Activity in the Village of Plainfield. The Preliminary Draft of
this Ordinance that was presented at the last Board Meeting has
been codified by Attorney Harvey. Discussion was had regarding the
curfew hours.
J. Ray moved
GANG ACTIVITY
Seconded by
Heimerdinger,
fi yes, 0 no.
hat we approve Ordinance No. 1520 TO SUPPRESS STREET
IN THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS.
L. Kelly. Vote by roll call. Dement, yes;
yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
PAGE THREE
Planner Waldock spoke regarding the Preliminary Plat approval for
Vintage Harvest Subdivision. Location: The northwest corner of
Fraser Road and Route 59. Applicant _ Michael Guinta, Developer.
The subject site would involve approximately 63 acres out of a 72
acre total site. 9 acres would be dedicated for commercial use at
a future time. Proposed with this plat tonight, is a subdivision
that will establish 150 single family residential lots, located
along the north side of Fraser Road west of Rt. 59 and east of the
Commonwealth Edison Power Lines. The plan calls for establishment
of all lots at 12,000 sq. ft. Lot frontages range from 80 ft. in
width (for lots along Fraser Road) , to 90 feet for lots on Cabernet
Lane and Vintage Drive. Lots along the 2.39 acre park area
bordering the west property line of the subject site are 82.55 feet
in width. Storm detention is provided in rear yard area behind
Lots 18-21 and 135 & 136. A detention area is also located north
of Lot 6 slang Burgundy Drive. Due to grade considerations, and
lack of existing storm sewers available to the area, a dry well
system is proposed for use in the detention areas. A dry well
system, other wise known as a "French Drain System" uses water
percolation into the ground to evacuate water from storm detention
holding areas. Adjoining owners along Fraser Road have indicated
• a desire to have Vintage Drive access at Fraser Raad, relocated
east on the subject site. The concern that they have expressed
relates to headlight glare from traffic from Vintage Drive facing
their homes and possible safety hazards with intersection
collisions that may involve their property. At the Plan
Commission's direction, the developer has submitted sketches of two
r~i al+~crnatA ;ntEar~Pr_tion alignments for Vintaae Drive at Fraser
Road. The alternate provided on Exhibit "B" causes unusual lot
configurations for Lots D, E and C. Lots D and E may be difficult
to properly site a building. Lot D may not meet minimum lot area
requirements. Exhibit "C" provides a short street not likely to
have any houses fronting on it (at a 186.93' length) that ends in
a "T" at Chardonnay Lane. This does not allow optimal traffic
movement, it causes street naming and directional problems and
reduces the separation between intersections at Fraser Road.
Staff recommends the Preliminary Plat approval for Vintage Harvest
Subdivision subject to the stipulations as follows: Re-name the
east-west leg of Vintage Drive to avoid confusion with the north-
south leg of Vintage Drive; lots 33-45 and 141-150 are acceptable
at the lot widths presented. Lots 7-11 should be increased to 85
feet minimum width; compliance with the requirements of the Village
Engineer's report; compliance with provisions of the Plainfield
Fire District;' all lots shall be designed to achieve a 12,000
square foot minimum area; re-evaluate intersection of Vintage Drive
and Fraser Road in an effort to address concerns by neighbors and
maintain necessary access; Plan Commission has a desire that Fraser
Road be constructed to urban profile neighborhood collector street
in accordance with proposed Transportation Plan.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
PAGE FOUR
Engineer Howard Hamilton talked about his letter of August loth,
1993 and the response thereto from Paul K. Morris, Engineer for
Vintage Harvest. A11 issues have been addressed, except the one
item which we are still working on which is whether or not Fraser
Road can be designed to urban status with curb and gutter.
Trustee Dement brought up discussion regarding a dry well system,
otherwise known as a "French Drain System" which is proposed for
use in the detention areas.
Trustee Heimerdinger stated that as a goint of operation, the Board
should have access to the minutes from the Planning Commission when
issues are brought before the Board.
A woman from the audience expressed concern over school crowding.
She is concerned that we're not thinking ahead, and that we should
slow the process down. Trustee Heimerdinger agreed and stated that
if getting the minutes of the Plan Commission slows the process
down, he has no objection.
Village President Peterson disagreed, arguing that such an
administrative procedure would conflict with the legal rights of
the property owners.
Trustee Lambert proposed a compromise. Planner Waldock's reports
will also include a record of the vote and the reasons behind any
"no" votes.
J. Ray moved to approve the Preliminary Plat for Vintage Harvest
Subdivision with the 7 (seven) stipulations recommended by the
Planning Commission plus recommend accepting Exhibit B modified,
(intersection alignments for Vintage Drive at Fraser Road), moving
Vintage 33 ft. to the west (as shown on Exhibit B of the report).
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, present; Ke11y, yes; Lambert, yes; Ray, yes; Rock,
yes. 6 yes, b no. Motion carried.
