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HomeMy Public PortalAbout08.16.93 VB Minutes• PLA NFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: AUGUST 16, 1993 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY D. BENNETT - POLICE CHIEF PRESIDENT PETERSON, R. ROCK, M, LAMBERT, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON - ENGINEER H. COUNTRYMAN - WATER/SEWER SUPERINTENDENT At 7:00 p.m. President Peterson opened the meeting. Roll call was taken, all were present. Edith J. Williams, Postmaster of Plainfield Post Office led the pledge to the flag. A Certificate of Appreciation was presented, on behalf of the Village of Plainfield, to Robert H. Lasser, rural carrier who is retiring from the U. S. Postal Service serving 31 years. President Peterson read a Proclamation proclaiming the month of September, 1993 as United Way Month, and ask our residents of this community to become aware of the United Way of Will County and actively support its fund raising efforts. President_Pete son's Comments: Read letter received from Senior Services Center thanking us for our financial support of $1, 000.00 for the Meals On Wheels Program. He has received communication from Plainfield Township Officials that they will participate in a community meeting of all the public agencies, and announcing that they are having a social hour at 7:00 p.m. August 26th, for all the officials. I also received a letter from the Plainfield Township Park District that they will also participate in the Joint Governmental meeting, John Wilson of their Board, will be appointed their representative. Trustee Larry Kelly has been invited to speak at the Illinois Municipal League's Annual Conference, September 9th through 12th. He will be discussing the topic of the Tornado and how it affected our community. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE TWO Plainfield has finally wan one in the annexation wars. The court ordered annexation of property along Naperville/Plainfield Road between the Lakeland's Subdivision and 119th Street which would effectively block Bolingbrook from moving across Wheatland Township to Route 59. Over fifty percent of the area property owners and fifty percent of the voters signed a petition to annex to the village. One property owner protested the petition wanting to annex to Bolingbrook. The judge decided in favor of the majority. The property owners will now be free to negotiate annexation agreements with the village. Trustee Rock spoke regarding the negotiations taking place with the Scott Truck Building, which we will be renting a portion of the building to house our street department. Trustee Kelly spoke regarding the impact of violence on all communities. It is time to address the violence that is occurring. Tonight the Board will consider an Ordinance to Suppress Street Gang Activity in the Village of Plainfield. This Ordinance has been developed through the efforts of Chief Bennett and Village Administrator Van Vooren in concert with a number of other communities. There is commonality to the ordinance, in that all the • communities that sign it will be operating on the same principles. This will make it easier in the area of law enforcement. The second part of that control of the violence area, is that I would like to ask the neighborhoods to consider the establishment of community watch groups and coordinate with Chief Bennett. Trustee Kelly also received a phone call from Mr. Dan Bush, a member of the Plainfield Park District Board. Dan indicated that the Park District would like to send a truck, trailer, backhoe and loader, along with any efforts we might have to assist in the flood area. This afternoon, I spoke to Larry Meade, who is the Emergency Services Director of Jersey County, Illinois. Jersey County is located north and northwest of St. Louis and southwest of Springfield, and occupying an area along the river that is experiencing dramatic devastation. I conveyed to Larry our interest in being of assistance. Trustee Kelly indicated that the President of the Village Board was a lawyer in Plainfield, and that he had a desire to come along and be of assistance in the filling out of forms necessary, in the part of government or on the part of individuals, to seek assistance. President Peterson announced that on Saturday, August 28, 1993 will be the Third Anniversary of the Tornado, and there will be a Memorial Service at 11:00 a.m. at the Tornado Monument on Plaza Drive by Project Pride. The Memorial Service will be followed by a Fund Raiser at the Village Green which will be a Pork Chop BBQ dinner. PLAINFTELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE THREE ub o e s• There were no public comments. J. Heimerdinger moved to approve the Agenda with an addition of Execution of Lease with Scott Trucking and also requested an Executive Session for pending litigation and to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Attorney Harvey asked for an addition to the Minutes of Regular Meeting of August 2, 1993 on Page 7, second to last paragraph, to insert, President Peterson appointed Donald W. Kandl. J. Dement moved to approve the Consent Agenda with the addition to the Minutes of Regular Meeting of August 2, 1993. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding the Preliminary Plat approval for Walker's Grove Subdivision. Location: The northwest corner of 135th Street (Filcher Rd) and Rt. 30. Applicant_ John Fry Realtor. The subject site is approximately 200 acres, vacant farmland. The project includes a reduced number of lots, 477 units. Average lot area is 11,767 sq. ft. per lot. Minimum lot size is 10,000 sq. ft. There would be an associated Annexation Agreement along with this project that would provide for additional residential lots. Currently the Annexation Agreement for this site was approved in July of 1991 and calls for 181 single family homes sites and a 27 hole golf course. This plan is a departure from that and is being developed entirely as a single family development. The Plan Commission recommends approval of the Walkers Grove Subdivision Preliminary Plat with stipulations as follows: Provide a 37 ft. pavement width (back to back) for Round Barn Road, provide 66ft. right-of-way and 40ft. front yard setback. Tn addition, sidewalk easements shall be provided along the front property line (to permit construction of sidewalks in the required front yard area); provide impact fees of $325 per unit at the time of building permit issuance for each lot, to cover ancillary costs incurred by the Village during the interim period to prior to receipt of property tax revenues; compliance with the requirements of the Village Engineer; compliance with provisions of the Plainfield Fire District; the construction costs incurred by the Village for the West Norman Drain interceptor shall be repaid by the developers at the time of building permit issuance. Such costs shall be amortized by dividing the total cost of construction by the total number of lots within the subdivision; 135th Street shall be developed to a full width urban profile, from the west property line of Walker's Grove Elementary School to the west property line of Lot 335 as shown on the Plan dated June 28, 1993; comply with the requirements of the Plainfield Township Park District and the Plainfield School District; this approval shall include provisions • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE FOUR for a waiver of maximum block length requirements regarding Vermette Rd. and Round Barn Road. A lengthy discussion was had which focused solely on the school issue. The time span for this development will be between 5 to 6 years. Mr. Fry explained that since 1991, approval for financing for golf courses has disappeared due to dramatic changes in the golf industry and for this reason the applicants are desirous of developing the 210 acre site entirely as a single family subdivision. It is anticipated that housing prices for the subdivision will range from $180,000 to $200,000 within the first year. Trustee Heimerdinger stated that he would like to see us postpone this for one board meeting, so that we would have an opportunity to discuss with the schools about this situation. J. Ray moved to approve the Walker's Grove Subdivision Preliminary Plat with the stipulations recommended by the Plan Commission. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 no. Motion carried. Planner Waldock spoke regarding the Final Plat Approval for Winding • Creek Subdivision Unit #5. Location: Spangler Road as extended south from Rt. 30 to Bussey Drive. Applicant: Timberview Development Corporation. The subdivision is in conformance with the preliminary plat. The Preliminary Plat approval was subject to stipulations generally related to Engineering and Fire Department approvals, Park Donations, traffic lights, Rt. 30 turn lanes, etc. Each of the stipulations of the Preliminary Plat are being satisfied with the completion of individual phases of Winding Creek Subdivision. The Final Plat for Winding Creek Subdivision Unit 5, establishes 22 Single family lots along Spangler Road. Staff feels it will be acceptable for the developers to be required to install Rt. 3Q signalization as part of Phase Six of this subdivision project. The Plan Commission recommends approval for the Final Plat of Winding Creek Subdivision Unit #5 with the following stipulations; compliance with the requirements of the Village Engineer; provisions of surety in the amounts approved by the Village Engineer and as required by the Subdivision Regulations; upgrade lift station pump capacity at the time of Final Phase approval or earlier if determined by the Village Engineer to be needed; provide provision of water main loop extending along Rt. 30 and dawn Spangler to loop into the subdivision; provide EPA permits for sanitary sewer and water; Letter of Credit. Discussion was had regarding the placement of Rt. 30 signalization. L~ C r ~ U PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE FIVE M. Lambert moved that we approve the Final Plat of Winding Creek Subdivision Unit #5 with the stipulations recommended by the Planning Commission. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding the Preliminary and Final Plat approval for a minor subdivision, (not including public streets, or access easements). Loc ion: 1501 N. Division Street along the west side of Rt. 59 at Hazelcrest Avenue. Applicant: Chicago Bridge and Iron, Owners; Current Zoni g: I-1, Light Industrial. Chicago Bridge and Iron wishes to subdivide their 140 acre tract into three lots and one storm detention outlot. Lot 1, containing 2.44 acres is located in the south center area of the subject site. Lot 2, containing 20.04 acres is located in the central portion of the tract. This lot contains the main buildings, including the new office building and the original office section. Lot 2 also contains the 300 car parking lot. Lot 3, containing 117 acres is presently undeveloped, no immediate development plans are provided for Lot 3 at the present time. Outlot A containing .99 acres is located in the central portion of the tract, and is intended to accommodate the storm detention area and is not available for development or further improvement of any kind. The Planning Commission informed the property owners that they are interested in provisions for a future parkway along the DuPage River at the time of continued development. The Plan Commission recommends approval of the Preliminary and Final Plat for C.B.&I. Industries, Inc. sub Unit #1 as proposed. J. Ray moved to approve the Preliminary and Final Plat for C. B. & I. Industries, Inc. sub Unit #1 and also to convey our desire to CB &I that they be aware that there should be provisions for future parkway along the DuPage River at the time of continued development. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Trustee Kelly stated that regarding the approval for CB & I Industries, Inc., we need to take a look at the input from law enforcement regarding effect on them on any policing activities. Chief Bennett discussed the Ordinance to Suppress Street Gang Activity in the Village of Plainfield. This particular ordinance is an outcrop of our crime task force that was started with the communities of Plainfield, Shorewood, Channahon and Minooka. This Ordinance simply breaks down some of the activities from previous communities and spells out some of the different statutes that already exist in different form, but creates it into a local ordinance in a codified short version for edification purpose in dealing with specific incidents dealing with crime. Discussions PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE SIX were had regarding the ordinance between Attorney J. Harvey, Chief Bennett, and the Trustees, including issues of wording of the ordinance, curfew, gang graffiti, and parental responsibility. Attorney Harvey suggested that we bring this ordinance back at the next meeting. We need to repeal our current curfew law, and place in codification form. Mr. Countryman spoke regarding the water/sewer employee advertisement. We need to replace/add an additional employee in the Water/Wastewater Department. Mr. Harold Pennington will be retiring pn May 1, 1994. J. Dement moved that the President and Board of Trustees authorize Staff to advertise and interview for a water/wastewater employee. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke regarding Water Well #5, Engineering Services Agreement. Over the past couple years the Village as been developing Water Well #5. Baxter and Woodman has been the Village's consultant with regard to the development of water supplies and the operation of the water utility. Therefore, Staff developed a contract for engineering services to assist in the design and construction of a well house for We11 #5. This proposal would provide for design and bid documents of the well house, pump and motor, de-sander, chlorine feed room, site work and softening addition at a cost of $51,000. J. Dement moved that the President and Board of Trustees authorize the Village President and Village Clerk to execute the professional services agreement entitled "Village of Plainfield Illinois Water Supply Well No. 5 Pump Control House Engineering Service Agreement" with Baxter and Woodman Consulting Engineers. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding Zoning Interpretation for Related Living. The Planning Commission held a lengthy discussion to consider the text amendment that would establish a special use approval for a related living unit, otherwise known as a Mother-In- Law Apartment or Granny Flat, or accessory dwelling. The Planning Commission considered Staff's recommendation that we proceed with a text amendment and felt that as they read the zoning ordinance that presently the code provides for families to house their parents, or adult children, even if that means within their homes with construction of second kitchens and secondary entrances. They felt that this is something that with the aging population this would be more prevalent and something that society generally should be responsible for in families caring for their elders as time • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE SEVEN marches on. The Planning Commission did not recommend passage of a text amendment for Special Use in this case, but they did recommend that the Village Board interpret as follows: The Planning Commission recommends that the Village Board find that the present ordinance does not preclude occupancy of Single-family homes by related individuals (parents, children and in-laws) in circumstances where the home does not provide separate front outdoor entrances, and is limited to a single utility bill for Village and local utilities; and, the interior of the home is provided connecting doors between living spaces. The Rafacz's of 23948 Plainsman Circle, have applied for a building permit to construct an addition on to their home for the purpose of accommodating their parents. Discussions were had on concerns of related living, the type of building expansion the Rafaczs had planned. J. Heimerdinger moved that we interpret our zoning ordinance to authorize a building permit for the Rafacz family and that we consider an Ordinance Amending the Village of Plainfield's Zoning Ordinance (No. 674) to permit related living units in single-family zoning, at a later date. Seconded by M. Lambert. Voice vote. 6 yes, O no. Motion carried. Administrator Van Vooren spoke regarding the negotiations of the terms and provisions of the lease consistent with discussions the Board has had relative to leasing 4500 square feet of 205-207 Evans, Plainfield, or referred to as the Scott Truck Building. The lease states that the lessee, The Village, can terminate this lease upon giving written notice of it's intention to terminate the agreement. The notice must be delivered to Lessor one full year in advance of the anticipated termination date, and they have stipulated that the termination date be August 15. If we want out any one given August 15, outside of the first year, we must notify them 12 months prior to that August 15th date. The monthly rent was $1200/per month the first year. The second year to increase by 3~, the third, fourth and fifth year to increase by the cost of the CPI and/or 5~ whichever is less; and then years six, seven and eight, nine and ten, 5 ~ or the Consumer Price Index, whichever is greater. L. Kelly moved to authorize the President of the Village Board to execute the Lease Agreement for the parcel described at 205-207 Evans Street. Seconded by R. Rock. Vote by roll call. Rock, yes; Ray, yes; Lambert, yes; Kelly, yes; Heimerdinger, yes; Dement, yes. 6 yes, 0 no. Motion carried. Trustee Kelly discussed the purchase of a 1985 International 3 ton dump truck to replace the 1970 Chevrolet Dump Trunk. Last Tuesday, Ron Miller and I went to Springfield to talk with the International Harvester dealer regarding new vehicles for the next fiscal year, PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST ]. 6 , 19 9 3 PAGE EIGHT and we found out that the day before, on the 9th of August, the State put up for viewing their surplus vehicles. The bid on the 1985 vehicle is starting at $7, 500.00, and would probably expect to cost somewhere around $10,000.00. Administrator Van Vooren discussed the Village's capital leases, and would arrange to have a list of the Street Department's leased equipment available for Trustee Kelly. It was the consensus of the Board to have the Ways and Means Committee discuss the future purchase of a dump truck for the Street Department. Administrator Van Vooren talked about Bid Openings for the Vista Avenue Watermain Extension and Naperville/Plainfield Road S. W. Sanitary Sewer Extension and we will be coming back at an appropriate time in the future on the award of them. Will County Governmental League conducts it's annual business luncheon on Saturday, September 11, 1993. Planner Waldock spoke regarding a letter received from Mr. Edward Hill in which he indicated