HomeMy Public PortalAbout08.16.93 VB Minutes•
PLA NFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: AUGUST 16, 1993
MEMBERS OF BOARD PRESENT:
OTHERS PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
D. BENNETT - POLICE CHIEF
PRESIDENT PETERSON, R. ROCK, M,
LAMBERT, J. DEMENT, L. KELLY,
J. HEIMERDINGER, J. RAY.
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
H. HAMILTON - ENGINEER
H. COUNTRYMAN - WATER/SEWER
SUPERINTENDENT
At 7:00 p.m. President Peterson opened the meeting. Roll call was
taken, all were present. Edith J. Williams, Postmaster of
Plainfield Post Office led the pledge to the flag.
A Certificate of Appreciation was presented, on behalf of the
Village of Plainfield, to Robert H. Lasser, rural carrier who is
retiring from the U. S. Postal Service serving 31 years.
President Peterson read a Proclamation proclaiming the month of
September, 1993 as United Way Month, and ask our residents of this
community to become aware of the United Way of Will County and
actively support its fund raising efforts.
President_Pete son's Comments:
Read letter received from Senior Services Center thanking us for
our financial support of $1, 000.00 for the Meals On Wheels Program.
He has received communication from Plainfield Township Officials
that they will participate in a community meeting of all the public
agencies, and announcing that they are having a social hour at 7:00
p.m. August 26th, for all the officials. I also received a letter
from the Plainfield Township Park District that they will also
participate in the Joint Governmental meeting, John Wilson of their
Board, will be appointed their representative.
Trustee Larry Kelly has been invited to speak at the Illinois
Municipal League's Annual Conference, September 9th through 12th.
He will be discussing the topic of the Tornado and how it affected
our community.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE TWO
Plainfield has finally wan one in the annexation wars. The court
ordered annexation of property along Naperville/Plainfield Road
between the Lakeland's Subdivision and 119th Street which would
effectively block Bolingbrook from moving across Wheatland Township
to Route 59. Over fifty percent of the area property owners and
fifty percent of the voters signed a petition to annex to the
village. One property owner protested the petition wanting to
annex to Bolingbrook. The judge decided in favor of the majority.
The property owners will now be free to negotiate annexation
agreements with the village.
Trustee Rock spoke regarding the negotiations taking place with the
Scott Truck Building, which we will be renting a portion of the
building to house our street department.
Trustee Kelly spoke regarding the impact of violence on all
communities. It is time to address the violence that is occurring.
Tonight the Board will consider an Ordinance to Suppress Street
Gang Activity in the Village of Plainfield. This Ordinance has
been developed through the efforts of Chief Bennett and Village
Administrator Van Vooren in concert with a number of other
communities. There is commonality to the ordinance, in that all the
• communities that sign it will be operating on the same principles.
This will make it easier in the area of law enforcement. The
second part of that control of the violence area, is that I would
like to ask the neighborhoods to consider the establishment of
community watch groups and coordinate with Chief Bennett.
Trustee Kelly also received a phone call from Mr. Dan Bush, a
member of the Plainfield Park District Board. Dan indicated that
the Park District would like to send a truck, trailer, backhoe and
loader, along with any efforts we might have to assist in the flood
area. This afternoon, I spoke to Larry Meade, who is the Emergency
Services Director of Jersey County, Illinois. Jersey County is
located north and northwest of St. Louis and southwest of
Springfield, and occupying an area along the river that is
experiencing dramatic devastation. I conveyed to Larry our
interest in being of assistance. Trustee Kelly indicated that the
President of the Village Board was a lawyer in Plainfield, and that
he had a desire to come along and be of assistance in the filling
out of forms necessary, in the part of government or on the part of
individuals, to seek assistance.
President Peterson announced that on Saturday, August 28, 1993 will
be the Third Anniversary of the Tornado, and there will be a
Memorial Service at 11:00 a.m. at the Tornado Monument on Plaza
Drive by Project Pride. The Memorial Service will be followed by
a Fund Raiser at the Village Green which will be a Pork Chop BBQ
dinner.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE THREE
ub o e s•
There were no public comments.
J. Heimerdinger moved to approve the Agenda with an addition of
Execution of Lease with Scott Trucking and also requested an
Executive Session for pending litigation and to reconvene.
Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
Attorney Harvey asked for an addition to the Minutes of Regular
Meeting of August 2, 1993 on Page 7, second to last paragraph, to
insert, President Peterson appointed Donald W. Kandl.
J. Dement moved to approve the Consent Agenda with the addition to
the Minutes of Regular Meeting of August 2, 1993. Seconded by L.
Kelly. Voice vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke regarding the Preliminary Plat approval for
Walker's Grove Subdivision. Location: The northwest corner of 135th
Street (Filcher Rd) and Rt. 30. Applicant_ John Fry Realtor. The
subject site is approximately 200 acres, vacant farmland. The
project includes a reduced number of lots, 477 units. Average lot
area is 11,767 sq. ft. per lot. Minimum lot size is 10,000 sq. ft.
There would be an associated Annexation Agreement along with this
project that would provide for additional residential lots.
Currently the Annexation Agreement for this site was approved in
July of 1991 and calls for 181 single family homes sites and a 27
hole golf course. This plan is a departure from that and is being
developed entirely as a single family development.
The Plan Commission recommends approval of the Walkers Grove
Subdivision Preliminary Plat with stipulations as follows: Provide
a 37 ft. pavement width (back to back) for Round Barn Road, provide
66ft. right-of-way and 40ft. front yard setback. Tn addition,
sidewalk easements shall be provided along the front property line
(to permit construction of sidewalks in the required front yard
area); provide impact fees of $325 per unit at the time of building
permit issuance for each lot, to cover ancillary costs incurred by
the Village during the interim period to prior to receipt of
property tax revenues; compliance with the requirements of the
Village Engineer; compliance with provisions of the Plainfield Fire
District; the construction costs incurred by the Village for the
West Norman Drain interceptor shall be repaid by the developers at
the time of building permit issuance. Such costs shall be
amortized by dividing the total cost of construction by the total
number of lots within the subdivision; 135th Street shall be
developed to a full width urban profile, from the west property
line of Walker's Grove Elementary School to the west property line
of Lot 335 as shown on the Plan dated June 28, 1993; comply with
the requirements of the Plainfield Township Park District and the
Plainfield School District; this approval shall include provisions
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE FOUR
for a waiver of maximum block length requirements regarding
Vermette Rd. and Round Barn Road. A lengthy discussion was had
which focused solely on the school issue. The time span for this
development will be between 5 to 6 years. Mr. Fry explained that
since 1991, approval for financing for golf courses has disappeared
due to dramatic changes in the golf industry and for this reason
the applicants are desirous of developing the 210 acre site
entirely as a single family subdivision. It is anticipated that
housing prices for the subdivision will range from $180,000 to
$200,000 within the first year.
Trustee Heimerdinger stated that he would like to see us postpone
this for one board meeting, so that we would have an opportunity to
discuss with the schools about this situation.
J. Ray moved to approve the Walker's Grove Subdivision Preliminary
Plat with the stipulations recommended by the Plan Commission.
Seconded by L. Kelly. Vote by roll call. Dement, yes;
Heimerdinger, no; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes.
5 yes, 1 no. Motion carried.
Planner Waldock spoke regarding the Final Plat Approval for Winding
• Creek Subdivision Unit #5. Location: Spangler Road as extended
south from Rt. 30 to Bussey Drive. Applicant: Timberview
Development Corporation. The subdivision is in conformance with
the preliminary plat. The Preliminary Plat approval was subject to
stipulations generally related to Engineering and Fire Department
approvals, Park Donations, traffic lights, Rt. 30 turn lanes, etc.
Each of the stipulations of the Preliminary Plat are being
satisfied with the completion of individual phases of Winding Creek
Subdivision. The Final Plat for Winding Creek Subdivision Unit 5,
establishes 22 Single family lots along Spangler Road. Staff feels
it will be acceptable for the developers to be required to install
Rt. 3Q signalization as part of Phase Six of this subdivision
project. The Plan Commission recommends approval for the Final
Plat of Winding Creek Subdivision Unit #5 with the following
stipulations; compliance with the requirements of the Village
Engineer; provisions of surety in the amounts approved by the
Village Engineer and as required by the Subdivision Regulations;
upgrade lift station pump capacity at the time of Final Phase
approval or earlier if determined by the Village Engineer to be
needed; provide provision of water main loop extending along Rt. 30
and dawn Spangler to loop into the subdivision; provide EPA permits
for sanitary sewer and water; Letter of Credit.