Planner Waldock spoke regarding Vintage Harvest Annexation
Agreement. The agreement includes changes as a result of the July
Village Board review of this case. The developer is in agreement
with provisions specified by the Village including the following;
impact fee - $325/Unit; line charge for the Route 59 Sewer/Water
Extensions -- $364/Unit; provisions for off-site Fraser Road
improvements and applicable surety.
Mr. Guinta, the Developer spoke regarding his concerns about the
drainage in the subdivision and assured everyone that they will
address the stormwater management system in their engineering.
•
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
PAGE FIVE
Planner Waldock spoke regarding the Lot Split for Winding Creek
Subdivision, Unit 6. Loc tion: The southeast corner of the
intersection of Judith Drive and Bussey Drive. Ax~plica~~~
Timberview Development Corporation. Lot 50 was the only Multi-
family building site in Unit 2. The re-plat requested with this
application would simply divide the lot into four (4) townhouse
ownership lots. The site is fully developed, the developer is
seeking a subdivision which would separate the townhouse units for
individual sale of the plot of land that they rest upon, as well as
the unit itself. Staff recommends approval of Winding Creek
Subdivision, Unit 5, by unanimous approval, a re-subdivision of Lot
50 of Winding Creek Unit 2, as proposed.
M. Lambert moved that we approve the Final Plat from Winding Creek
Subdivision Unit 6 that represents the re-plat of Lot 50. Seconded
by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
J. Dement moved that we approve Resolution No. 1045 TEMPORARILY
CLOSING A PORTION OF U. S. ROUTE 30 AND ROUTE 59 IN THE VILLAGE OF
PLAINFTELD FOR THE PURPOSE OF THE PLAINFIELD HOMECOMING PARADE TO
• BE HELD SATURDAY, SEPTEMBER 25, 1993. Seconded by J. Heimerdinger.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke regarding his draft of the Transportation
Study Request for Proposals. The RFP includes issues identified
by staff which are appropriate to be included in the study.
Included is a brief background of the Village of Plainfield and its
highway systems. Traffic study issues are included in the RFP.
Important features of the plan should be integration of the
Transportation Study with the Village Transportation Committee
Report. Data collection and analysis including traffic counts as
necessary; traffic projections; solutions and alternatives; and,
evaluation of current street and road systems in the Village are
also suggested for inclusion in this study. September 30, 1993 has
been selected as the cut-off date. We are looking for a practical
plan of action to solve existing and expected congestion regarding
public safety concerns and meeting future transportation needs.
The study should focus on Rt. 59 with key elements regarding U. S.
Rt. 30 and its potential rerouting. The study should consider a
wide range of alternative solutions including: physical
modifications of existing roadways; intersection improvements;
signalization, signage, parking improvements; and transit service
alternatives. I suggest that three (3) references be provided and
that they provide five (5) copies of the proposal. Staff seeks
comments from the Village Board on the RFP as presented. Trustee
Lambert made suggestions regarding the proposal, as far as wording.
Page 1, second sentence, would like it to read "at the crossroads
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
PAGE SIX
of several transportation routes, which later became U. S. State
and Local Highways". Page 1, second paragraph, would like to see
the words "nearly at its center" removed. Page 2, would like to
see the word Primary changed to read "Major Focus on Rt. 59". I
would also like to see an addition "Potential far an arterial
roadway that would service our western area". Page 4, Scope of
Work, we are looking for a period of implementation, this should be
a 5/10/20 year plan. A lengthy discussion was had regarding the
contents of the request and the proposed list of traffic engineers
who will receive the request for proposal traffic study, and a
budget as to what we would be willing to pay for the study. , It was
the consensus of the Board that the Transportation Study would cost
approximately $25,000.00 or a reasonable amount to accomplish our
goals. The selected consultant will be required to work with other
consultants the Village may hire in its planning process, so that
they will be aware that it should be communicated with someone else
so that their reports are going in the same direction. We should
also have complete resumes of all key individuals for a particular
firm who will be employed an this study. A reference time frame
should also be inserted in the proposal, looking somewhere around
5 to 7 months.
Administrator Van Vooren will request the Staff to make the changes
which were discussed today, get the changes back to the Trustees
this week, and if there are no written comments or phone comments
to Mr. Waldock by the end of the week, we will place the direct
mail ads in next week, which should coincide with the September
30th deadline.
M. Lambert moved that we approve Resolution No. 1046 AUTHORIZING
THE EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS
AND BAISH CONSTRUCTION COMPANY, FOR THE VISTA AVENUE WATERMAIN
EXTENSION. Seconded by J. Dement. Vote by roll call, Dement,
yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock,
yes.' 6 yes, 0 no. Motion carried.
H. Hamilton, Engineer, spoke regarding the fact that the Will
County Governmental League will be taking more STP applications
until September 15 and we are looking at several projects.