that Leisure Hours Hobby Shop would like to utilize the west side of the 205 Evans Street building for an indoor radio controlled model car racing facility. Associated with this use would be a Pro-Shop for retail sales of parts and supplies . for the radio controlled cars, and vending machines for beverages and snacks during the races. Mr. Hill indicates that the parking demand generated by this use will range from 10 to 60 cars. The primary business season for the radio controlled racing track, will be the winter months. The subject site is currently zoned I-1, Light Industrial. The zoning ordinance does not recognize commercial recreational as a permitted use in the I-1 zone, B-4 zoning within the Village does permit commercial recreational uses such as skating rinks and bowling alleys, and this would be considered in the same intensity ranges as a skating rink or bowling alley. It is staff's recommendation that this item be forwarded to the Development Committee for final interpretation of the Zoning Ordinance applicable in this case. Planner Waldock spoke regarding a Letter of Credit Reduction submitted today by Arbor of Plainfield, Inc. Letter of Credit Unit 1 to $54,000.00. The underground utilities are substantially complete and meet the criteria for reduction that the present policy requires. We need more information from the applicant's engineer to consider Letter of Credit Unit 2 request. Staff recommends the Letter of Credit ,1993-01 in the amount of $540,000 be reduced down to $54,000.00, subject to the Village engineer's approvals. The consensus of the Board was to wait to reduce this Letter of Credit Unit #1 until Village Engineer's approval, and bring this to our next regular meeting. Chief Bennett talked about a request from Central School in reference to the bus parking on Lockport Street. He has had PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE NINE several meetings with the principal of Central School. The school ., is concerned over the small width of the sidewalk and the potential for a kid to fall down and get hit by a bus. I measured the street, I looked at the options, they would like to place the buses about Oft. out €rom the curb, so that the kids would be able to walk on the sidewalk without the potential of the bus pulling away and striking a child. When we put the bus Oft. out from the curb, it leaves about 28ft. of street left on the other side of the bus. I feel that the simplest way would be to close westbound traffic on Lockport Street between 3:00 and 3:30 p.m. and divert them down Dillman, then over to Rt. 59, continue down Dillman to Rt. 30 if they are going to the East. Discussions were had regarding the closing of Lockport Street, using Bartlett Street for buses, other alternatives. R. Rock moved that we approve the closing of Lockport Street on school days between 3:00 and 3:30 p.m. for a trial period of 30 days. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. President Peterson talked about cancelling the September 6th, 1993 regular meeting due to the holiday, and reschedule for August 30, 1993. Trustee Kelly talked about a lease contract with WBBM TV regarding the Doppler. Licensee has not provided a monitoring station including a full data link which was required pursuant to lease contract, Article Three, Section 3.01. Administrator Van Vooren understood the Board's concern and will discuss this with Village Attorney Harvey and institute further communications with CBS. President Peterson talked about unfinished issues and would like to come up with a plan from the various committees, particularly on the Planning and Development, how we should proceed with the new zoning ordinance; comprehensive plan; Bed and Breakfast Ordinance; new meeting facilities; village hall remodeling; salary issue. J. Dement moved to adjourn to Executive Session to discuss pending litigation and to take a five minute break. Seconded by L. Ke11y; Vote by roll call. Rock, yes; Ray, yes; Lambert, yes; Kelly, yes; Heimerdinger, yes; Dement, yes. 6 yes, 0 no. Motion carried. 9:30 p.m. Adjourn to Executive Session. 9:58 p.m. Reconvene the Regular Meeting. Roll call was taken, all were present. PLAINFTELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1993 PAGE TEN J. Dement moved that we make the next regular meeting August 30, 1993, and to cancel the scheduled September 6th, 1993 meeting. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved that we authorize the President of the Village Board to sign the Agreement between the Village and the Metropolitan Alliance Police Plainfield Chapter 93. Seconded by J. Ray. Voice Vote. 6 yes, 0 no. Motion carried. R. Rock moved to adjourn. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 10:00 p.m. C .~ SAN JANIK VILLAGE CLERK • C7