Discussion was had regarding the placement of Rt. 30 signalization.
L~
C
r ~
U
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE FIVE
M. Lambert moved that we approve the Final Plat of Winding Creek
Subdivision Unit #5 with the stipulations recommended by the
Planning Commission. Seconded by J. Ray. Vote by roll call.
Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke regarding the Preliminary and Final Plat
approval for a minor subdivision, (not including public streets, or
access easements). Loc ion: 1501 N. Division Street along the
west side of Rt. 59 at Hazelcrest Avenue. Applicant: Chicago Bridge
and Iron, Owners; Current Zoni g: I-1, Light Industrial. Chicago
Bridge and Iron wishes to subdivide their 140 acre tract into three
lots and one storm detention outlot. Lot 1, containing 2.44 acres
is located in the south center area of the subject site. Lot 2,
containing 20.04 acres is located in the central portion of the
tract. This lot contains the main buildings, including the new
office building and the original office section. Lot 2 also
contains the 300 car parking lot. Lot 3, containing 117 acres is
presently undeveloped, no immediate development plans are provided
for Lot 3 at the present time. Outlot A containing .99 acres is
located in the central portion of the tract, and is intended to
accommodate the storm detention area and is not available for
development or further improvement of any kind. The Planning
Commission informed the property owners that they are interested in
provisions for a future parkway along the DuPage River at the time
of continued development. The Plan Commission recommends approval
of the Preliminary and Final Plat for C.B.&I. Industries, Inc. sub
Unit #1 as proposed.
J. Ray moved to approve the Preliminary and Final Plat for C. B. &
I. Industries, Inc. sub Unit #1 and also to convey our desire to CB
&I that they be aware that there should be provisions for future
parkway along the DuPage River at the time of continued
development. Seconded by M. Lambert. Vote by roll call. Dement,
yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock,
yes. 6 yes, 0 no. Motion carried.
Trustee Kelly stated that regarding the approval for CB & I
Industries, Inc., we need to take a look at the input from law
enforcement regarding effect on them on any policing activities.
Chief Bennett discussed the Ordinance to Suppress Street Gang
Activity in the Village of Plainfield. This particular ordinance
is an outcrop of our crime task force that was started with the
communities of Plainfield, Shorewood, Channahon and Minooka. This
Ordinance simply breaks down some of the activities from previous
communities and spells out some of the different statutes that
already exist in different form, but creates it into a local
ordinance in a codified short version for edification purpose in
dealing with specific incidents dealing with crime. Discussions
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE SIX
were had regarding the ordinance between Attorney J. Harvey, Chief
Bennett, and the Trustees, including issues of wording of the
ordinance, curfew, gang graffiti, and parental responsibility.
Attorney Harvey suggested that we bring this ordinance back at the
next meeting. We need to repeal our current curfew law, and place
in codification form.
Mr. Countryman spoke regarding the water/sewer employee
advertisement. We need to replace/add an additional employee in
the Water/Wastewater Department. Mr. Harold Pennington will be
retiring pn May 1, 1994.
J. Dement moved that the President and Board of Trustees authorize
Staff to advertise and interview for a water/wastewater employee.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke regarding Water Well #5, Engineering
Services Agreement. Over the past couple years the Village as been
developing Water Well #5. Baxter and Woodman has been the
Village's consultant with regard to the development of water
supplies and the operation of the water utility. Therefore, Staff
developed a contract for engineering services to assist in the
design and construction of a well house for We11 #5. This proposal
would provide for design and bid documents of the well house, pump
and motor, de-sander, chlorine feed room, site work and softening
addition at a cost of $51,000.
J. Dement moved that the President and Board of Trustees authorize
the Village President and Village Clerk to execute the professional
services agreement entitled "Village of Plainfield Illinois Water
Supply Well No. 5 Pump Control House Engineering Service Agreement"
with Baxter and Woodman Consulting Engineers. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion
carried.