Considered projects are: Improving Van Dyke Road from Rt. 30 to
143rd Street; Lights at Renwick Rd. and Rt. 59; and Ft. Beggs
Realignment. On Lockport Street Lighting, IDOT has approved
another Laminare. We need to sit down with the Board and have
factory representatives or have the light fixtures here so that you
can each look at them and make recommendations. We are looking for
approval some time in the middle of October. There will be sixty-
seven (67) light fixtures installed in the ornamental Lockport
• Street Lighting Plan.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
PAGE SEVEN
Trustee Lambert spoke regarding the pursuit of funding for handicap
accessibility in our downtown. President Peterson suggested the
possibility of establishing a Human Rights Committee. He spoke to
Ken Lambert and he has agreed to assist us in identification of
problems for people in wheel chairs.
H. Hamilton spoke regarding the Letter of Credit reduction request
from Arbor of Plainfield, Inc. Unit. No. 1. The total reduction on
Letter No. 1 is $54,000.00. Letter of Credit No. 2 reduced to
$251,186.00. Letters of Credit for Unit 3 and 4 will remain the
same. Total Letters of Credit for the project then become
$421,186.00.
J. Dement moved that we concur with the Engineers Letter in which
they request a reduction in the four (4) separate Letters Of Credit
to reflect the remaining improvements at $421,186.00. Seconded by
M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
President Peterson continued discussion on the Community Council
Meeting to be held on September 23, 1993. The Village will have
only twenty (20) minutes to make its presentation. In order to be
sure we consider all possibilities, T am requesting the Trustees to
write me a letter to identify those issues and topics they think
ought to be considered and included in the village presentation.
ie. Public Works (cooperative ventures with buildings, joint
personnel); Public Safety (Public Building Commission); Gang
problems; police ordinances; bus routes; use of the school; ESDA,
storm warnings; Ways and Means (joint funding of projects, impact
fees, purchasing, home rule); Planning and Development (growth).
Administrator Van Vooren spoke regarding correspondence from ,john
Schwarz of the Illinois Department of Transportation. He is
responding to my letter of August 3, 1993, in which I requested
review of speed limits and no passing zones along Illinois Rt. 126
and the Whispering Creek Subdivision. They will review our request
and let us know of the results of the investigation as soon as it
is completed. Chief Bennett and I, along with various members of
the Board have attended meetings of "CHAMPS" with like
representatives from the Villages of Channahon, Minooka and
Shorewood in an effort to develop a pro_active plan to combat gangs
in our communities. "CHAMPS" has developed an informational letter
to be sent out to all Village residents. The consensus of the
Board was to prepare the informational letter and to send direct
mail to all Village residents.
Administrator Van Vooren spoke regarding the countywide Stormwater
Management plant. I feel that the countywide Stormwater Management
Plant is imperative. This Board has taken an active position
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
PAGE EIGHT
of objecting to county subdivisions in our mile and a half areas,
specifically north and northwest that do not have any indication
relative to stormwater management, however, I did voice concerns
relative to the makeup of this stormwater management plant. They
created it on 6 districts and they created them on township basis,
sometimes not taking into consideration the drain sheds that impact
the areas. I will continue to make comments at the next Wi11
County Land Use Committee Meeting approving of the concept of the
stormwater Management Plant for the county, but disapproving of the
setup at the present time. We opened bids for the painting of the
Mill Street Elevator Water Storage Tower. We will probably bring
forward at the next appropriate meeting a recommendation to reject
all bids. Highest price/$248,OD0.00; Reasonable bid/$120,000's. We
may be looking at cleaning the tower and painting and doing the
interior sandblasting and leaving the exterior on a scrub and paint
process, and bid it again in the Spring.
Planner Waldock spoke regarding authorization from the Village
Board to draw on a Letter of Credit should it be necessary prior to
the next Village Board Meeting, September 20, 1993 for Golden
Meadows. We expect that the improvements would be completed prior
to that time, but in the event that something goes wrong, it is a
precautionary measure.
J. Dement moved to approve the authorization to draw on a Letter of
Credit for Golden Meadows should it be necessary prior to the next
Village Board Meeting. Seconded by J. Ray. Voice vote. 6 yes, 0
no. Motion carried.
Chief Bennett spoke regarding Safe School Zone Signs. It would
require the placement of Safe School Zone signs in and around the
four schools within the Village of Plainfield. They allow the
general public to know that within 1, 000 ft. of any school complex,
certain crimes are increased by statute. The cost of the signs are
approximately $125.00.
J. Ray moved to authorize the purchase and the placement of Safe
School Zone Signs. Seconded by L. Kelly. Voice vote. 6 yes, 0
no. Motion carried.
Administrator Van Vooren discussed the scheduling of the Workshop
on September 13, 1993. Items for discussion at this workshop would
be Village Hall Remodeling and Zoning update.
J. Dement moved to adjourn to Executive Session to discuss
personnel, pending litigation and land acquisition and to take a
five minute break. Seconded by M. Lambert. Voice vote. 6 yes, 0
no. Motion carried.
C7
PLATNFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 30, 1993
FAGE NINE
9:00 p.m. Adjourn to Executive Session.
9:48 p.m. Reconvene the Regular Meeting.
Roll ca11 was taken, all were present.
R. Rock moved to adjourn. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
9:50 p.m.
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S AN JANIK, LLAGE CLERK
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