Planner Waldock spoke regarding Zoning Interpretation for Related
Living. The Planning Commission held a lengthy discussion to
consider the text amendment that would establish a special use
approval for a related living unit, otherwise known as a Mother-In-
Law Apartment or Granny Flat, or accessory dwelling. The Planning
Commission considered Staff's recommendation that we proceed with
a text amendment and felt that as they read the zoning ordinance
that presently the code provides for families to house their
parents, or adult children, even if that means within their homes
with construction of second kitchens and secondary entrances. They
felt that this is something that with the aging population this
would be more prevalent and something that society generally should
be responsible for in families caring for their elders as time
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE SEVEN
marches on. The Planning Commission did not recommend passage of a
text amendment for Special Use in this case, but they did recommend
that the Village Board interpret as follows: The Planning
Commission recommends that the Village Board find that the present
ordinance does not preclude occupancy of Single-family homes by
related individuals (parents, children and in-laws) in
circumstances where the home does not provide separate front
outdoor entrances, and is limited to a single utility bill for
Village and local utilities; and, the interior of the home is
provided connecting doors between living spaces. The Rafacz's of
23948 Plainsman Circle, have applied for a building permit to
construct an addition on to their home for the purpose of
accommodating their parents. Discussions were had on concerns of
related living, the type of building expansion the Rafaczs had
planned.
J. Heimerdinger moved that we interpret our zoning ordinance to
authorize a building permit for the Rafacz family and that we
consider an Ordinance Amending the Village of Plainfield's Zoning
Ordinance (No. 674) to permit related living units in single-family
zoning, at a later date. Seconded by M. Lambert. Voice vote. 6
yes, O no. Motion carried.
Administrator Van Vooren spoke regarding the negotiations of the
terms and provisions of the lease consistent with discussions the
Board has had relative to leasing 4500 square feet of 205-207
Evans, Plainfield, or referred to as the Scott Truck Building. The
lease states that the lessee, The Village, can terminate this lease
upon giving written notice of it's intention to terminate the
agreement. The notice must be delivered to Lessor one full year in
advance of the anticipated termination date, and they have
stipulated that the termination date be August 15. If we want out
any one given August 15, outside of the first year, we must notify
them 12 months prior to that August 15th date. The monthly rent
was $1200/per month the first year. The second year to increase by
3~, the third, fourth and fifth year to increase by the cost of the
CPI and/or 5~ whichever is less; and then years six, seven and
eight, nine and ten, 5 ~ or the Consumer Price Index, whichever is
greater.
L. Kelly moved to authorize the President of the Village Board to
execute the Lease Agreement for the parcel described at 205-207
Evans Street. Seconded by R. Rock. Vote by roll call.
Rock, yes; Ray, yes; Lambert, yes; Kelly, yes; Heimerdinger, yes;
Dement, yes. 6 yes, 0 no. Motion carried.
Trustee Kelly discussed the purchase of a 1985 International 3 ton
dump truck to replace the 1970 Chevrolet Dump Trunk. Last Tuesday,
Ron Miller and I went to Springfield to talk with the International
Harvester dealer regarding new vehicles for the next fiscal year,
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST ]. 6 , 19 9 3
PAGE EIGHT
and we found out that the day before, on the 9th of August, the
State put up for viewing their surplus vehicles. The bid on the
1985 vehicle is starting at $7, 500.00, and would probably expect to
cost somewhere around $10,000.00. Administrator Van Vooren
discussed the Village's capital leases, and would arrange to have
a list of the Street Department's leased equipment available for
Trustee Kelly. It was the consensus of the Board to have the
Ways and Means Committee discuss the future purchase of a dump
truck for the Street Department.
Administrator Van Vooren talked about Bid Openings for the Vista
Avenue Watermain Extension and Naperville/Plainfield Road S. W.
Sanitary Sewer Extension and we will be coming back at an
appropriate time in the future on the award of them. Will County
Governmental League conducts it's annual business luncheon on
Saturday, September 11, 1993.
Planner Waldock spoke regarding a letter received from Mr. Edward
Hill in which he indicated that Leisure Hours Hobby Shop would like
to utilize the west side of the 205 Evans Street building for an
indoor radio controlled model car racing facility. Associated with
this use would be a Pro-Shop for retail sales of parts and supplies
. for the radio controlled cars, and vending machines for beverages
and snacks during the races. Mr. Hill indicates that the parking
demand generated by this use will range from 10 to 60 cars. The
primary business season for the radio controlled racing track, will
be the winter months. The subject site is currently zoned I-1,
Light Industrial. The zoning ordinance does not recognize
commercial recreational as a permitted use in the I-1 zone, B-4
zoning within the Village does permit commercial recreational uses
such as skating rinks and bowling alleys, and this would be
considered in the same intensity ranges as a skating rink or
bowling alley. It is staff's recommendation that this item be
forwarded to the Development Committee for final interpretation of
the Zoning Ordinance applicable in this case.
Planner Waldock spoke regarding a Letter of Credit Reduction
submitted today by Arbor of Plainfield, Inc. Letter of Credit Unit
1 to $54,000.00. The underground utilities are substantially
complete and meet the criteria for reduction that the present
policy requires. We need more information from the applicant's
engineer to consider Letter of Credit Unit 2 request. Staff
recommends the Letter of Credit ,1993-01 in the amount of $540,000
be reduced down to $54,000.00, subject to the Village engineer's
approvals. The consensus of the Board was to wait to reduce this
Letter of Credit Unit #1 until Village Engineer's approval, and
bring this to our next regular meeting.
Chief Bennett talked about a request from Central School in
reference to the bus parking on Lockport Street. He has had
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE NINE
several meetings with the principal of Central School. The school
., is concerned over the small width of the sidewalk and the potential
for a kid to fall down and get hit by a bus. I measured the street,
I looked at the options, they would like to place the buses about
Oft. out €rom the curb, so that the kids would be able to walk on
the sidewalk without the potential of the bus pulling away and
striking a child. When we put the bus Oft. out from the curb, it
leaves about 28ft. of street left on the other side of the bus. I
feel that the simplest way would be to close westbound traffic on
Lockport Street between 3:00 and 3:30 p.m. and divert them down
Dillman, then over to Rt. 59, continue down Dillman to Rt. 30 if
they are going to the East. Discussions were had regarding the
closing of Lockport Street, using Bartlett Street for buses, other
alternatives.
R. Rock moved that we approve the closing of Lockport Street on
school days between 3:00 and 3:30 p.m. for a trial period of 30
days. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion
carried.
President Peterson talked about cancelling the September 6th, 1993
regular meeting due to the holiday, and reschedule for August 30,
1993.
Trustee Kelly talked about a lease contract with WBBM TV regarding
the Doppler. Licensee has not provided a monitoring station
including a full data link which was required pursuant to lease
contract, Article Three, Section 3.01. Administrator Van Vooren
understood the Board's concern and will discuss this with Village
Attorney Harvey and institute further communications with CBS.
President Peterson talked about unfinished issues and would like to
come up with a plan from the various committees, particularly on
the Planning and Development, how we should proceed with the new
zoning ordinance; comprehensive plan; Bed and Breakfast Ordinance;
new meeting facilities; village hall remodeling; salary issue.
J. Dement moved to adjourn to Executive Session to discuss pending
litigation and to take a five minute break. Seconded by L. Ke11y;
Vote by roll call. Rock, yes; Ray, yes; Lambert, yes; Kelly, yes;
Heimerdinger, yes; Dement, yes. 6 yes, 0 no. Motion carried.
9:30 p.m. Adjourn to Executive Session.
9:58 p.m. Reconvene the Regular Meeting.
Roll call was taken, all were present.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
AUGUST 16, 1993
PAGE TEN
J. Dement moved that we make the next regular meeting August 30,
1993, and to cancel the scheduled September 6th, 1993 meeting.
Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried.
L. Kelly moved that we authorize the President of the Village Board
to sign the Agreement between the Village and the Metropolitan
Alliance Police Plainfield Chapter 93. Seconded by J. Ray. Voice
Vote. 6 yes, 0 no. Motion carried.
R. Rock moved to adjourn. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
10:00 p.m.
C
.~ SAN JANIK VILLAGE CLERK
•
C7